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CITY OF PHOENIX REQUEST FOR BIDS

AVIATION DEPARTMENT

PHOENIX DEER VALLEY AIRPORT (DVT) CONSTRUCT RUN-UP AREAS ADJACENT TO TAXIWAY C

DESIGN-BID-BUILDPROJECT NO. AV31000082-1 FAA

AIP NO. 3-04-0028-037-2017

July 10, 2017

Pre-Bid Meeting

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Emeka Ekpe, Contracts Specialist Point of Contact for RFB QuestionsOffice of the City Engineeremeka.ekpe@phoenix.gov (602) 256-4107

Joanne McLaughlin, Business Relations Programs Assistant Point of Contact for DBE RequirementsEqual Opportunity Department joanne.mclaughlin@phoenix.gov (602) 534-1279

Marci Thies, Labor Compliance Supervisor Point of Contact for Labor Compliance / Davis Bacon RequirementsStreet Transportation Department marci.thies@phoenix.gov (602) 261-8287

Rubben Lolly, Project ManagerAviation Department Representative

Welcome and Introductions

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Sign-in please

Sign-in sheet and PowerPoint will be posted on Procurement’s website:http://phoenix.gov/streets/procurement/current-opportunities

Click on respective project, then click on:■ Planholder List ■ RFQ / RFB ■ Addendums / Notifications (if applicable)

Please hold questions until Q&A period

This is the ONLY opportunity to discuss this project with City staff

Meeting Overview

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DBE Program Requirements

Labor Compliance / Davis Bacon Requirements

Project Description and Scope of Work

Submittal Requirements

Bids Due Date

Questions?

Agenda

The City of Phoenix strives to advance the economic growth of businesses through its

Disadvantaged Business Enterprise (DBE) Program.

The City ensures compliance with federal regulations on all federally funded projects.

The City encourages the participation of DBE firms throughout ALL phases of contracts.

DBE Program

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The DBE Program provides socially (minority and woman-owned firms) and economically disadvantaged business owners: • Certification• Procurement opportunities• Construction subcontracting utilization• Small business development services • Technical assistance/educational services • Networking opportunities

DBE Program

DBE Requirements The City has not established a race-and

gender-conscious DBE participation goal Current focus is Small Business Outreach

The FAA approved a triennial DBE goal of 4.44%for fiscal years 2016-19, to be achieved through fosteringSmall Business participation and outreach requirements.

Project is in part funded by FAA and is subject to 49 CFR Part 26 and USDOT DBE Program

Certified DBE FirmsTo participate in this opportunity as a DBE, only firms certified by the City or

another AZUCP member in the specified scopes of work shall be

considered in calculating DBE participation.

Eligible DBEs can be found at: https://utracs.azdot.gov

www.azutracs.azdot.govDBE Firms

OUTREACH EFFORTS-ATTACHMENT AAll Submitters must provide at submittal: Documents in a separate sealed envelope Must complete and submit Columns A – D Failure to submit = Non-Responsive

Above are due at the time of the bid, statement of qualifications,

or proposal submittal.

DBE Requirements

OUTREACH EFFORTS - ATTACHMENT AAll Submitters must provide within

3 Business Days of the bid deadline:Documents in a separate sealed envelopeMUST complete and submit Columns E and F Submittal of all related Supporting Documentation MUST include:

Copies of the actual solicitations sent to DBEs & Small Businesses Names of the DBEs & Small Businesses whom bidder negotiated with

and the firms that have been selected to participate in the contract MUST demonstrate how, when, and the name of the person to whom

the bidder specifically communicated its selection decisions Outcomes to each DBE and Small Business NOT selected Documentation may be in the form of a letter, e-mail, telephone log, or

other acceptable communication

DBE Requirements

OUTREACH EFFORTS - ATTACHMENT BSmall Business Utilization Commitment

All Submitters must provide within3 Business Days of the bid deadline:

Documents to be included in the separate sealed envelope

The successful bidder must ensure the DBE and SmallBusiness participation percentages proposed inAttachment A add up to the TOTAL percentage stated inAttachment B

The successful bidder will be contractually obligated toachieve the participation percentage in Attachment B

DBE Requirements

For more information please contact:

Joanne McLaughlinEqual Opportunity Specialist

joanne.mclaughlin@phoenix.gov602-534-1279

Equal Opportunity Department

QUESTIONS?

CITY OF PHOENIX LABOR COMPLIANCE OFFICE

Monitors and enforces the federal labor standards on federally funded Capital Improvement Construction.

Applies to all federally funded contracts in excess of $2000 with few exceptions

All contractors and subcontractors, including lower-tiers, working on the project are covered

DBRA (Davis-Bacon & Related Acts)

Davis-Bacon Act (DBA)

Copeland Anti-Kickback Act

Contract Work Hours and Safety Standards Act (CWHSSA)

FEDERAL REGULATIONS

Code of Federal Regulations, Title 29 Part 3

Code of Federal Regulations, Title 29 Part 5

FHWA 1273 / LCP Tracker

Wage Decision

Labor Compliance Pre-Construction Conference

Labor Compliance Office, (602) 261-8287

Websites available:– http://www.dol.gov/dol/esa/programs/dbra

TECHNICAL ASSISTANCE

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Labor Compliance Questions

QUESTIONS??

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Project Description & Scope of Work

Project Location

Project Description & Scope of Work

Phasing, Job Site Access & Restrictions

Miscellaneous Project Information

Questions

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Project Location

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Proposed Project Areas

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Provide two new aircraft run-up areas at the west and east ends

of Taxiway ‘C’ with associated electrical and signage.

Major work elements include

Demolition of existing run-up area asphaltic concrete (AC)

pavement

Construction of nearly 20,000 SY of new AC Pavement

Excavation of existing west basin to add additional capacity

Grading and drainage improvements

Project Description / Scope of Work

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Salvaging (Blade and stockpile along west haul route with

placement of dust palliative) and replacing existing crushed

aggregate(“Palm Springs Rock”) slope protection

Installation of storm drain pipe, manholes and catch basins

Installation of LED and incandescent edge lights

Removal of chain-link fence and installation of approximately

520 feet of CMU block wall

Construction and Removal of two temporary run-up areas,

including removal and replacement of conduit and edge

lights.

Project Description / Scope of Work (Cont)

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Project Description / Scope of Work (Cont.) Run Up Area Pavement Section

3” P-401 asphalt over, 5” P-209 aggregate base over, 8” P-155 lime treated subgrade.

Taxiway D Pavement Section 6.5” P-401 asphalt over, 11.5” P-209 aggregate base over, 8” P-155 lime treated subgrade.

Temporary Run-Up Apron Pavement Section 3” P-401 asphalt over, 5” P-208 aggregate base over, 12” P-152 Subgrade Prep

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Project Description / Scope of Work (Cont.)

Rocks and cobbles will be encountered and must be removed prior to lime treatment (2-1/2” and larger)

Phasing ,Job Site Access & Restrictions

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The Project is divided into 8 phases with subsequent sub phases

Phases 1-4 are located on the west side of the Airport

Phases 5-8 are located on the east side of the Airport

Primary Access for Phases 1 – 4 will be through the access gate

on W Williams Drive to the west staging area.

Primary access for phases 5-8 will be through Airport Access

Gate #7 to the east staging area

Contractor shall limit activities to designated haul routes and

staging areas.

Phasing ,Job Site Access & Restrictions Cont.

Contractor Shall not use airport service roads for hauling

operations

Some phases require nighttime-work only

Caution should be taken to protect a fiber optic line south of

project area designated for grading and electrical installation.

Contractor is responsible for locating utilities

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West Run-Up Area Access and Staging

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W. Williams Drive

East Run-Up Area Access and Staging

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Project Description - Misc. An airport access badge will be required

Construction equipment cannot traverse on any new

pavement

Airfield lighting and NAVAIDS must remain operational

throughout project

Access to the fueling station must be maintained at all

times

NOTAMS require 72 hour advanced notice

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Contractor provide quality controls – City QA

Follow all federal, state and local permitting requirements

Coordinate Owner / Project issues

Maintain a safe & secure work site at all times

Must use the City’s web based project management system:

UNIFIER - Training provided at no cost

NTP will be issued for the Contract once the NTP from FAA

has been issued.

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Project Description (Documentation)

Lead Base Paint

Contact Theodore Iniguez (602) 571-2638.

Removal and disposal by others.

Removal during start of each phase.

Contractor to cooperate and provide access.

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COP Planning and Environmental

Test for lead and asbestos containing materials

Remove any lead and asbestos containing materials

discovered onsite.

Review all Safety Data Sheets.

Approve locations of all disposal sites.

Approve all materials disposed offsite.

Approve paint materials.

P&E Contact: Theodore Iniguez (602) 571-2638

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QUESTIONS?

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Bidders Should Review: Information for Bidders (IFB) Section:

Bid Submittal ChecklistItems due at time of bid submittal

Post-Bid Submittal ChecklistItems due 3 days after bid opening by 5:00 p.m. AZ Time

E-mail to: emeka.ekpe@phoenix.gov

Non-Responsive =Failure to provide Bid Bond

Failure to submit all required Bid-and-Post Bid documentsFailure to acknowledge / signatures as required

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Receipt of Bid after the specified cut-off date and time

Deposit of Bid in the wrong location

Violating the “Contact with City Employees” policy

Failure to provide Bid Bond

Grounds for Disqualification

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2:00 P.M. Arizona local time

Tuesday, July 25, 2017

City Hall, 200 W. Washington Street

6th Floor, Submittal Box

Bid Due Date

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https://www.phoenix.gov/streets/procurement/current-opportunities

Request for Qualifications / Request for Bids

Notifications / Addendum (if any)

Plan Holder List

Award / Bid Tabulation

Pre-Bid / Pre-Submittal Power Point Presentation

Pre-Bid / Pre-Submittal Sign-in sheet

Sign up for Procurement Newsletter

Street Transportation DepartmentProcurement Section WEBPAGE

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E-mail your questions to:

emeka.ekpe@phoenix.govEmeka Ekpe

Contract Specialist(602) 256-4107

OPEN FOR QUESTIONS&

Thank You for Attending!!!

Questions After Today