University Institute of Chemical Engineering and Technology,

Punjab University, Chandigarh,Dr. S. S. Bhatnagar University

Institute of Chemical Engineering & Technology, Panjab

University, Chandigarh-160014

INVITATION LETTER

Ref. No. Dr.SSBUICET/TEQIP-III/2019/

Package Code: TEQIP-III/2019/CD/uict/439 Current Date: __-Dec-2019

Package Name: civil works Method:Shopping

SUB: INVITATION OF QUOTATIONS FOR CONSTRUCTION OF CIVIL WORKS

Dear Sir/Madam,

You are invited to submit your most competitive quotation under two bid system

(Technical and Financial) for the following works

Brief Description of the Works Approximate value

of Works (Rs.)

Period of Completion

(In Days)

Partitioning and Renovation in Central

Workshop, Dr. SSBUICET as per map

attached

Rs. 28,34,400 180 days

To assist you in the preparation of your quotation, we are enclosing the following:

a. Instructions to Bidders includes Technical Specifications (in two sections A & B).

b. Layout Drawings of the works;

You are requested to submit your offer latest by 04.00 p.m. on or before January 06, 2020.

Prof. Anupama Sharma Prof. Amrit Pal Toor

Project Coordinator Project Head

Instructions to Bidders

SECTION – A

1. Scope of Works

Sr.

No.

Brief Description of the Works Area in

Sq.Ft

Rate

(Rs) Approximate

value of works

(Rs.)

1. POP (Including Labour)

False ceiling is to be done with plaster

of Paris as per the designs (POP

BRANDS- SAKARNI, EARTH OR

JB) Mesh (jaali) of Chetak company

will be used. Corridor not included.

4320 100 4,32,000

Repair of Roof and Layering of Iron

Sheet with cover above the roof

includes Screws and Labour + iron rods

(2’’*2’’)

Brand of Sheet - TATA/Jindal

No. of Sheets 148 (12’*3’)

4320 81 3,49,920

2. PAINT WORK

Removal of existing paint and Base

preparation with wall putty( Birla or JK

putty) and finished with one coat of primer

and 3 coats of (ICI (Dulux Gloss) or

Berger or Asian Paint or Nerolac) of

approved paint finish. Total area as per

drawing including verandah.

14994 20 2,99,880

Old Windows Paint (Branded Paint)

500 25 12,500

3. MARBLE FLOORING (Including all

Related expenses)

Preferred Baroda Green (16-18mm) Good

quality marble and should be purchased

along with committee members.

4808 100 4,80,800

Quota Stone for outside verandah 1200 100 1,20,000

4. Bathroom Tiles (Brand-

Somanya/Kajaria/Orient Bell 1st Quality)

(Including All expenses) (12’’*18’’) with

Base 15mm thick (CM ratio 1:3)

Same quality company will be used for

grout cement.

Polymer filling shall be done in

grooves. Size of tiles may vary after

discussion

Handicapped toilet wall tiles upto

8’height.

162 100 16,200

Girls Toilet wall tiles upto 8’ height. 566 100 56,600

Boy’s toilet wall tiles upto 8’ height 724 100 72,400

Drinking area wall tiles up to 8’ height 210 100 21,000

5. ELECTRICAL (Brand

Havells/Polycab/L&T/Finolex/Anchor/

ABB)

Including wiring and electrician labour with

all material including switches and sockets.

Total No. of Electricity Points –

Total Light Point =70

(Tube Light points- 40

LED concealed- 30)

Fan Points - 41

AC points -12

15 Ampere power points -15 No’s

05 Ampere power points- 40 No’s

-Three Phase Main panel with MCB,

RCB and main switch + generator

change over with Box installation.

- Provision of Generator

Supply with Separate change over

switch

-Exhaust fans in bathroom with

proper lights provisions.

- Earthing Provision

Rs. 1,20,000

6. PARTITIONS (with appropriate

Foundation)

Three brick partitions of (36 x 13.5 ft

each), and toilet partitions of 9’’

Thickness.

CM ratio 1:6 (1 part of cement 6 part of

sand)

2125 150 3,18,750

4.5’’ thick brick wall partition in

toilets. (CM ratio 1:4) with hoop

iron at every fourth core 2 No’s

6mm M.S steel rod.

415 90 37,350

7. ALTERATIONS AND

CONSTRUCTIONS

Demolishing/removing the existing

structure.(Includes Breakage and removal

of waste material)

50,000

8. PLUMBING

No. of Water Closet (W.C) (Hindware/Cera/Parryware)

5 8500 42,500

No .of Washbasins (Hindware/ Cera/ Parryware)

5 4000 20,000

No. of Urinals (Hindware/ Cera/ Parryware)

3 8500 25,500

Taps (Jaguar/CZAR/Ess Ess) -(Economy make)

20 300 6,000

Material and Labour includes water supply, drainage material, pipes and fitting and connection with the nearest sewage

1,00,000

9. DOORS (Water Proof & 1.5” thickness

of green board)- including

painting/primer fitting i.e. S.S handles,

S.S Tower bolt, hinges, door closer,

stopper, Aldrop (16mm*12”)

Make- Kitply Industries (Swastik),

Samrat Laminate Pvt. Ltd. (Samrat),

GEE door (Century), SR Jindal Ply

Wood Industries (Prima)

3’-6’’x 7’-0 10 6000 60,000

3’-0 x 7’-0 2 4500 9,000

2’-6’’ x 7’-0 4 4000 16,000

Doors Chokhats in Plywood with

ISI 704 Grade with laminate

pasted on it

250 (running feet)

280 70,000

10. Cost of Miscellaneous Items (any

requirement at the time of construction) 98,000

Total Budget 28,34,400

The successful bidder will have to complete the work by the intended completion days specified

above as per the drawing under this amount.

2. Technical Bid (Envelop) will contain:-

a. Qualification Criteria: The bidder shall provide qualification information which

shall include:-

i. The contractor should have completed similar civil work in the last three years ending 31/12/2018

i. One work order for Rs. 28,34,400 or above.

or

ii. Two work orders for Rs. 14,17,200 or above.

or

iii. Three work orders for Rs. 11,33,760 or above

or

iv. Self attested copies of work completed may be enclosed

b. Income tax clearance certificate from the concerned IT Circle, for last three years

ending 31.03.2019 self certified.

c. Copies of Balance sheet, profit & loss A/C for the last three years ending 31/03/2019

self certified.

d. Details of any litigation, current or during the last 3 years in which the bidder is

involved the parties’ concerned and disputed amount in each case.

3. Financial Bid (Envelop)

a. The contract shall be for the whole works as described at Sr.No1 above, drawings

and technical specifications. Corrections, if any, shall be made by crossing out,

initialing, dating and re writing.

b. All duties, taxes and other levies payable by the contractor under the contract shall

be included in the total price.

c. The rates quoted by the bidder shall be fixed for the duration of the contract and

shall not be subject to adjustment on any account.

d. The rates should be quoted in Indian Rupees only in figures and in words

4. Submission of Quotations

a. The bidder is advised to visit the site of works at his own expense and obtain all

information that may be necessary for preparing the quotation.

b. Each bidder shall submit only one quotation.

c. The quotation submitted by the bidder shall comprise the following:-

i. Technical bid in separate envelope containing documents given at Sr.

No.2 above

ii. Financial bid in separate envelope containing documents given at Sr. No 3

above

Note: Price should not be indicated in the Technical bid otherwise the bid will be

rejected

5. The bidder shall seal the technical bid envelope and financial bid envelope in a

bigger envelope addressed to:

Project Head

TEQIP CELL, 2nd

Floor,

Dr. S. S. Bhatnagar University Institute of Chemical Engineering & Technology,

Panjab University, Chandigarh-160014

Quotation should be submitted in a sealed envelope super scribed with words

“QUOTATION FOR CIVIL WORKS”.

6. Validity of Quotation

Quotation shall remain valid for a period not less than 60 days after the last date

specified for submission.

7. Information relating to evaluation of quotations and recommendations for the award

of contract shall not be disclosed to bidders or any other persons not officially

concerned with the process until the award to the successful bidder is announced.

8. Technical bid envelops of all parties will be opened first and those parties who will be

meeting technical criteria and confirm to terms and conditions, specifications and

drawings without internal deviations. Their price bid will be opened later on.

9. Award of contract

The contract will awarded to the bidder whose quotation will be determined to be

substantially responsive and who has offered the lowest evaluated quotation price and

who meets the specified qualification criteria.

i. Notwithstanding the above, the Project Head, TEQIP-III, Dr. SSBUICET

reserves the right to accept or reject any quotations and to cancel the bidding

process and reject all quotations at any time prior to the award of contract.

ii. The bidder whose bid is accepted will be notified of the award of contract by

the TEQIP-III Office prior to expiration of the quotation validity period.

10. Terms and Method of Payment

Payment shall be made in Indian Rupees as follows:

a. 90% payment of work order will be made on the submission of bill in all respect

after deducting TDS.

b. 10% payment will be made after three months from the date of completion of

work that amount will remain as performance security with TEQIP –III Office.

SECTION – B

1. Format for Qualification Information.

2. Format for Submission of Quotation.

3. Format of Letter of Acceptance.

QUALIFICATION INFORMATION

1. For Individual Bidders

1.1 Principal place of business:

Power of attorney of signatory of Quotation.

[Attach copy]

1.2 Total value of Civil Engineering

Construction work performed in the last

Three years (in Rs. Lakhs)

1.3 Work performed as prime contractor (in the same name) on works of a similar

nature over the last three years.

Project Name, Name of Employer Description of work Contract No. Value of

contract (Rs. Lakhs) Date of issue of work order Stipulated period of

completion Actual date of completion Remarks explaining reasons for delay

and work completed

Existing commitments and on-going works:

Description of Work

(1) Place& State

(2) Contract No. & Date

(3) Value of Contract

(Rs. Lakh)

(4) Stipulated period of completion

(5) Value of works* remaining to be completed

(Rs. Lakhs)

(6) Anticipated date of completion

* Enclose a certificate from Engineer concerned.

1.4 Proposed subcontracts and firms involved

Sections of the

works

Value of Sub-

contract

Sub-contractor (name &

address)

Experience in

similar work

1.5 Evidence of access to financial resources to meet the requirements of working

capital: cash in hand, lines of credit, etc. List them below and attach copies of

support documents.

1.6 Name, address, and telephone, telex, and fax numbers of the Bidders’ bankers who

may provide references if contacted by the Employer.

1.7 Information on litigation history in which the Bidder is involved.

Other

party(ies)

Employer Cause of

dispute

Amount involved Remarks showing

present status

SUBMISSION OF QUOTATION

*Description of the Works:

To:

Subject: Construction of....................................................................

.............................................................................................

Reference : Letter No....................................dated......................from...................

Sir,

We offer to execute the Works described in your letter referred to above in accordance with the

Conditions of Contract enclosed therewith at .......... percentage above / below the estimated rates,

i.e., for a total Contract Price of -

Rs. ** [in figures]

Rs. [in words].

This quotation and your written acceptance of it shall constitute a binding contract between us.

We understand that you are not bound to accept the lowest or any quotation you receive.

We hereby certify that we have taken steps to ensure that no person acting for us or on our

behalf will engage in bribery. We hereby confirm that this quotation is valid for 45 days as

required in Clause 6 of the Instructions to Bidders.

Yours faithfully,

Authorized Signature:

Date:

Name & Title of Signatory:

Name of Bidder:

Address :

* To be filled in by the Employer before issue of the Letter of Invitation.

** To be filled in by the Bidder, together with his particulars and date of submission at the

bottom of this Form.

LETTER OF ACCEPTANCE

CUM NOTICE TO PROCEED WITH THE WORK

(LETTERHEAD OF THE EMPLOYER)

Dated: [Name and address of the Contractor]

To:

Dear Sir,

This is to notify you that your Quotation dated for

execution for the

contract price of Rupees [amount in words

and figures], is hereby accepted by us.

You are hereby requested to furnish performance security for an amount of Rs.

............................. (equivalent to 5% of the contract price) within 15 days of the receipt of

the letter. The Performance Security in the form of Bank guarantee or a Bank draft in favour

of ......................... (Employer) shall be valid till the expiry of the period of maintenance i.e. up to

. Failure to furnish the Performance Security will entail cancellation

of the award of contract.

You are also requested to sign the agreement form and proceed with the work not later than

under the instructions of the Engineer,

and ensure its completion within the contract period.

With the issuance of this acceptance letter and your furnishing the Performance Security,

contract for the above said work stands concluded.

Yours faithfully

Authorized Signature Name and title of Signatory