filed for record item 9 - travis county, texas

Meeting Date: 01/27/2015, 9:00 AM, Voting Session Prepared By/Phone Number: Victoria Ramirez, Planning and Budget, 854-6039 Elected/Appointed Official/Dept. Head: Jessica Rio, Budget Director, Planning and Budget Commissioners Court Sponsor: Judge Sarah Eckhardt

Review and approve requests regarding grant programs, applications, contracts and related special budgets, and permissions to continue:

A. Annual application to the Texas Division of Emergency Management for the Emergency Management Performance Grant Program in the Emergency Services Department;

B. Annual contract with the Texas Veterans Commission to continue the Travis County Veterans Court Program in the Criminal Courts; and

C. Status report on the Travis County Family Drug Treatment Court - The Children's Continuum Grant Program with the U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention, Family Drug Court Programs in the Health and Human Services and Veterans Service Department.

BACKGROUND/SUMMARY OF REQUEST AND ATTACHMENTS: Items A and B are annual grant applications/contracts to continue existing programs.

Item C is a routine status report required by the grantor for the Children's Continuum grant-funded program.

STAFF RECOMMENDATIONS: PBO recommends approval.

ISSUES AND OPPORTUNITIES: Additional information is provided on the grant summary sheets.

FISCAL IMPACT AND SOURCE OF FUNDING: Item A requires a County match which is met through existing departmental resources. No new funding is required.

Item B does not require a County match.

Item C is a status report for an existing grant program which requires an in-kind match.

REQUIRED AUTHORIZATIONS: Planning and Budget Office County Judge's Office

Jessica Rio Joe Hon

Item 9FILED FOR RECORD

1/27/2015 9:00 AMDana Debeauvoir - County Clerk, Travis County,TX

FY 2015 Grant Summary Report Grant Applications Approved by Commissioners Court

The fallowing is a list of grants far which application has bem mbmitted since October 1, 2014, and the notification of award has not yet been receitJed.

Grant Grant County County In-Kind Program Approval DeJ!t Name of Grant Term Award Cost Share Contribution Contribution Total FT Es Date

158 Emergency Food and Shelter Program Phase 32 07 /01/14-

$25,000 $0 $0 $0 $25,000 0.00 10/28/2014 05/31/15

124 Formula Grant - Indigent Defense Program 10/01/14 -

$888,548 $0 $0 $0 $888,548 0.00 10/28/2014 09/30/15

158 Travis County CAPITAL AmeriCorps Project 08/01/15 -

$304,510 $516,763 $0 $0 $821,273 32.50 11/7 /2014 07/31/16

119 Underage Drinking Prevention Program 10/01/15 -

$173,908 $0 $35,951 $55,000 $264,859 3.00 11/25/2014 09/30/16

147 FY 2015 Homeland Security Grant Program 09/01/15 -

$30,900 $0 $0 $0 $30,900 0.00 1/13/2015 01/31/16

158 Retired Senior Volunteer Program (CNCS) 04/01/15 -

$50,495 $21,641 $0 $0 $72,136 0.79 1/20/2015 03/31/16

*Amended from original agreement. $1,473,361 $538,404 $35,951 $55,000 $2,102,716 0.00

v

FY 2015 Grant Summary Report Grant Contracts Approved by Commissioners Court

The fallowing is a list of uants that have been received by Travis County since October 1, 2014.

Grant Grant County County In-Kind Program Approval Dept Name of Grant Term Award Cost Share Contribution Contribution Total Ff Es Date

145 Trauma Informed Assessment and Response 09/01/14 -

$74,998 $0 $0 $0 $74,998 0.50 11/18/2014 08/31/15

145 The Eagle Soars 09/01/14 -

$74,337 $0 $0 $0 $74,337 0.00 11/18/2014 08/31/15

155 Travis County Prostitution Prevention Program 01/01/14-

$40,000 $0 $0 $0 $40,000 0.00 12/2/2014 - Planning Grant* 08/31/15

137 TX DOT Impaired Driving Mobilization FY 12/09/14 -

$14,999 $5,177 $0 $0 $20,176 0.00 12/9/2014 2015 09/30/15

137 FY 2011 Byrne Justice Assistance Grant* 10/01/10 -

$98,424 $0 $0 $0 $98,424 0.00 12/9/2014 09/30/15

155 Justice Reinvestment Initiative* 03/01/13 -

$300,000 $0 $0 $0 $300,000 0.00 12/23/2014 09/30/15

124 Managed Assigned Counsel* 10/01/14 -

$717,516 $175,862 $0 $0 $893,378 0.00 12/30/2014 09/30/15

145 Continuing the Culture of Safety 09/30/13 -

$17,338 $17,338 $0 $0 $34,676 0.00 12/30/2014 09/29/15

158 Parenting in Recovery II 09/30/13 -

$618,816 $333,209 $0 $0 $952,025 2.00 12/30/2014 09/29/15

158 Retired Senior Volunteer Program (DADS)* 09/01/14-

$24,484 $0 $0 $0 $24,484 0.00 1/6/2015 08/31/15

*Amended from original agreement. $5,263,512 $925,988 $141,667 $17,088 $6,348,255 17.72

--C._

FY 2015 Grants Summary Report Permissions to Continue Approved by Commissioners Court

Cm.Ct. Has the Amount requested for PTC PTC General Fund

Name of Grant Term Personnel Operating Total Filled PTC Approval been

Dept Grant per Application Cost Transfer Reguest FT Es Expiration Date Date Reimbursed?

Comprehensive Energy 01/01/15 -

158 Assistance Program 12/31/15

$41,063 $500,000 $541,063 5.00 3/31/2015 12/9/2014 No (CEAP)**

Low-Income Home Energy

158 Assistance Act 01/01/15 -

$0 $100,000 $100,000 0.00 3/31/2015 12/23/2014 No Weatherization Assistance 12/31/15 Program (LIHEAP)

Totals $1,105,800 $1,307,300 $2,413,100 153.17

**This request will temporari!J use General Fund resourr:es for grant program related operating expenses. Expenses will be matk in the General Fund and reclassified against the grant once fonds are available.

0\

Performance Measures

Actual Projected Projected Projected

# Measure FY 13 Measure FY 14 Measure FY 15 Measure FY 16 Measure

+cl[- Applicable Departmental Measures

1. Assist Cities/Agencies with

30 30 35 35 Planning

2. EM Training Provided/Taken 12 12 15 16

3. Drills/ Activations 8 8 10 11

+J[- Measures for the Grant

1.

Outcome Impact Description

2.


3.


PBO Recommendation:

Travis County has received this grant for many years to support the activities of the Office of Emergency Management. The grant reimburses part of the salary costs of the existing staff but the funds received are used to provide an operating budget for the program. The amount requested is identical to the amount received in FY 2014.

The match requirements for this grant are met through existing staff, no new match is required and there is no obligation to continue the grant if approved. PBO recommends approval.

1. Brief Narrative - Summary of Grant: What is the goal of the program? How does the grant fit into the current activities of the department? Is the grant starting a new program, or is it enhancing an existing one?

The Emergency Management Performance Grant (EMPG) has been received by Travis County OEM for the past sixteen years. The purpose of the grant is to help pay for emergency management activities. The Travis County OEM has maintained State and Federal requirements to keep the program in compliance. The work plan that is associated with the EMPG incorporates what is being done at this t ime. The EMPG enhances the existing Travis County OEM program. In previous years Travis County OEM received the amou.nts between $58,000 and $78,000.

2. Departmental Resource Commitment: What are the long term County funding requirements of the grant?

There are no long term funding requirements.

3. County Commitment to the Grant: Is a county match required? If so, how does the department propose to fund the grant match? Please explain.

he EMPG is a 50-50 match that is reimbursed after expenditures. Travis County uses the budgeted salaries of the three OEM FTEs as the match.

Grant Summary Sheet v 1.6

4. Does the grant program have an indirect cost allocation, in accordance with the grant rules? If not, please explain why not.

The EMPG states "In order to be allowable, indirect costs must be covered by an approved cost allocation plan. Salaries and administrative expenses of performing audits and eligible costs that cross program lines for programs authorized by the Federal Civil Defense Act of 1950, as amended, but which are not covered by a cost allocation plan, may be charged under the EMPG Program as direct costs."

5. County Commitment to the Program Upon Termination of the Grant: Will the program end upon termination of the grant funding: Yes or No? If No, what is the proposed funding mechanism: (1) Request additional funding or (2) Use departmental resources. If (2), provide details about what internal resources are to be provided and what other programs will be discontinued as a result.

The Travis County OEM is funded under normal budget procedures and would not be discontinued with the loss of the EMPG.

6. If this is a new program, please provide information why the County should expand into this area.

The EMPG is an enhancement of an existing program.

7. Please explain how this program will affect your current operations. Please tie the performance measures for this program back to the critical performance measures for your department or office.

The EMPG allows Travis County to meet costs associated with a shared Emergency Operations Center without requesting appropriations from the general fund and to acquire needed equipment and support services. This will assist Travis County OEM in meeting the performance measures for providing emergency management planning activities.


Travis County Human Resources Management Department Job Description

Job Title: Emergency Mgmt Coord Job Code: 24245 Pay Grade: 24 Effective Date: 09/18104

KNOWLEDGE. SKILLS. AND ABILITIES: Knowledqe of: • Public administration and governmental agencies. • Legislative process. • National Incident Management System. • Principles of emergency management administration. • Policies, practices, procedures and terminology. • Federal, State, Local, and County applicable laws, rules and regulations, codes, and guidelines. • State and Federal regulatory or administrative requirements and practices. • Standard business management theory, principles, practices, and techniques. • Management and supervisory principles, practices and techniques. • Budgetary and fiscal process. • Supervisory principles, practices and techniques. • Online computer searching, and internet. • Computer equipment to include word processing, windows, spreadsheets and databases. • Business letter writing, grammar and punctuation and report preparation. Skill In: • Researching and analyzing emergency management related issues. • Supervising others," including·team building. • Meeting emergencies. • Research, analysis, compiling, preparing and presenting technical data/information and reports. • Explaining complicated technical proolems In simple non-technical language. • Facifltating cooperative group decision making among diverse organizations and lndMduals. • Planning and organizing work assignments. • Problem solving and decision-making. • Public speaking and content delivery. • Conflict resolution and community relations. • Both verbal and written communication.

Abllltvto: • Supervise work of staff members. • Communicate effectively. • Function calmly, effectively, and decisively in emergency situations. • Plan, assign, supervise and review the work of subordinates. • Reason and make judgments and decisions. • Manage time well and perform multiple tasks, and organize diverse activities. • Perform in a stressful environment, while maintaining a professional manner. • Work on a wide variety of tasks simultaneously and produce timely and tangible results. • Utilize online resources. • Prioritize needs, develop and Implement plans of action. • Work as a team member within a diverse organization. • Research, compile, analyze, Interpret and prepare a variety of memorandums or reports. • Establish and maintain effective working relationships with county staff and officials, representatives of outside

agencies, other county staff and officials, news media, private business people and the general public.

PHYSICAVENVIRONMENTAb FACTQRS: Physical requirements include lifting/carrying 20-50 pounds, occasionally; visual aruity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer, monitor, keyboard, printer, fax machine, copier, adding machine, typewriter and basic office equipment .. Subject to standing, walking, sitting, repetitive motion, lifting, carrying, crouching/crawling, vision to monitor, pushing, stooping/kneeling to perform the essential functions. Subject to stressful environment and client and customer contact for extended periods of time. Subject to contact with communicable diseases, radiation, hazardous waste, human fecal matter and foul odors.

Page2 of2 09/16/04

1Z

EMPG STAFF JOB DESCRIPTION

Jurisdiction Name Travis Coun_!Y_ Staff Member Name Shantelle Dunn Position Title Eme__rg_enc_y_ Planner Descrl_p_tion Pre_p_ared B_y Travis Coul}!y_ Human Resources Date Pre_p_ared

JOB DESCRIPTION IZ! Cunent Job Description Attached

A. Provide a general description of the duties performed by this staff member.

DseeBelow

B. If this staff member performs both emergency management duties and other duties, identify the specific emergency management duties performed.

TDEM-68 10/13

Retain a copy of this description for future use.

Travis County Human Resources Management Department Job Description

Job lltle: Emergency Mgmt CoordAsst

Job Code: 22238 Pay Grade: 22 Effective Date: 09/16/04

KNQWLEDGE. SKILLS. AND ABILmES: (Cont) Sklll In: • Researching and analyzing emergency management related issues. • Meeting emergencies. • Research, analysis, compiling, preparing and presenting technical data/information and reports. • Explaining complicated technical problems in simple non-technical language. • Problem solving and decision-making. • Public speaking and content delivery. • Conflict resolution and community relations. • Both verbal and written communication.

AAilltvto: • Communicate effectively. • Function calmly, effectively, and decisively in emergency situations. • Reason and make judgments and decisions. • Manage time well and perform multiple tasks, and organize diverse activities. • Perform In a stressful environment, while maintaining a professional manner. • Work on a wide variety of tasks simultaneously and produce timely and tangible results. • Utilize online resources. • Prioritize needs, develop and Implement plans of action. • Work as a team member within a diverse organization. • Research, compile, analyze, interpret and prepare a variety of memorandums or reports. • Establish and maintain effective working relationships with county staff and officials, representatives of outside

agencies, other county staff and officials, news media, private business people and the general public.

PHYSICAL/ENVIRONMENTAL FACTORS: Physical requirements include lifting/carrying 20-50 pounds, occasionally; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer, monitor, keyboard, printer, fax machine, copier, adding machine, typewriter and basic office equipment. Subject to standing, walking, sitting, repetitive motion, lifting, carrying, crouching/crawling, vision to monitor, pushing, stooping/kneeling to perform the essential functions. Subject to stressful environment and cllent and customer contact for extended periods of time. Subject to contact with communicable diseases, radiation, hazardous waste, human fecal matter and foul odors.

Page 2 of2 09/16/04

11. wm comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) noUflcation of violating facilities pursuant to EO 11738; ( c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; ( e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Afr) Implementation Plans under Section 176(c) of the Clean Alr Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P .L. 93-205).

12. WW comply with the Wild and Scenic Riven Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.

13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic . Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).

Form 2o-18A(BACK)

14. Will comply with P .L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance.

15. Will comply with the Laboratory Animal Welfare Act of 1966 (P .L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance.

16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilltation of residence structures.

17. wm cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984.

18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program.

19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations.

r U.S. DEPARTMENT OF HOMELAND SECURrTY

ASSURANCES-CONSTRUCTION PROGRAMS

NOTE: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal alSistance awarding agendes may require applicants to cerdfy to additional assurances. If such is the case, you wtll be notified.

As the duly authorized representative of the applicant, I certify that the appllc1 Tavis County

1. Has the legal authority to apply for Federal assistance, and the Institutional, managerial and ftnandal capability (including funds suffident to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application.

2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the assistance; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives.

3. Will not dispose of, modify the use of, or change the terms of the real property tide, or other interest in the site and facWties without permission and instructions from the awarding agency. Will record the Federal interest In the tide of real property in accordance with awarding a1ency directives and wtll lnclude a covenant in the title of real property acquired in whole or in part with Federal assistance funds to auure nondiscrimination during the useful life of the project.

4. Will comply with the requirements of die assistance awarding agency with regard to the drafting, review and approval of construction plans and specifications.

5. Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and wtll furnish progress reports and such other Information as may be required by the assistance awarding agency or state.

6. Wall initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.

7. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of Interest, or personal gain.

8. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Sections 4728-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F .R. 900, Subpart F).

FEMA Fonn 20-168, JUN 94

9. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Sections 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures.

10. Will comply with all Federal statutes relating to non-discrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amende-d, relating to non-discrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to non-discrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to non-discrimination In the sale, rental or financing of housing; (i) any other non-discrimination provision in the specific statute(s) under which application for Federal assistance ls being made; and (j) the requirements of any other non-discrimination statute(s) which may apply to the application.

11. Will comply, or has already complied, with the requirements of Title II and m of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P .L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property ls acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest In real property acquired for project purposes regardless of Federal partidpatlon In purchase.

12. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

13. Will comply, as applicable, with the provisions of the Davls--Bacon Act (40 U.S.C. Sections 276a to 276a-7), the Copeland Act (40 u.s.c. Section 276c and 18 U.S.C. Section 874), the Contract Work Honn and Safety Standards Act (40 U.S.C. Sections 327-333) regarding labor standards for federally assisted construction subagreements.

14. Will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special Oood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more.

15. Wm comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Eucutive Order (EO) 11514; (b) notification of violating faclllties pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; ( d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P .L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P .L. 93-205).

16. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.

17. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and preservation of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).

18. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984.

19. Will comply with all applicable requirements of all other Federal laws, Executive Orders, regulations and policies governing this program.

FEMA Form 20-188 (BACK)

20. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations.

11. It will obtain approval by the appropriate Federal agency of the final working drawings and specifications before the project ls advertised or placed on the market for bidding; that it will construct the project, or cause It to be constructed, to final completion in accordance with the application and approved plans and specifications; that it will submit to the appropriate Federal agency for prior approval changes that alter the cost of the project, use of space, or functional layout, that it will not enter into a construction contract(s) for the project or undertake other activities until the conditions of the construction grant program(s) have been met

22. It will operate and maintain the faclllty in accordance with the minimum standards as may be required or prescribed by the applicable Federal, State, and local agencies for the maintenance and operation of such facilities.

23. It will require the faclllty to be designed to comply with the "American Standard Specifications for Maldng Buildings and Faclllties Accessible to, and Usable by, the Physically Handicapped," Number A117. -1961, as modified (41CFR101-17.703). The applicant will be responsible for conducting inspections to ensure compliance with these specifications by the contractor.

24. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the applicant, this assurance shall obligate the applicant, or in the case of any transfer of such property, any transfer, for the period during which the real property or structure is used for a purpose for which the Federal finandal assistance is extended or for another purpose involving the provision of similar services or benefits.

25. In maldng subgrants with nonprofit institutions under this Comprehensive Cooperative Agreement, it agrees that such grants will be subject to OMB Circular A-122, "Cost Principles for Non-profit Organizations" included in Vol. 49, Federal Register, pages 18260 through 18277 (April 27, 1984).

(c) Making It a requirement lhat each employee to be engaged In

the performance of the grant to be given a copy of the statement

required by paragraph (a);

(d) Notifying the employee in the statement required by

paragraph (a) lhat, as a condition of employment under the grant,

the employee will:

(1) Abide by the terms of the statement; and

(2) Notify the employee in writing of his or her conviction for a

violation of a a1mlnal drug statute occurring In the workplace no later

than five calendar days after such conviction.

(e) Notifying the agency, In writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or

otherwise receiving actual notice of such conviction. Employers of

convicted employees must provide notice, Including position title, to the applicable FEMA awarding office, i.e., regional office or

FEMA office.

(f) Taking one of the following actions, within 30 calendar days of

receiving notice under ·subparagraph (d)(2), with respect to any

employee who Is so convicted:

(1) Taking appropriate personnel action against such an employee,

up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or

Form 20-18C (BACK)

(2) Requiring such employee to participate satisfactorily in a

drug abuse assistance or rehabllttallon program approved for

such purposes by a Federal, State, or local health, law enforcement,

or other appropriate agency.

(g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b). (c), (d), (e),

and (f).

8. the grantee may Insert in the space provided below the site(s) for

the performance of work done In connection with the specific grant

Place of Performance (Street eddress, City, County, State, Zip code)

CTECC

5010 Old Manor Road

Austin, Texas 78723

Check Oif there are workplaces on file that are not identified here.

Section 17 .630 of the reguations provide that a grantee that Is a State may elect to make one cer_tlflcatlon In each Federal fiscal year. A copy

of which should be included with each appUcatlon for FEMA funding. States and State agencies may elect to use a Statewide certification.

Travis County Budget Rules Fiscal Year 2015

Planning & Budget Office

700 Lavaca Street, Suite 1560

Austin, Texas 78701


There are no long term County funding requirements for this grant.


I There is no County match for this grant.


We are not requesting a 2% indirect cost allocation in this grant application. However, we have requested a 2% cost allocation in our Office of the Governor, Criminal Justice Division grant application.

5. County Commitment to the Program Upon Termination of the Grant: Will the program end upon termination of the grant funding: Yes or No? If No, what is the proposed funding mechanism: (1) Request additional funding or (2) Use departmental resources. If (2), provide details about what internal resources are to be provided and what other programs will be discontinued as a result.

No, this program will not end upon termination of grant funding. We will seek additional funding from other sources. However, if we don't received funding for this program, we may be forced to require Veterans to pay for treatment services out of their own pocket.


This is not a new program. However, the decision to start the Veterans Court stemmed from the Veterans Intervention Jail Survey report which was published in 2009. The report indicated that about 150 veterans are incarcerated in the Travis County Jail at any one time. About one-third of these veterans were arrested more than once during the 90 day survey period. It is anticipated that an increasing number of veterans will be returning from deployment to central Texas. It is hoped that with the collaboration of the local veteran's service delivery system and our Courts, this group of veterans can address their treatment needs and decrease the likelihood of their return to our jail


This court docket will be an additional docket scheduled in County Court at Law #4 bi-weekly. Although there are' specialty dockets for defendants with mental health or substance abuse issues, the unique treatment needs of this target population has not been previously addressed.


Margaret Terronez

From: Sent: To: Subject: Attachments:

FYI

From: Jackson Glass

Jolene Grajczyk Friday, December 19, 2014 8:38 AM Joseph Kertz; Margaret Terronez; Rhett Perry FW: CONTRACT DOCUMENT: Notice of Grant Award, Fund for Veterans' Assistance NOGA.. Travis County.pdf

Sent: Friday, December 19, 2014 8:23 AM To: Jolene Grajczyk SUbject: FW: CONTRACT DOCUMENT: Notice of Grant Award, Fund for Veterans' Assistance

From: Justin Greiner Sent: Friday, December 19, 2014 8:22:46 AM (UTC-06:00) Central Time (US & canada) To: Jackson Glass Cc: Nickl Riley; Justin Greiner; Ashley Lindholm; Sarah Tiiiman SUbject: CONTRACT DOCUMENT: Notice of Grant Award, Fund for Veterans' Assistance

December 18, 2014

Re: Span Inc. - Notice of Grant Award Fund for Veterans• Assistance ("FVA") Grant Agreement No. FVA_15A_OZ46

Dear Mr. Glass:

Congratulations on the FVA Series XV-A General Assistance Grant awarded to your organization. To signify acceptance of this grant award, attached is the Notice of Grant Award (NOGA) for review and signature by your organization's authorized representative.

Please print two (2) copies of the NOGA, obtain the required signature and return both partially-executed originals to the Texas Veterans Commission as soon as possible to one of the addresses below. NOGAs returned to any other address may result in delays of contract execution and release of funds.

Mailin_g_ Address for U.S. Mail Ph_.I.sical Address for Overnight Delive..!I_ Texas Veterans Commission Texas Veterans Commission Attn: General Counsel Attn: General Counsel P.O. Box 12277 1700 N. Congress Ave., Suite 800 Austin, TX 78711-2277 Austin, TX 78701

Phone:(512)463-6564

1

After the NOGA Is signed by the Texas Veterans Commission, one original will be returned to you. A fullyexecuted NOGA formalizes the legally binding agreement between your organization and the Texas Veterans Commission.

If you have questions regarding the acceptance of this grant award, please contact Sarah Tillman, Manager, Fund for Veterans' Assistance at (512) 463-1781 or via email at [email protected].

Sincerely,

Justin Greiner Grant Coordinator, Fund for Veterans' Assistance

Texas Veterans Commission 400 W. 15th Street, Suite 710 Austin, TX 78701

(512) 463-8836 [email protected]

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1. Brief Narrative - Summary of Grant: What is the goal of the program? How does the grant fit into the current activities of the department? Is the grant starting a new program, or is it enhancing an existing one?

The Travis County Family Drug Treatment Court (TCFDTC) was established in the fall of 2007 as a specialized docket managed by the 126th District Court. The aim was to provide judicial oversight for parents with substance dependency issues who were involved in the child welfare system. TCFDTC oversees a program that provides coordinated treatment and support for these parents in collaboration with community partners and the Parenting in Recovery grant. Although all children in the TCFDTC program receive monitoring by a child welfare case worker and Court Appointed Special Advocate, these children, unlike their parents, were not provided with a consistent assessment nor were they connected to an easy to navigate continuum of services. The result had been an inconsistent level of intervention and support for these children as well as an inability to provide targeted services to enhance the parent/child bond. A lack of a healthy relationship between parent and child can contribute to future incidents of maltreatment.

This grant will continue to enhance the operation of the TCFDTC by allowing early identification of a child's needs, immediate intervention, and monitoring. A trained professional will assess a child's immediate and long-term needs, identify appropriate local resources, assist in accessing these resources, and create a plan of interventions and support. Additionally, this grant will fund a percentage of a child advocate position through CASA ofTravis County to ensure the children's best interest is represented at the TCFDTC hearings.


Travis County will provide $28,012 to be used for child services and $33,437 in county staff time and office space as an in-kind match. CASA ofTravis County will provide $107,436 as an in-kind match by paying 75% of the Child Advocate's salary. Mauney and Associates will provide $8,640 as an in-kind match in form of reduced fees for Parent Coaching services. ATCIC will provide an in-kind match of $5,808 in the form of a reduced MSO fee for managing the grant funds that will be used for specialized, therapeutic children services.


TCHHSVS and the grant partners are providing the match.


TCHHSVS will explore the possibility of including indirect costs in future grant applications in light of the request from PBO that all grant applications include indirect costs unless specifically prohibited by the grantor.

5. County Commitment to the Program Upon Termination of the Grant: Will the program end upon termination of the grant funding: Yes or No? If No, what is the proposed funding methanism: (1) Request additional funding or (2) Use departmental resources. If (2), provide details about what internal resources are to be provided and what other programs will be discontinued as a result.

This grant provides seed money that will be used to establish a system to better serve the needs of children whose parents are involved with the TCFDTC. The proposed funding mechanism for post grant will be a combination of partner contribution, the full utilization of existing community resources, potential future grants, and available State and local funds. The concept of the grant is to develop a continuum of services for children 0-17 to improve infant/children mental health for those children who are the most vulnerable due to child welfare involvement and parental substance abuse. It is the intent to develop this continuum of services through both the full utilization of and then augmentation of existing services. This will allow for the majority of sustainability to occur with available community resources and partner support.


This grant enhances the work already being done by the TCFDTC. Grant Summa Sheet v 1. t;\


This grant will augment the work already being done by the TCFDTC. Helping the children of parents involved in TCFDTC should reflect positively on the departmental performance measures concerning parents involved in TCFDTC, Children FIRST and Healthy Families. Both Children FIRST and Healthy Families are home-visiting programs for at-risk youth. Where HF serves 0-3; and Children FIRST serves children 0-17 who are involved with Child Welfare due to abuse/neglect.


TRAVIS COUNTY HEAL TH and HUMAN SERVICES & VETERANS SERVICE

P.O. Box 1748 *Austin, Texas 78787

Sherri E. Fleming County Executive for HHSNS

Office (512) 854-4100 *Fax (512) 279-2197

M E M 0 R A N D U M

Date: January 8, 2015

To:

From:

Subject:

..

Sherri E. laming, County Executive Travis County Health and Human Services and Veterans Service

Status report for the U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention, Family Drug Court Program, on the Travis County Family Drug Treatment Court - Children's Continuum grant

Proposed Motion: Consider and take appropriate action to approve submission of a semiannual status report to the U.S. Department of Justice, Office of Juvenile Justice and Delinquency Prevention, Family Drug Court Program, on the Travis County Family Drug Treatment Court - Children's Continuum grant.

Summary and Staff Recommendation: Travis County received a $550,000 grant, known as The Children's Continuum, from the U.S. Department of Justice to enhance the operation of the Travis County Family Drug Treatment Court (TCFOTC). The court was established in the fall of 2007 as a specialized court managed by the 126th District Court. The aim is to provide judicial oversight for parents with substance dependency Issues who are involved In the child welfare system. TCFDTC oversees a program that provides coordinated treatment and support for these parents in collaboration with various community partners.

Although all children involved with the TCFDTC receive monitoring by a child welfare case worker and Court Appointed Special Advocate, these children, unlike their parents, were not provided with a consistent assessment nor were they connected to an easy to navigate continuum of services. The result had been an Inconsistent level of intervention and support for these children as well as an inability to provide targeted services to enhance the parent/child bond. The Children's Continuum grant continues to allow ear1y Identification of a child's needs and immediate intervention and monitoring.

The U.S. Department of Justice requires Travis County to submit semiannual status reports for the The Children's Continuum grant. These reports must be approved by the Travis County signing

authority who is Judge Sarah Eckhardt. Travis County Health and Human Services and Veterans Service staff recommends approving this report.

Budgetary and Flscal Impact:

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The $550,000 grant requires a cash and in-kind match totaling $183,333. The original grant was for three years but Travis County has received a no-cost one-year extension and the grant now ends on 9/30/15 instead of 9/30/14.

Issues and Opportunities: The Children's Continuum grant continues to enhance the well-being of children whose parents are inwlved with TCFDTC as well as improve the ability of those parents to care for their children.

Background: The purpose of the Family Drug Court Programs run by the Office of Juvenile Justice and Delinquency Prevention in the U.S. Department of Justice is to build the capacity of states, state and local courts, units of local government, and federally recognized Indian tribal governments to either implement new drug courts or enhance existing drug courts for substance-dependent adults inwlved with the court as a result of child abuse and neglect issues.

Cc: Nicki Riley, CPA, CMA, Travis County Auditor Janice Cohoon, Financial Analyst, Travis County Audito..,s Office Mary Etta Gerhardt, Assistant County Attorney Leroy Nellis, Acting County Executive, Planning and Budget Office Aerin Pfaffenberger, Analyst, Planning and Budget Office David Walch, Purchasing Agent Assistant, Travis County Purchasing Office

1 Travis County Family Drug Treatment Court: Children's Continuum Enhancement Grant 2011-DC-BX-0010 Semi-Annual Report: July - December 2014

IMPLEMENTATION/MANAGEMENT

The Children's Continuum (CC) has been serving the children of parents enrolled in the Travis County Family Drug Treatment Court (FDTC) since February 2012. CC currently supports two full-time positions: a Child Therapist and a Case Aide; a Cowt Appointed Special Advocates (CASA) position at 25% (the position is full-time dedicated to the grant - 75% is considered match). The CC is part of two other grants that support the FDTC: a Governors' Grant that funds the Drug Court Coordinator and an Administration of Child and Family Services - Children's Bureau Regional Partnership Grant (RPG) called Parenting in Recovery (PIR) which provides service dollars for FDTC parent participants. The PIR grant was funded as a two-year extension grant; which allowed for an additional child therapist and an Attorney ad Litem for the children whose parents have an open lawsuit with FDTC. This grant concluded on 9/29/14 and the site is operating with a one year no-cost extension from 9/30/14 to 9/29/15 with the grant dollars being used to support service dollar needs for participants and their families and the evaluation.

The funding status for the FDTC during this last reporting period: • PIR grant concluded on September 29th, 2014. The site was awarded a no-cost extension to

primarily complete the evaluation requirements of the grant. There will be minimal service dollars available for participant services under this no-cost extension. The limited service dollars will be exclusively used to fund substance abuse treatment and recovery supports.

• Governor's Grant is an annual grant that the site has successfully applied for and received each year since 2007. The grant was awarded for 2014-15 fiscal year. The amount of the award was $135,000.

• Children's Continuwn grant will be continued into a fourth year with an approved one year no-cost extension. This extension will focus solely on funding positions to support the FDTC (therapist, case aide, and CASA). The grant will no longer fund services nor trainings for the FDTC participants and members.

• Travis County HHSNS submitted a budget request to the Commissioner's Court to fund essential services and positions for the FDTC. The funding is a collaborative effort between the partners and the County. The budget request and plan was approved and FDTC will have these resources available to serve the participants:

o $320,000 in funding for substance abuse treatment (County and Partner contribution) o $160,000 in flexible funding for recovery supports (County) o Therapist (county and Partner contribution) o Attorney ad Litem for the children (County)

In the last six months (July - December 2014), the site has maintained all the administrative oversight required to successfully manage the grant. These include: • Monthly management meetings are held for the CC grant management team which includes

Child Therapists, Case Aide (position vacant for the majority of this reporting period), Drug Court Coordinator, PIR Project Director, and Travis County Health and Human Services and Veteran Services (TCHHSNS) CC project manager. The purposes of these meetings are to review grant implementation, fidelity, service provision, design, data collection and management, and reporting.

2 Travis County Family Drug Treatment Court: Children's Continuum Enhancement Grant 2011-0C-BX-0010 Semi-Annual Report: July- December 2014

• Match has been met by this site for the grant award. • There have been no turnovers in key grant management staff. • Status of the Grant funded positions.

o Child Therapist remains employed by Austin Travis County Integral Care. This position continues to conduct assessments, develop plans of care, refer children to additional services, provide intensive services to children/parent/caregiver, and attend collaborative meetings.

o Case Aide position is employed by Travis County Health and Human Services and has remained filled since May 2014. This position manages the following duties: 1) provides both transportation and supervision of parent/child visits; 2) collects and updates data requirements for the grant and records management; and 3) provides oversight of the expenditure of funds to meet concrete/basic needs of children/youth and their families. .

o Child Advocate remains employed by CASA of Travis County. This position provides advocacy and support to the children and families of the FDTC. CASA currently has two supervisors that are dedicated to the FDTC and share responsibilities. One position is partially funded by the grant and the other is funded by CASA resources. The outputs reported by this site on CASA include all contributions/time to the FDTC.

• Status of Direct Services for Children's Continuum Grant participants: o Children Demographics

• 65 children identified during the reporting period • received a paid service or support • received a therapeutic support (there is duplication between the

children) • Age

• 13 under age 1 • 22 1-3 years of age • 13 4-6 years of age • 17 7-15yearsofage

• Gender • 36Females • 29Males

• Race/Ethnicity • 2 Multi-Racial • 13 Black/African American • 20 Hispanic/Latino • 30 Caucasian/White

o Specialized Children Services - all Eligible Children: • Receive a screening using the ASQ- SE or the CANS (depending on the age

of the child) and a follow-up assessment, if indicated. In the last reporting period 7 CANS were completed and 26 ASQ-SE were done.


• Receive individualized service planning including a social history, individualized services from the therapist, service referrals (as applicable), and medical home/wellness appointments.

• Have the opportunity to participate in Child-Parent Psychotherapy (CPP), Trauma Focused Cognitive Behavior Therapy (CBT-TF}, Eye Movement Desensitization and Reprocessing (EMDR}, play therapy, individual and family therapy as needed. These services were provided to 34 children during the reporting period.

• Are provided with referrals to community resources for specialized services not covered by insurance (Medicaid). The primary services authorized during this reporting period were infant massage, camp and enrichment activities.

• Are provided with referrals to community providers for insurance covered services such as physical, occupational and speech therapy.

o Parent Coaching Services

BUDGET

• Mauney and Associates continues to be the primary service provider for the 1: 1 parent coaching services using the Nurturing Parenting Program and administering pre/post AAPI tests to the participants. We have recently expanded the providers of this service to include an independent provider and both of the therapists that serve FDTC have been trained and certified in the Nurturing Parenting Program.

• CC has funded 29 sessions for 5 participants from July - September 30th, 2014. This service is continued using local funds.

This site concluded the formal grant period on 9/30/2014 and is now operating in a one year nocost extension to be completed on 9/30/2015.

The site submitted documentation to support fulfillment of the required grant match.

The budget for this year will be spent to support 3 positions: child therapist, case aide, and CASA supervisor (25% of the position).

The site expects to fully expend all grant funds by the conclusion of the no-cost extension period.

STATUS OF GRANT GOALS

Enhanced functioning and well-being of children

To date the CC has provided 143 ASQ-SE pre and post screenings, which resulted in 27 developmental assessments; 42 CANS assessments; 118 children receiving Child-Parent Psychotherapy(CPP)/EMDR/Family Therapy/Play Therapy/CBT-TF/Individual Therapy, and 48 children received 205 (duplicated count) unique therapeutic supports. These supports included mentoring, tutoring, pro-social skills acquisition group, behavioral aide, therapeutic camp, social integration activity, and infant massage. 15 children also received traditional developmental therapy such as speech, occupational and physical therapy. Additionally, the child therapist


developed individualized plans, identified and linked to medical homes (when necessary), and referred to community services. The 58 pre/post ASQ-SE completed thus far, all demonstrated improvement in the children's functioning. CC grant also provided 108 parent/child visits and 120 transports to medical/behavioral health appointments. The site has developed a system that ensures each eligible child's service needs are identified early and then supports are put into place to improve/enhance functioning. The children along with their enrolled FDTC parent(s) are reviewed monthly at a case management meeting, where status updates, progress monitoring and additional service identification occurs. During this reporting period this process has been further enhanced to have a point person identified for each family who monitors service acquisition and completion and provides updates at the case management meetings. The CC continues to see that providing holistic service provision to the parent and child that addresses their individual needs but also focuses on the establishment and/or repair of the parent - child relationship is critical to overall success for families.

Improved capacity of parents to safely care for their children through improved parent/child relatWnships

The FDTC continues to provide an array of services and supports to the participants that include: substance abuse treatment, housing and basic needs supports, parent training, therapeutic services and other individualized services. The CC grant has supported the site in broadening the scope of intervention to include services and supports to the children, increased services to the parents and interventions directed at improving the parent/child relationship. The current interventions being used to improve capacity are: the expanded sessions under The Nurturing Parenting Program; individualized therapy to severely traumatized parents- EMDR; child/parent psychotherapy; and family therapy. The continuing goal is to improve the parent/child relationship and the skill and coping ability of the parent. This requires a flexible approach to services that includes individual services for the child, individual services for the parent and integrated services for both the parent(s) and their child(ren). Through the CC and the FDTC, the service need is identified early, the therapist engages the parent and provides the service at a time and location that works for the parent's schedule and the length of the service provision is based on the progress of the parent/child relationship. These services have shown to be impactful in improving the child's behaviors, parental capacity and repairing/strengthening the parent/child relationship. This is critical for the long-tenn stability of the families served by this project.

Establishment of a continuum of screening, development, therapeutic and non-traditional services for children

The maintenance and refinement of a continuum of services for the children continues to be a key focus area for the grant. Our community continues to successfully ensure that the children are enrolled in a health insurance program (Medicaid primarily), have a medical home, and receive wellness check-ups and immunizations. The FDTC has a partnership with Lone Star Circle of Care, a federally qualified health center, to provide services to drug court participants and their children. The site continues to serve children ages 0-17 whose parents are eligible FDTC participants. The screening tools were expanded from the ASQ-SE to include the CANS (used primarily with children age 5 and older). These tools have been successful in both


determining potential developmental delays and emotional, behavioral, and coping issues. The infrastructure is now in place to provide a variety of services to the children ranging in age from 0-17. The primary services for the children ages 0-3 continue to be child/parent psychotherapy, developmental screenings for services (speech, physical, occupational) and infant massage. The services for the children ages 4-17 can include the aforementioned services but may also include pro-social groups, therapeutic camps, mentor and tutoring services, CBT-TF, EMDR, and enrichment activities. The services vary based on the individual need of the child, the status of the parent/child relationship and the skills of the parent. The team continues to promote coordination between child/family therapists and the parent trainers to promote consistent messaging, limit duplication of services, and individualize the interventions. Additionally, the child/family therapists have completed training and are now certified providers of The Nurturing Parenting Program and trainers for ATCIC staff. They are integrating the various curriculums of The Nurturing Parenting Program to enhance the educational experience for the parents and have begun using the curriculum specifically designed for families with substance abuse issues. The child/parent therapists have created two physically inviting, safe therapy environments - one for the parent and one for the children. They are completing training on and have purchased tools to do sand tray work with the children.

DATA REPORTING

This site continues to track required reporting data through the use of multiple databases and excel spreadsheets.

For the site selected measures, there are 10 measures that this site is currently under or over reporting; all other measures for the year are within+/- 10% of the stated measurement goal. Of these 6 were over preforming and 5 were underperforming.

• Number of families served was projected at 24 and the site is currently serving 35. The current plan for the site is to serve between 30 to 35 families at any time with approximately 50 individuals being served in a year. A significant portion of these participants are carried over from one fiscal year to the next due to the length of the program. The project is operating at or above capacity at 35 families.

• The number of families served by an evidenced-based practice is projected at 90% but is being reported at 80%. During this reporting period several parents who were in need of recovery housing and could have been served by Oxford House housing were not served in this capacity. This change was due to the closure of an Oxford House for women and children in the Austin area. As of December 2014, another Oxford House serving women and children has opened and a member of the family drug court team has met with the leadership of the home. It is anticipated that participants will be referred to this housing during the next 6 month reporting period.

• Contributing to the lower number of participants served by evidenced - based practices was a shortage of parenting trainers through the community partner, Mauney and Associates, that the program nonnally contracts with for this service. There is only one parenting trainer utilizing the Nurturing Parenting Program with participants through this agency at this time.


Mauney and Associates is making the effort to recruit and hire additional parenting trainers to offer the Nurturing Parenting Program during the next reporting period.

• Average length of program stay was estimated at 334 and the reported average is 475 days. Due to some participants relapsing or struggling immediately after discharge from the FDTC program, the FDTC team enacted a new policy within the past 2 years that all successful participants must be in the program for at least 12 months. Additionally, requirements have been monitored much more closely to ensure that participants are following through with recovery programming after treatment discharge. This takes additional time but the team hopes that this produces less recidivism in the long run.

• Percentage that successfully complete program is projected at 40% and is being reported at 58%. The completion is a "snapshot in time" and when you average the rate over the grant period the percentage is approximately 50%. This rate is based on 13 discharges that occurred during the reporting period - 7 of which were successful, 1 neutral, and 5 unsuccessful. To provide a perspective on the unsuccessful discharges here is a review of the participants' circumstances at discharge:

o One unsuccessful discharge occurred when the parent was in a very good place with her recovery program, had maintained 7 months of sobriety, and had agreed to Joint Managing Conservatorship of her daughter between herself and a relative. All parties were happy with this outcome and optimistic about the mother's continued progress. The reason for the timing of her discharge was due to the lawsuit entering final orders and the mother's lack of advancement through the phases. She was still in support phase following several relapses and would have returned to phase I if she continued to progress. This would make for a very lengthy continued stay for her in the program, if she were to continue. For this reason, it was decided by all parties to conclude the lawsuit and provide permanency for her daughter.

o One father was neutrally discharged after multiple relapses while in the program. At the time of his discharge, he was 4 months sober and all parties had reached an agreement wherein he would have ongoing contact with his children. The mother in this case had graduated successfully during this reporting period after 14 months in the program. The lawsuit was concluded with a final dismissal and neutral discharge.

o A mother was unsuccessfully discharged after 2 years in the drug court program. After this amount of time, she continued to struggle with the use of prescription medications and the team suspected that she was abusing these. However, these were lawfully prescribed. Her CPS case continued but after this amount of time and lack of progress, the decision was made to terminate her drug court participation. Her children remained in her care.

o A couple was unsuccessfully discharged after approximately 6 months in the program when they made the decision to move in with relatives who lived approximately 4 hours driving distance from the Austin area.

o A mother was unsuccessfully discharged after a relapse and failure to return to Court or follow through with services. After her relapse, she was no longer in contact with the team or the Court.

7 Travis County Family Drug Treatment Court: Children's Continuum Enhancement Grant 2011 ·DC-BX-0010 Semi-Annual Report: July - December 2014

Despite the unsuccessful discharges of these participants all but one of these parents maintained a relationship with their children and/or eventual reunification was CPS's plan. One of these mothers maintained primary care of her 3 children.

• Percentage of children being reunited after being removed is projected at 500/o and is being reported at 41 %. For this reporting period there were 29 children who were in out of home placement and 12 were reunited. It should be noted that of the 29 children in out of home care, 26 were in relative placement and 2 additional children were infants, anticipating discharge from the hospital following premature or complications at birth.

• Percentage of children in permanent placement is projected at 75% but is reported at 83%. The site has consistently done well on this measure because of the design- children are most often in the care of their parent or placed with a relative/fictive kin who can be considered a permanent placement option for the children.

• Percentage of parents whose parental rights were terminated to their children. The projected outcome is 30% and this reporting period it is 0% as it has been for the previous reporting periods. The majority of the children served remain in the care of their parent or with relatives where adoption is not pursued by the caretakers. If termination of parental rights occurs it usually happens after a person's unsuccessful discharge from FDTC; therefore it is not tracked for reporting purposes.

• Number of unique services provided to children is projected at 30 a year and the site provided 62 this reporting period. This increase is partly attributable to the site having 2 child/family therapists. This number includes both grant and insurance paid services along with individualized services provided by the two child therapists.

• Number of assessments projected as 15 per year and the site completed 0. This is because the child/family therapists, through the assessment tools, are able to identify service needs without further testing. Additional assessments are only done when therapeutically indicated.

• Percentage of parents who demonstrate improvement in the AAPI-2 rating is projected at 85% but is reported at 71 %. This is a "snapshot in time" and the average percentage for this measure over the two grant years is 85%. This percentage is based only on 5 participants, as the others had not completed the post-test during this reporting period.

• Number of parent/child visits and transportations to medical/behavioral health appointments is projected at 50 for both and reported as 11 and 37 for the reporting period. This underreporting is due to a slight underutilization/over projection of this service need since a majority of' the children are placed with their parents or with relative'fictive kin, who can facilitate visits.

• Child advocate present at FDTC activities is projected at 300 and reported at 589. This site underestimated the amount of meetings and hearings attended by CASA personnel semiannually. The projected output is more realistically 475 - 525.

• Regarding number of services provided to enrolled parents or guardians (reported on in the DCT AT), 17 parents were assessed as needing substance abuse treatment and only 16 received it. However, the remaining parent is scheduled to enter an inpatient treatment program on or about January 13, 2015.

• Number of enrolled parents or guardians in need of housing services is reported as 10 but only 5 participants obtained housing. This is largely due to the fact that 4 of these parents


remain in inpatient treatment at the time of reporting and have not yet discharged into housing.

Long-Term Outcomes are reported in the DCTAT. lbis site reports on the combined long-term outcomes of both successful and unsuccessful discharges. For the current reporting period the site had 25 discharges within the last 6-12 months, of those, 9 were successful, 2 neutral1 and 14 were unsuccessful. Only 2 successful discharges, the 2 neutral discharges, and 1 unsuccessful discharge were able to be reached for follow up. For the rest, contact information had expired or phone calls were not returned. The only information obtained for the participants who were unable to be contacted was in the form of their criminal or CPS history. It is noteworthy that all of the participants reporting on long-term measures reported positive outcomes. All 6 reported sobriety and positive social competency as exhibited by their recovery program, their relationships, contact with their children, and attainment of permanent housing. All but one of these participants reported employment and the other participant reported that she continues in school full-time and would like to eventually become an LCDC counselor.

o Regarding the Successful Discharges: 2 had subsequent arrests for drug related charges (within 1 year); 1 had another CPS case following a relapse; 1 is deceased; 5 were lost to follow up; and 2 completed a phone interview. Of the 2 persons interviewed, all reported no drug or alcohol use, demonstrated continued social competence, and were successfully employed.

o Regarding the Neutral Discharge: 2 completed a phone interview. Of the 2 persons interviewed, both reported no drug or alcohol use, demonstrated continued social competence, and one was successfully employed with the other enrolled in full time school.

o Regarding the Unsuccessful Discharges: 5 participants were subsequently arrested for criminal acts involving drugs or related to continued drug abuse; 5 were lost to follow up; 2 continue in an open CPS case and their casework.er reports that they have been in compliance with services; and 2 completed a phone interview. Of the 2 persons interviewed, all reported no drug or alcohol use, demonstrated continued social competence, and were successfully employed.

Below are interpretations of how the site will define the data set and/or explanation for the current reporting numbers for the DCTAT required data. Pkase note there are minimal changes to this section and it is repeated for ease of comparison each reporting period. The addidonal information included is current output numbers for sekcted measures.

Definitions

• Percentage of children in permanent placement - lbis site defines permanent placement for any reporting period as that placement which the child is expected to reside in permanently and will report a child in a permanent placement who meets that criteria regardless of the legal status of the case.

1 Neutral discharge as defined by the FDTC Is when a participant does not successfully complete all the phases of drug court because the lawsuit is dismissed with final orders.

9 Travis County Family Drug Treatment Court: Children's Continuum Enhancement Grant 2011-DC-BX-0010 Semi-Annual Report: July- December 2014

• Percent of families served by an evidence-based program or practices intervention model -These are the evidence-based practices that this site will be reporting on: Seeking Safety; Nurturing Parenting Program; EMDR; Oxford House; Child-Parent Psychotherapy; and CBT-TF

• Percentage of parents whose parental rights were terminated - the site will report this occurrence for any parent who is open with FDTC. This reported nmnber will most often be 00/o, as rarely does termination of parental rights occur while someone is a FDTC participant. Tennination usually occurs during the final course of the CPS case, after a participant has been unsuccessfully discharged from the FDTC program.

Explanation for selected measures:

• Number of families served. This measure will include all FDTC participants who are eligible for CC services and who actually received services through CC. Please note that during the reporting period that they are found eligible they may or may not utilize specific grant services under CC. Participants will be counted as carry-over if they were reported on in the prior period regardless of whether they accessed services in the current reporting period.

• Average length of program stay. This will be an average of those eligible participants who received CC services and were closed to services during the reporting period. Please note that the current average length of participation is over a year.

• Percentage of participants who reoffend through child protection offenses. This refers to enrolled families who receive another CPS referral that is found reason to believe.

• Percentage of children reunited after being removed from the home and placed in temporary placement. For this site this refers to children being returned to the care of the parent after placement with a relative through a safety placement or to actual placement in foster care. This site does not routinely work with children who are placed in foster care and then reunited with their parents, although this may occur occasionally.

• Number of unique services provided to children. These are traditional and non-traditional services provided to the children. This is reported on the number of services provided not on the unique child. This means that every unique service is reported and this will not be an unduplicated count of the children.

• Percentage of children who demonstrate improvement in achieving developmental milestones. This is derived from contrasting the pre and post A.SQ-SE scores that are administered to each child. This measure may be impacted when families are abruptly discharged from the FDTC.

• Number of parents who participate in insight-oriented psychotherapy - this will be measured by Child-Parent Psychotherapy (CCP); CBT-TF; EMDR (all EBPs); family therapy that are provided by a grant funded child therapist

• Long Term Outcome Measures are completed on those individuals who have been previously discharged (prior reporting period) from FDTC either successfully or unsuccessfully. The prior discharges are used for reporting so they can be in the community for a longer period of time before reporting on their long-term outcomes.

o Substance use - this is measured four ways: 1) either by self-report gathered by telephone interview; 2) review of Child Protective Services court reports where the


statuses of UAs are recorded; 3) review of criminal history that suggests arrest for drug possession or manufacturing or other drug/ alcohol related offense such as public intoxication; 4) reports from close relatives or friends of the participant who have intimate knowledge of substance use. Tiris site attempts to obtain this information via method #1 first and only if this is not available {the participant is lost to follow up), does this site utilize other ways to measure this outcome (#2-4) to get the most accurate information.

o Social competence - this is measured through a telephone interview where these questions are asked: Do you have permanent housing?; Are you currently parenting your children full-time?; Are you still involved in a recovery program?; Have your relationships with others gotten worse, stayed the same, or improved since discharge from the drug court program? If a person responds affirmatively in 3 out of the 4 questions, they are deemed to be socially competent. As with measuring substance use, if social competence can be measured through the use of CPS court reports or other data sources, this site will rely on those sources ifthe client is lost to follow up. Since social competence is measured by more specific questions of which answers are not as discernible through outside sources, it is less likely that this infonnation can be obtained without direct report from the participant.

o Employment - this is measured through a telephone interview where a participant is asked if they are employed (full or part time). As with measuring substance use, if employment status can be measured through the use of CPS court reports or other data somces, this site will rely on those sources if the client is lost to follow up.

Also please note that the FDTC is providing a subset of total data for the CC grant. The site is only reporting on those children and parents who were eligible and received actual services as designed by the CC grant. CC N is a subset of the total N served by the FDTC. This will result in smaller numbers and could "skew" the data interpretation. Additionally, the total findings for this site will differ from those of CC.

ACHIEVEMENTS & CHALLENGES

Challenges

• Our community has seen a decrease in available sober housing. Tiris has resulted in participants discharging from treatment into less supportive housing environments and possibly contributing to relapse.

• The FDTC has had multiple Judges assigned to the court during the last three years which has negatively impacted consistency, competency, relationship building with participants and overall accountability.

• A successfully discharged father overdosed and died in June 2014. Tiris had a significant impact on the FDTC team.

• Our substance abuse treatment partner for 90 days of women/children treatment is moving campuses to a more remote, less accessible location. The transition has disrupted treatment and focus on 12 step work and recovery.


• The site has experienced more relapses and unsuccessful discharges during the last six to eight months.

All of these challenges have put stress on the FDTC and forced the team to carefully review their practice and procedures to see where improvements can be made in the project design.

Achievements

• The FDTC team has created a Trauma Informed subcommittee and is evaluating practices and procedures to improve the sites' competence in this area

• Site was selected by the National Center on Substance Abuse and Child Welfare (NCSACW) and Children and Family Futures (CFF) to do a Trauma-Informed Care Walkthrough which will be held on September 3-4th, 2014

• FDTC team members agreed to improve the case management procedures for each family by identifying a point person who is responsible for monitoring and informing the team of their progress on service acquisition and completion.

• Portions of the sustainability plan are being implemented in preparation for 2014-2015.

CHILDREN'S CONTINUUM IN ACTION

In this section of the report, a brief synopsis of the impact of the services rendered through the grant is provided.

Family A

The following is a story of how 3 children who have experienced progress and success through participating in the Children's Continuum. The mother shall be called Angel and the children called Max, Abel and Bella for the purposes of this story. This family has a rare story because Angel actually came forward to CPS about her 10 pill a day Norco habit and begged for help. She was 7 months pregnant at the time. When the rehabilitation facility wouldn't take her due to the risk of detoxing while pregnant, she went to a hospital and demanded to be helped despite being turned away several times. Her baby was born healthy and negative for all substances a month after she enrolled in drug court.

Angel presented with several problems when she enrolled in. the FDTC program. She acknowledged a history of physical, emotional, and sexual abuse as a child including removal and placement in foster care. Angel had an 11th grade education and a strained relationship with the father of her younger two children, who was her only source of support.

Max was 3 when his mother joined drug court. His relationship with his mother was strained due to her emotional unavailability from substance use and trauma associated with his conception. Through participation in Child-Parent Psychotherapy, their relationship has improved dramatically. Max was also assessed during his time in our program and found to be in need of speech therapy and occupational therapy as well as participation in a pro-social skills group. He has been receiving these services as well as behavioral support at daycare and Max appears happier, better adjusted and more engaged with his peers.

12 Travis County Family Drug Treatment Court: Children's Continuum Enhancement Grant 2011-DC-BX-0010 Semi-Annual Report: July- December 2014

Abel was 18 months old when his mother joined drug court. He was very delayed developmentally and had only recently started to receive some physical therapy, occupational therapy and speech therapy through Early Childhood lntervention (ECI) services. Now he continues to receive these services several times a week and is also followed closely by a neurologist and gastroenterologist. He is receiving the help he requires to make developmental progress. Angel is now able to leave him with childcare staff for short periods of time and to seek support in her care for Abel's physical needs. Previously, she did not want anyone else to help her to care for Abel and was very isolated socially, emotionally, and spiritually.

Bella, who was born shortly after her mother began participating in the drug court program, is now almost 2 years old and is developmentally on target. She has not required any specialized services.

Angel is scheduled to graduate from drug court very soon and is actively participating in the recovery 12-step community while caring for her children. The support she has received from parent coaching and individual therapy has helped her find the confidence to take on the daunting tasks associated with caring for 2 children with special needs and a baby. Angel typically attends 6+ appointments each week in order to care for her children's special needs. She has obtained social security income (SSI) for the care of Max and Abel. She has also reconnected with family support and left the younger two children's father, who refused to "stepup" and consistently help her with the care of his children. Angel has almost gotten through the waiting list to obtain independent housing in the Austin area through a community resource. She has also connected to other women in recovery who are parenting young children. They attend a community support meeting each week where child care is available. Angel has the support of a strong 12-step sponsor and has recently done step work that she had previously avoided.

FamilyB

The following is the story of two children who have experienced progress and success through funding by the Children's Continuum (CC). The children shall be called Lillian and Chris and their mother shall be called Jackie for purposes of this report. Lillian was approximately 24 months old and Chris was 10 years old when their mother joined the FDTC program. Jackie was referred to the program by Child Protective Services due to an 11 year history of drug abuse including several yeQTS abusing methamphetamines. Jackie had multiple previous CPS cases and had experienced some extended periods of sobriety in the past Jackie admitted that she had a significant trauma history including physical abuse, sexual assault, and parental neglect due to substance abuse during her childhood. Jackie also admitted to a history domestic violence with past paramours. Jackie reported a mental health diagnosis of Bi Polar I Disorder but admitted that she had not been compliant with taking medications.

Since the age of 4, Chris had lived with Jackie's sister, Linda. Chris joineds Jackie on the weekends and extended weeks during the summer break. Following her decision to join the FDTC program, Jackie was admitted into inpatient substance abuse treatment at Austin Recovery with Lillian. Approximately six weeks later, Jackie was unsuccessfully discharged for arguing with other clients. At this time, Lillian was placed with Jackie's sister, Linda, and Lillian began


to exhibit problematic behaviors such as aggression and regression in toilet training. Additionally, Jackie admitted to a relapse shortly following her unsuccessful discharge from treatment, and for this reason, Jackie was readmitted to the women's program at Austin Recovery without Lillian. During this separation, the CC therapist provided therapeutic visitation for two hours per week at the treatment facility. During these sessions Jackie was able to support Lillian's emotional needs by utilizing Filial Therapy and Child-Parent Psychotherapy. Shortly after Jackie successfully discharged from the inpatient treatment program, Lillian returned to her care full-time. The CC therapist continued to provide Child-Parent Psychotherapy as well as parenting training utilizing the Nmturing Parenting Program. In the following months Jackie was able to gain a greater understanding of how to nurture herself and how to respond to her children in a more nurturing approach. Chris began and currently continues to receive individual therapy through a community counseling center. Jackie has taken responsibility for talting him to his therapy appointments and fully supports this service. He has also joined a baseball little league. He has been able to make new friends on his team and experience a team sport for the first time.

Through the use of these services, Lillian's aggression has decreased and she is now fully toilet trained. During sessions, Lillian tells Jackie and the therapist what she is feeling without provocation and asks for what she needs. The CC Therapist and Jackie have also begun focusing on nutrition and Jackie has started to learn how to cook for herself and her children, a skill that she previously did not have. Child-Parent Psychotherapy sessions continue in order to provide support to Jackie's relationship with both of her children and Jackie continues to engage in her own individual therapy to address issues of past trauma and current struggles with her recovery. Jackie has now remained sober for over 10 months. She would like to obtain her GED and has been engaging in GED classes for the past several months. Jackie has also discovered the Dual Recovery Anonymous program through a local recovery resource. She attends these meetings weekly and socializes with other mothers in recovery while her daughter is cared for by professional childcare workers on site. Jackie continues to engage with a 12 step sponsor and to take her medications as prescribed.

These synopses demonstrate the immediate impact the CC grant services can have on the fanctioning of the children and their parents. This grant provides the necessary services to ensure that the children are fanctioning optimally and the parent is able to successfully manage their behavior while maintaining their independence and sobriety.

OJJDP FY 2011 Family Drug Court Program Output Measures July 111 2014 to December 31•2014 Travis County Children's Continuum

Output Measure

Number of families served.

Percent of families served by an evidencebased program or practices intervention model.

Average length of program stay

Percentage of participants who successfully complete the program.

Percentage of participants who reoffend through drug offenses. Percentage of participants who reoffend through child

rotection offenses. Percentage of children reunited after being removed from the home and placed in temporary placement.

24 families

90%

334 days

40%

5%

5%

50%

35 families

80%

475 Days .

58%

3%

. 0%

41%

There are a total of 39 TCFDTC/CC participants; 4 are couples which reduces the CC count to the 3 5 families. Of these 39 participants: 27 were enrolled prior to this reporting period; and 12 were enrolled during this r ortin eriod. For this reporting period, out of 35 families, 28 were served with EBP. 29 participants out of the total of39 participants were served with EBPs. Data for the 39 participants below: Seeking Safety: 10 Nurturing Program: 14 (individuals) EMDR:3 Oxford House: 0 Child-Parent Psychotherapy: 10 CBT-TF: 2

13 participants at 6180 days

Total discharges 13: 7 - successful 6 - unsuccessful 1 - neutral (not part of the percentage calculation

1 participant had a new drug offense this reporting period. N = 39 participants

0 participants had an RTB finding on a CPS referral during the reporting period. N = 39 participants

N = 65 children that received services this reporting period. 29 children (of this 65) were in out of home care at some time during the reporting period. Of the 29: 1 child was in foster care, 2 were in the hospital after their birth until they could reunify with their mothers, and 26 were in relative or fictive kin lacement.

llPage

OJJDP FY 2011 Family Drug Court Program Output Measures July 111 2014 to December 31 11 2014 Travis County Children's Continuum

Output Measure

Percentage of children in permanent placement

Percentage of parents whose parental rights were terminated for their child(ren)

Number of system level initiatives implemented (by type)

Number of professionals receiving training

Number of unique services provided to children.

75%

30%

5

60per quarterly training/I

conference attendee a year

30unique services

provided per year

83%

0%

5

1 Community Trg w/ 35 participants

62

N = 65 - 54 of the 65 children are in their expected permanent placement as of the end of this r ortin · od. Of the 39 participants during the reporting period 0 had parental rights terminated while in the FDTC program. CPS plans to pursue termination of one of the unsuccessful participant's parental ri ts as of this time. 1) Trauma-Informed Court -

Assessment Completed 2) Evaluation to include case studies

and cost analysis -To be completed March 2015

3) Sustainability post grants (ongoing) 4) Review of FDTC structure and

process post grant (ongoing) 5) Revised case management

r nsibilities amon OCT 1 quarterly training was held on September 17, 2014 entitled "Prenatal alcohol and drug exposure dming pregnancy'' (35 attended); The drug court team also participated in a Trauma WalkThrough Exercise with Children and Family Futures for two days in September 2014. Copia consulting conducted three planning sessions with the drug court team during this 6 month period. The purpose of these sessions was long - term planning for the program

st- ant desi . For this reporting period 34 children received unique services with 8 receiving multiple services. The services provided included: behavioral therapy (5); speech therapy (1 ); physical therapy (1 ); play therapy (1 O); parent/child psychotherapy (14); Infant Massage (20); CBT-TF therapy (5); Camp (1); and Enrichment skills (5). Exceeded Annual Goal.

21Page

OJJDPFY 2011 Family Drug Court Program Output Measures July 1• 2014 to December 31• 2014 Travis County Children's Continuum

Output Measure

Number of ASQ screenings completed on children.

Nwnberof psychological and/ or developmental assessments completed on children.

Percentage of parents who demonstrate improvement in AAPI-2 rating.

Percentage of children who demonstrate improvement in achieving developmental milestones. Number of parents who participate in insight-oriented s choth

Number of parent/child visits supported by the Case Aide

Number of transportations provided by Case Aide to medical/behavioral health ointments

Child advocate is present at FDTC activities.

40

15 assessments recommended

and 15 completed

85%

90%

15

50 (revised down to reflect actual service

need)

50

300

26/28

0

71%

100%

15

11

37

589

This includes 14 initial screenings and 12 post screenings. This measure exceeded annual goal as it completed a total of 54 assessments.

No children were identified during this reporting period that required a psychological assessment. The program completed 7 CANS exit assessments during the reporting period on children between 5-17 ears of a e. 14 clients were administered the AAPI-2 during the reporting period: 6 participants have taken pre-test only; 1 is in the process of completing the post-test. Of the participants who completed both a pre and post test: 5 improved their AAPI-2 score8 while 2 participant's scores declined. 12 Children received exit ASQ-SE during this reporting period. All children showed improvement in their scores/achieving developmental and emotional milestones. Exceeded Annual Goal.

For this period parents participated in Child-Parent Ps chother and EMDR. This is not an unduplicated count of children but the munber of times that this services was provided to a family during the reporting period. These 11 visits were facilitated for a total of 5 families.

This is not an unduplicated count of children but the number of times this service was provided to a family during the reporting period.

Grant Related Subcommittee Mtg - 6 Drug Cow1 Management Mtg - 12 Drug Court Staffing - 24 Drug Court Hearings - 493 CPS Hearin - 54

31Pagc

Award Information Summary

Number of enrolled parents and guardians who exited the court having completed all requirements dul1ng the reporting period.

8. Total numbel' of enrolled parents and guardlm\s who exited the axut Wring the 11!P0111ng period (either successfully or unsuccessruly).

c. Percent (A/8)

18a. Substance me (ParentlllGuardlana} Short Term Outmne

A. Number r:I parents or guardians Sl!M!d during the reporting period with the nated behavioral dlange

8. Total number of parents or guardians receiving services fOr target behavior dul1ng the reporting pel1od

c. Pera!nt(A/8)

18a. Substance UN (Parents/Guardians} Long Term Outcome A. Total number at parents or guardians who exited the program 6-12 months ago who had the nat.ed behavioral

change

8. Total number of parents or guardians who recetved services for the target behavior and who exlll!d the prognm 6-12 months ago

C. Percent (A/8)

18b. Soc:lal competance (Parenta/Guardlans) Short Term Outmne A. Number of parents or guardians served dul1ng the reporting pertod with the noted behavioral dlange

8. Total number of parents or guardians receiving services for the target behavior during the reporUng period

c. Percent (A/8)

18b. Soc:lal c:ompebtnce (ParentalGuardlans) Long Term Outcome A. Total number of parents or guardians who exited the program 6-12 months ago who had the nat.ed behavioral

change

B. Total number of parents or guardians who recelYed services for the target behavior and who exited the program 6-U months ago

c. Percent (A/8)

18h. Employment status (PaNnta/Guardlana) Short Term Outcome A. Nlmber d parents or guardlm\s served during the reporting period with the nated behavloral dlange

B. Total number r:I parents or guardians recelYlng services for target behavior during the reporting pel1od

C. Percent (A/B)

18h. EmllloVment status (PamalGuardlana} Long Tenn Outcome A. Total number of parents or guardians who exlll!d the program 6-12 months ago who had the nat.ed behavioral

change

B. Total number of parents or guardians who recelYed servlc:.es for the target behavior and who exited the program 6-12 months ago

C. Percent (A/8)

For more lnformaUon contact [email protected] Toll-free Tedlnlcal Assistance Hotlne Number: 1·866-487-0512

https://www .oijdp-dctat.org/Subgrant.cfm?subgrantdetailid=3681O&federalfiscalyear=201 ...

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13

53.85

30

39

76.92

5

25

20

13

39

33.33

s

25

20

16

39

41.03

4

25

16

1/13/2015 1'7

filed for record item 9 - travis county, texas

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