FILE MANAGEMENTFILE MANAGEMENT

Rule 1

• Set up folders

PROGRAMME• Word?• Excel?• Powerpoint?• Access? • Music• Pix• Scans• Videos• Webs

SUBJECT

• Family

• Business

• Work

• Banking

• Club

• Pix also can be grouped into folders

DATEDATE

Name each file in the Name each file in the same date format, but this same date format, but this can be dangerouscan be dangerous

RULE 2RULE 2

SAVE as you goSAVE as you goAutosave enabled (Autosave enabled (tools/options/save)tools/options/save)

Subjective FilingSubjective Filing

Program FilingProgram Filing

Program FilingProgram Filing

SUBJECTIVE FILINGSUBJECTIVE FILING

keyword relating to the file’s purpose keyword relating to the file’s purpose

PROGRAM FILINGPROGRAM FILING

group your files into folders named after thegroup your files into folders named after the

software program in which you created thesoftware program in which you created the

file: eg Word, Excel or your Photo Downloadfile: eg Word, Excel or your Photo Download

ProgramProgram

DATE FILINGDATE FILING

Name each file by the date – Name each file by the date –

this can be dangerous this can be dangerous

maintain the same format all the time, maintain the same format all the time,

confusing if you create numerous files onconfusing if you create numerous files on

the one day.the one day.

DO AS I SAY,DO AS I SAY, NOT AS I DO!!NOT AS I DO!!