ff68 manual check deposit

7/16/2019 FF68 Manual Check Deposit

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BANK ACCOUNTING

END USER TRAINING DOCUMENTS

COST CENTER ACCOUNTING

FF68 -

Functionality

This function allows you to enter the checks you’ve received. After the input is completeyou can access the additional functions to further process the entered checks. Additionallyyou can enter several document numbers and different invoice amounts for one incomingcheck / memo record. This is useful if a customer pays several invoices with one check.The system highlights the account assignment field when you have entered several valuesin it.

Scenario

You need to post incoming checks

Requirements

Configured house bank account(s), start variants.

Menu Path Accounting → Financial Accounting → Banks → Incomings→ Check Deposit → FF68 - Manual Entry

Transaction Code FF68

1. Double click on FF68 – Manual Entry

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2. Before entering checks you need to define what entry variant you’d like to use andhow do you want to post process the checks. Select from the menupathSettingsSpecifications.

Specifications

3. Update the following fields:

Field Name Field Description Values

Start variant The variant name you enter here specifies which accountassignment variant the systemis to begin with during memorecord processing. You canchange the variants at any timeduring memo recordprocessing.

Example: Z001

Customer matchcodeID

Using this matchcode ID, thesystem searches for customersif you make an entry in theCustomer matchcode field inmemo record processing.

Example: D

Processing type Use this field to control whether postings via batch input arecarried out online or as abackground job.

Example: 2

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In the field Processing type you can also use key 4 – Further processing online,instead of 2 – Further processing as batch input (generate batch). In such case, after

posting of checks, the system will not create batch input session, but will post thedocuments automatically. However, to complete the process you need to use thetransaction code FEBA (Postprocess) to check the results of this automatic posting and

eventually complete the postings.

4. Click Transfer value date .

5. Click <checkbox> Int. bank determin. . Instead of entering full bankaccount number, you can now use short bank name, defined in the system (like CITIe.g.).

6. Click Enter Button. Now you need to enter other parameters before you begin toenter checks:

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Company code Enter desired CC number here Example: 5200House bank Short key for a house bank Example: CITI

Account ID This ID together with the ID for the house bank uniquelydefines a bank account.

Example: OP001

Group Feature for differentiating checkdeposit lists. The group name isfreely definable.

Example: 22

Entry date Date the document was enteredinto the system

Example: 180702

Transaction Using the transaction youdetermine how and to which

accounts the system is to postthe payment.

Example: Z001

Posting date Date that the businesstransaction occurred

Example: 180702

Value date Today's date Example: 180702

Currency Code identifying the type of currency used in a transactionor for all transactions pertainingto a specific account

Example: USD

Bank posting session Name of batch input session topost to GL Accounts

Example: Bank

Subledger session Name of batch input session topost to Customer Accounts Example: Customers

8. Click Enter Button to confirm your entries.

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Edit Check Deposit List



Amount Amount of the check Example: 120000

Issuer The issuer of the check is usedfor specifying the customer if noother criterion is specified for it.The name entered here is thenused as a match code for

clearing in AccountsReceivable. This field can beprinted on the list of checksreceived.

Enter here the value of the fieldSearch term from Customer Master.

Example: NESTE SWAP

Check no. Check number Example: 7322113

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Reference doc no Enter a ref. Doc. Number (usually customer invoice). Thisfield can be used for clearingthe open items on the customer account.

The invoice number is beingcopied to FI document from SDmodule when the posting isdone.

Example: invoice 2873/200

10. Click Enter Button to confirm your entries.

11. Click Save Button to save the list.

Edit Check Deposit List

12. Click Save Button. to post the checks.

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You choose posting through the batch input session, so now to do the postings, you

need to process the two batch input sessions.

13. Select from the main menu SystemServicesBatch Input Sessions.

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Batch Input: Session Overview

14. Select the session to be processed, e.g. mark BANK session.

15. To begin posting, click Process Button .

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Process Session BANK

16. Click <radio button> Display errors only .

17. Click Process Button .

Information

18. Click Exit batch input Button .

If you select in your specifications Processing type 4 (on-line posting), the system will

not create a batch input session. You’ll need to process your checks using transaction

FEBA – Postprocess:

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When you enter the check data and save your statement, the system will display a

report (log) presenting which items have been cleared automatically and what is thenumber of items that still need to be cleared manually. This report shows postings

separately for GL account and for sub-ledger (AR). In the column Errors you can see

how many transactions needs to be processed manually. In this example

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Post Bank Statement/Check Deposit List

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19. Click Back Button .

20.Follow the menu path: Accounting→

Financial Accounting→

Banks→

Incomings→

Check Deposit → FEBA - Postprocess

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Bank Statement Subsequent Processing

21. Choose from the menu Check deposit transaction

.

22. Click Enter Button to confirm your entries. The system will display a list of checktransactions that need to be processed.

Note: The transactions (line items) marked with green ticks have been processed automatically – system has found the relevant open items, based onreference document number and customer name and cleared them automatically.

The transactions marked with red ticks need to be processed manually.

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Bank Statement Overview

23. Double-click the required check statement, e.g. 021000089 40753699 USD.

24. System will display a document overview:

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25. To process this document, select from the menu path: Line itemsPost.

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Post with Clearing: Select open items



Account Code identifying the Customer account

Example: 10000076

27. Click Process open items Button .

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Post with Clearing: Process open items

28. Select the required open item and click Save Button to post the document.

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29. The message bar displays “Document XXXXXXXXX was posted in company code5200”

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ff68 manual check deposit

Documents