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\K//’;’’009PPSAP FI INTERVIEW QUESTION BANK,L ;5L ;54RWEP;.SAP Chart of Account

It defines the structure of G/L accounts. It is a list of G/L accounts used by one or morecompany codes. In that Chart of account you have to specify the length of G/L accounts.

In SAP all the entries are document oriented. so from the balance sheet of any entry youcan identify the root of an entry. so it's like a flow chart in computer terms.

There are three types of Chart of Account are there.

1.Operative Chart of Accounts2.Group of Chart of Accounts3.Country Chart of Accounts.

1. Operative Chart of Accounts is a Chart of Account you use for the company code.

2. For different chart of accounts(operative COA) for different company code, you cangroup the chart of account into one chart of account for internal reporting, but crosscompany code controlling is not possible, because of different chart of account for different company code.

3. For different country you can have different reporting system. so for different companycode you can have different company code, but can have same Operative Chart of account, so cross company code controlling is possible.

Tips by : Jayaraman

What is the difference between standard chart of accounts and the operating chart

of accounts? What is the difference between Corporate group chart of accounts,

Operating chart of accounts and Group chart of accounts?

To summarise, here is the COA setup in SAP:-

1. Operative chart of account - It is the main chart of account assigned to each companycode in OBY6.

2. Group chart of accounts - This is structured in accordance with requirements pertainingto Consolidation

3. Country-specific charts of accounts - These are structured in accordance with legalrequirements of the country in question.



Standard COA is a sample COAs provided by SAP. like INT, CAUS etc. You can usethem as your operative COA or can create your own operative COA from these standardCOA.

Corporate Group COA is same as Group COA.

Tips by : Gaurav

SAF FI Frequently Asked Questions 1

1. Whether any FI document will be created during PO(Purchase order)? If pleasemention the entry also.2. What factors differentiates from one dunning level and other dunning level?3. APP There will be many banks in a house bank. If the payment should be maid from particular bank GL account. Where it is need to configured.4. What are various types of servers in SAP R/3

5. Can anybody explain me FI-MM integartion.pl explain in detaili. movement typesii. account classiii. material types6. Maximum no. of dunning levels are created?7. In how many ways APP is configured8. What is diff between AAM, Recurring entries, Sample doccument?

Find here with the answers for your questions

1.Whether any FI document will be created during PO(Purchase order)?If pl mention the

entry also?

Ans: There is no document that is created in FI side during PO. But in controlling therecan be a commitment posting to a Cost Center. The offsetting entry is posted at the timeof GR.

2.What factors differentiates from one dunning level and other dunning level

Ans: The most important thing that differentiates the dunning levels are the dunningtexts. The dunning text defines the urgency of the dunning notice. The other things can bethe dunning charges, minimum & maximum amounts etc.

3.APP

There will be many banks in a house bank. If the payment should be maid from particular bank GL account. Where it is configured.

Ans: There can be several accounts in the same house bank. We should assign the GLaccounts exclusively at the time of creating the Bank master data and the bank accounts.



Accordingly we can do the bank determination in FBZP for the individual banks and thecorresponding sub accounts.

Tr code for Defining bank : FI12.

4.What are various types of servers in SAP R/3?

Ans: The Typical SAP landscape looks something like figure 1.4 below:

5.can anybody explain me FI-MM integartion.pl explain in detail

i. Movement types:

Classification key indicating the type of material movement (for example, goods receipt,goods issue, physical stock transfer).

The movement type enables the system to find predefined posting rules determining howthe accounts of the financial accounting system (stock and consumption accounts) are to be posted and how the stock fields in the material master record are to be updated.

ii. Valuation class

Assignment of a material to a group of G/L accounts

Along with other factors, the valuation class determines the G/L accounts that areupdated as a result of a valuation-relevant transaction or event, such as a goods

movement.

The valuation class makes it possible to:

- Post the stock values of materials of the same material type to different G/L accounts- Post the stock values of materials of different material types to the same G/L account

iii. Transaction/Event Key

Key allowing the user to differentiate between the various transactions and events (suchas physical inventory transactions and goods movements) that occur within the field of

inventory management.

The transaction/event type controls the filing/storage of documents and the assignment of document numbers.

iv. Material Type



Groups together materials with the same basic attributes, for example, raw materials,semifinished products, or finished products.

When creating a material master record, you must assign the material to a material type.The material type you choose determines:

- Whether the material is intended for a specific purpose, for example, as a configurablematerial or process material

- Whether the material number can be assigned internally or externally- The number range from which the material number is drawn- Which screens appear and in what sequence- Which user department data you may enter - What procurement type the material has; that is, whether it is manufactured in-house or

procured externally, or both

Together with the plant, the material type determines the material's inventorymanagement requirement, that is:

- Whether changes in quantity are updated in the material master record- Whether changes in value are also updated in the stock accounts in financial accounting

6.Maximum no. of dunning levels are created?

Ans: 9 levels maximum.

7.In how many ways APP is configured?

Tr Code: FBZP

8.What is diff between AAM,Recurring entries,Sample doccument?

Account Assignment Model:

A reference for document entry that provides default values for posting businesstransactions. An account assignment model can contain any number of G/L account itemsand can be changed or supplemented at any time. In contrast to sample documents, theG/L account items for account assignment models may be incomplete.

Recurring Entries:

A periodically recurring posting made by the recurring entry program on the basis of recurring entry original documents.

The procedure is comparable with a standing order by which banks are authorized todebit rent payments, payment contributions or loan repayments.



Sample Documents:

Special type of reference document. Data from this document is used to create defaultentries on the accounting document entry screen.

Unlike an accounting document, a sample document does not update transaction figures but merely serves as a data source for an accounting document.

Swarajya.

SAF FI Frequently Asked Questions 2

1. Where to assign activity type in cost centers? OR how to link cost centers &

activity types?

>> There is no direct assignment. You plan the output for a cost center first in kp26.

Then you've to plan the value of that cost center which you budget for a period in kp06.Planned Activity expenditure / Planned Actvty qty gives yoa planned act rate which youcan use to valuate your activity confirmations in mfg ordrs. You can also define your own prices,but you have to run the price revaluation if you want to revaluate your actualactivity prices.

2. For stat. key figure what is the significance of sender & receiver cost elements &

cost centers?

>> Stat key fig are not real account assignments. In simple traditionl terms it is the baseto allocate or define praportions with which the cost is allocated. SKFs are used to

calculate the debit on a receiver object. These values can be used for assessing commoncosts which are used by all the other cost centers.

3. How SKF works .. Kindly give me T Codes Also.

>> You create & plan SKF.Create using KK01 & PLAN the parameters of SKF in KP46

SAP Tips by: Dhiraj

1. Does any one know what is Software life cycle, it was a question asked in an

interview.

2. In GL master we have a option "Balance in local currency" and "Account

currency". What does it mean?

3. In movement type(MM), what is value & quantity string I know it updates values

and quantities in GL with mix of valuvation class, transaction key modifier and GL

A/c. But how does it work when doing a mvt type?



4. In FI when doing Special GL transaction what determines the fields statues of the

screen and why do we have so many screens followed by it. Is it determined by

Posting Keys? is it to determine Account type for which we are using the Special GL

and debit and credit?

Q: Software Life Cycle,

Ans: it is nothing but Road Map - five phases like, Project Preparation, Blue print,Realisation, Final preparation and Go-live support.

Q: In GL master we have a option "Balance in local currency" and "Accountcurrency".What does it mean?

Ans: Account currency is that the GL account in which currency do you want tomaintain. if you decided that you want maintain in company code currency, you can postany currency in that account.

If not, you want to maintain separate currency for that GL then exchange rate differencewill come because the conversion rate.

Balance in local currency - some GL account can't be maintain on open item basis andcan't in foreign currency like clearing account and discount account etc., in such case youcan assign this indicator to show the balance in local currency.

Q. In movement type(MM), what is value & quantity string I know it updates values andquantities in GL with mix of valuvation class, transaction key modifier and GL A/c. Buthow does it work when doing a mvt type?

Ans: Basically, the system does not know which GL has to be updated with what. here,we are giving a direction to the system to update the data.

What you said is correct, the system will update the value and qty in the material master.You would have seen some more fields also, like Movement indicator, consumption,value string and transaction event key etc.,

While creating a PO, the system will take the Movement type as a base, with MT, it willidentify the MI(movement indicator - used to define whether it is goods movement for production order, purchase order, delivery note etc), and it will identify the consumption,(like it is assets, or consumption or sales order) and it will identify the value string ( it is

must to assigned to movement type, through allocation of value string to movement type,system will automatically identify the GL ) and it will post the entry (dr/cr)in the GL based on the transaction and event key figure which is used to determine the debit andcredit entry of a GL

SAP Tips by: Elangovan



4. In Field Status Group there are options like Suppress, optional, Required, Display. Sothat it is followed by so many screens and it is determined by posting key. Its both debit(or) (Both) credit.

Questionnaire with Answers for SAP FI

What is the difference between company and company code? A company is the organizational unit used in the legal consolidation module to roll upfinancial statements of several company codes.The Company Code is the smallest organizational ! unit for which a complete self-contained set of accounts can be drawn up for purposes of external reporting.

How many chart of accounts can be attached to a company code? One or more Operative Chart of Accounts can be assigned to a company code.

A COA must be aasigned to a company code. This COA is the operative COA and is

used in both FI and CO. One Chart of Account can be assigned to many Company codesi.e., Multiple company codes can either share the same or have separate COA. But acompany code (Country specific Company code or International Company code) canhave a country specific COA also along with Operative COA. The link between theregular COA and the country COA appears in the alternate number field of the G/Lmaster record.

Eg: If a company's subdidiaries are located in both US & Mexico. We need to configure 2Company codes - one for US and another for Mexico,for eg U100 and M100. The sameway we create 2 COA's one for US & one for Mexico, USCA and MXCA. Mexico hasdifferent govt reporting requirements than the US so we will need to define a company

code specific to Country Mexico and also create a country specific COA to be used, inaddition to normal COA. In tcode OBY6(Comp Code Global Parameters) of CC M100we define normal COA i.e.,USCA in Chart of Accounts field and MXCA in CountryChart/Accts field.

What are substitutions and validations? What is the precedent? Validations are used to check settings and return a message if the prerequisite check condition is met.Substitutions are similar to validations; they actually replace and fill in field values behind the scenes without the user’s knowledge unlike validations that create on-screenmsgs to the user.

What is a controlling area? The Controlling Area is the central organizational unit within CO module. It isrepresentative of a contained Cost Accounting envt where costs and revenues can bemanaged.

Define relationship between controlling area and company code? A controlling area may include one or more company codes which must use the same



operative chart of accounts as the controlling area. A Controlling Area can containmultiple company code assignments but a single company code can be assigned to onlyone controlling area.

What is a fiscal year variant?

Fiscal Year is a period of 12 months and SAP provides 4 special periods to postingadjustment Entries. Fiscal year determines posting periods. Posting periods are used toassign business transactions. Fiscal year may be year dependent or year independent.

What are special periods used for? The Special periods in a fiscal year variant can be used for things like posting audit or taxadjustments to a closed fiscal year.

What do you mean by year dependent in fiscal year variants? Year Dependent: the financial year is same as calendar year. Starting from 1st Jan to 31stDec (where posting periods and the calendar months are equal)

Year Independent: the financial year is different from calendar year Starting from 1stApril to 31st March (where the posting period months are not equal to calendar year months)

What are shortened fiscal year? When are they used? Shortened Fiscal Year: a financial year, which has less than 12 periods.

What are posting periods? The Posting period variant controls which posting periods, both normal and special, areopen for each company code. It is possible to have a different posting period variant for each company code in the organization. The posting period is independent of the fiscal

year variant.

What are document types and what are they used for? Document type is the identifier of differentt account transactions like SA for G/L,AA for Asset Accounting etc.The doc. Types controls things like type of the account that can be posted to, the number range assigned to it, and required doc header fields.

How are tolerance group for employees used? Tolerance group stores Posting amount defaults. Tolerance groups are assigned to User ID’s that ensures only authorized persons can make postings.

What are posting keys? State the purpose of defining posting keys? Posting keys determine whether a line item entry is a debit or a credit as well as the possible field status for the transaction. Posting keys are SAP delivered. If u wantchanges like making additional fields optional on payment type posting keys then the best possible action is to copy the posting key that needs to be modified and then modify it.



What are field status groups? Field status groups control the additional account assignments and other fields that can be posted at the line item level for a G/L account

Questions and Answers for SAP Financial

Q1-What are adjustment postings and its use? Give t.codes and paths if possible?

Answer: fb50,f-02 and others could be used for adjustments. These adjustments are tocorrect any financial representation that has already been booked into the accounts.

Q2-Suppose I have purchased goods of 10 units(raw materials or semi-finished

goods) worth Rs10000 from vendor A (suppose) and also made payment for the

same. Now during the manufacturing process, it was observed that 3 units are

defective, now my question is how do we deal with the defective units in SAP as I

have already made payment for the 10 units(i.e Rs10000).

Answer: If you have a GRN against these materials, then the same can be returndelivered. An appropriate movement type needs to be configured for the same. As for the payment, raise a credit note on the vendor.

* Using Debit Memo you can get the money for defective 3 units. *-- Gnan Eswari

Q.3-We always copy company code or we can create manually also? If possible give

reasons also.

Answer: There are loads of tables that get copied over when copying co codes. This

might be incomplete in a manual copy, and hence the manual route is not advisable.

Q.4-In case of APP, when bank master data updated?

Q.5-Suppose in 2004 I have depreciation key 'AB&in 2005 depreciation key I have

changed to"CD". In what way my balances would be affected like balances of

depreciation,accumulated depreciation,assets etc.

Answer: The difference in the depreciation that is posted already, and what should be posted with historical effect will be posted in the current accounting period.

Q.6 How many chart of accounts can be assigned to company code we can assigncompany code to chart of account through OB62? Now my question is in what way

we can assign three types of chart of account to company code in one transaction

code (I might be wrong plz correct me)

Answer: Three, although the group and country chart of accounts are optional. The groupchart of accounts is assigned to theoperational chart of accounts, and the only mandatory CoA is the Operational CoA.



Q.7 How many financial statement versions can be assigned to co.code?

Answer: As many FSVs as you want can be assigned to the co code i.e. 1:n as of CoCode: FSV.

I have created Company Code and all other configuration related to the CCode.

Also in MM I have created purchase order, created vendor, material etc. I couldn't

activate the PO due to the following error messages in red:

1. MAINTAIN TOLERANCE LIMITS FOR TOLERANCE KEY PE ACCOUNT

ASSIGNMENT

2. CONTROL INDICATORS FOR CONTROLLING AREA DO NOT EXIST.

I have assigned controlling area to company code and I could see the controlling

area in existance via master file and gl verification.

1. MAINTAIN TOLERANCE LIMITS FOR TOLERANCE KEY PE ACCOUNTASSIGNMENT ----> Please follow this link --> SPRO ---> MM---> Purchasing -->Purchase Order --> Set Tolerance limits for price variance --> Here you have to set for Tolerance keys PE and SE. Just copy them from std co. code.

2. CONTROL INDICATORS FOR CONTROLLING AREA DO NOT EXIST. ---->

In Controlling --> General Controlling --> Maintain Controlling Area --> MaintainControlling Area --> Activate Components/Control Indicators --> You need to check if you want to activate the order management/activity based costing/commitment

management etc.

What is dunning program?

Dunning is nothing but payment or collection remainder.

The SAP Financial Accounting component is delivered with the dunning procedure andall further specifications for dunning. Check whether you can use the predefined settingsor whether you have to make changes. Assign the required dunning procedures and areas(if used) required to your business partners.

The most important thing that differentiates the dunning levels is the dunning texts. Thedunning text defines the urgency of the dunning notice. The other things can be thedunning charges, minimum & maximum amounts etc.

Maximum no. of dunning levels is 9 levels.

How to Configure Dunning?



The dunning wizard enables you to create and send letters to customers that have not paidtheir debts within a given time range and to remind them of their overdue payments.

In addition, the dunning wizard keeps track of a customer’s "payment behavior" in thedatabase to deliver this important information to appropriate organizations.

The dunning wizard considers the following transactions and documents:

1. Open A/R invoices (including partially paid and partially credited)

2. A/R credit memos

3. Manual journal entries with at least one row posted to a customer

4. Opening and closing balance transactions

5. Incoming payments

To access the wizard, choose Sales – A/R Dunning Wizard .

To run the Dunning Wizard, you have defined the dunning levels and the dunning termsas follows:

1. You have defined the dunning levels by choosing Administration > Setup BusinessPartners > Dunning Levels.

2. You have defined dunning terms in Administration > Setup> Business Partners >

Dunning Terms. The dunning terms are based on dunning levels, and contain parametersand values required for the dunning process run.

3. You have defined the default dunning terms in Administration > General Settings >BP tab > Default Cust. Dunning Terms .

You have defined dunning terms for customers. (Choose Business Partners BusinessPartner Master Data Payment Terms tab Dunning Term field.)

You have used the following options to exclude any relevant A/R invoices from thedunning process:

- To exclude a specific invoice, display it before you run the wizard. On the Logistic stab,select Block Dunning Letters. You can deselect the option later to include the invoice inthe future dunning process.

- To exclude all invoices created for a specific customer from the dunning process,display the Business Partner Master Data record for that customer. On the Accountingtab, select Block Dunning Letters.



Process:

You choose Sales – A/R > Dunning Wizard

and follow the steps listed below. In each step you choose Next to proceed to the next

step of the Dunning Wizard, choose Back to return to the previous step, or choose Cancelto cancel the Dunning Wizard creation

Step 1: Wizard Options. You select whether to run a new Dunning Wizard or to load asaved one.

Step 2: General Parameters. In this window, you modify a name of the default DunningWizard and choose a dunning level.

Step 3: Business Partners – Selection Criteria. You choose a range of customer codes for the Dunning Wizard.

Step 4: Document Parameters. In this window, you enter the range of the posting dates toinclude in the Dunning Wizard. In addition, select the relevant document types.

Step 5: Recommendation Report. In this window, you enter a new due date and selectinvoices that are included in the Dunning Wizard for each customer.

Step 6: Processing. In this window, you select one of the following options to process theDunning Wizard:

- Save Selection Parameters and Exit

- Save Recommendation Report as Draft and Exit

- Print Dunning Letter and Exit

Result:

If you print dunning letters, SAP Business One creates the dunning letters and saves thedunning run. In addition, the dunning level and the last date of the dunning letter areupdated for invoices included in the dunning run. When a dunning letter is created for acustomer, the business partner master data record is updated. On the Accounting tab, the

Dunning Date field displays the date on which the dunning letters were created for thelast time.

To view the history of dunning letters and the list of all invoices, choose BusinessPartners > Business Partners Reports > Dunning History Report

Question:



What is the difference between dunning clerk and accounting clerk?

Answer:

This is usually referred to depict the responsibility.

Accounting clerk you will find in G/L account master in FS00 who is assignedresponsibility to maintain and clear this account, he/she has track every movement in theaccount.

Dunning clerk is the clerk who is responsible to dun the particular customer and sendnotices.

Dunning Clerk is responsible for running the process of Dunning.

The name of Dunning Clerk is printed on Dunning Notice whereas the Accounting Clerk

is responsible for running the Automatic payment run program and his name can be printed in foot notes of Payment cheques etc.

When Can They Be The Same

There can be scenario when both dunning and accounting clerk are same.

In some organization, the Accounting Clerk and Dunning Clerk may be same but insystem, there must be two separate persons but you can assign same IDs and name.

Configuration

You can configure the Dunning clerk in the same place where you had configured theAccounting Clerk.

Both the field names are BUSAB, but Accounting Clerk is maintained in table KNB1 andthe Dunning Clerk from KNB5.

Master table for the both is T001S.

Recurring Entry & Sample Doc

By : Prabha K.

Explain what is recurring entry & sample doc from basic point of end.



Sample Document : It is a special type of reference document. It does not updatetransaction figures. Data from this document is used to create default entries on theaccounting document entry screen.

Recurring Entry : A periodically recurring posting made by the recurring entry

program on the basis of recurring entry original documents

Recurring Entry Document : A document containing the fixed data for every recurring posting (for example -> posting key, -> account, -> amount…. These 3 never change).

You set up recurring entry documents for business transactions that occur on a regular basis, such as rental payments and insurance premiums.

It does not update transaction figures. To store, system used number range "X1"

Cross Co-Code transaction cannot be posted with recurring entry program.

Recurring Entry Program

For postings that recur on a regular basis, such as payments for rent, interest, legal fees, property taxes, you can use the "Recurring Entry Program" to have the necessarydocuments generated automatically.

(1) Create Recurring Entry Original document

It contains………The date of the first & last postingThe frequency at which the posting should be made,

The date of the next planned posting

(2) The Recurring Entry Program must be run at regular intervals within a specified period. The program selects all recurring entry original documents in which the date of the next posting falls within the specified period, and then generates a Batch InputSession

(3) When the Session is processed, an FI original document is posted. The date of thenext posting is changed accordingly in the "Recurring Entry Original Doc"

You can create recurring entries and execute at month end by using these t.codes..

- FBD1 - Create- FBD2 - Change- FBD3 - Display- F.56 - Deleting Recurring entries- F.15 - Executing for a period- F.14 - Posting doc from recurring doc- SM35 - Execute ur session



How to create recurring document template? How to run recurring document and

what date should normally put to run it and what are the steps for Interest

Calculations?

For Recurring document template you can use the following T.Codes

FBD1 - Creation of recurring documentFBD2 - Change recurring document (This is for changing of amount and recurring periods)FBD3 - Display recurring documentF.14 - Posting of recurring documentF.15 - Display of recurring document

For Diff. run schedule recurring documents you can use this T.Codes

OBC1 - Creation of Diff. Run schedule Recurring document

OBC2 - Enter run dates for Recurring documentF.14 & F.15 steps are same

Steps For Interest Calculation you can use this following T.Codes :

OB59 - Define valuation methodOBA1 - Preapare automatinc postings for foreign currency valuationFS00 - Assign exchange rate different key in loan a/cF.05 - Foreign currencty revaluationOBAA - Prepare account balance interest calculationOBAC - Define reference interest rate

OB81 - Define time dependent termsOB83 - Enter interest valueOBV2 - Assignmen of accounts for automaticF.52 - Interest calculation

How Down Payments Are Configured

The following Customizing settings have to be made for down payment processing:

Settings for the billing plan - To activate the billing plan function, maintain the materials,for which you wish to process down payments, with item category group 0005 (milestone

billing). This gives the item type TAO via item type determination. The item type TAOcalls up the billing plan function.

You need to implement the following activities in the billing plan for down payments:

Maintain deadline category - This determines the billing rule (percentage or value down payment) for the down payment request. The system assigns billing type FAZ (payment



request) defined in the standard system with billing category P. (For the billing type FAZthere is the cancellation billing document type FAS in the standard system).

Maintain the deadline proposal - Use the down payments that are due for the proposeddeadlines.

Maintaining a Pricing Procedure with the Condition Type AZWR:

In the standard system the condition type AZWR is delivered for the down payment valuealready provided but which has not yet been calculated. You must include this conditiontype in the relevant pricing procedure before output tax.

Enter condition 2 (item with pricing) and the calculation formula 48 (down paymentclearing value must not be bigger than the item value) for the condition type AZWR.

Before the condition AZWR you can create a subtotal with the base value calculation

formula 2 (net value). If the condition AZWR is changed manually, you can getinformation on the original system proposal from the subtotal.

Maintain the printing indicator - The pricing procedure can not be marked as atransaction-specific pricing procedure (field Spec.proc.) The condition type AZWR hasthe calculation type B (fixed amount) and the condition category E (down paymentrequest / clearing).

Maintaining the Billing Document - In the standard system there is the billing type FAZ(down payment request) and the billing type FAS for canceling . The down payment iscontrolled using the billing category P of the billing type. A billing type becomes a down

payment request when the billing category P is assigned. You have to maintain blockingreason 02 (complete confirmation missing) for the billing documents and assign it to billing type FAZ.

Copying control - Copying requirement 20 must be entered in copying control at itemlevel for the down payment request. In the standard system the order type TA for copyingcontrol is set up according to the billing type FAZ for the item category TAO.

Copying requirement 23 must be entered in copying control at item level for down payment clearing. In the standard system the order type TA for copying control is set upaccording to the billing type F2 for the item category TAO.

Financial Accounting settings - A prerequisite for down payment processing is that theaccount is assigned to the underlying sales document. To do this, change the field statussettings in Customizing as follows:

Set reconciliation accounts (transaction OBXR) - For the `received down payments' and`down payment requests' fromthe G/L accounts you have selected, you should assign the field status definition G031.



Maintain accounting configuration (transaction OBXB) - For the down payments (postingkey ANZ in the standard system) and the output tax clearing (posting key MVA in thestandard system), you must maintain the posting key.

You must also carry out a G/L account number assignment for the tax account.

Maintain the posting key (transaction OB41) - For posting key 19, set the sales order asan optional field !!!

Maintain the field status definition (transaction OB14) - For field status variant 0001,field status group G031, set thesales order as an optional field !!!

Assign the company code to the field status variants (transaction OBC5)

What is the significance of one time vendor, can we post more than one invoice in

fiscal year?

by: Rams

Use One-Time-Vendor Master

In one time vendor we are not maintaing master data. Because the details of the vendor isentered only at the time of entering invoice. After that we can't use the details of the onetime vendor. But you can post more than one transactions for that one time vendor. In Normal vendor, we key in all vendor details at the time of vendor creation. But it is not possible to convert one time vendor to normal vendor.

You can create special vendor master records for vendors from whom you procure goodsonly once or rarely, so-called One-Time Vendor Master Records. For example, supposeyou order goods from a vendor with whom you usually do not place orders, because your main vendor was not able to supply the required items. In this case, you would use a"one-time vendor" master record.

When creating a "one-time vendor" master record, you must assign a one-time accountgroup. This account group determines that the vendor-specific fields are suppressed. Youdon’t need to enter this data until the time a purchasing document (e.g. a PO) is created.

When you create a purchasing document with a one-time vendor, you will be asked toenter the vendor address. Enter the vendor’s name and address. Like all other master records, you can display, block, or delete one-time vendor master records.

One-Time Accounts (FI)

An account in which transaction figures are recorded for a group of customers/vendorswith whom you conduct business once or rarely. One time account requires a special



master record. For all customers / vendors with whom you rarely do business, a specialcustomer/vendor master record should be created. No data specific to a singlecustomer/vendor is stored in this One Time master record, since this account is used for more than one customer/vendor. Therefore fields like address, communication, bank dataare suppressed.

You invoice a customer who purchased goods from you because his main vendor couldnot supply them. In this case, you post the invoice to a one-time vendor account insteadof creating a separate master record.

When you post to a one-time account, the system automatically goes to a master datascreen. On this screen, you enter the specific master data for the customer, which isstored separately in the document. This includes name, address, and bank data, for example.

You process the master record for a one-time account in the same way as you process all

other customer master records. You can dun open items from it with the dunning programor pay items using the payment program. The functions for one-time customers are onlydifferent in a few aspects. For example, you cannot clear amounts with a vendor.

Reconciliation AccountsTo create one-time master records, you have to specify a reconciliation account. If youdifferentiate between reconciliation accounts in your company, you will need to take thisinto account when creating one-time master records. You may, for instance, havedifferent reconciliation accounts for domestic and foreign receivables. You would thenhave to create two one-time master records.

Line Item DisplayFor line item display, you should enter a key for sorting line items in the Sort key field.Keys 022 and 023 are provided in the standard system. You may define other keys thatare specific to your company. Keys 022 and 023 have the following meanings:

- Enter 022 to have the system sort and display line items by name and city.- Enter 023 to have the system sort and display line items by city and name. The lineitems of customers in the same city are displayed together.

Sort criteria can also be specified when entering a document. These criteria will overridethe sort keys specified in the master record.

When creating a one-time account, use the appropriate account group (such as "one-timeaccount" in the standard system).

How does the down payment process work in SAP?

by: Satish



I will try to give you a very good explanation how down payments work.

Down Payment recieved from a customer.

Tcode F-29 :

You post the customer down payment. You can see that the indicator for downpayment Ais assigned.

You can also see the report at FBL5N which is line item display for customers. You willhave to tick the special G.L indicator A for noted items to view down payments recievedfrom customers

Tcode FB70 :

You make the customer invoice in FB70, remember that you make the invoice for the

total item and not minus the down payment amount for the customer. For example if youhave posted a down payment for 500$ in F-29 and the invoice amount is 1000, you will post 1000 and not 500 as the customer invoice.

Tcode F-22 :

You transfer from special G.L as it is a downpayment to normal item as it is no more acurrent liability for the company.

Tcode F-39 :

You give the invoice reference number and process the down payment and double click on transfer posting. You can see the balane A has been nullified.

Tcode F-28 :

Finally when you recieve the payment from the customer you clear the open items for thecustomer.

SAP FI/CO Certification Sample Questions

Caution: more than one answer may be correct.

Please mark ALL correct answers.

Question: Which of the following statements are correct?

A More than one chart of accounts can be created for each clientB The chart of accounts contains all the G/L accounts, vendor accounts and customer accounts



C More than one company code can be allocated to the same chart of accountsD The chart of accounts controls all the customising settings in the R/3 systemE All accounts within a chart of accounts must have the same tax code

Question:

What status reports does Cash Management and forecasting include?

A. Cash management positionB. Liquidity forecastC. Credit limit reportD. G/L account balancesE. Bill holdings

Question: Which of the following are clearing procedures in accounts receivable?

A. Incoming paymentB. Down payment requestC. Credit memoD. Transfer posting

Question: When creating an Overhead Cost Order, the first order information which must be

entered is:

A. Order statusB. Order type

C. Settlement typeD. CurrenyE. Classification code

Question: When creating an Overhead Cost Order, the settlement rule must be entered in the

control data. Which settlement receivers are available for internal orders?

A. Cost center B. Orders

C. General ledger accountsD. AssetE. Vendor

Question: In Controlling, a distinction is made between master data, planning, actual data and

the information system. Which of the following master data belongs to Controlling?



A. G/L accountB. Work center C. Cost center D. Activity typeE. Supplier

Question: Withing Overhead Cost Controlling activities are calculated. A Sender/Receiver

relationship exists. However, not all Sender/Receiver combinations are allowed. Which of the following combinations make business sense?

A. Sender. Cost Center, Order, ProjectReceiver. Cost Center, Order, Project

B. Sender. Order Receiver. Cost Center, Project

C Sender. Cost Center

Receiver. Cost Center, Order, Project, Cost Object

Question: Period closing activities are also performed in Controlling. This is dependent on

certain prerequisites. Which of the following are MINIMUM criteria before it

makes sense to carry out period closing?

A. The posting period has been closed.B. Materials have been withdrawn.C. Personnel costs have been incurred.D. Overhead has been incurred.

E. An order was closed.

I passed my SAP FI certification ECC 6.0. I want to thank each one of them in the groupfor their support.

People who are going to attend the certification exam kindly concentrate on the TFIN50and TFIN52

Tips for people who are going to attend the exam:

• Understand the concepts. Don't memorize.•

If possible kindly practice the configuration part (Not mandatory).• Do the preparation based on the syllabus not based on books. {You will be getting

99% from the syllabus}• You have to cover all the chapters.• No straight Questions.• You will be getting chapter wise questions like AA, Masters, APP, NEW GL and

so on..............



“But one thing I can say if you are through with syllabus 'YOU' can easily pass”.

Take the certification date only once you finish one round of study of all books.

Two types of Questions:

• Single answer questions {SAQ will be around 10 - 15 questions and remainingwill be True/False}

• A statement will be given. Based on that 4 to 6 options. You have to select eachoption is True or False.

Subject - No of questions Approx number of questions asked

Asset Accounting - 13 questions2 questions on depreciation area, 3 questions on assetclass, 4 questions on asset transactions and depreciation

Closing Operations in Financial

Accounting - 5

1 question on M/E closing, 3 on Balance confirmations

Document and Posting Control – 14

Main questions on cash discount, 1Q on Cross Co.Code,1Q Doc Reversal, 2Q on Foreign currency, 1Q onauthorisation, 1Q on FSG, 1Q on posting period, 1Q ontolerance group, NO questions on TAX.

Evaluation Options in Reporting- 7

2 Q on list viewer and 3 questions on drill down report

Financial Accounting Master Data – 15

3Q on Bank, 4Q on Customer, 3Q on Vendor, 2Q on GL

Payment Program, Dunning

Program, Correspondence,Interest Calculation - 6 3 questions on payment program

SAP Overview - 5 2 Questions related to MM, 1 on navigation

SAP Solution Manager - 4 2Q on Roadmap

Special General Ledger Transactions, DocumentParking, Validation &Substitution - 6

1Q on Park & Post, 2Q on Splgl, 2Q on Substitution &Validation

The New General Ledger -5 1 on Basics, 2 on document split, 1 on reports

I think this information will be helpful for all of YOU.

What is APC?

APC stands for Acquisition and Production costs. Acquisition means any asset which youmay acquire/ purchase externally. It includes invoice price and other related exp.Associated with it like customs, octroi, freight which you add and arrive at total cost of



acquisition for capitalisation of the asset.For ex Say a computer. The total cost which youincurr for the acquisition of the computer including installation will be your APC

Production cost means any asset which is created internally within the organisation. Thisis normally created by means of AUC and you go on adding cost to the AUC as and when

you incurr exp. for the same.For ex. say addition to the office building. Therefore APCincudes any external acquisition or internal construction of exp. which needs to becapitalised.

In OADB under 01 deprn area Acquisition & prod Cost tick is activated. *-- Marazban

D. Dalal

This is umapathy, I have intereview tomorrow, if anybody have taken interview

with any company, kindly let me know what the questions they will be asking, how

will be the interview. How the questions will be on configuration, implementation

side and other questions plz.. share with me.

Pl. prepare yourself on the following broad lines:

Implementation exp.:Brief about the project you did: w.r.t. the main activity of the client, How many plantsthey had, What modules were implemented, Who were the implementers, What’s theimplementation team size, How many were in your module team, What’s your role in the project with respect to the activities you partook in the project, The Enterprise Structurewith regard to the no. of Company Codes, any Business Areas or Profit Centers defined,Cost Centers defined, What’s the period of the project, When did they Go-Live?, Anyissues you’d solved during ‘Support’ phase?

Questions on conceptual understanding:a) SAP R/3 definition and 3-Tier Architecture b) ‘Real time integration’ advantage of SAPc) ASAP methodologyd) Solution Manager e) Client / Company / Company Code / Business Areaf) Business Area vs Profit Center Approachg) How effective will be the Financial Statements generated through Business Areash) With Holding Taxes vs Extended WHTi) Field Status Concepts (G/L master fields controlled through Account Group and

Document entry through Field Status Group set in the G/L master) j) Special G/L transactionsk) Open item managementl) Reconciliation Accountsm) Subsidiary Ledgersn) Sort keyo) Negative Postings Allowed p) Special periods



q) Only balances in local currencyr) Important Posting keys for G/L, A/R, A/P, AA, Stock Entriess) Assessment vs Distributiont) Org. Structure for FIu) Org. Structure for CO

v) Product Costing: How the values flow in the system

Configuration:a) Extended With Holding Taxes configuration steps – right from creation of WH TaxTypes, Codes to Annual Return b) FI-MM Integration (OBYC configuration with particular reference to Off-Settingentries)c) FI-SD integrationd) Down Payments transactionse) Interest – Balances / Arrearsf) Asset Accounting: Asset Class, Main Asset, Sub-Asset, Group Asset, Dep. Areas,

Dep. Key, Transaction No.s (100- External acquisition, 210 – Retirement with Revenue,etc.), Imp. Transaction Codes.

General questions:a) Educational Background b) What influenced you to go in for SAP career?c) Functional Career d) Present earnings vs Expected paye) Inclination to relocate

KN Murthy

1. Tell me about FI Organizational structure? Ans: Client

|Operating Concern

|Controlling area1 Controlling Area 2

|Co. Code 1 Co. Code 2

|Bus area 1 Bus area2 Bus Area3 Bus Area 4

2. How many Normal and Special periods will be there in fiscal year, why do u use

special periods? Ans: 12 Normal posting period and 4 special periods are in the fiscal year which can beused for posting tax and audit adjustments to a closed fiscal year.



3.Where do you open and close periods? Ans: PPV is used to open and close the periods based on a/c types considering GLAccounts. Tr. Code. OB52.

4.What do you enter in Company code Global settings?

Ans: 4 digit Alphanumeric key. Name of the companyCityCountryCurrencyLanguageAddress

5.What is document type, and what does it control? Examples. Ans: Document type is nothing vouchers containing line items. Several business transac!tions can be identified within a particular document type.

It controls the document number ranges.It controls the Header part of documentIT controls the line item level of the documentHelps filing of physical document

6. What is posting key and what does it control? Ans: These are special classification keys. Two character numerical key it controls theentry of line items.Posting key determines Account type, Debit/credit posting, Field status of transaction.

7. What is field status group, what does it control?

Ans: FSG is mandatory field in ! GL Creation. You use this field to define which fieldsare displayed when you post business transactions to a G/L account.A field may have one of the following statuses.- Suppressed- Display- Optional- Required

8. What is chart of account and how many charts of accounts can be assigned to a

company? Ans: Chart of account is a list of all G/L accounts used by one or several company codes.

For each G/L account, the chart of accounts contains the account number, account name,and the information that controls how an account functions and how a G/L account iscreated in a Company code.

You have to assign a chart of accounts to each company code. This chart of accounts isthe Operating chart of accounts and is used for the daily postings in this company code.



You have the following options when using multiple company codes.You can use the same chart of accounts for all company codes

If the company codes all have the same requirements for the chart of accounts set up,assign all of the individual company codes to the same chart of accounts. This could be

the case if all company codes are in the same country.

In addition to the operating chart of accounts, you can use two additional charts of accounts If the individual company codes need different charts of accounts, you canassign up to two charts of accounts in addition to the operating chart of accounts. Thiscould be the case if company codes lie in multiple countries.

The use of different charts of accounts has no effect on the balance sheet and profit andloss statement. When creating the balance sheet or the profit and loss statement, you canchoose whether to balance the co! mpany codes which use different charts of accountstogether or separately.

9. What does definition of a chart of account contains? Ans: chart of account key NameMaintenance languageLength of the GL Account Number Controlling IntegrationGroup chart of accounts (Consolidation)Block Indicator

10. Can one COA be assigned to several companies?

Ans: yes. One COA can be assigned to several companies.

11) What is account group and what does it control?

Ans: Account group determines which fields you can configure on the G/L master record.It is necessary to have at least two one for B/S and another one for P&L a/c.It controls the Number ranges of GL A/C.The status of fields of the master record of GL belongs to company code area.

12) What is reconciliation account; can you directly enter documents in that a/c? Ans: When you p! ost items to a subsidiary ledger, the system automatically posts thesame data to the general ledger. Each subsidiary ledger has one or more reconciliation

accounts in the general ledger.We can’t use reconciliation account for direct postings.

13) How do you control field status of GL master records and from where do you

control!

Ans: Field status variant is maintained all FSGs.



14) What are the segments of GL master record? Ans:- COA SegmentA/C group Nature of account

Short textGL a/c long textTrading partner Group Account Number - Company code segmentAccount currencyTaxReconciliation a/c for a/c typeOIM,LID,FSG.

15) What does Field status group assigned to a GL master record controls?

Ans: It controls the account assignments that are made to the account. Specifically thefield status group controls whether postings to cost centers, internal orders, profitabilitysegments and so on are required, not allowed (suppressed), or optional.

16) What is Country and operational chart of account? Why do you use group chart

of account? Ans: Operational chart of account – Day to day activities It is mandatory.Country COA – It’s used for legal specific requirement of each country. It’s additionaland optional.Group COA used for consolidation of Company codes. This is for group consolidation purpose.

17) What are all the segments in a Customer/Vendor master record? Ans: Segments in Customer Segments in Vendor - General Data segment General data segment- Company code segment Company code segment- Sales area segment Purchasing organization Segment

18) What is open line item management? What do you mean by clearing open line

items? Ans: Open item management is further reconciliation function. OIM allows you todisplay the open and cleared items and amounts in an account. OIM should be used if an

offsetting entry is made for every line item posted in the account. The a/c is reconciledand cleared against another account. Ex. Salary clearing account and GR/IR Clearingaccount.

19) What is residual payment and part payment? Ans: Residual payment it clears original invoice with incoming amount and create newline item for remaining outstanding amount.



Partial payment it leaves the original invoice amount and creates newline item for incoming amount.

20) What is internal and external number ranges? Ans: Internal Number Ranges: Doc. No will be provided by the system automatically in

serial order allotting the next available progressive number. The number must be innumerical.External Number ranges: Doc. No will be given manually by the end user. System willnot lock no automatically in this case. User can pick the number randomly. Number may be an alpha numeric. *-- Shaannthi S.

Questions are answer best of my knowledge, if I am wrong, please correctme..anyone…………

1. How can be or in what way baseline date is important in Automatic Payment

Program run?

The Baseline date is used to calculate the due date by taking into account the paymentterms. On the APP, the baseline date helps to pick the relevant invoices for payment.During the APP run when invoices are pulled into the run, the system checks the ‘NextPayment Date’ before picking the invoices to be paid.

2. Please tell me the procurement cycle how it works?

Procurement cycle – a sales order is placed on a requirement made by a customer, after which it is passed on to create a purchase order (this could either happen based on therequirements on the SO, or a planned SO). the value flow gets passed on to FI at the time

of goods movement. In the case of SD, the impact on FI happens only at the time of billing.

3. Difference between Depreciation ,Accumulated Depreciation and APC? What is APC?

Depreciation – a decrease in the value of an asset due to wear and tear Accumulated Depreciation – the total amount of depreciation calculated on a particular asset.APC – refers to Asset transactions other than depreciation

4. What is GR/IR?What journal entries we should pass for this?

The GR/IR – the goods receipt/Invoice Receipt account is used to post to whenever goodsthat are not yet invoiced have been received or when invoices arrive b4 the the deliveryof goods.



During the time between the invoice being created and delivery of goods, there can be atiming difference, in order to accommodate this timing difference, a GR/IR account ismaintained temporarily to record the flow .

5. What are the accounting entries take place in MM and SD?

Value from MM to FI is defined in OBYC…. on the material master the flow of valuesare assigned on the Costing, acctg, etc tabs where the system helps to post the necessarystock values into the appropriate GL accounts. helps to determine, the GL accountsupdated when there is a movement of goods.

SD-FI - VKOA

6. Can we assign one Controlling area to two different Company Codes (but the

company codes having different

fiscal years/different currencies

Company code should have same financial year, may have different currencies.

You can assign 2 or more company codes to one controlling area as long as the chart of accounts are same. Furthermore, if you have different fiscal year variant in the companycode, then make sure that the number of period remain the same.

7. While posting transaction, can we give cost centre / production order at time.

Yes it is posiiable , but in such situation cost centre will be real and production order isstastical.

If you assign both cost center and Prd Order then since Prod. Order are real co object,Cost center entry would be statistical.

8. Which Master data uploads will be done?

The question is not very clear. If you are talking about CO Master data. Then Cost center need to be uploaded. You can use Data Transfer Workbench or write abap for it.

9. Can we run Payment Programe giving ( Hdfc vendor detailes ) City bank in

Payment run programe?

Yes can be possible , this can resolved through ranking order and bank optimization inFBZP.

You use further selection in proposal paramater, if you would like to filter the open item based on the city

10. What does document header control?



Field status.

11. After entering a document can you delete the entry? Can you change the

document?

Which fields’ can/not is changed?

Document header cannont be changed, after posting the document you cannot change.only if you want to change the document the reseversal entry.

12. What is a special GL transaction?

The transaction other than A/P and A/R is called the special g/l transaction for ex: Bills of exchange, Interest payable , aqusition

13. How do you reverse cleared documents?

By doing reversal posting.

14. What is base line date? Why is that used? Can this be changed?

For payment terms it is used. base line date is the due date.

15. How many statistical objects can be selected in when you post an FI document? Where CCtr, PCtr, OM are active?

Only two. *-- Sameem, Rukshana / Surya / Rashid Hakeem / Lokaray

Sreekanth

Financial Questions

What are the frequently asked questions on SAP FICO Interview Questions?

1. What is chart of account? What is the relevance of defining chart of account?

A. It is the top level financial structure, contains the GL Accounts we define the all theaccounts and one chart of accounts assign to company code and one chart of accountswill assign to many company codes . It is list of Gl accounts and it contains account no ,account name, language, length, cost element, blocking information that controls the how

an account functions and how a gl account created in company code . COA Key.

2. What is account group? What does it control?

A. IT determines the which fields you need to configure on the GL master record. It isnecessary to have at least 2, one for B/S and another one for P&L accounts. It controlsthe number ranges of GL. The Status fields of the master record of GL Belong tocompany code area.



3. What is posting key? What is its role?

A. It controls the line item of GL entry debit and credit.

4. What is business area?

A. Organizational unit of external accounting that corresponds to a specific businesssegment or area of responsibility in a company. Financial statements can be created for business areas for internal purposes. They are primarily used to facilitate externalsegment reporting across company codes covering the main operation of a company(product line, Branches). The Business area may be the branch of the company or productlines it deals with

5. while defining chart of account, there is field " manual creaation of cost element"

and "automatic creation of cost element". what is it? A. Generally when ever we are creating cost elements we can create some of

exependitures manually some automatically so we can create manually cost elements indefining chart of accounts.

6. After creating a customer/vendor, how can we check that under which account

group we have configured this customer/vendor?

A. We can check through customer group and vendor group it was created by ours whenwe are creating vendor and customer groups.

7. How the system will know that april is your first posting period?

A. Yes the system will find out april was first posting period. While configuring fiscalyear we giving april to 1 may to 2, june to 3, like this system will identify april was thefirst posting period.

8. Define the term "fiscal year" , "posting period varient" & " field status varient".

A. FSGV controls the additional account assignments and other fields that can be postedat the line item level for GL a/c. FSGV can be control at three level i.e.,1) In OBC4 (ch of a/c’s) - which controls the screen for a particular GL a/c group,

2) Posting Keys - which controls the screen for a particular posting key transaction is

taken, &

3) Accounting Groups - which controls the screen for a particular account group i.e.,customer group or vendor group.

A. Posting period variant which controls posting periods, both normal and special periods are open for each company code. The posting period is independent of fiscal year variant.



A. Fiscal year is controls the which type year we are following like calendar year, year dependent year,.

SAP FI/CO Sample Questions and Answers 1

1. About evolution in the world of business, we can affirmate that (Please choose thecorrect sentence):

a) [ ] The internet revolution could turn available to companies the use of ERPfunctionality. b) [ ] The next generation of Â“new dimensionÂ” products appeared taking functionalityout of the company, to bring value through extending the Internet Revolution.c) [ ] The internet has driven to a collaborative environment where value is createdthrough collaboration within business comunities.d) [ ] In the first the companies were looking at Cost reduction and efficiency throughintegration of business comunities.

2. About the definition of ERP and e-business functionalities, we can say that (Note: wecan have more than one correct sentence. Please select the sentences you think they arecorrect):

a) [ ] ERP offers enterprise centric functionality (general ledger, payroll, order entry) tointegrate core, internal processes. b) [ ] ERP is mySAP Financials and mySAP HR.c) [ ] ERP is SAP R/3, while e-business is mySAP.com.d) [ ] About Business Model, ERP can be considered as enterprise centric and e- business, as extended and collaborative.

e) [ ] About Architecture, ERP can be considered as an integrated system and e-business,as an integrated system and an open integration platform.f) [ ] About Processes, ERP can have them integrated, core within enterprises andcollaborative, beyond company boundaries.

3. What is a SAP Business Object (Please choose the correct sentence)?

a) [ ] It is all the transaction data generated via transactions. b) [ ] It is the instancied class of the Class Builder.c) [ ] It is composed of tables that are related in a business context, including the relatedappplication programs and it is maintained in the Class Repository.

d) [ ] It is the representation of a central business object in the real world, such as anemployee, sales order, purchase requisition, invoice and so on.e) [ ] It is a sequence of dialog steps that are consistent in a business context and that belong together logically.

4. About BAPI (Business Application Programming Interface), what is true (Note: wecan have more than one correct sentence. Please select the sentences you think they arecorrect)?



a) [ ] It is a well-defined interface providing access to processes and data of businessapplication systems. b) [ ] BAPIs offer a stable, standardized interface for integrating third-party applicationsand components in the Business Framework.c) [ ] A BAPI is assigned to one and only one business object.

d) [ ] In the R/3 Enterprise version (4.7) we can use BAPI to create an internal order inside a customized ABAP program.e) [ ] A business object in the Business Object Repository (BOR) can have manymethods from which one or several are implemented as BAPIs.

5. What can we say about ALE (Application Link Enabling, Note: we can have more thanone correct sentence. Please select the sentences you think they are correct)?

a) [ ] Business processes cannot be distributed using ALE. b) [ ] The ALE concept is related to an enterprise structure with areas that have centraltasks and areas with tasks that are decentralized.

c) [ ] The applications are integrated via a central database.d) [ ] The applications are integrated via the message exchange.e) [ ] The ALE concept supports the implementation and operation of distributed SAPapplications.

6. A company code is:

a) [ ] an independent accounting entity (the smallest organization element for which acomplete self-contained set of accounts can be drawn up). b) [ ] an organizational unit in an enterprise that represents a closed system used for costaccounting purposes.

c) [ ] an organizational unit that provides an additional evaluation level for the purposeof segment reporting, for example.d) [ ] a dependent accounting entity, according to Fiscal Year.e) [ ] the highest level in the R/3 system hierarchy.

7. Consider the following sentences:

7.1. The variant principle is a three-step method used in R/3 to assign special propertiesto one or more R/3 objects.7.2. One of the disadvantages to use variants is that it can't deal with the maintenance of properties, which are common among several business objects.

7.3. For using the variant principle, you must define the variant, populate it with valuesand assign it to the R/3 objects.7.4. This principle is used for Fiscal Years, Posting Periods and so on.

Which of them is false?a) [ ] 7.1 and 7.2. b) [ ] 7.1 and 7.3.c) [ ] 7.1.



d) [ ] 7.2.e) [ ] 7.3.


8.1. A fiscal year has to be defined by means of separating business transactions intodifferent periods.8.2. Special periods are used for postings, which are related to the process of the year-endclosing. In total, 16 special periods can be used.8.3. The Fiscal Year variant only defines the amount of periods and their start and finishdates.8.4. The Fiscal Year is defined as a variant, which is assigned to the chart of accounts.

Which of them are true?

a) [ ] 8.1 and 8.2.

b) [ ] 8.1 and 8.3.c) [ ] 8.2 and 8.3.d) [ ] 8.2 and 8.4.e) [ ] 8.3 and 8.4.

9. What is an independent fiscal year variant (Please choose the correct sentence)?

a) [ ] It is a variant which the postings periods are only equal to the months of the year. b) [ ] It is a variant which you can define different number of periods, according to theyear.c) [ ] It is a variant which each own fiscal year uses the same number of periods, and the

postings periods always start and end at the same day of the year.d) [ ] It is a variant which allows the use of different number of posting periods.e) [ ] It is a variant not normally used because of its particularity.

10. Consider the following statements about currencies concepts:

10.1. The currency code identifies each currrency that will be used into R/3 system.10.2. You have to define all the worldÂ’s currency into R/3 system10.3. Exchange rate types distinguishes the exchange rates to be considered for various purposes, such as valuation, translation, conversion, planning, etc.

Which of them is true (Note: we can have more than one correct sentence. Please selectthe sentences you think they are correct)?

a) [ ] 10.1. b) [ ] 10.2.c) [ ] 10.3.d) [ ] none of them.e) [ ] all of them.




11.1. A base currency can be assigned to an exchange rate type.11.2. To deal with exchange rate spreads, two very efficient combinations of theexchange rate tools are using a base currency for the average rate (M) and using the

exchange rate spreads to calculate the buying and selling rates (B and G).11.3. A base currency can be used for an average, a buying or a selling rate.11.4. The relations between currencies have to be maintained per exchange rate type andcurrency pair in the translation factors.

Which of these combinations is true?

a) [ ] 11.1, 11.3 and 11.4. b) [ ] 11.1, 11.2 and 11.4.c) [ ] 11.2, 11.3 and 11.4.d) [ ] 11.1, 11.2 and 11.3.

e) [ ] 11.1, 11.2, 11.3 and 11.4.

12. Consider the following sentences about the direct quotation:

12.1. It is also known as price notation.12.2. The currency value is expressed in units of the foreign currency per unit of localcurrency.12.3. For direct quotation, the prefix to indicate the rate is Â“/Â”.

What is the correct option?

a) [ ] 12.1. b) [ ] 12.2.c) [ ] 12.3.d) [ ] none of them.e) [ ] all of them.

13. Consider the following sentences about the indirect quotation:

13.1. It is also known as volume notation.13.2. The currency value is expressed in the local currency per unit of foreign currency.13.3. For indirect quotation, there is no prefix to difference between direct quotation.

What is the correct option?

a) [ ] all of them. b) [ ] none of them.c) [ ] 12.3.d) [ ] 12.2.e) [ ] 12.1.



14. What of these alternatives are considered master data (Note: we can have more thanone correct sentence. Please select the sentences you think they are correct)?

a) [ ] Chart of Accounts. b) [ ] G/L Accounts.

c) [ ] Vendor.d) [ ] Customer.e) [ ] Asset.

15. What can we define into the chart of accounts customizing transaction (OB13transaction, Note: we can have more than one correct sentence. Please select thesentences you think they are correct)?

a) [ ] Description. b) [ ] Maintenance language.c) [ ] Length of the company code.

d) [ ] Length of the G/L account number.e) [ ] Blocking / unblocking chart of accounts.

16. Consider the following sentences about the chart of accounts segment:

16.1. It contains the Company Code, Account number and the field status group.16.2. Whenever you need to enter information for a company code for an accountnumber, you have to type again the information related to chart of accounts segment.16.3. Texts can be displayed using the program Â“Account assignmentmanualÂ”(RFSKTH00).16.4. Key words facilitate the search for account numbers.

Which of these combinations are false (Note: we can have more than one correctsentence. Please select the sentences you think they are correct)?

a) [ ] 16.1. b) [ ] 16.2.c) [ ] 16.3.d) [ ] 16.4.e) [ ] none of them.

17. True or false?

17.1. Every company code that needs to use an account from the assigned chart of accounts has to create its own company code segment.a) [ ] True b) [ ] False

17.2. For P+L statement accounts, the balance is carried forward to the same account.a) [ ] True b) [ ] False



17.3. In the chart of accounts segment, it is necessary to indicate whether the account will be a balance sheet or a profit+loss statement account.a) [ ] True b) [ ] False

17.4. Number intervals for G/L account master records can overlap.

a) [ ] True b) [ ] False

17.5. It is not possible to influence the appearance of an account’s master data.a) [ ] True b) [ ] False

18. Consider the following sentences about field status:

18.1. Fields which are _____________ can be ____________.18.2. Fields which have an entry that ________________ can be set to _________ only (even in change mode).

Which of the options below matches the blank spaces of those sentences?

a) [ ] used/supressed for 18.1; must be changed/display for 18.2. b) [ ] not used/supressed for 18.1; must be changed/display for 18.2.c) [ ] not used/optional for 18.1; should not be changed/supressed for 18.2.d) [ ] not used/supressed for 18.1; should not be changed /display for 18.2.e) [ ] used/optional for 18.1; must be changed/display for 18.2.

19. Consider the following sentences about field status:

19.1. Fields which _____________ can be made ____________.

19.2. Fields that can be entered, but are not required, can be set to _________ entry.

Which of the options below matches the blank spaces of those sentences?

a) [ ] must not have an entry/optional for 19.1; suppresed for 19.2. b) [ ] must have an entry/supressed for 19.1; suppresed for 19.2.c) [ ] must have an entry/optional for 19.1; optional for 19.2.d) [ ] must have an entry/required for 19.1; optional for 19.2.e) [ ] must not have an entry/required for 19.1; optional for 19.2.


20.1. Reconciliation accounts are general ledger accounts assigned to the business partner master records to record all transactions in the sub-ledger.20.2. For accounts without line item display, the most important data from the posted lineitems is stored in a special index table.20.3. The account currency must be in the local currency.20.4. Items in accounts with open item management means the G/L accounts should havea offsetting posting for a given business transaction.



Which of these are true (Please choose the correct sentence)?

a) [ ] 20.1 and 20.3. b) [ ] 20.2 and 20.4.c) [ ] 20.1 and 20.2.

d) [ ] 20.2 and 20.3.e) [ ] 20.1 and 20.4.

Answers: 1. C2. A, C, D, E.3. D4. A, B, C, D, E.5. B, D, E.6. A

Item Â“BÂ” is the definition of controlling area.Item Â“CÂ” is the definition of business area.Item Â“DÂ” is not any definition.Item Â“EÂ” is the definition of client.

7. DIn fact, the main advantage of using variants is that it is easier tomaintain properties, which are common among several business objects.

8. B9. C

10. A, C.Most of the world’s currencies are already defined into R/3 system.

11. BBe careful: A base currency can only be used for an average rate, not for a selling or a buying rate.

12. A13. E14. B, C, D, E.A chart of accounts is a variant, which contains the structure and the basic information

about general ledger accounts.

15. A, B, D, E.16. A, B.17. True or false:

17.1. True.17.2. False. For P+L statement accounts the balance is carried forward to a retained



earnings account and the P+L statement account is set to zero.17.3. True.17.4. True.17.5. False. It is possible to influence the appearance of an account’s master data usingthe field status.

18. D19. D

SAP FI/CO Sample Questions and Answers 2

1. Since the line item display takes up additional system resources, you should only useit if there is no other way of looking at the line items. So, you should not activate the lineitem display for the following accounts (Note: we can have more than one correctsentence. Please select the sentences you think they are correct):

a) [ ] P+L Statement. b) [ ] Reconciliation.c) [ ] Revenue.d) [ ] Material Stock.e) [ ] Tax.

2. Consider the following statements:

2.1. Accounts with open item management must have line item display activated.2.2. You can activate or deactivate open item management everytime, even if the accounthasnÂ’t a zero balance.

2.3. You can select both local and foreign currencies as account currency.2.4. If the account is the local currency, the account can only be posted to this currency.2.5. When using the Â“Only Balances in Local CurrencyÂ” indicator in the master datarecord, transaction figures are only managed for amounts translated into local currency.

Which of the above statements are true (Note: we can have more than one correctsentence. Please select the sentences you think they are correct)?a) [ ] 2.1. b) [ ] 2.2.c) [ ] 2.3.d) [ ] 2.4.

e) [ ] 2.5.

3. True or false?

3.1. The “Only Balances in Local Currency” indicator must not be set in reconciliationaccounts for customers or vendors.a) [ ] True. b) [ ] False.



3.2. The “Only Balances in Local Currency” indicator is usually set in balance sheetaccounts that are not managed in foreign currencies and not managed on an open item basis.

a) [ ] True. b) [ ] False.

3.3. Accounts with a foreign currency as an account currency can be posted to anycurrency.a) [ ] True. b) [ ] False.

3.4. You can use a group chart of accounts for internal purposes.a) [ ] True. b) [ ] False.

3.5. The usage of a financial statement version for the group chart of accounts is optional.


4. What is the disadvantage of using the group chart of accounts (Please choose thecorrect sentence)?

a) [ ] Because changes to existing G/L Accounts are effective as soon as they have beensaved and could have extensive consequences. b) [ ] Because accounts with the account currency as local currency can only be postedto this local currency.c) [ ] Because the company codes use different operational chart of accounts, you cannot

carry out cross-company code controlling.d) [ ] Because the group chart of accounts must be assigned to each operational chart of

accounts.

e) [ ] Because you must enter the group account number in the chart of acounts segmentof the operational account.


5.1. You cannot use the country chart of accounts if you desire to use the cross-companycode controlling.5.2. The disadvantage of using country chart of accounts is the accounting clerks whomay be familiar with the country chart of accounts first have to get used to using theoperational chart of accounts.5.3. Reconciliation accounts are updated on a daily basis.

Which of them are false (Please choose the correct sentence)?

a) [ ] 5.1 and 5.2. b) [ ] 5.1 and 5.3.c) [ ] 5.2 and 5.3.d) [ ] all of them.e) [ ] none of them.



6. Which are the segments of the SD view of the customer account master data (Note: wecan have more than one correct sentence. Please select the sentences you think they arecorrect)?

a) [ ] Client.

b) [ ] Company Code.c) [ ] Controlling Area.d) [ ] Sales Area.e) [ ] Purchasing Organization.

7. Which are the segments of the MM view of the customer account master data (Note:we can have more than one correct sentence. Please select the sentences you think theyare correct)?

a) [ ] Client. b) [ ] Company Code.

c) [ ] Controlling Area.d) [ ] Sales Area.e) [ ] Purchasing Organization.

8. What is the segment that makes complete both customer and vendor accounts (Pleasechoose the correct sentence)?

a) [ ] Client. b) [ ] Company Code.c) [ ] Controlling Area.d) [ ] Sales Area.

e) [ ] Purchasing Organization.

9. What characteristics are configured as standard for every customer/vendor account(Note: we can have more than one correct sentence. Please select the sentences you think they are correct)?

a) [ ] Line Item Display. b) [ ] Company Code.c) [ ] Currency.d) [ ] Open Item Management.e) [ ] Purchasing Organization.


10.1. Number ranges for customer/vendor accounts can overlap.10.2. An one-time account is a special customer/vendor master record which a companyrarely do business.10.3. The account group is used to control the fields displayed in the master record.



10.4. If you enter an alternative payer, the amount to clear the open items due in theaccount is paid by the alternative payer.10.5. One number range can only be assigned to one account group.

Which of the above statements are true (Note: we can have more than one correct

sentence. Please select the sentences you think they are correct)?

a) [ ] 10.1. b) [ ] 10.2.c) [ ] 10.3.d) [ ] 10.4.e) [ ] 10.5.

11. True or false?

11.1. For every bank that is used in the system (for example, as a house bank or as a

customer/vendor bank) you have to create a bank master record.a) [ ] True. b) [ ] False.

11.2. Banks that are used by your company are defined as house banks.a) [ ] True. b) [ ]False.

11.3. You cannot create bank master data when entering bank information in thecustomer or vendor master record.a) [ ] True. b) [ ] False.

11.4. Bank Account and G/L Account are the same master data object.


11.5. Customers that use the lockbox function can create a batch input session thatautomatically updates customer banking information in the master record.a) [ ] True. b) [ ] False.


12.1. The system can assign the document numbers or the user can assignthe number during document entry.12.1. A business transaction creates only one document.

12.3. Document types are defined at company code level.12.4. Number ranges for document numbers and account types defined for postings aredefined by the document types.12.5. Document types also define whether invoices are posted with the net procedure.

Choose the correct option:



a) [ ] 12.1, 12.4 and 12.5 are correct. b) [ ] 12.2, 12.4 and 12.5 are correct.c) [ ] 12.3, 12.4 and 12.5 are correct.d) [ ] 12.1, 12.3 and 12.4 are correct.e) [ ] 12.1, 12.2 and 12.5 are correct.

13. What do the posting keys specify (Note: we can have more than one correct sentence.Please select the sentences you think they are correct)?

a) [ ] Whether the line item is connected to a payment transaction or not. b) [ ] Whether the posting is sales-relevant and the sales figure of the account is to beupdated by the transaction, for example, by the posting of a customer invoice.c) [ ] Whether the line items contain “credit” or “debit” values.d) [ ] Whether the line items are valid for a business transaction.e) [ ] Whether the accounts are allowed for posting.


14.1. A company code must be assigned to a posting period variant to have the control for posting periods.14.2.‘+’ symbol represents all account types in the posting period customizing screen.14.3. The account interval in the posting period customizing screen can be both G/L andsubledger accounts.14.4. The maximum amounts are defined per company code in “tolerance groups”.14.5. It is not possible to assign tolerance groups to user logon ID’s.

Choose the correct option:

a) [ ] 14.1, 14.4 and 14.5 are correct. b) [ ] 14.2, 14.4 and 14.5 are correct.c) [ ] 14.3, 14.4 and 14.5 are correct.d) [ ] 14.1, 14.2 and 14.4 are correct.e) [ ] 14.1, 14.2 and 14.5 are correct.

15. What fields of a FI Document Header section can be changed after a document hasalready been posted (Note: we can have more than one correct sentence. Please select thesentences you think they are correct)?

a) [ ] Fiscal Year. b) [ ] Reference Number.c) [ ] Text fields.d) [ ] Header text.e) [ ] Posting date.

16. About the change control, what conditions below are applicable (Note: we can havemore than one correct sentence. Please select the sentences you think they are correct)?



16.1. The posting period is already closed.16.2. The line item is not yet cleared.16.3. The document is a credit memo for an invoice.16.4. The document is not a credit memo from a down payment.16.5. The line item is either a debit in a customer account or a credit in a vendor account.

a) [ ] 16.1. b) [ ] 16.2.c) [ ] 16.3.d) [ ] 16.4.e) [ ] 16.5.

17. What are the prerequisites to enable negative postings (Note: we can have more thanone correct sentence. Please select the sentences you think they are correct)?

a) [ ] You have to define reversal reasons for negative reversal.

b) [ ] You have to ensure company code permits negative postings.c) [ ] You have to define the document type that explicitly allows negative postings.d) [ ] You have to use cleared items.e) [ ] You have to reset cleared items.

18. What is the purpose of the terms of payment (Please choose the correct sentence)?

a) [ ] Calculate a cash discount and invoice due date. b) [ ] Calculate the tax amounts.c) [ ] Enable the cross-company code transactions.d) [ ] Define the baseline date.

e) [ ] Calculate only the required conditions for SD invoices.


19.1. Terms of payments are copied from invoice to credit memos when they are linkedto.19.2. Inserting a Â“VÂ” in the invoice reference field during document entry means theterms of payment are activated in thenon-invoice-related credit memos.19.3. The account type field in terms of payment basic data screen should be definedseparately, to prevent any done change in the term of payment.

19.4. The system cannot define the splitment of an installment payment, at least youdefine it in the terms of payment.19.5. The day limits define the dates of the cash discount periods.

Which of the statements above is false (Please choose the correct sentence)?

a) [ ] 19.1. b) [ ] 19.2.



c) [ ] 19.3.d) [ ] 19.4.e) [ ] 19.5.

20. True or false?

20.1. SAP supports tax on sales and purchases, US sales tax, additional taxes andwithholding tax as tax systems for different countries.a) [ ] True. b) [ ] False.20.2. Only national level of taxation is allowed in the R/3 system.a) [ ] True. b) [ ] False.20.3. A tax calculation procedure is assigned to every company code for carrying out taxcalculations.a) [ ] True. b) [ ] False.20.4.A jurisdiction code is a combination of the codes of tax authorities that taxmovements of goods and use their own tax rates.a) [ ] True. b) [ ] False.

20.5. If you desire to post manual tax postings, you have to flag the “Post AutomaticallyOnly” field of the account master record.a) [ ] True. b) [ ] False.

Answers: 1. B, C, D, E.2. A, C, E.

3. True or false:3.1. True.3.2. True.

3.3. False. Accounts with a foreign currency as an account currency can only be posted toin this foreign currency.3.4. True.3.5. False. You must use a financial statement version for the group chart of accounts.

4. C.Item “a” is related to Collective Processing for G;L Accounts Master Data.Item “b” is not true for the R/3 system concept. If the account currency is the localcurrency, the account can be posted to in any currency.Item “d” and “e” are some actions to be done for using group chart of accounts, so, theyare not the disadvantage.

5. B.In fact, since all company codes use the same operational chart of accounts for postings,you can carry out cross-company code controlling. About Reconciliation accounts, theyare updated realtime.

6. A, D.7. A, E.



8. B.9. A, D.10. B, C, D.

NOTE: A number range can be assigned to several account groups.

11. True or false?

11.1. True.11.2. True.11.3. False. In fact, we can create bank master data when entering bank information in the customer or vendor master record.11.4. False. Each bank account is reflected in the SAP System by a combination of house bank ID and account ID. This combination is entered in a G/L account that represents the bank accounting the general ledger.11.5. True.

12. A.13. A, B, C, E.14. D.15. B, C.16. B, D, E.17. A, B, C.18. A.19. E.

The day limits are used to store several versions of terms of payment under the same

terms of payment key.

20. True or false:20.1. True.20.2. False. Two types of taxation can be represented in the R/3 system: taxation atnational level and taxation at regional/jurisdiction level.20.3. False. A tax calculation procedure is assigned to every country for carrying out taxcalculations.20.4. True20.5. False. If you have selected this field, no manual tax postings are allowed.

SAP FI Tips by : Daniel Carvalho - Certified on September 2005

FI Errors and Probable Solutions

These are some of the issue for which probable solutions are given, hope they arehelpful :



Scenario 1: I have configured FBZP, Fi12 for house bank. But when I am doing payment run in

F110 I am getting following error:

Company codes X1YZ/X1YZ do not appear in proposal 05/03/2006 REMI2.

Diagnosis No data exists for the specified paying company code X1YZ and the specified

sending company code X1YZ in payment proposal 05/03/2006 REMI2.

System response The payment proposal cannot be edited.

Procedure Check the flow trace and payment proposal list in order to determine why the

specified company codes are not contained in the proposal

Solution :* That’s generic error for payment run, check whether there are any due items as on date(tcode fbl1n). You can also change the baseline date there and rerun it. if you still getsame error.. Check the proposal log, you will find the reason.

* Try to see first whether any open items exist. By using FBL1N.

Scenario 2: How to make the payment through automatic payment program, through F-110

.What are the prerequisites?

Solution :For Down payments to be paid using APP we have create a Down Payment request F-47.

Scenario 3: While doing APP, after, " the payment proposal has been created message " if edit

proposal is selected, I am getting the error as "Company code ABC/ABC do no

appear in the proposal "

Solution :This type of error comes when your Payment proposal doesn't have any items to process.

Check the parameters and ensure invoices are due as on run date.

Scenario 4 : While posting customer invoice (FB70) why system asks for G/L account? As per

accounting rules customer is debited and Customer reconciliation a/c is credited

that ends double entry book keeping rule. Why one more G/L account on top of

Recon a/c, which is posted automatically?



Solution :* Entry gets posted to Customer a/c through reconciliation account. You have to give aGL a/c for revenue.

Your entry would be

Customer (Reconciliation a/c) Dr To Revenue Cr

* Reconciliation is a fictious entry so you cannot consider as an entry to be entered by theuser. This rule is derived from the fact that 'we cannot enter/post directly to RECONaccount'.

That is why system needs a GL account to make the account balance as zero. Manualentry could be:

Customer a/c Dr

To Domestic Sales a/c(Sales invoiced posted)

Recon entry is automatically made once you post this entry since you have configuredyour RECON in the IMG.

Scenario 5 : I am unable to figure out how to attach my GL Accounts to my company code

[copied chart of accounts, have my own company code, assigned my company code

to the chart of accounts].

Solution :You can attach the GL Accounts by just filling the details in the company code segmentof the GL A/c. Hence you can use that gl a/c for your co code.But that would be individually creating the accounts. Right?? How about creating allaccounts at one shot. Create in FS00

Scenario 6 : Difference between Standard Hierarchy and Alternate Hierarchy.

Solution :Standard Hierarchy is basic structure of company but alternative hierarchy is just for

reporting or temporary usage.

Scenario 7: I have created depreciation keys (diminishing balance) and assigned to asset classes

respectively. But at the time of asset master creation the system ask for Useful Life

of the asset while my understanding is that in diminishing balance method there is

useful life, just percentage is defined.



Solution :Useful life is required for depreciation change. Normally a company with WDVdepreciation may want to write off its assets which have crossed their useful life in 2 or 3installments. This is achieved by depreciation change, where after useful life, a newmethod takes over.

Scenario 8 : I have some conceptual problem in Internal Order.

Solution :Internal order can only take a statistical posting & cost centre shall take a true postingwhen the relevant internal order is defined as statistical I/O IN T. code KO01(CONTROLDATA ) tab. So while making a posting in FB50 and assigning both I/O & COSTCENTRE as relevant cost object in the transaction you shall get the stated status of these2 cost object.

Scenario 9 : In fb50, in the details tab, only if I tick 'calculate tax' will the tax get calculated. Our user wants this to happen always (by default), i.e. he does not want to tick this

for each transaction. Is there any setup to be done for the tax to get calculated

always?

Solution :Even now you are not clear. T_Code FB50 is used for posting GL account only. I fail tounderstand how you can calculate tax which is generally from purchase / vendor or Sales / Customer oriented through FB50.

In case of local distribution, if we forget to pay taxes on certain items and we need to pass tax entries, then such a case is needed. This can be achieved thru default parameter id for that particular user through transaction code SU3.

In SU3, in Parameters Tab put "XTX" in Parameter ID column and in Parameter Valuecolumn put "X".

Scenario 10 : We have an issue here where by the system is calculating the tax for an invoice with

a wrong tax base amount. How do i change the tax base amount? I get the tax rates

from VERTEX and they are showing right. Where does the system pull this tax base

amount for an Invoice and how can I change it.

Solution :Kindly check this:spro - financial accounting - f.a global setting - with holding setting - extended withholding setting -- calculation -- with holding tax type .

Check your withholding tax type, go in it and check the setting.



Tips by : Viji

SAP FI Transaction Code List 1

How to reverse a cleared documents? The following procedure is to be followed to reverse the cleared document.1. Reset the cleared document and reverse the document.Path # Accounting --> financial Accounting --> C/L --> Document--> Reset Cleareditems - T. code : FBRAIn this screen select resetting and reverse radio button and give the reversal reason. : 01

and save the settings.*-- Maddipati

F-01 Enter Sample DocumentF-02 Enter G/L Account PostingF-03 Clear G/L AccountF-04 Post with ClearingF-05 Post Foreign Currency ValuationF-06 Post Incoming PaymentsF-07 Post Outgoing PaymentsF-18 Payment with PrintoutF-19 Reverse Statistical PostingF-20 Reverse Bill Liability

F-21 Enter Transfer PostingF-22 Enter Customer InvoiceF-23 Return Bill of Exchange Pmt RequestF-25 Reverse Check/Bill of Exch.F-26 Incoming Payments Fast EntryF-27 Enter Customer Credit MemoF-28 Post Incoming PaymentsF-29 Post Customer Down PaymentF-30 Post with ClearingF-31 Post Outgoing PaymentsF-32 Clear CustomerF-33 Post Bill of Exchange UsageF-34 Post Collection

F-35 Post ForfaitingF-36 Bill of Exchange PaymentF-37 Customer Down Payment RequestF-38 Enter Statistical PostingF-39 Clear Customer Down PaymentF-40 Bill of Exchange PaymentF-41 Enter Vendor Credit MemoF-42 Enter Transfer PostingF-43 Enter Vendor InvoiceF-44 Clear Vendor



F-46 Reverse Refinancing AcceptanceF-47 Down Payment RequestF-48 Post Vendor Down PaymentF-49 Customer Noted ItemF-51 Post with ClearingF-52 Post Incoming PaymentsF-53 Post Outgoing PaymentsF-54 Clear Vendor Down PaymentF-55 Enter Statistical PostingF-56 Reverse Statistical PostingF-57 Vendor Noted ItemF-58 Payment with PrintoutF-59 Payment RequestF-60 Maintain Table: Posting PeriodsF-62 Maintain Table: Exchange RatesF-63 Park Vendor InvoiceF-64 Park Customer InvoiceF-65 Preliminary PostingF-66 Park Vendor Credit MemoF-67 Park Customer Credit Memo

F-90 Acquisition from purchase w. vendorF-91 Asset acquis. to clearing accountF-92 Asset Retire. frm Sale w/ CustomerF.01 ABAP/4 Report: Balance SheetF.02 Compact JournalF.03 ReconciliationF.04 G/L: Create Foreign Trade ReportF.05 Foreign Currency Val.: Open ItemsF.06 Foreign Currency Valuation:G/L AsstsF.07 G/L: Balance Carried ForwardF.08 G/L: Account BalancesF.09 G/L: Account ListF.0A G/L: FTR Report on Disk

F.0B G/L: Create Z2 to Z4F.10 G/L: Chart of AccountsF.11 G/L: General Ledger from Doc.FileF.12 Advance Tax ReturnF.13 ABAP/4 Report: Automatic ClearingF.14 ABAP/4 Report: Recurring EntriesF.15 ABAP/4 Report: List Recurr.EntriesF.16 ABAP/4 Report: G/L Bal.Carried FwdF.17 ABAP/4 Report: Cust.Bal.ConfirmationF.18 ABAP/4 Report: Vend.Bal.ConfirmationF.19 G/L: Goods/Invoice Received ClearingF.1A Customer/Vendor StatisticsF.1B Head Office and Branch IndexF.20 A/R: Account List

F.21 A/R: Open ItemsF.22 A/R: Open Item Sorted ListF.23 A/R: Account BalancesF.24 A/R: Interest for Days OverdueF.25 Bill of Exchange ListF.26 A/R: Balance Interest CalculationF.27 A/R: Periodic Account StatementsF.28 Customers: Reset Credit LimitF.29 A/R: Set Up Info System 1F.2A Calc.cust.int.on arr.: Post (w/o OI)



F.2B Calc.cust.int.on arr.: Post(with OI)F.2C Calc.cust.int.on arr.: w/o postingsF.2D Customrs: FI-SD mast.data comparisonF.2E Reconciliation Btwn Affiliated CompsF.2F Management Acct Group ReconciliationF.2G Create Account Group Reconcil. G/LF.30 A/R: Evaluate Info SystemF.31 Credit Management - OverviewF.32 Credit Management - Missing DataF.33 Credit Management - Brief OverviewF.34 Credit Management - Mass ChangeF.35 Credit Master SheetF.36 Adv.Ret.on Sls/Pur.Form Printout(DE)F.37 Adv.rept.tx sls/purch.form print (BEF.38 Transfer Posting of Deferred TaxF.39 C FI Maint. table T042Z (BillExcTyp)F.40 A/P: Account ListF.41 A/P: Open ItemsF.42 A/P: Account BalancesF.44 A/P: Balance Interest Calculation

F.45 A/P: Set Up Info System 1F.46 A/P: Evaluate Info SystemF.47 Vendors: calc.of interest on arrearsF.48 Vendors: FI-MM mast.data comparisonF.4A Calc.vend.int.on arr.: Post (w/o OI)F.4B Calc.vend.int.on arr.: Post(with OI)F.4C Calc.vend.int.on arr.: w/o postingsF.50 G/L: Profitability Segment AdjustmntF.51 G/L: Open ItemsF.52 G/L: Acct Bal.Interest CalculationF.53 G/L: Account Assignment ManualF.54 G/L: Structured Account BalancesF.56 Delete Recurring Document

F.57 G/L: Delete Sample DocumentsF.58 OI Bal.Audit Trail: fr.Document FileF.59 Accum.Clas.Aud.Trail: Create ExtractF.5A Accum.Clas.Aud.Trail: Eval.ExtractF.5B Accum.OI Aud.Trail: Create ExtractF.5C Accum.OI Audit Trail: Display Extr.F.5D G/L: Update Bal. Sheet AdjustmentF.5E G/L: Post Balance Sheet AdjustmentF.5F G/L: Balance Sheet Adjustment LogF.5G G/L: Subseq.Adjustment(BA/PC) Sp.ErAF.5I G/L: Adv.Rep.f.Tx on Sls/Purch.w.JurF.61 Correspondence: Print RequestsF.62 Correspondence: Print Int.DocumentsF.63 Correspondence: Delete Requests

F.64 Correspondence: Maintain RequestsF.65 Correspondence: Print Letters (Cust)F.66 Correspondence: Print Letters (Vend)F.70 Bill/Exchange Pmnt Request DunningF.71 DME with Disk: B/Excha. PresentationF.75 Extended Bill/Exchange InformationF.77 C FI Maintain Table T045DF.78 C FI Maintain Table T045BF.79 C FI Maintain Table T045GF.80 Mass Reversal of Documents



F.81 Reverse Posting for Accr./Defer.DocsF.90 C FI Maintain Table T045FF.91 C FI Maintain Table T045LF.92 C FI Maintain T012K (Bill/Exch.)F.93 Maintain Bill Liability and Rem.RiskF.97 General Ledger: Report SelectionF.98 Vendors: Report SelectionF.99 Customers: Report SelectionF/LA Create Pricing ReportF/LB Change pricing reportsF/LC Display pricing reportsF/LD Execute pricing reportsF00 SAPoffice: Short MessageF000 AccountingF010 ABAP/4 Reporting: Fiscal Year ChangeF01N Debit position RA single reversalF01O Vacancy RU single reversalF01P Accruals/deferrals single reversalF01Q Debit position MC single reversalF01R MC settlement single reversal

F01S Reverse Periodic PostingF01T Reverse Acc./Def. General ContractF040 ReorganizationF041 Bank Master Data ArchivingF042 G/L Accounts ArchivingF043 Customer ArchivingF044 Vendor ArchivingF045 Document ArchivingF046 Transaction Figures ArchivingF101 ABAP/4 Reporting: Balance Sheet Adj.F103 ABAP/4 Reporting: Transfer ReceivblsF104 ABAP/4 Reporting: Receivbls ProvisnF107 FI Valuation Run

F110 Parameters for Automatic PaymentF111 Parameters for Payment of PRequestF13E ABAP/4 Report: Automatic ClearingF150 Dunning RunF48A Document ArchivingF53A Archiving of G/L AccountsF53V Management of G/L Account ArchivesF56A Customer ArchivingF58A Archiving of VendorsF61A Bank archivingF64A Transaction Figure ArchivingF66A Archiving of Bank Data StorageF8+0 Display FI Main Role DefinitionF8+1 Maintain FI Main Role Definition

F8+2 Display FI Amount GroupsF8+3 Maintain FI Amount GroupsF8B4 C FI Maintain Table TBKDCF8B6N C FI Maintain Table TBKPVF8BC C FI Maintain Table TBKFKF8BF C FI Maintain Table T042YF8BG Maintain Global Data for F111F8BH Inconsistencies T042I and T042YF8BJ Maintain Clearing Accts (Rec.Bank)F8BK Maintain ALE-Compatible Pmnt Methods



F8BM Maintain numb.range: Payment requestF8BN Corr.Acctg Documents Payment BlockF8BO Payment request archivingF8BR Levels for Payment RequestsF8BS Detail display of payment requestsF8BT Display Payment RequestsF8BU Create payment runs automaticallyF8BV Reversal of Bank-to-Bank TransfersF8BW Reset Cleared Items: Payt RequestsF8BZ F111 CustomizingF8XX Payment Request No. Ranges KI3-F8BMFA39 Call up report with report variantFAKA Config.: Show Display FormatFAKP Config.: Maintain Display FormatFAR1 S FI-ARI Maint. table T061AFARA S FI-ARI Maint. table T061P/QFARB C FI-ARI Maint. table T061RFARI AR Interface: Third-party applicatnsFARY Table T061SFARZ Table T061V

FAX1 BC sample SAP DE 2.1FAX2 BC sample 2 SAP DE 2.1FB00 Accounting Editing OptionsFB01 Post DocumentFB02 Change DocumentFB03 Display DocumentFB03Z Display Document/Payment UsageFB04 Document ChangesFB05 Post with ClearingFB05_OLD Post with clearingFB07 Control TotalsFB08 Reverse DocumentFB09 Change Line Items

FB10 Invoice/Credit Fast EntryFB11 Post Held DocumentFB12 Request from CorrespondenceFB13 Release for PaymentsFB1D Clear CustomerFB1K Clear VendorFB1S Clear G/L AccountFB21 Enter Statistical PostingFB22 Reverse Statistical PostingFB31 Enter Noted ItemFB41 Post Tax PayableFB50 G/L Acct Pstg: Single Screen Trans.FB60 Enter Incoming InvoicesFB65 Enter Incoming Credit Memos

FB70 Enter Outgoing InvoicesFB75 Enter Outgoing Credit MemosFB99 Check if Documents can be ArchivedFBA1 Customer Down Payment RequestFBA2 Post Customer Down PaymentFBA3 Clear Customer Down PaymentFBA6 Vendor Down Payment RequestFBA7 Post Vendor Down PaymentFBA7_OLD Post Vendor Down PaymentFBA8 Clear Vendor Down Payment



FBA8_OLD Clear Vendor Down PaymentFBB1 Post Foreign Currency ValnFBBA Display Acct Determination Config.FBBP Maintain Acct Determination Config.FBCJ Cash JournalFBCJC0 C FI Maintain Tables TCJ_C_JOURNALSFBCJC1 Cash Journal Document Number RangeFBCJC2 C FI Maint. Tables TCJ_TRANSACTIONSFBCJC3 C FI Maintain Tables TCJ_PRINTFBCOPY Copy Function ModuleFBD1 Enter Recurring EntryFBD2 Change Recurring EntryFBD3 Display Recurring EntryFBD4 Display Recurring Entry ChangesFBD5 Realize Recurring EntryFBD9 Enter Recurring EntryFBDF Menu Banque de FranceFBE1 Create Payment AdviceFBE2 Change Payment AdviceFBE3 Display Payment Advice

FBE6 Delete Payment AdviceFBE7 Add to Payment Advice AccountFBF1 C80 Reporting Minus Sp.G/L Ind.FBF2 Financial TransactionsFBF3 Control ReportFBF4 Download DocumentsFBF5 Reports Minus Vendor AccountsFBF6 Document ChangesFBF7 C80 Reports Minus Sp.G/L Ind.FBF8 C84 ReportsFBFT Customizing BDFFBIPU Maintain bank chains for partnerFBKA Display Accounting Configuration

FBKF FBKP/Carry Out Function (Internal)FBKP Maintain Accounting ConfigurationFBL1 Display Vendor Line ItemsFBL1N Vendor Line ItemsFBL2 Change Vendor Line ItemsFBL2N Vendor Line ItemsFBL3 Display G/L Account Line ItemsFBL3N G/L Account Line ItemsFBL4 Change G/L Account Line ItemsFBL4N G/L Account Line ItemsFBL5 Display Customer Line ItemsFBL5N Customer Line ItemsFBL6 Change Customer Line ItemsFBL6N Customer Line Items

FBM1 Enter Sample DocumentFBM2 Change Sample DocumentFBM3 Display Sample DocumentFBM4 Display Sample Document ChangesFBMA Display Dunning ProcedureFBME BanksFBMP Maintain Dunning ProcedureFBN1 Accounting Document Number RangesFBN2 Number Range Maintenance: FI_PYORDFBP1 Enter Payment Request



FBR1 Post with Reference DocumentFBR2 Post DocumentFBRA Reset Cleared ItemsFBRC Reset Cleared Items (Payment Cards)FBS1 Enter Accrual/Deferral Doc.FBTA Display Text Determin.ConfigurationFBTP Maintain Text Determin.ConfigurationFBU2 Change Intercompany DocumentFBU3 Display Intercompany DocumentFBU8 Reverse Cross-Company Code DocumentFBV0 Post Parked DocumentFBV1 Park DocumentFBV2 Change Parked DocumentFBV3 Display Parked DocumentFBV4 Change Parked Document (Header)FBV5 Document Changes of Parked DocumentsFBV6 Parked Document $FBVB Post Parked DocumentFBW1 Enter Bill of Exchange Pmnt RequestFBW2 Post Bill of Exch.acc.to Pmt Request

FBW3 Post Bill of Exchange UsageFBW4 Reverse Bill LiabilityFBW5 Customer Check/Bill of ExchangeFBW6 Vendor Check/Bill of ExchangeFBW7 Bank file to file system (for FBWD)FBW8 File to Bank (for Transaction FBWD)FBW9 C FI Maintain Table T045DTAFBWA C FI Maintain Table T046aFBWD Returned Bills of Exchange PayableFBWD2 Parameter Transaction for FBWDFBWE Bill/Exch.Presentatn - InternationalFBWQ C FI Maintain Table T045TFBWR C FI Maintain Table T045W

FBWS C FI Maintain Table T046sFBZ0 Display/Edit Payment ProposalFBZ1 Post Incoming PaymentsFBZ2 Post Outgoing PaymentsFBZ3 Incoming Payments Fast EntryFBZ4 Payment with PrintoutFBZ5 Print Check For Payment DocumentFBZ8 Display Payment RunFBZA Display Pmnt Program ConfigurationFBZG Failed Customer PaymentsFBZP Maintain Pmnt Program ConfigurationFC10 Financial Statements ComparisonFC11 Data Extract for FI TransferFC80 Document C80

FC82 Document C82FCAA Check ArchivingFCC1 Payment Cards: SettlementFCC2 Payment Cards: Repeat SettlementFCC3 Payment Cards: Delete LogsFCC4 Payment Cards: Display LogsFCCR Payment Card EvaluationsFCH1 Display Check InformationFCH2 Display Payment Document ChecksFCH3 Void Checks



FCH4 Renumber ChecksFCH5 Create Check InformationFCH6 Change Check Information/Cash CheckFCH7 Reprint CheckFCH8 Reverse Check PaymentFCH9 Void Issued CheckFCHA Check archivingFCHB Check retrievalFCHD Delete Payment Run Check InformationFCHE Delete Voided ChecksFCHF Delete Manual ChecksFCHG Delete cashing/extract dataFCHI Check LotsFCHK Check Tracing Initial MenuFCHN Check RegisterFCHR Online Cashed ChecksFCHT Change check/payment allocationFCHU Create Reference for CheckFCHV C FI Maintain Table TVOIDFCHX Check Extract - Creation

FCIWCU BW Customizing for CSFCIWD00 Download InfoObject textFCIWD10 Download InfoObject hierarchiesFCKR International cashed checksFCMM C FI Preparations for consolidationFCMN FI Initial Consolidation MenuFCV1 Create A/R SummaryFCV2 Delete A/R SummaryFCV3 Early Warning ListFC_BW_BEX Business Explorer AnalyserFC_BW_RSA1 BW Administrator WorkbenchFC_BW_RSZDELETE Delete BW Query ObjectsFC_BW_RSZV Maintain BW Variables

FD-1 Number range maintenance: FVVD_RANLFD01 Create Customer (Accounting)FD02 Change Customer (Accounting)FD02CORE Maintain customerFD03 Display Customer (Accounting)FD04 Customer Changes (Accounting)FD05 Block Customer (Accounting)FD06 Mark Customer for Deletion (Acctng)FD08 Confirm Customer Individually(Actng)FD09 Confirm Customer List (Accounting)FD10 Customer Account BalanceFD10N Customer Balance DisplayFD10NA Customer Bal. Display with WorklistFD11 Customer Account Analysis

FD15 Transfer customer changes: sendFD16 Transfer customer changes: receiveFD24 Credit Limit ChangesFD32 Change Customer Credit ManagementFD33 Display Customer Credit ManagementFD37 Credit Management Mass ChangeFDCU Loans customizing menuFDFD Cash Management Implementation ToolFDI0 Execute ReportFDI1 Create Report



FDI2 Change ReportFDI3 Display ReportFDI4 Create FormFDI5 Change FormFDI6 Display FormFDIB Background ProcessingFDIC Maintain Currency Translation TypeFDIK Maintain Key FiguresFDIM Report MonitorFDIO Transport ReportsFDIP Transport FormsFDIQ Import Reports from Client 000FDIR Import Forms from Client 000FDIT Translation Tool - Drilldown ReportFDIV Maintain Global VariableFDIX Reorganize Drilldown ReportsFDIY Reorganize Report DataFDIZ Reorganize FormsFDK43 Credit Management - Master Data ListFDMN

FDOO Borrower's notes order overviewFDTA TemSe/REGUT Data AdministrationFDTT Treasury Data Medium AdministrationFEBA Postprocess Electronic Bank StatmtFEBC Generate Multicash formatFEBMSG Display Internet MessagesFEBOAS Request Account Statement via OFXFEBOFX OFX FunctionsFEBP Post Electronic Bank StatementFEBSTS Search String Search SimulationFESR Importing of POR File (Switzerland)FEUB Adjust VIBEPP after EURO conversionFEUI Real Estate Implementation Guide

FF$3 Send planning data to central systemFF$4 Retrieve planning dataFF$5 Retrieve transmission resultsFF$6 Check settingsFF$7 Check all external systemsFF$A Maintain TR-CM subsystemsFF$B Convert Planning GroupFF$C Convert planning levelFF$D Convert business areasFF$L Display transmission informationFF$S Display transmission informationFF$X Configure the central TR-CM systemFF-1 Outstanding ChecksFF-2 Outstanding Bills of Exchange

FF-3 Cash Management Summary RecordsFF-4 CMF Data In Accounting DocumentsFF-5 CMF Records fr.Materials ManagementFF-6 CMF Records from SalesFF-7 Forecast Item JournalFF-8 Payment Advice JournalFF-9 JournalFF.1 Standard G/L Account Interest ScaleFF.3 G/L Account Cashed ChecksFF.4 Vendor Cashed Checks



FF.5 Import Electronic Bank StatementFF.6 Display Electronic Bank StatementFF.7 Payment Advice ComparisonFF.8 Print Payment OrdersFF.9 Post Payment OrdersFF.D Generate payt req. from advicesFF/1 Compare Bank TermsFF/2 Compare value dateFF/3 Archive advices from bank statementsFF/4 Import electronic check deposit listFF/5 Post electronic check deposit listFF/6 Deposit/loan mgmt analysis/postingFF/7 Deposit/loan management int accrualsFF/8 Import Bank Statement into Cash MgmtFF/9 Compare Advices with Bank StatementFF63 Create Planning Memo RecordFF65 List of Cash Management Memo RecordsFF67 Manual Bank StatementFF68 Manual Check Deposit TransactionFF6A Edit Cash Mgmt Pos Payment Advices

FF6B Edit liquidity forecast planned itemFF70 Cash Mgmt Posit./Liquidity ForecastFF71 Cash PositionFF72 Liquidity forecastFF73 Cash ConcentrationFF74 Use Program to Access Cash ConcntnFF7A Cash PositionFF7B Liquidity forecastFF:1 Maintain exchange ratesFFB4 Import electronic check deposit listFFB5 Post electronic check deposit listFFL_OLD Display Transmission InformationFFS_OLD Display Transmission Information

FFTL Telephone listFFW1 Wire AuthorizationFFWR Post Payment Requests from AdviceFFWR_REQUESTS Create Payment Requests from AdviceFF_1 Standard G/L Account Interest ScaleFF_3 G/L Account Cashed ChecksFF_4 Vendor Cashed ChecksFF_5 Import Electronic Bank StatementFF_6 Display Electronic Bank Statement

Useful Reports Tcode in SAP Financial Accounting GENERAL LEDGER

Information Systems

1. Structured Account Balances (Balance Sheet & P&L Account in FSVersion Format)

S_ALR_870122792. GL Account Balances (Totals & Balances ) S_ALR_870123013. GL Line Items S_ALR_87012282



4. Statements for GL Accounts, Customers & Vendors S_ALR_870123325. Document Journal S_ALR_870122876. Compact Document Journal S_ALR_870122897. Line Item Journal S_ALR_870122918. Display of Changed Documents S_ALR_870122939. Invoice Numbers assigned Twice S_ALR_8701234110. Gaps in Document Number Assignments S_ALR_8701234211. Posting Totals Document Type wise S_ALR_8701234412. Recurring Entry Documents S_ALR_87012346

Master Data

13. Chart of Accounts S_AL:R_8701232614. GL Account List S_AL:R_8701232815. Display Changes to GL Accounts S_ALR_8701230816. Financial Statement Version FSE2

CASH & BANK REPORTS

1. Check Information List FCH6

2. Check Register FCHN3. Check Number Ranges S_P99_41000102

TAX REPORTS & REGISTERS

1. List of Internally generated Excise Invoices J1I7

2. Capital Goods Transfer of CreditJ2I83. List of GRs without Excise Invoice J1IGR

4. List of SubContract Challans J1IFR

5. CENVAT Register J2I9(Monthly Return under Rule 57AE of the Central excise Rules fromwhich Monthly Return under Rule 7 of the CENVAT Credit Rules 2001)

6. Registers : RG 23A/C Part I &II , RG1, PLA J1I5,J2I5,J2I6ACCOUNTS RECEIVABLE

Information Systems

1. Bill Holdings (Bill of Exchange Receivable List with ALV facility)S-ALR_87009987

2. Customer Balances in Local Currency S_ALR_870121723. Customer Line Items S_ALR_87012197

4. Due Dates Analysis for Open Items S_ALR_870121685. List of Customer Open Items S_ALR_870121736. Customer Evaluation with Open Item Sorted List S_ALR_870121767. Customer Payment History S_ALR_870121778. Customer Open Item Analysis (Overdue Items Balance) S_ALR_870121789. List of Customer Cleared Line Items S_ALR_8701219810.List of Down Payments open at key date S_ALR_8701219911. Debit & Credit Notes Register – Monthly S_ALR_8701228712. Customer wise SalesS_ALR_87012186



ACCOUNTS PAYABLE

(Note : Similar Reports available for A/R are available for A/P also)

1. Vendor Balances S_ALR_870120822. Vendor Debit/Credit Memo Register S_ALR_87012287

Is there a Report displaying Master data, that is a list of vendors showing name,

address, payment method, etc ( everything about vendor). Is their any report like that and what's the

table name to display all vendor master data too.

Go to this menu:Financial Accounting -> Accounts Payable -> Information System -> Reports for APaccounting -> Master Data.

How to get Report of Withholding Tax along with Vendor Name. What is the T-

Code or Path for this report?

You can get the withholding tax report for vendor by using these t.codes:S_P00_07000134 - Generic Withholding Tax ReportingS_PL0_09000447 - Withholding tax report for the vendor

Which reports we can use for the receivables to be checked on daily basis?

Go to SAP Easy Access main menu.Go To Accounting -> FI Acc -> customer(receivables) -> information system -> reports .

Here you can get all the standard reports for receivables.

Vendor Invoice Verification Accounting Entries

VENDOR INVOICE VERIFICATION

The detail process related to invoice verification is documented in Materials ManagementDocument.On receipt of vendor bill the following entry will be passed:

GR/IR Account DR Freight Clearing Account DR Cenvat Clearing Account DR Vendor Account CR

Invoice Verification for Foreign Vendor On receipt of vendor bill the following entry will be passed:



GR/IR Account DR Vendor Account CR

Invoice Verification for Custom vendor On receipt of Vendor bill the follo wing entry will be passed:

1) RG 23A/RG 23C Part 2 A/c (CVD) A/c DR Cenvat Clearing A/c CR 2) G/R I/R A/c DR

Cenvat Clearing A/c DR Vendor A/c CR

3) Cost of Material A/c DR Vendor A/c (Customs) CR

Invoice Verification for Freight / Clearing AgentCost of Material A/c DR Vendor A/c (Clearing Agent) CR

Invoice Verification for Octroi ExpensesCost of Material DR Vendor A/c (Octroi) CR

TDS (Work Contract Tax) for Service Orders shall be calculated and deductedaccordingly.The following entry will be passed on bill passing:

Expenses Account DR Vendor Account CR

TDS Account CR

The material shall be returned to the vendor using theReturn to vendor movement type in SAPCreating a Return PO

These transactions will be processed in the MM module.The accounting entries will be :

Returns after GRNGR/IR A/c Dr

Stock A/c Cr

The accounting in respect of debit / credit memos for FI vendors, the process will besimilar to that of invoice processing. The accounting entries will be:

On issue of debit noteVendor Account DR Expenses Account CR



In respect of import vendor - capital goods exchange differences are to be accountedmanually through a Journal Voucher for capitalization.Exchange rate differences will be accounted at HO. An example of the accounting entryin this case shall be:Invoice entry @ 40 INR: 1 USD

Asset / Expense A/c DR 100Vendor A/c CR 100

Payment Entry @ 41 INR: 1 USDVendor A/c DR 100Bank A/c CR 110Exchange rate loss Capital A/c DR 10

Asset A/c DR 10Exchange rate loss Capital A/c CR 10

A new G/L account shall be created for the special G/L transactions.The accounting entry for making the down payment shall be:

Advance to supplier account DebitBank A/c Credit

When the invoice is booked the following entry is passedGR/IR account DebitVendor account CreditClearing of Invoice against Down PaymentVendor A/c Debit

Vendor down payment account Credit

Wherever, TDS is applicable, the TDS will be deducted at the time of down-payment tothe vendor.Down Payment for Capital (tangible) Assets

Down payment to vendors for capital acquisitions is to be reported separately in theBalance Sheet under the head Capital Work in Progress. Hence down payment for capital goods would be tracked through a separate special general ledger indicator.

The procedure to be followed is:

Definition of alternative reconciliation accounts for Accounts Payable for posting down payments made for Capital assetsClearing the down payment in Accounts Payable with the closing invoice.A new G/L account shall be created for the special G/L transactions.The accounting entry for making the down payment shall be:

Vendor Advance for Capital Goods Account DebitBank A/c Credit



When the invoice is booked the following entry is passedAsset A/c / Asset WIP DebitVendor A/c Credit

Clearing of Invoice against Down PaymentVendor A/c Debit

Vendor Advance for Capital Goods Account Credit

The Following are the TDS Rates (to be confirmed with the recent changes)Particulars Tax Rate Surcharge Rate TotalContractors – 194 C 2% 5% 2.10%Advertising – 194 C 1% 5% 1.05%Prof. Fees – 194 J 5% 5% 5.25%Rent – Others – 194 I 15% 5% 15.75%Rent – Company – 194 I 20% 5% 21%Commission – 194H 5% 5% 5.25%Interest - Others – 194 A 10% 5% 10.50%

Interest – Company – 194 A 20% 5% 21%Special Concessional TaxWorks Contract Tax

SECURITY DEPOSITS /EARNEST MONEY DEPOSIT RECEIVED FROMVENDORS

Bank A/c DR Security Deposit Vendor CR

EMD to give the age so as to enable the same to be transferred to unclaimed EMDaccount.

PAYMENT OF TOUR ADVANCE DOMESTIC TOURSEmployee Advances will be paid by the Accounts Department unit wise based on therequisition or recommendation of the respective departmental head.

Employee Travel Advance A/c DR Cash / Bank Account CR *-- Shashikanth Teegala -

[email protected]

Reversal Entry In Accounting

Why do we pass reversal enteries?

At times some incorrect documents might have been entered in the systems.

If you have entered an incorrect document, you can reverse it. Note that R/3 can reversea document only if the following conditions are met:

- Contains no cleared items- Contains only vendor, customer, or G/L line items



- Was posted within the FI system- Contains only valid values, such as business areas, cost centers, and tax codes

Ordinarily, you post a reversing document in the same period you posted the originaldocument. The period of the original document must be open to post a reversing

document. If the period is not open, you can overwrite the posting date field with a datein an open period, such as the current period.

Reversal can be done individually - FB08 or Mass F.80.

If the document to be reveresed contain cleared items, then cleared item must be reset before the reversal of document.

Banking Transaction Financial Accounting Entries

Settlement Of Tour Advances Domestic/Foreign 1) Settlement of advance will be done by the Accounts Department based on the Travel

Expense Statement submitted by the employee, which is approved by the ConcernedDepartment Head.

2) Expenses Account DR Cash/Bank Account DR (if, refund)

Employee Advance Account CR Cash/Bank Sub ledger Account CR (if, payable)

3) Banking Operations - Maintenance Of Bank Master

4) A House Bank is a combination of a Bank and a Branch. Account id is the accountnumber. A house bank can have multiple account IDs.. There could be a main account asalso payable account, which will be defined as separate account ids. General Ledger accounts have to be created for each combination of a house bank and account ID. The bank master details are to be provided by HZL.

5) General Ledger accounts have to be created for each account ID in the house bank.Bank Account Master data will be maintained by the Finance Department centrally.

6) Each house bank and account ID combination shall have one main general ledger

account and several sub accounts mainly based on broad transaction types. These subaccounts are necessary to facilitate automatic bank reconciliation process in R/3 system.

Bank Accounting 7) The accounting entries will be generated automatically according to the posting rules

attached to the Transaction type. The following accounting entry is passed by the systemin respect of cheque deposit on account of collection from domestic customers.



Bank cheque deposit account DebitCustomer account Credit

8) In this case, a bank sub account is selected based on the transaction code entered bythe user. The customer account is cleared i.e. invoice is cleared against the receipt. In

respect of any other deposits, the relevant accounts to be credited will depend on thenature of transaction.

9) Payment against bills for collection. Based on the bank advices falling due on a particular day one payment advice is made debiting the vendors and crediting bank.

Cheque Deposit - Customer Receipts 10) All cheques received from customers shall be accounted at the point of receipt. Theentry posted shall be

Bank Sub account Dr

Customer Account Cr

Cheque Deposit - Other Than Customer Receipts 11) All other receipts will be accounted through the Incoming Payment Transaction of the Accounts Receivables module.

Cheque Bouncing – Other Than Customer Receipts

12) Based on the information of cheque bounced from the Bank, the accounts Departmentwill pass accounting entries for the cheque that have been bounced. The procedure tohandle bouncing of a cheque has been discussed under the following

13) Reset the clearing document – If the document has been cleared i.e. an openoutstanding item has been cleared against an incoming receipt, then the clearingdocument has to be reset to its original status of open item. This process is known as resetof cleared document.

14) Reverse the entry passed for cheque deposited earlier – Once the document has beenreset it will be reversed. The following accounting entry will be passed.

FI Customer DR Bank cheque deposit account CR

15) In case of cheques being damaged while printing, the concerned cheques no. has to be voided and the payment will be rerun.

Bank Reconciliation

16) The Bank reconciliation process is based on the entries passed through the Bank subaccount and main account. The process is dependent on the Bank Statement receivedfrom the Bank that will be entered into SAP. Accounting rules are to be defined for each



transaction type and posting rule for posting accounting entries as per bank statement.Bank statements to be uploaded into SAP.

17) Bank Main account balance is the actual balance as per the bank statement whereasthe Bank sub accounts denote the reconciliation items. These sub accounts show those

entries, which will flow from the sub account which are not cleared in the bank statement.

18) Adding or subtracting the Bank sub accounts will help in preparing the Bank reconciliation statement.

19) The following scenarios would explain the reconciliation process:- Cheque received from customer - Cheque issued to vendors- Cheque received from Other than Customers- Direct Debits in Bank Statement

- Direct Credits in Bank Statement- Fund Transfer between Bank Accounts

Cheque Received From Customer 20) Accounting entry at the time of cheque deposit entry

Bank Cheque deposit account DebitCustomer Credit

21) Accounting entry after cheque has been cleared in the Bank statement Main Bank account

Debit Bank

Cheque deposit account Credit

22) The clearing criteria for updating the bank main account and bank sub account will be amount and document number which will be captured in the allocation field of the bank sub account. The items, which have not been cleared in the bank statement, willremain open in the bank sub account and will form part of the bank reconciliationstatement.

Cheque Issued To Vendors 23) Accounting entry at the time of cheque issue

Vendor account Debit

Bank cheque payment account Credit

24) Accounting entry after cheque has been presented in the Bank Bank cheque payment account Debit

Main Bank account Credit

25) The clearing criteria used for updating vendor account and Bank cheque paymentaccount will be amount and cheque number. The cheques presented to the bank and are



cleared are transferred to the bank main account. The remaining cheque issued will form part of the bank reconciliation statement.

Direct Debit In Bank

26) Direct debit instructions will be given to the bank for example, LC payments or

certain bank charges are directly debited in the Bank Statement. In this case accountingentry is passed only after the entry is passed in the bank statement.Vendor / Expense Account Debit

Bank clearing account Credit

Direct Credit In Bank 27) Customer receipts are sometimes directly credited in Bank. E.g. export receipts. Inthis scenario accounting entry is passed only at the time of bank statement entry. Thefollowing accounting entry is passed

Bank clearing account DebitCustomer account Credit

Main Bank A/c DebitBank Clearing A/c Credit

Bank Fixed Deposits 28) HZL has a practice of converting any amount above Rs. 1 crore in its Main bank account, to a fixed deposit subject to a minimum of Rs. 1.01 crores. The FDR number can be filled in one of the fields available in the accounting document.

Cheque Management / Cheque Printing Cum Advice 29) The function of cheque management will enable printing of cheque through SAP.Cheque series will be defined for a combination of a Company code and Bank Account.

Cheque numbering will be sequential order.

30) Cheque series for automatic payment has to be in sequential order. Cheque printingfacility will be available for the bank account.

Cash Management / Liquidity Analysis 31) The day-to-day treasury process in a company includes a number of transactions.This includes determining the current liquidity using bank account balances (cash position), determining open receivables and liabilities (liquidity forecast), manuallyentering planned cash flows (payment advice notes), through to clearing bank accounts,that is, collecting multiple bank account balances on one target account.

32) The main objective is to ensure liquidity for all due payment obligations. It is alsoimportant to control and monitor effectively the incoming and outgoing cash flows.

33) This section shows you the overall liquidity status of your company by displayingtogether the cash position and the liquidity forecast. The cash position is used in CashManagement to show the value-date-dependent bank accounts and bank clearingaccounts, as well as the planned cash flows (payment advice notes). The liquidity forecast



comprises the incoming and outgoing cash flows, as well as the planned items on the sub-ledger accounts.

*-- Shashikanth Teegala - [email protected]

We have certain duplicate house banks in the system. Now we want to clear them off, sothat we can have a better control over the bank activities including reconciliation.

Can we delete the house bank directly?

Answer:

It is possible to delete a house bank. First de-assign the GL account assigned to theaccount id.

Delete all the account IDs.

Then delete the Bank ID.

By this way you can delete the house bank. The values are stored under the GL accountand not under the house bank. Hence it is possible to delete the house bank once you deassign the GL account from the account ID.

Do not delete the house bank directly.

You need to do the below things:-

(1) First make the GL account balance as zero for the duplicate house bank, e.g. bytransferring to the original house bank.

(2) Then block this GL master.

(3) Then remove all the assignment of this duplicate house bank and account ID in FBZP

(4) Close the check lot information for this house bank.

Then this house bank will become ineffective, you can change the description of thishouse bank to “Obsolete” etc.

If you delete this house bank, the effect will be that for check information, it will showwith incorrect house bank. If not important in your case, then you can delete the house bank.

Setup FI Fiscal Year Period



The client wants fiscal year to be set from May 1 – April 30 but they use a 4,4,5

accounting period setup meaning that every month end on the last Friday of the

month. I am setting for 2006-2007. As you know, the FYV should be year

dependent, so how can the periods be set up.

In IMG go to financial accounting global setting then go to fiscal year variant and set thefiscal year variant on year dependent year and follow the following procedure:

1. enter name of month started from may and end on april2. enter the number of days in a month you want to close for example in may number of days is 28 instead of 313. enter period from 01 to 12 started from may to april4. enter -1 against the month from jan to april

For Example :

Month Number of Days Period Year Shift May06 28 01 0June 35 02 0July 28 03 0Aug 28 04 0Sep 35 05 0Oct 28 06 0 Nov 28 07 0Dec 35 08 0Jan07 28 09 -1Feb 28 10 -1

Mar 35 11 -1Apr 31 12 -1

Tips by Sharif Khaliq

Fiscal Year Varient & Posting Periods Varient

What's the relation between between fiscal year varient & posting periods varient.

By : Rams

Fiscal year variant determines if you are using calendar dependent year or year dependent(where you can create your own periods) eg you want your period 1 to be April period 2to be May and so on.

Posting period determines which period is open. Your company code is tied to a posting period variant. Each posting period variant is tied to an account type (GL, vendor Assetetc)



Here you determine if period 1 should be open or period 2 etc.

Fiscal year variant and Posting period variant are differentiated based on their purpose.While fiscal year variant is to define no of posting a period allowed and is assigned to cocode, posting period variant is to decide which periods can be opened at particular point

of time for posting. Separate rules can be defined for each type of account. This is usedfor control purpose.

There isn't relation between Fiscal year variant and Posting period variant. But there isrelation between Fical year and Posting Periods. Fiscal year structure contains posting periods. For each posting period we have specified day end. To process businesstransactions these posting periods must be in open status. You can open all the posting periods (or) you can restrict the posting periods by Account Type wise and Account Nowise and Authorization group wise.

To restrict the posting periods by Account Types wise first you need to open the posting

periods for all Account Types (“+” symbol).

Whether fiscal year is defined only at once or it is defined for each year.

This depends upon the client requirement. Generally Fiscal year will be defined once. Butin some cases (where business will run for certain period means business will run for 6months or 8 months) evry year they will define fiscal year.

Independent Fiscal Year: In any year the starting period and ending period will be sameand same posting periods for continues years. It is called as INDEPENDANT F.Y.

Dependant Fiscal Year: In any year the starting period and ending period may bedifferent (or) if you have less than 12months, that fiscal year must be define as aDEPENDANT FISCAL YEAR (or) SHORT END FISCAL YEAR.

By : Preveen Kumar

Residual Clearing – full amount is cleared for the remaining amount system willgenerate one more line item as open item (or) due item.

1st POST BELOW INVOICE: PstKy – 31 Account – ****** (WELL) & press enter

Amount – 45,000/- Business Area – 830B, Payt terms – 0001Text – Goods purchased

PstKy – 40 Account – 401000 (Material Purchased) & press enter Amount – * Business Area – 830B (Under MORE button you will find it)Text – + & press enter. Select menu item DOCUMENT –> SIMULATE & POST.

OUTGOING PAYMENT (using Reason Code):



Accounting –> Financial Accounting –> Accounts Payable –> Document Entry –>Outgoing Payment –> Post (or) F-53

Residual payment Document Date – **/**/**** Document Type – KZ

Company Code – 8301 Currency/Rate – INR

Account– 211000 (ABN Bank A/C) Business Area – 830BAmount– 43,000/-,Text – Part payment,Account– ****** (WELL) And enter & select RESIDUAL tab and double click in theRESIDUAL ITEMS column and select DR (Discount Received) reason code.Go to menu item DOCUMENT –> SIMULATE & press POST button.

An example:

While processing thru F-58, First enter the payable amount.

Next Go To Process open items. Go to Res. Items tab and double click on the Residualitems.



The Steps For Interest Calculation of Bank

What are the steps involved for the rate and calculation of bank interest without

posting?

By : Vicent

Yes, you can do that, but there is no report available for you to give that information.You can go for balance interest calculation.

You can run the balance interest calculation and not process the batch input session. The posting happens only when you process the batch input session.

This configuration allows you to charge interest on overdue customer accounts. Interestcan be calculated by using the line items or overall account balances. SAP keep tracks of the date of the last interest run and stores it in the customer master record.

First create an Interest Indicator.

OB46 - Interest Settlement Calculation TypeInt Calc. TypeP - calculate interest based on line items.S - calculate interest based on account balances.Secornd, make it avaliable to the interest run program.

OB82 - Interest Terms

Third, determine the interest rate that will be used by the calculation.



OBAC - Define Reference Interest RatesOB83 - Enter the Reference Interest Rates ValueFourth, assign the interest indicator to the reference interest rate.OB81 - Define Time Dependent TermsFinally, determine the how and to which accounts the interest program will post.

OBV1 - Prepare Interest on Arrears Calculation

• What is the additional log in the AP payment program and

• how can it be used for troubleshooting ?A: The additional log is an important setting when

performing a payment run. The amount of informationstored in the log can be selected (see below).If there are any errors with the payments run, due to either missing or incorrect master data settings, negative balances due to credit memo’s etc, the system will reportthese in the additional log.Support position interviews often ask this question as away of determining if you know how to troubleshoot dayto-day Accounts Payable operations.

• How can you link customer and vendor master records and

• what is the purpose of doing so ?

A: On the customer master there is a field “vendor” andlikewise on the vendor master there is a field “customer”.By entering these master data numbers, a link can becreated between the AP/AR subledgers for use in the payment program, dunning routine and the clearing of open items.For example in the payment program, if a specific business partner is your vendor but also your customer, linking their master records together will allow the open AR invoices to be offset against the outstanding AP invoices.What are terms of payments and where are they stored ?

A: Payment terms are created in configuration anddetermine the payment due date for customer/vendor invoices.They are stored on the customer/vendor master record andare pulled through onto the customer/vendor invoice postings. The due date derived via the payment can bechanged on each individual invoice if required



Question 4: Baseline Date

What is meant by a “baseline date” in SAP AR and AP ?A: The baseline date is the date from which the paymentterms (specified in IMG transaction OBB) applyUsually this is the document date on the invoice but canalso be the date of entry or posting date from the ledger SAP FI/CO Interview QuestionsWhat are one-time vendors ?

A: In certain industries (especially where there are a highvolume of cash transactions), it is not practical to createnew master records for every vendor trading partner.One-time vendors allow for a dummy vendor code to be

used on invoice entry and the information which isnormally stored in the vendor master (payment terms,address etc) , is keyed on the invoice itself.What factors should be considered when configuring an

Accounts Payable Vendor Group ?

A: The following are determined by the creation of a newAP vendor group (transaction OBD3) W hether the vendors in this group are one-time

vendors – i.e. no master record is created but theaddress and payments details are entered againsteach invoice to this vendor

Field status group – which fields on the vendor

master are suppressed, optional or mandatorywhen creating vendors belonging to this groupAdditionally the vendor number ranges defined intransaction XKN1 need to be assigned to your vendor account groups in transaction OBAS. The decisionneeds to be made whether to assign an externalnumber range (where the user chooses the master record number) or an internal number range (systemassigned)

Name the standard stages of the SAP Payment Run.A: The following steps are usually performed during the



payment run Entering of parameters (company codes, payment

methods, vendor accounts etc) Proposal Scheduling – the system proposes list of

invoices to be paid

Payment booking – the booking of the actual

payments into the ledger Printing of payment forms (cheques etc)

Variations on the above may be found in different SAPcustomers, but the interviewer will be looking for the basissteps above.

What is the purpose of payment methods and where arethey stored?A: Generally payment methods are one digitalphanumeric identifiers that indicate the type of payments

made to vendors or received from customers.There are many standard delivered SAP entries for eachcountry.For example for the UK, the following are pre-delivered:-The payment methods are stored in the vendor/customer master record as well on vendor/customer line items. (Thedefault from master record can be changed during manual postings)Question 9: Electronic Banking

Explain briefly how you can import electronic bank

statements into SAP.

A: A text file is received from the bank which is thenuploaded into the SAP system. The file contains details of the company’s bank movements e.g. cheques, bank interest, bank charges, cash receipts etc. Depending on thesystem configuration SAP will attempt to book thesetransactions automatically to the correct accounts to avoidthe need for manual entries by SAP users.Any postings which the system cannot derive automaticallycan be booked through “post-processing”

Part II: AccountsReceivable (AR)

Question 10 : Residual Payments

In Accounts Receivable, what’s the difference between the‘residual payment’ and ‘part payment’ methods of allocating cash ?A: These are the two methods for allocating partial payments from customers.



As an example, lets say invoice A123 exists for 100$ and acustomer pays 60$.With partial payment, the 60$ simply offsets the invoiceleaving a remaining balance of 40$With residual payment, invoice A123 is cleared for the full

value 100$ and a new invoice line item is booked for theremaining balance of 40$.Question 11 : Correspondence

Types

What are correspondence types in AR/AP ?A: Correspondence types are different outputs which can be printed and sent to your business partners basedaround either customer vendor or GL information.Popular correspondence types include customer statements, payment notices and line items lists. Withinthe most common AP/AR functions (such as ‘Display

vendor line items’ below there is the option to generatecorrespondence requests. At the end of the working daythese can be printed together as a batch and sent out.Question 12: Dunning

What is “dunning” in SAP ?A: Dunning is the process by which payment chasingletters are issued to customers. SAP can determine whichcustomers should receive the letters and for which overdueitems.Different letters can be printed in SAP SSSdepending on howfar overdue the payment is; from a simple reminder to a

legal letter.The dunning level on the customer master indicates whichletter has been issued to the customer.

Interview books are great for

cross-training

In the new global economy, the more you know the better.The sharpest consultants are doing everything they can to pick up more than one functional area of SAP. Each of thefollowing Certification Review / Interview Question books

provides an excellent starting point for your modulelearning and investigation. These books get you started likeno other book can – by providing you the information thatyou really need to know, and fast.

documentff

Documents

operative chart of accounts

bank accounts

country chart of accounts

standard chart of accounts

operating chart of accounts

group of chart

types of chart

different gl accounts