files matter introducing “files on demand”novell-files-on-demand.pdfyour personal files (can be...
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Ron van Herk
Files MatterIntroducing “Files on Demand”
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• 14 years with Novell
– Based in the Netherlands
• ZENworks, Filr and File Management
• BrainShare, GWAVACon, Open-Horizons
• Open Horizons Magazine
• Speed Skating
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Who is Ron van Herk
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Who is Micro Focus?
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Who is Micro Focus?
$1.3bn
90+Offices Worldwide
20,000+Customers
Annual Revenue
4,500+Employees
5,000+Partners
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Four decades of innovation has delivered incredible returns
but at the cost of huge levels of complexity
I
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The intellectual property, business
logic & data remain core to competitive
advantage
Micro Focus helps bridge the old and the
new enabling you to exploit the latest
industry innovation and leverage prior
investments
Despite this pace of change one thing has remained constant
Our commitment to customers and partners
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Identity, Access
and Security
Solutions
Host Connectivity
Solutions
COBOL
Development
and Mainframe
Solutions
Development
and IT Operations
Management
Tools
Collaboration
and Networking
Solutions
Linux and Open Source
Micro Focus Solutions
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Files on Demand
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We didn’t only get mobile devices …
Users got exposed to what file sharingcan be like – and they loved it!
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• Corporate files copied to cloud services
• Inside the firewall access controls don’t apply
• Potentially exposing sensitive information
• Regulatory compliance at risk
New challenges for IT
Our confidential
files are all over the net
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• 90% of employees do it already
• IT cannot stop this trend
• Cost savings and productivity gains
• Cannot be left un-managed
Bring Your Own Device (BYOD)
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Gartner Recommends
“Organizations must deploy EFSS services to secure enterprise information assets. Failure to provide these capabilities will subject organizations to information leakage threats caused by users who move data through uncontrolled personal cloud services.”
MarketScope for Enterprise File Synchronization and Sharing, Gartner, Feb 12, 2013
You can tell users what they are not allowed to do, but you also need to provide a viable alternative
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Strong Demand for a New File Solution
Data exists on current infrastructure
Access controls have been set
Users want mobile file access
Users want a “Dropbox-Like” Experience
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Introducing Novell® Filr
Existing access rights
and quotas are honored
IT remains in control of
what’s shared and how
Anywhere access to home
and network folders
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Bridge the old and the new
• Windows
• Mac OS X
• iOS
• Android
• Windows Phone
• Web access
Users can still access files
using mapped drives
• Windows Server
• Storage Appliances
• Open Enterprise Server
• File system rights and
quotas honored
• No server agents or schema
extensions required
• Software appliances
deployed on VMware
• LDAP provisioning of users
and groups
• MySQL and Lucene used for
meta-data and search
• Policy-controlled access
and sharing
• Files remain on your existing
file servers
Clients ServersFilr
HTTPS CIFS/NCP
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• Access to corporate files from any device
• Share files both internally and externally
• Receive notifications and make comments on files
• Full text search across all files and comments
• Access to files even when offline
Novell® Filr User Features
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Modern File Access Ease
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Novell® Filr User Experience
• My Files
• Shared With Me
• Net Folders
Windows iPad / Android
Browser
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File Access in Novell® Filr
Access to
files using
your own
credentials
Access to
files
through a
proxy-user
Access to
files using
your own
credentials
Shared With Me Shared By Me Net FoldersMy Files
Your personal files
(can be mapped
to your home
directory)
The files and
folders you are
currently sharing
with others
Shared folders
assigned to you
by the IT admin (for example,
G:\Finance)
See what’s
new (updates,
new shares,
comments)
Files and folders
other users have
shared with you
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Browser Client
Novell Filr – What the user gets..
Desktop Client
iOS Client
Android Client
Windows Phone
Client
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Viewing a File in Novell® Filr
•
iPad
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Full Text SearchBrowser
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What else can we do with files?
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File Management
Identity / Role
Policy
Automation / Orchestration
Storage Subsystems
Storage Subsystems / Identity &
Role
Reporting & Analytics
Remediation
Storage Subsystems
Identity-Based
Policy-Driven
File System
Management
Reporting and
Analysis of
File System
Data and
Security
Storage
Manager
File
Reporter
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File ManagementProducts Solution Stack
Storage Hardware
Storage Vendor
SoftwareData
Directory Services
Identity Management
File Reporter Storage Manager
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Know what you have
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Built-in Reports
Directory
Data Reports
Summary
Directory
Quota
Storage Cost
Comparison
Permissions
Reports
Assigned
NCP
Permissions
Assigned
NTFS
Permissions
Permissions
by Path
Permissions
by Identity
Trending
Reports
Volume
Free Space
File Data
Reports
Filename
Extension
Owner
Duplicate File
Date-Age
Detail Reports
for each of
these report
types
Historic
Comparison
File System
Comparison
NCP
Permission
Comparison
NTFS
Permission
Comparison
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Built-in Reports
• Reports can be saved in various formats (PDF, Excel, HTML, RTF, CSV, and TXT)
• Many reports include built-in graphs.
• You can pinpoint the exact information you are seeking by filtering the report content with Boolean filters.
• Reports can be viewed from the web administrative interface or workstation-based Report Viewer.
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Files Added by File Type & Owner
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Files Modified by File Type & Owner
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Files Removed by File Type & Owner
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Change Type Summary
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Reorganize Data
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Over time, storage distribution may need adjustment.
There are a number of reasons that adjustments may be necessary.
NSM Storage Redistribution
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What does it do? “Govern” –Storage Manager
Description:
Automates the complete
lifecycle management of user
and group file storage.
Drive File System Governance
over your existing unstructured
data.
• Manage and enforce access
• Role based access (users, groups)
• Consistent access policies
• Out of scope entitlements
• Remediate existing access controls
Identity DataEvent-driven
Policy
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NSM Management Actions
Extensive Management Actions to
get storage managed
Facilitates Compliance of Your
Existing Data
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• Add one or more target paths to existing NSM Policy
• Distribute data to new paths based on distribution type
• Allows you to quickly free up disk space on existing volumes by re-distributing data to new target paths.
Policy Path Redistribution
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• Redistribution based on Data Size
Policy Path Redistribution
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• Omit Folders to be Moved
• Change Target Path of Folder(s)
Customize Redistribution
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Quota Management Policy
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User Storage Quota Management
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Group Storage Quota Management
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Group Storage Quota Management
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Thank you!