Brief Tender Notice

Name of Work Appointment of consultant for obtaining permission

for Master Plan layout from MOEF and MCGM

1

To view - Tender Notice, Detailed Time Schedule, Detailed Tender Document for this Tender and subsequently purchase the Tender Document and its supporting documents, kindly visit following e-Tendering website of Government of Maharashtra : https://fscdc.maharashtra.etenders.in

Note: In order to purchase the Online Tender Documents, it is mandatory for contractors to complete the Online Register Process for the e-Tendering website. For guidelines, kindly refer to Bidders Tool Kit documents provided on the website.

2 The Earnest Money Deposit will be in the form of D.D. / Pay Order endorsed in the name of "MAHARSHTRA FILM, STAGE & CULTURAL DEVELOPMENT CORPORATION LTD." Payable at Mumbai and details of which to be entered in the bid documents at the time of bid preparation and the D. D. to be submitted in the office of Maharashtra Film, Stage &Cultural Development Corporation Ltd., Dadasaheb Phalke Chitranagari, Goregaon (East), Mumbai - 400 065. on or before 13.08.2014 during the office hours on working day.

3 The non refundable tender document fee per tender of Rs. 5,000/- will have to be paid by demand draft, drawn in favour of MAHARASTRA FILM, STAGE & CULTURAL DEVELOPMENT CORPORATION LTD." Payable at Mumbai and details of which to be entered in the bid documents at the time of bid preparation and the D. D. to be submitted in the office of Maharashtra Film, Stage &Cultural Development Corporation Ltd., Dadasaheb Phalke Chitranagari, Goregaon (East), Mumbai - 400 065. on or before 13.08.2014 during the office hours on working day.

4 Schedule of Tender is given below: Online Tender Release From 21.07.2014: 10.00 hrs To 21.07.2014: 18.00 hrs Online Sale of Tender Documents From 21.07.2014: 18.01 hrs To 07.08.2014 : 17.30 hrs Online Bid Preparation: From 21.07.2014: 18.01 hrs To 11.08.2014: 15.00 hrs Online Technical Bid Closing: From 11.08.2014: 15.01 hrs To 12.08.2014: 15.00 hrs Online Commercial Bid Closing: From 11.08.2014: 15.01 hrs To 12.08.2014: 15.00 hrs Online Submission of Bid (Departmental activity of E tendering consultant): From 13.08.2014: 15.01 hrs To 14.08.2014: 11.00 hrs Online Technical Bid Opening: From 14.08.2014: 11.01 hrs To 14.08.2014: 15.00 hrs Online Commercial Bid Opening: From 14.08.2014: 16.00 hrs To 14.08.2014: 18.00 hrs

5 An important Training Workshop on e-Tendering procedure will be held on 23.07.2014 at 12.00 hrs at Maharashtra Film, Stage and Cultural Development Corporation Ltd., Dadasaheb Phalke Chitranagari, Goregaon (East), Mumbai - 400 065. All the Contractors or their representatives with valid authorization are requested to confirm their participation by sending and e-mail to chandrakantkolekar@filmcitymumbai.com or chandrakantkolekar81@rediffmail.com on or before 22.07.2014 before 11.00 hrs.

6 The pre-bid meeting will be held at the same venue on 23.07.2014 at 11.00hrs.

7 The interested contractors / bidders will have to make online payment ( using credit card / debit card / net banking) of Rs. 1038/- towards service charge in Decryption and Re-Encryption stage of e-Tendering system As per Information technology Act 2000, the Bidders are required to sign the bid data using Class II / Class III Digital Certificate. The Bidders may procure the Digital Certificate in the name of the authorized representative of the Organization at the earliest. Bidders who may need to procure Digital Certificates may contact Sify - Nextenders on 020 2531 5555

8 Bidders Tools Kit (detailed Help documents, designed for bidders) has been provided on e-Tendering website in order to guide them to use e-Tendering website : https://maharashtra.etenders.in

9 Right to reject any or all tenders without assigning any reason is reserved by the component.

10 For technical support / information on e-Tendering process, Please contact 020 2531 5555 / / 020 2531 5556 and mobile numbers 9167969601 and 9167969604.

11 For any tender related query, please contact Film City on number 022-28497540

INTRODUCTION -----------------------------------------------------------------------------------------------------------------------

The Indian Film Industry is one of the largest in the world. Dadasaheb Phalke

Chitranagari Popularly known as Filmcity located in a prime locality in Goregaon Mumbai. Filmcity, has about 210 hectares of land in a area adjoining Sanjay Gandhi National Park and overlooking Powai & Vihar lakes. It has natural sites such as mountains, lakes, in addition to 16 studios & 40 outdoor locations within its boundaries. Out of total Films produced in India nearly 70% are produced by Bollywood in Mumbai, which is next only to Hollywood in the production of Films in the world.

FILMCITY provide an ideal pollution free environment for the film industry for shooting purposes. It is also equipped with infrastructural facilities such as vast expance of lush green land with over 40 outdoor shooting locations, 100,000 sq.ft. (approx) of built-up air-conditioned studio facilities-with power, water, trained support staff, catering and hospitality facilities together with post-production facilities and networking with the best in the industry. Over the last hundred years, the Indian Film Industry has grown by leaps and bounds and has undergone amazing technological changes. It is also becoming global and corporate thus arousing immense international interest. In keeping with global standards and preserving the rich cultural legacy of the film industry Filmcity prepared MASTER PLAN layout . The Master plan proposal has been submitted to government for approval. The vision of project is to develop world class and modern facilities in the film city and develop tourism centre in the filmcity, which may leads attractive tourism centre in India.

The Silent Features of Project is as below: 1. Construction of new 20 studio and renewal of existing 11 studios,

development of villages having culture in each region of Maharashtra, gardens, railway stations, bus stand etc. total 51 outdoor locations is proposed to be developed. Modern pre and post production facility, special effect studio, teleport and archives facilities, monumental avenue and amusement park is proposed to be developed.

2. Development of Bollywood Museum including wax Museum, stand scene, enactment theater, 3D etc. it is also proposed to construct Marathi culture museum to show Marathi culture to the tourist. It is also proposed to develop Bio- Diversity Park.

3. Development of amusement park and monumental avenue 4. To develop five star, three star, budget hotel for cine artist. It is also

proposed to develop convention centre having capacity of 5000 seats for program like award function, business conference.

5. To develop club house and stadiums for cine artists. 6. To develop classic infrastructure like, roads, multilevel parking, compound

wall, security management, green building, water harvesting, internal roads, solid waste management

The approximate estimated cost of Master Plan and Bollywood Museum project which approved by Board of Directors is Rs. 1842.61 crore as per PWD DSR 2013-14 . The project will be completed in two stages and in five years. The interest during five-year

construction period, inflation, the contingent matters, advisory and other initial costs and potential changes at the end the estimated construction cost of the total project completed come out about Rs. 2625.79 crore The online bids are invited to appointment of consu ltant to obtain permission of Department of the Environment (the state and central ministry of environment & forest, MOEF as applicable.) and lay out permission from MCGM. 2.0 INSTRUCTIONS TO BIDDERS

2.1 The brief description of the assignment and its objectives are as per Scope of

work and Terms of Reference 2.2 To obtain first hand information on the assignment and on the local conditions, you

are encouraged to pay a visit to the client and the project site before submitting a proposal and attend a pre-bid conference. You must fully inform yourself of local and site conditions and take them into account in preparing your proposal.

2.3 You are expected to examine all terms and instructions included in the documents. Failure to provide all requested information will be at your own risk and may result in rejection of your proposal.

2.4 The proposals must be properly signed as detailed below: 2.4.1 i) By the proprietor in case of a proprietary firm.

ii) By the partner holding the Power of Attorney in case of a firm in partnership (A certified copy of the Power of Attorney shall accompany the proposal).

iii) By the authorized representative in case of Joint Venture.

2.4.2: In case of interested consultant being a Consortium/Joint Venture, an agreement or Memorandum of Understanding (MoU) executed by all the consortium / Joint Venture parties parties (agreeing to work jointly for the assignment and be responsible jointly and severally) duly signed by authorized signatories of respective members of Consortium/ J.V. should be enclosed. In case of joint venture, the firm, which has submitted experience certificates to meet the eligibility requirements.

2.5 Tender Form Fees: The Tender form, conditions of contract, scope of the work, can be downloaded on Demand Draft (DD) payment of Rs. 5,000/- per set drawn in the name of Managing Director, Maharashtra Film, Stage and Cultural Development Corporation Limited, Goregaon, Mumbai 400 065 from 21/072014 to 07/08/2014 up to 17.30 hrs . Further information of the work can be obtained from the office of the undersigned where the drawing and other documents will be available for inspection.

2.6 EMD: The Tenders shall be accompanied by Earnest Money amounting of Rs. 25,000 (twenty five thousand only) in the form of Demand Draft drawn in the name of Managing Director, Maharashtra Film, Stage and Cultural Development Corporation Limited, Goregaon, Mumbai 400 065 issued by the Scheduled Bank payable in Mumbai.

Earnest Money in the form of cheque or any other form except above shall not be accepted . This amount will be refunded to the unsuccessful tenderers, on deciding about the acceptance or otherwise, of the tender. In case of successful tenderer, it will be refunded after accepting tender. 2.7. The Master Plan project have been submitted to government for approval. It is expected to get approved within month. After approval of government work order for the subjected work will be issued. The successful tenderers shall be required to sign agreement within 10 days from the date of letter of intimating acceptance of the Tender.

2.8 PERIOD: The work is to be completed within twelve months from the date of written work order to commence the work. 2.9: PRE-TENDER CONFERENCE: -

Pre-tender conference open to all prospective tenderers who have downloaded tender form before the date of Pre-tender Conference, will be held at MUMBAI on 23/07/2014 at 11.00 Hrs. in the office of the Maharashtra Film, Stage and Cultural Development Corporation Ltd., Dadasaheb Phalke Chitranagari, Goregaon (East), Mumbai - 400 065. All the bidders or their representatives with valid authorization are requested to confirm their participation by sending and e-mail to chandrakantkolekar81@rediffmail.com on or before 22.07.2014 before 11.00 hrs. An Important Workshop of E-Tendering will be held o n same venue on 23/07/2014 at 12.00 2.10: Tender Schedule: Seq. No.

Stage Start Expiry Date Time Date Time

1. Tender Release 21/07/2014 10.00 21/07/2014 18.00

2. Tender Download 21/07/2014 18.01 07/08/2014 17.30

3. Bid Preparation 21/07/2014 18.01 11/08/2014 15.00

4. Technical Bid Closing 11/08/2014 15.01 12/08/2014 15.00

5. Price Bid (Commercial bid) Closing.

11/08/2014 15.01 12/08/2014 15.00

6. Bid Submission

(Departmental activity of E-

tendering)

13/08/2014 15.01 14/08/2014 11.00

7. Technical Bid Opening 14/08/2014 11.01 14/08/2014 15.00

8. Price Bid Opening 14/08/2014 16.01 14/08/2014 18.00

2.11: The bidders should attend the office with original papers submitted by them in the Tender documents on 13/08/2014 from 11 a.m. onwards. Original papers submitted by the bidders in the Tender documents in the manner specified in the “Additional

Instructions for the Guidance of Tenderers” will be verified in the office of the Deputy Engineer, Maharashtra Film, Stage and Cultural Development Corporation Limited, Goregaon, Mumbai 400 065 up to 15.00 hours on 13/08/2014 and those bidders who are complying the tender conditions their price bid will be opened on the on 14/08/2014 16.00 hours, if possible in the presence of the tenderers or their authorized representatives who choose to remain present 2.12: Tender Acceptance : Acceptance of the tender shall rest with The Managing Director, Maharashtra Film, Stage and Cultural Development Corporation Limited, Goregaon, Mumbai 400 065. Who reserves the right to reject any or all tenders without assigning any reasons thereof. 2.13: GENERAL INSTRUCTIONS: To view- Tender Notice, Detailed Time Schedule, Tender Document for this Tender and subsequently purchase the Tender Document and its supporting documents, kindly visit following e-Tendering website of Government of Maharashtra (GoM) : https://maharashtra.etenders.in The Contractors participating first time for e-Tenders on GoM e-tendering portal will have to complete the Online Registration Process for the e-Tendering portal. A link for enrollment of new bidders has been provided on https://maharashtra.etenders.in All bidders interested in participating in the online e-Tendering process are required to procure Class II or Class III Digital e-Token having 2 certificates inside it, one for Signing/Verification purpose and another for Encryption/Decryption purpose. The tender should be prepared & submitted online using individual’s Digital e-Token. An important Training Workshop on e-Tendering procedure will be held on dated 23/07/2014 at 12.00 Hrs. at same venue. e-Tendering Tool Kit for Bidders (detailed Help documents, designed for bidders) has been provided on e-Tendering website in order to guide them through different stages involved during e-Tendering such as online procedure for Tender Document Purchase, Bid Preparation, Bid Submission. The interested contractors / bidders will have to make online payment (using credit card/debit card/net banking) of Rs. 1038/- (inclusive of all taxes) per bid per tender to online service provider of e-Tendering system (Sify NexTenders) at the time of entering Online Bid Submission stage of the tender schedule. If any assistance is required regarding e-Tendering (registration / upload / download) please contact GoM e-Tendering Help Desk on number: 020 – 253 155 55 (Pune Helpline) and mobile numbers 9167969601 and 9 167969604, Email: support.gom@nextenders.com

2.14: PURCHASE AND DOWNLOADING OF TENDER FORM: The tender document is uploaded / released on Government of Maharashtra, (GOM) e-tendering website https://maharashtra.etenders.in . Tender document and supporting documents may be purchased and downloaded from following link of https://maharashtra.etenders.in .on e-Tendering website of Government of Maharashtra, https://fscdc.maharashtra.etenders.in by filling Demand Draft details online. Subsequently, bid has to be prepared and submitted online ONLY as per the schedule. The Tender form will be available online only. Tender forms will not be sold / issued manually from Deputy Engg.,Civil Dept. Maharashtra Film, Stage &Cultural Development Corporation Ltd., Dadasaheb Phalke Chitranagari, Goregaon (East), Mumbai - 400 065.Filmoffice Only those Tender offers shall be accepted for evaluation for which non-refundable Tender Fee of Rs.5000/- ( INR Five Thousand Only), in the form of Demand Draft drawn in favour of “MAHARASTRA FILM, STAGE & CULTURAL DEVELOPMENT CORPORATION LTD." _” payable at par at Mumbai, is deposited in the office of Maharashtra Film, Stage &Cultural Development Corporation Ltd., Dadasaheb Phalke Chitranagari, Goregaon (East), Mumbai - 400 065.on or before 12.08.2014 from 15.00hrs to 17.00hrs. The bidders are required to download the tender document within the prescribed date and time mentioned in online tender schedule. After expiry of the date and time for tender document download, Corporation will not be responsible for any such failure on account of bidders for not downloading the document within the schedule even though they have paid the cost of the tender to the Corporation. In such case the cost of the tender paid by the bidders will not be refunded. 2.15: PREPARATION & SUBMISSION OF BIDS Both the Bids (Technical as well as Commercial) shall have to be prepared and subsequently submitted online only. Bids not submitted online will not be entertained. Online Bid Preparation TECHNICAL BID Following documents should be uploaded in Online Technical Envelope (T1) in PDF format, if required can be zipped as well and then uploaded. These documents need to be digitally signed by individual contractor’s digital signature and uploaded during Online Bid Preparation stage . The list of documents for Technical Envelope is given with this tender document.

COMMERCIAL BID All financial offers must be prepared and submitted online (An online form will be provided for this purpose in Online Commercial Envelope (C1), during Online Bid Preparation stage). Any bidder should not quote his offer any where directly or indirectly in Technical Envelope (T1), failing which the Commercial Envelope (C1) shall not be opened and his tender shall stand rejected. Note: During Online Bid Preparation stage, bidders are allowed to make any changes or modifications in the bid data uploaded by them in Technical (T1) as well as Commercial (C1) envelope. Once a bidder successfully completes the Bid Preparation stage (by generating the Hash Values for T1 and C1), system won’t allow him/her to make any further changes or modifications in the bid data. Online Bid Submission During this stage, bidders who have successfully completed their Bid Preparation stage are required to transfer the data, already uploaded by them during Bid Preparation stage, from their custody to department’s custody. During this stage, bidders won’t have any capability to make any kind of changes or editing into technical as well as commercial data. EARNEST MONEY DEPOSIT (EMD) As per given in NOTICE DETAILS of the tender on working days. Offers made without Earnest Money Deposit shall be rejected. INSTRUCTION TO BIDDERS FOR ONLINE BID PREPARATION & SUBMISSION During the activity of Bid Preparation , the tenderer is required to upload all the documents of the technical bid by scanning the documents and uploading it in the PDF format. This activity of uploading the documents as well as preparation of commercial bid and other Annexures enclosed with the tender (if any) should be completed within the pre-scribed schedule given for bid preparation. After Bid Preparation , the tenderer is required to complete Bid Submission activity within pre-scribed schedule without which the tender will not be submitted. Interested contractors / bidders will have to make online payment (using credit card/debit card/net banking/Cash Card) of Rs. 1038/- (inclusive of all taxes) per bid per tender to online service provider of e-Tendering system (Sify NexTenders) at the time of entering Online Bid Submission stage of the tender schedule. Non-payment of processing fees will result in non submission of the tender and

Department will not be responsible if the tenderer is not able to submit their offer due to non- payment of processing fees to the e-tendering agency. Detailed list of different modes of online payment to e-tendering service provider (E-Payment Options) has been provided under E-Tendering Toolkit For Bidder section of https://maharashtra.etenders.in . The date and time for online submission of envelopes shall strictly apply in all cases. The tenderers should ensure that their tender is prepared online before the expiry of the scheduled date and time and then submitted online before the expiry of the scheduled date and time. No delay on account of any cause will be entertained. Offers not submitted online will not be entertained. If for any reason, any interested bidder fails to complete any of online stages during the complete tender cycle, department shall not be responsible for that and any grievance regarding that shall not be entertained. OPENING OF TENDERS :

On the date, specified in the Tender Schedule, following procedure will be adopted for opening of the Tender.

A) ENVELOPE NO. 1 :- (Documents) First of all Technical Bid of the tender will be opened online to verify its contents as

per requirements. If the various documents contained in this envelope do not meet the requirements of the Department, a note will be recorded accordingly by the tender opening authority and the said tenderer’s Price bid will not be considered for futher action and the same will be recorded.

The decision of the tender opening authority in this regard will be final and binding on the contractors.

B) ENVELOPE NO. 2 :- (Financial Bid) This envelope shall be opened immediately after opened online of Technical Bid ,

only if contents of Technical Bid are found to be acceptable to the Department, the tendered fee shall then be read out. in the presence of bidders who remain present at the time of opening of Price Bid .

MEMORANDUM OF DOCUMENTS TO ACCOMPANY THE TENDER

Sr. No.

Brief details of documents required

Whether Enclosed or

not

1) Letter forwarding the Tender should clearly show the documents attached.

2) Earnest Money D. D.

3) Registration of Firm

4) Information in proforma regarding.

a) Work in hand.

b) Details of similar works carried out.

c) List of Technical personnel likely to be appointed

d) Other document mentioned in bid document as qualification criteria.

5) Up-to-date Income Tax Clearance Certificate (Attested copy)

6) Power of Attorney for the person signing the Ten der (Attested copy)

Note :- Attested copies duly certified by Gazette d Officer or Magistrate should be supplied in respect of Item 3, 5, 6 above .

3.0 INSTRUCTIONS FOR THE GUIDANCE OF TENDERERS 3.1. The Tenderer shall be presumed to have carefully examined the drawing, conditions of contract and scope of work. He shall also be deemed to have inspected the site and to have satisfied himself so as to nature of work. 3.2. The Tender should be submitted in two separate online envelops as per details in below : 3.3. MANNER OF SUBMISSION OF TENDER & IT’S ACCOMPANIMENTS : Tender to be submitted in two separate Online Envelops. The Tenderer shall submit the tender and documents, in Two Envelopes as below: (A) The first Envelope “ENVELOPE NO.1” shall contain the following documents.

i) Copy of Demand Draft drawn for the amount of Rs. 25, 000/- Earnest money in favour of Managing Director, Maharashtra Film, Stage and Cultural Development Corporation Limited, Goregaon, Mumbai 400 065 payable at par at Mumbai issued to be deposited in the office of Maharashtra Film, Stage and Cultural Development Corporation Limited.

ii) Details of Technical Personnel on the rolls of the bidder. iii) Details of other works tendered for and in hand with the value of work

unfinished on the last date of submission of tender. The certificate from the head of the office under which the works are in progress should be enclosed. It shall be in format given in the bid document.

iv) Attested copy of Partnership Deed /undertakings/ Memorandum and Articles of

Association as the case may be if the Tenderers are a partnership Firm or Joint Stock Company and certified copy of the Power of Attorney in the name of authorized representative to act on behalf of the contractor.

v) Other document mentioned in qualification criteria in bid document

(B) ENVELOPE NO.2, TENDER : The second envelope, as “ENVELOPED NO.2” shall contain only the main tender. The Tenderer should quote his lump sum offer, the appropriate place of tender documents, to be submitted only in Envelop Number 2. He should not quote this offer any where directly or indirectly in Envelope No.1 the bidder shall quote fee in the format as Annexure I enclosed with bid document for the work as per details given in the main Tender. This Tender is unconditional. 3.4. The tender Notice with Corrigendum issued shall form a part of the Contract Agreement. 3.5. No addition or alterations in the forms of the tender or no additions in the shape of

special stipulation etc. are permitted. The tenders who do not fulfill all or any of the above conditions or are incomplete in any respect are liable to summarily rejection.

3. 6. All pages of the tender documents, conditions, and drawings etc., shall be initialed at lower right hand corners and signed where required in the tender prepared by the tenderer or a person holding a Power of Attorney, authorizing him to sign on behalf of the partnership, before submission of the tender.

3.7. Each tender shall be accompanied by Earnest Money as indicated in the Detailed Tender Notice in favour of Managing Director , Maharashtra Film, Stage and Cultural Development Corporation Limited, Goregaon, Mumbai 400 065.

3.8. The Managing Director , Maharashtra Film, Stage and Cultural Development Corporation Limited, Goregaon, Mumbai 400 065 shall have the right to revise or to amend the contract document prior to the date of receipt or opening of the tenders aforesaid. Such revision or amendments or extension, if any shall be communicated to all concerned by notice in the press or as may be considered necessary.

3.9. Acceptance of the tender would be intimated to the contractor telegraphically or

otherwise and either by the Deputy Engineer, Maharashtra Film, Stage and Cultural Development Corporation Limited, Goregaon, Mumbai 400 065, or his representative and such intimation shall be deemed to be intimation of acceptance of tender, given by the authority competent to accept the tender.

4.0. PREPARATION OF PROPOSAL Preparation and submission shall be in two envelopes as below:

(i) Envelope No 1-Documents in proof of eligibility and technical proposal (ii) Envelope No 2 –Financial Proposal

Documents may be attached in support of information against respective format.

The bidder shall fill the required information in the required formats prepared as per the sample formats of given in the bid.

4.1 Documents in Proof of Eligibility

The bidder’s eligibility proposal must include the following information but not limited to the formats given in bid.

4.1.1. The Consultant interested in being considered for this project must fulfill the following eligibility criteria:

i. Should be a registered firm/company. ii. Should have a successful track record on the full scope of activities outlined. iii. Should not be involved in any major litigation iv. Should not be black-listed by any Central / State Government / Public Sector

Undertaking in India or parent country / country of origin.

4.1.2 Following documents must be furnished in proof of e ligibility: (i) Firm’s experience: (ii) List of equipments, the details of the office and key persons employed by

the firm may be furnished. (iii) Work in hand. (iv) EMD

4.1.3. The experience certificate from clients in support of having completed the project

or for the project in hand is required to be submitted. Certificate should indicate clearly the firms experience in related field as per the requirement of the work. Scope of services rendered by the firm should be clearly indicated in the certificate from the client.

4.1.4 The minimum essential requirement in respect of qualification in eligibility proposal has been indicated in the bid . If the consultants do not fit in the eligibility criteria, evaluation of his financial proposal will not be carried out.

4.1.5. Earnest Money Deposit (EMD): 4.1.5.1. The bid shall be accompanied by EMD as mentioned in bid in the form

of Demand Draft / Bankers cheque in favour of MFSCDC (Ltd.), Mumbai.

4.1.5.2. Any bid not accompanied by the EMD will be rejected. 4.1.5.3. If after submitting the bid, the bidder withdraws his offer or modifies the

same or if after acceptance of his bid, fails or neglects to furnish the security deposit, without prejudice to any rights and powers of the Client

here under or in law, the Client shall be entitled to forfeit the full amount of EMD deposited by the bidder.

4.1.5.4. In the event of bid being not accepted, the amount of EMD deposited by the bidder shall unless it is prior thereto to forfeit under provision of sub clause 3.1.4.4 above, be refunded to him on passing of receipt thereto without any interest.

4.2. Qualification Criteria and Experience

(A) Consultants should have substantial and verifiable experience (10Years) in

i. Projects of similar nature as per scope of work ( both MOEF and MCGM permissions)

ii Interested architects and planners who have prepared at least one Master Plan of a similar Project for an area of minimum 100 hectares.

iii Having a multidisciplinary team of architects, urban planners, structural engineers,

civil engineers, landscape architects, physical planners, environment experts and having similar types of experience of Theme park, Museums, Art Galleries, Commercial Complexes, Residential Complex, Township and Film Industry project.

(B) JV/Consortia of not more than 4 are permitted.

Correspondence Details:

1 Name of the Consultant

2 Address of the Consultant

3 Name of the Contact person to whom all references shall be made regarding

4 Designation of the person to whom all references shall be made regarding this proposal

5 Address of the person to whom all references shall be made regarding this proposal

6 Telephone (With STD codes)

7 Email of the contact person

8 Fax No. (with STD code)

We hereby declare that our bid is made in good faith and the information contained therein is true and correct to the best of our knowledge and belief. Thanking You,

Yours faithfully (Authorized Signatory) Name : Designation : Seal : Date : Place : Business Address:

Minimum Eligibility 1.1 Name of the

Firm/Company

1.2 Year of Registration/ Incorporation *

1.3 Number of Employees as on March 31, 2009

FY 2011-12 FY 2012-13 FY 2013-14

1.4 Annual Turnover from Consultancy Services**

**Enclose a copy of Audited Financial Statement with respect to information furnished

in 1.5 Authorized Signatory: Signature

Name Designation Company/Firm Date

4.3. Prior Experiences Using the format below, provide information on each assignment for which your firm,

and each associate for this assignment, was legally contracted either individually as a corporate entity or as one of the major companies within an association, for carrying out this study. The Consultant should give information about maximum of five projects having similar works. Experience of JV firms including parent company may be stated only if the relevant Memorandum of Understanding (MoU) is submitted

1.

Name of the Consultant/Firm :

2. Assignment/job name :

3. Nature of Assignment :

4. Description of Project

5. Approx. value of the contract (in Rupees)

6. Country :

7. Location within the country :

8. Duration of Assignment/ job (months) :

9. Name of Employer :

10. Address and contact details :

11. Total No of staff-months of the assignment/job:

12. Approx. value of the Assignment/job provided by your firm under the contract (in Rupees /or in US dollars.

13. Start date (month/year):

14. Completion date (month/year):

15. Name of associated Consultants, if any:

16. No of professional staff months provided by associated Consultants

17. Name of senior professional staff of your firm involved and functions performed

18. Description of actual Assignment/job provided by your staff within the Assignment/job:

Authorized Signatory: Signature Name Designation Company/Firm Date

4.4.: Declaration Letter.

i. Declaration of JV firms including parent company is also needed even if the relevant Memorandum of Understanding (MoU) is submitted Declaration Letter on official letter head stating the following:

ii. We are not involved in any major litigation that may have an impact of affecting or compromising the delivery of services as required under this contract

iii. We are not black-listed by any Govt. of India / State Government in India / Public Sector Undertaking in India / Govt. of country at origin.

Authorized Signatory: Signature

Name Designation Company/Firm Date

4.5. TECHNICAL PROPOSAL 4.5. 1 The technical proposal must not include any financial information. 4.5.2. Client will carry out the evaluation by applying point system. Each responsive

proposal will be attributed technical score. 4.5.3. The minimum essential requirement in respect of qualification in technical

proposal has been indicated in the bid if the consultant does not fit in the criteria, evaluation of his financial proposal will not be done.

4.6 FINANCIAL PROPOSAL 4.6.1. The financial proposal shall be submitted. The consultant shall quote his all-

inclusive fees as a lump sum figure independent of the cost of project. The consultant fees shall include cost of survey and investigation wherever required, professional fees, overheads, travel, hotel expenses, printing, stationery and other out of pocket expenses, but will not include service tax on the fees. It will also not include statutory charges/fees payable to any authority for obtaining any approval, clearance, NOC required for the project.

4.6.2. The financial proposal shall take into account all types of the tax liabilities excluding service tax.

5.0 EVALUATION OF PROPOSAL 5.1 A two-stage procedure will be adopted in evaluating the proposal. The client will

allocate weights to technical proposal and financial proposal as indicated in bid. 5.2 In the first stage, eligibility of the firm and technical proposal will be ascertained

on the basis of experience certificates available with the firm. The technical evaluation will be carried by applying marks system.

5.3 The Technical proposal scoring 70% marks or more will be considered as responsive proposal. The Financial Proposal only of such responsive proposals will be opened and combined overall assessment will be carried out. In the overall assessment, the Technical evaluation score will carry a weightage of 80 % and Financial evaluation score will carry a weightage of 20%.

5.4 The proposals shall be evaluated on the basis of the qualification criteria and Consultant’s prior experience in the areas mentioned above. The specific experience of the Consultant would be evaluated on the basis of the following information and documents

• Evidence of having successfully carried out similar assignments. • Sufficient size of organization, and management ability to carry out the entire

project. • Specialized skills and creativity related to the assignment.

The selection of the bidder shall be done on the basis of maximum combined score (Technical and Financial Proposal). The combined score will be calculated as follows: Combined score = (0.80 X Technical Score) + (0.20 X Financial Score) Where, Financial Score = 100 X (Lowest Price/ Price of the proposal under consideration) 5.5 In the second stage, financial proposal of all eligible firms who pass in technical

evaluation shall be opened. The client will allocate weight to the financial proposal as given in the bid.

5.6 Total score will be worked out by adding the points scored on the technical and financial proposals. The consultant scoring highest points will be invited to negotiate a contract. The client will determine if the financial proposal is complete and without computational error.

6.0 AWARD OF CONTRACT

6.1 The contract will be awarded after the successful negotiations with the successful consultant.

6.2 At the time of executing the agreement, the successful bidder shall sign all pages of bid, which will be made available by client himself.

7.0 SCOPE OF SERVICES 7.1 scope of work for MOEF permission This work/ services is for provide Architectural, MOEF and MEP Consultancy for the development of Master plan for Dadasaheb Phalke Chitranagari at Fi lmcity, Goregaon. The Scope of Services includes;

A. Architectural Design Consultancy Consultancy services related to; • Preparation of detail existing and land use map • Preparation of Master Plan as per requirement for the submission

purpose • Activity Synopsis • Sustainable Strategy • Coordination and presentation to the SEIAA and MPCB

B. MOEF Consultancy

Consultancy services related to; • Environmental Clearance • Consent to Establish from MPCB

C. MEP Services

Consultancy services related to; • Electrical • PHE and Plumbing Services • Fire Fighting

A. Architectural Design Consultancy 1. Preparation of detail existing and land use map and develop a existing situation

analysis report, which will contain • Physical topographical surveys • Detail study of the existing infrastructure • Detailed study of existing transportation • Detailed study of climatic influences • Occupancy density • Nature of functioning and usage of spaces

2. Preparation of Master Plan

The consultant will prepare a master plan indicating • land use / zones

• Reservations • Detailed activity distribution

3. The consultant will prepare a report on the synopsis of each activity which will

contain • Architectural planning guidelines • Utility services requirement • Car parking and transportation system requirement • Waste management

4. Sustainable strategy with respect to the following: a. Site Sustainability

The broad guidelines for reduced site disturbance, storm water drain quality and quantity control, the heat island effect, for reduced light pollution, public transportation network and fuel efficient transport strategy.

b. Conservation of Water The broad guidelines will lay the protocol for water efficient landscape, the use of innovative waste water technologies, the reduction of water use, the use of STP water for flushing and irrigation, air conditioning etc.

c. Conservation of Energy The broad guidelines for obtaining the use of energy, the use of renewable energy and green power technologies, guidelines for energy efficient facade, the guidelines for use of energy efficient lighting fixtures and HVAC.

d. Waste Management Strategy The broad guidelines for waste management strategy with the separation of recyclable waste, the use of OWC for bio degradable waste etc.

e. Material Specification The consultant will prepare a broad and general specification of eco friendly materials such as bamboo wood, low voc points, low voc adhesives, locally available materials, low energy embodied material etc.

f. Indoor Air Quality The consultant will prepare a broad guidelines on the strategy to be applied for ensuring good indoor air quality measures and daylight strategy to be implemented.

5. Coordinate with MEP services, transport and EIC (Environmental Impact Assessment Consultant) and prepare a final report for submission • Prepare submission • Prepare presentation for SEIAA committee

• Obtain approval from SEIAA • Obtaining consent to establish from MPCB

B. MOEF Consultancy Services will be required in 2 Phases:

1. Environmental clearance 2. Consent to Establish from MPCB

1. Environmental Clearance:

This will be in following stages: Stage - I

i. Preparation of Draft Terms of References ( TOR) ii. Filling of Form-1 and Form-1 A. iii. Submission of Draft TOR and Form-1 and Form-1A to State Environment

Department. iv. Presentation to State level Expert Appraisal Committee (SEAC) for

finalization of (TOR) Terms of References. Stage - II i. Preparation and submission of Environmental Impact Assessment (EIA)

Report to State Environment Department incorporating points given in TOR by SEAC. EIA Report will consist of project details, baseline data and details of study area. Prediction of environmental impact due to project with proposed mitigation measures for all the possible adverse impacts.

ii. Follow up for obtaining the hearing date in SEAC iii. To Prepare and create power point technical Presentation/s for SEAC Stage - III i. Attending Meeting/s with State Environment Impact Assessment Authority

(SEIAA). ii. Obtaining Environmental Clearance from SEIAA.

2. Consent to Establish from MPCB i. To fill up consent application form for Consent to Establish for Water, Air &

Solid Waste, including preparation of necessary annexure with the technical back-up to complete the set & submission of the same to MPCB (Maharashtra Pollution Control Board).

ii. Interaction with MPCB members and attending technical meetings. iii. Obtaining Consent to Establish from MPCB.

C. MEP SERVICES: The MEP Documentation & Drawings for MOEF will include the following;

1. Electrical Design Services: i. Cluster wise guidelines and overall project planning for Electrical Services.

ii. Forecast of approximate electrical Loads of the individual clusters based on the usage type.

iii. Forecast of Electrical Loads of the overall Plot to serve the individual clusters and common areas for plot development, preparation of broad Single line Diagrams & formulation of Load Sheets for overall plot development.

iv. Space Planning for Substations for cluster-wise distribution of Electricity.

v. Formulation of planning document for Backup Power generation, for the common areas in the Master Development plan, as well as guidelines for the individual clusters / buildings.

vi. Common Areas Lighting Layouts on Master plan.

vii. Technical Write-ups of use of non-convennonal Energy such as Solar

powered lamps for Street Lighting Etc., as planned for the Master Development.

2. PHE & Plumbing Services:

i. Cluster wise guidelines and overall project planning for Plumbing Services.

ii. Formalizing approximate water demand sheets cluster wise, and for the overall Plot Development.

iii. Development of head-end infrastructure including storage tanks and water

pumping systems to ensure water supply to individual clusters and common areas of the Master Plot Development.

iv. Formalizing Water Treatment Scheme for the overall plot development and

general guidelines for any further water treatment required for the individual clusters.

v. Water Balance Charts for overall plot development.

vi. Cluster wise sewage treatment scheme guidelines, and overall Plot Sewage

management scheme. Connection philosophy between cluster & overall plot sewage management schemes.

vii. Technical Documentation for the STP Schemes, and technology write-ups.

viii. Rain water collection, filtration and reuse schemes within the development

clusters. ix. Overall Rain water Management Scheme.

x. Conducting Hydro Geological Survey which shall consist of : a. To identified different type of strata's upto 60 mts. Depth. b. To find out feasibility of ground water availability. c. To identify levels of different aquifers up to 60 mtrs depth

xi. Planning & Designing of the RWH project report for submission to State

Environment committee. It will include; a. RWH report with calculations, b. RWH master plan and c. RWH unit conceptual drawings.

xii. To explain the details to MOEF Committee.

3. Fire Fighting Services:

i. Study of Fire officer recommendation and planning of Head end

infrastructure such as Fire Fighting Tanks and Fire Water Pumping systems for the Master plan.

ii. Development of fire fighting Scheme for the overall project including Yard Hydrants for overall project and sprinklers for common Areas in the Master plan.

iii. Setting up Guideline for Individual cluster wise Fire Fighting Measures,

including cluster wise Tanks and Pumping systems.

iv. Development of Fire Fighting Schematics and connection philosophy between development clusters and overall Master plan Scheme.

CLIENTS RESPONSIBILITY: Client shall be responsible for providing the following information sufficiently in advance

1. To provide detail soft and hard copy of Physical survey contours drawings of site along with details of all existing utility, amenities, flora n fauna etc.

2. Statutory fees payable for obtaining various NOCs & approvals are to be paid by the client.

3. Ownership documents needed t~ be provided by the client are as follows; A. PR Card (in written) B. C.T. Survey remarks C. D.P. remarks. D. T & C remarks. (if required. )

4. Details of the project like capital cost, project execution schedule, site selection basis, etc.

5. All plans and detailed break up of area, giving space used for housing purpose commercial purpose, car parking, swimming pool, garden & other amenities etc.

6. Sources of Water & Power and alternative sources that may be required.

7. Any other information required for EIA and Form 1 and Form 1 A.

8. Charted accountant Certificate showing cost of the project The mode of payment of our "Professional Fees" shall be in accordance with the stages mentioned hereunder:-

STAGES FEES PAYABLE

A Environmental Clearance

1 On execution of this agreement as a retainer

15%

2 Preparation & submission of documents for TOR to State Environment Department

15%

3 Presentation for TOR at SEAC 15%

4 Presentation after incorporation of TOR points at SEAC

10%

5 Preparation & attending meeting at State Environmental Impact Assessment Authority (SEIAA)

10%

6 Obtaining Environmental Clearance 5%

B Consent to Establish

1 Preparation & submission of application to MPCB

15%

2 Obtaining consent to establish 15%

7.2 Scope of services for obtain layout approval This work is to obtain Layout approval for Dadasaheb Phalke Chitranagari - Filmcity, Goregaon. PREREQUISITE

1. Consultant will prepare a detail master plan as per requirement of MCGM showing all the proposed activities, facilities, infra structural services. The basic layout will be provided by corporation.

2. The Master plan will be supported by • Activity distribution • Landuse • Zone • Foot print of structure • Infrastructure • Roads • Transportation • Area statement of each zone (FSI) • R G Areas / amenity open space • Landscape area

ARCHITECTURAL LIASONING SERVICES provided at various stages is as follows; A. Statutory Approvals:

1. The consultant will study plans / layout with respect to DCR 1991 and prevailing

rules of MCGM in co-ordination with Client.

2. The Consultant will advice client regarding the Architecture related requirements of Layout approvals & sanctions from statutory authorities for the project.

3. The Consultant will prepare all Architectural Drawings confirming with "Development Control Rules" of local authorities.

4. The consultant shall prepare all necessary drawing and other documents that are essential for obtaining the necessary statutory approval and permits from the authorities.

5. Prepare Master layout plan comprehensive and submit to MCGM and other statutory authorities.

6. The Consultant will prepare necessary documents, drawings, charts for submission to various statutory authorities related to scope of Architectural services.

7. The consultant will ensure that the Master layout plans are in compliance with the applicable DCR.

8. The consultant will follow up the submission of necessary details as and when required, to MCGM and other statutory authorities for obtaining final NOC's approval.

9. The consultants will co-ordinate the approval of master layout with the Chief Fire Officer (CFO).

10. The consultants will co-ordinate the approval of master layout with the SWD Department.

11. The consultants will co-ordinate the approval of master layout with the Estate Department.

12. The consultants will co-ordinate the approval of master layout with the Roads Department.

13. The consultants will co-ordinate the approval of master layout with the Traffic Co-ordination Department.

14. The consultants will co-ordinate the approval of master layout with the Survey Remarks.

15. The consultants will co-ordinate the approval of master layout with the civil aviation from Airport Authority of India (AAI).

16. The Consultant will attend meetings with approving authorities to pursue the matter for obtaining approval.

17. The Consultant will apply, pursue and obtain the statutory approvals at various stages from MCGM.

18. Obtain approval from higher authority of MCGM for deficiencies if any.

19. In addition to above consultant will obtain Occupation Certificate of all existing structure in film city. For this necessary drawings and other details to be prepared by consultant.

20. Consultants will co ordinate, follow up to change of DP road, DP remarks which will require to start construction of Master Plan project. Some DP roads will require to be realigned.

Deliverables from consultant: • Electronic & hard copy of Architectural/Submission drawings. • Layout approval from MCGM. • Obtaining NOC limited to layout approval from MCGM from statutory

authorities.

The mode of payment of "Professional Fees" shall be in accordance with the stages mentioned hereunder:-

STAGES FEES PAYABLE

a On execution of this agreement as a retainer 15%

b On submission of drawings & making application to statutory authorities for obtaining approvals for development.

25%

c On obtaining approval for commencement of project 20%

d On submission of final set of Architectural working drawings with detail specifications, for inviting tenders to commence the work on site

30%

e On receipt of Statutory approval 10%

Schedule: • 12 Months from the date of appointment. 8.0 TERMS of REFERENCE

1. The Consultant will be responsible to carryout work as given under scope of work as above.

2. The consultants shall provide and maintain at their cost, their own vehicles required for use in connection with their assignment.

3. The consultants will be fully responsible in their capacity as consultants for the soundness and correctness of all works/ services executed assuming responsibility of soundness of design of the conformity of the work to the approved plans, design and specifications and conditions of contract applicable to the subject work.

4. In case of poor performance or fail to comply terms and conditions of bid, the client may, terminate agreement at any time by not less than (30) days written notice of termination to the consultants.

5. The consultant shall quote their lump sum fee for the services mentioned in the scope of works. If work delays no additional payment is entertained.

ANNEXURE-I FINANCIAL PROPOSAL

Subject : Appointment of Consultant for obtaini ng permission for Master Plan

layout from MOEF and MCGM I/We _____________________________________ Consultant/ Consultancy Firm am / are hereby quoting the fee for the work of providing Consultancy services as per the scope of Work, terms and contract conditions covered in bid. The offer is inclusive of all taxes excluding service taxes.

Our lumpsum fee for above work is:

a) For MOEF work: Rs. ____________________ (in figures)

Rs. ______________________ (in words)

b) For MCGM work: Rs. ____________________ (in figures)

Rs. ______________________ (in words)

c) Total : Rs. ____________________ (in figures)

Rs. ______________________ (in words)

Signature of Consultant : Full Name : Designation : Address : (Authorized Representative)