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Title: Create or Edit G/L Account Master CentrallySAP Module : Finance and Controlling (FI/CO)

Course Name : General Ledger

Work Instruction

Create or Edit G/L Account Master Centrally FS00

Purpose

Use this procedure to create a General Ledger account master record.

Trigger

Perform this procedure when you want to create a General Ledger account master record.

Prerequisites

The account number to be assigned to the account master record must not be previouslyassigned.

Click in the G/L account no. field in Step 2 to identify a valid account number to beassigned to the master record.

Menu Path

Use the following menu path to begin this transaction:

Select Accounting Financial Accounting General Ledger Master RecordsIndividual Processing Centrally to go to the Edit G/L Account Centrallyscreen.

Transaction Code

FS00

Helpful Hints

The R/O/C column in the field description tables below defines whether the field is required(R), optional (O), or conditional (C).

Click in the G/L account no. field in Step 2 to identify a valid account number to beassigned to the master record.

The range of valid account numbers varies for each type of account group.P&L statementaccounts can only be assigned account numbers400000 through 999999.

File name: 89658193.docReference Number:

Version: Rev 0Last Modified: 10/29/2003 06:06:00 PM

Work InstructionPage 10 / 10

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Procedure0

1. Start the transaction using the menu path or transaction code.

Edit G/L Account Centrally

2.0 Complete the following fields:

Field Name R/O/C Description

G/L account no. R Accounting ledger created to support the creation of statutoryreports.

Example: 112000Company code R Independent accounting unit; in most cases is a legal entity.

You can prepare a balance sheet and income statement foreach company code. Several company codes can be set up tomanage the accounts of independent companiessimultaneously.

Example: 0010




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3.0 Click to go to the Create G/L Account Centrally (Type/description)screen.




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Create G/L Account Centrally (Type/description)

4.0 Complete the following field:


Account group R Summary of attributes that control the creation andmaintenance of master records (such as general ledgeraccounts). The account group determines which data isrequired for the master records and the number range fromwhich you select the numbers for the master records. You mustassign each master record to an account group.

Example: Preconf. Co. - Profit & Loss




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5.0 Perform one of the following:

If The Account Is A Then Go To

Profit and loss statement account

Select .

Step 6

Balance sheet accountSelect .

Step 7



Functional area R Functional area

Complete this field for P&L statement accounts.

Example: 0400

7.0 As required, complete the following fields:


Short text R Text description of an object limited to 40 characters

Example: Test account

G/L acct long text O Text description of the G/L account.

Trading partner O A trading partner is a legally independent company belongingto the group.

8.0 Click to go to the Create G/L Account Centrally (Control data)screen.




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Create G/L Account Centrally (Control data)




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9.0 As required, complete the following fields:


Account currency R Currency of account

Example: USD

Tax category O Tax category of G/L account

Example: E1

Recon. account foraccount type

O An entry in this field characterizes the G/L account as areconciliation account.

Example: Assets

Tolerance group O Freely definable group code for customers and vendors, or G/Laccounts

Example: 0010

Sort key C Default value for sorting line items in a line item display.

Complete this field if you selectin Step 10.

10.0 Perform any of the following:

If You Want To Then

Update balances for this account in the localcurrency only Select .

Allow postings to the account without tax

Select .

Manage the account by open items

Generally, P&L accounts are NOTmanaged on an open item basis.

Select .

Allow line item display for this account

This is NOT recommended foraccounts that receive a large numberof postings, such as receivables orpayables accounts, and certainrevenue and expense accounts.

Select .

11.0 Click to go to the Create G/L Account Centrally (Create/bank/interest)screen.




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Create G/L Account Centrally (Create/bank/interest)



Field status group R Screen layout for document entry

Example: Y001

13.0 Perform the following as necessary:

If You Want To Then

Allow ONLY automatic (system) postingsSelect .

14.0 Click to verify the information entered.




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15.0 Perform one of the following:

If The Then Go To

G/L account XXXX: Display

messages window displays

The account contains data errors.

The account master recordCANNOT be saved.

Step 16

System displays the message,The data contains no errors.

The account can be saved. Step 21




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G/L account XXXX: Display messages

16.0 Review the messages displayed to determine the appropriate corrections.

17.0 Perform the following as necessary:

If You Want To Then

Display the long text for an error message

The long text may provide additionalinformation to help correct the error.

1. Click the message you want to display.

2. Click to go to the PerformanceAssistantwindow.

3. Review the information displayed.

4. Click to return to the G/L accountXXXX: Display messages window.

18.0 Click to return to the Create G/L Account Centrally (Create/bank/interest)screen.

19.0 Make the appropriate corrections to the account master data.

20.0 Return to Step 14.

21.0 Click to create the account.

The system displays the message, "Data saved."

22.0 Click until you return to the SAP Easy Access screen.

23. You have completed this transaction.

Result

You have created a General Ledger account master record.




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