final methodology for endline survey

Technical Proposal For

Conducting Endline Study of Ensuring Equitable and Sustainable WASH for Universal Programme in 12 districts.

2014

Morphogenesis Consultancy Pvt. Ltd.Kirtipur,Kathmandu

Tel: 01 46 73 021E-mail: [email protected] www.morpho-genesisl.com

mailto:[email protected]

http://www.morpho-genesisl.com/

Date: March 17, 2014Kathmandu, Nepal

ToThe Project Manager Nepal Red Cross SocietyKalimati, Kathmandu, Nepal

Subject: Technical and Financial Proposal for Conducting Endline Study of Ensuring Equitable and Sustainable WASH for Universal Programme in 12 districts.

Dear Sir,

We are pleased to submit the Technical and Financial Proposals on the services for Conducting Endline Study of Ensuring Equitable and Sustainable WASH for Universal Programme in 12 districts.

Thanking you, we remain.

Sincerely yours,

_____________________(Surendra Maharjan)DirectorMorphogenesis Consulltancy Pvt. Ltd

Enclosed: Technical Proposal Financial Proposal

Table of Contents

CHPATER 1.0CHPATER 1.0 CORPORATE PROFILECORPORATE PROFILE 111.1 Company Name/Address of Head Office: 11.2 Name of the Representative: 11.3 Year of establishment: 2068 B.S1

CHAPTER 2.0:CHAPTER 2.0: METHODOLOGYMETHODOLOGY 224.1 Background 24.2 Understanding of Study Objectives and Scope of Works 34.3 Areas and population of the study 34.4 Approach and Methodology 54.5 Team Composition 94.4 Reports104.6 Training of Supervisors and Enumerators 104.7 Report 104.7 Work Schedule 10

Annexes:Annex A: Coverage Districts of Survey

Annex B: Work ScheduleAnnex C: Matrix showing study VDCs and study methods

Annex D: CVs of ExpertsAnnex E: Terms of Reference

Endline Study of Ensuring Equitable and Sustainable WASH for Universal Programme in 12 districts.

TECHNICAL PROPOSAL

CHPATER 1.0CHPATER 1.0 CORPORATE PROFILECORPORATE PROFILE

1.1 Company Name/Address of Head Office:Morphogenesis Consultant Pvt. Ltd.Kirtipur, Kathmandu, NepalTel. No.: 977-1- 46 73 021E-mail: [email protected] site: www.morpho-genesis.com

1.2 Name of the Representative:The Board of Directors of the company is constituted of 5 members. The name of the partners and directors of firm are given below;

Table 1.0: Partners and Directors of FirmS. No. Name Designation Qualification

1. Amir Maharjan Managing Director B.Arc. (Architect)2. Eman Maharjan Director BE.(Civil Engineering)3. Rajan Maharjan Director BE.(Civil Engineering4. Sagun Maharjan Director B.Arc. (Architect)5. Surendra Maharjan Director BE.(Civil Engineering

1.3 Year of establishment: 2068 B.S

Morphogenesis Consultancy Pvt.Page 1

http://www.morpho-genesis.com/

mailto:[email protected]


TECHNICAL PROPOSAL

CHAPTER 2.0:CHAPTER 2.0: METHODOLOGYMETHODOLOGY

4.1 BackgroundAccording to the Government of Nepal’s most recent Department of Water Supply and Sewerage (DWSS) figures from 2008, around 80 percent of the population has access to improved drinking water sources and 43 percent to toilets. Over the last decade, there have been noticeable improvements in the country’s health and education situation that can be attributed in part to improvements in the country’s water supply and sanitation situation. However, the Nepal Government recognizes that much more still needs to be done. It has made commitments aimed at achieving its water supply and sanitation targets for the Millennium Development Goals (MDGs) as well as providing safe and potable water and basic sanitation services to all rural people by 2017. Achievement of these goals will require that effective interventions are scaled up nationwide.

To support the national Water Sanitation and Hygiene (WASH) goal with the Nepal Government and its partners, UNICEF is working through its CPAP (2011-2012) supporting programme components for WASH capacity building, NEW COUNTRY PROGRAMME FOCUS DISTRICTS, Emergency WASH, Diarrhea prevention and School WASH.

The Nepal Red Cross Society (NRCS) in partnership with UNICEF is implementing “Ensuring Equitable and Sustainable WASH for Universal coverage in 34 VDCs of 12 districts namely Bhojpur, Khotang, Bara, Parsa, Rautahat, Mahottari, Siraha, Rukum, Rolpa, Jajarkot, Bajhang and Bardiaya. The former 11 districts are implementing components of VDC ODF declaration, School Water Sanitation and Hygiene (WASH) Emergency WASH preparedness while Arsenic Mitigation component is being implementated in Bardiya.

The overall goal of this programme is to contribute to the UNICEF WASH Programme Component Result (PCR) which aims to ensure that socially excluded and economically marginalized groups increasingly utilize and participate in the management of safe and sustainable drinking water and sanitation facilities.

The programme agreement was signed for the period from April 2012 to December 2013. However, considering constraints and challenges during the implementation period it was jointly agreed by NRCS and UNICEF during Annual Review to extend the programme until March 2014 on no cost extension basis.

During the initial phase of programme implementation a baseline study was carried out to assess the sanitation and hygiene status of the districts and selected VDCs and based on the status target indicators of the programme were set.

Figure 1.0: Water Sanitation and Hygiene Improvement Framework


ENABLING ENVIRONMENT•Policy & advocacy•Institutional strengthening•Capacity building•Financing•Public-Private Partnerships

ACCESS TO HARDWARE•Water facilities•Sanitation facilities•Water treatment facilities•Water purification products•Handwashing products

APPROACHES TO EQUITABLE AND SUSTAINABLE WASH PROMOTION•Behavior change communication•Training•Social marketing•Community & social mobilization

WATER SANITATION AND HYGIENE IMPROVEMENTFRAMEWORKMillennium Development Goals (MDGs)

COMPONENTSVDC ODF declaration, School Water Sanitation and Hygiene (WASH) Emergency WASH preparedness Arsenic Mitigation component

NEPAL GOVERNMENT

UNICEF, NRCS


TECHNICAL PROPOSAL

4.2 Understanding of Study Objectives and Scope of Works

4.2.1 Understanding of General ObjectiveThe prime purpose of Conducting Endline Study of Ensuring Equitable and Sustainable WASH for Universal Programme in 12 districts is to prepare endline for comparative assessment of project communities’ perspective in Water Sanitation and Hygiene (WASH) at initial stage and after the implementation of project.

4.2.2 Understanding of the Specific ObjectivesThe specific objectives of the study as formulated in the Terms of Reference are as follows;

i. To collect the endline information 24 VDCs including 300 schools of 11 districts (with particular focus on project log frame)

ii. To assess the change of knowledge , attitude and practice towards WASH(including hygiene behavior) in selected project communities

iii. To assess the achievement of target indicators under Result 3 Arsenic mitigation componentiv. To measure changes brought after project intervention and compare with the base line survey and v. To assess worth of project innervation as per following criteria

4.3 Areas and population of the studyThe endline study will be conducted in selected communities of 12 project districts. The study will cover at least 10% households from each of 34 VDCs. The informants for the study will be women, Dalit, Children and indigenous/minority people, general population of the project area including project field staffs, VDC/municipalities level stakeholders, and members of District WASH coordination committee, village WASH Coordination committee, Ward WASH coordination Committee, school management committee, school WASH coordination committee.


Endline Study of Ensuring Equitable and Sustainable WASH for Universal Programme in 12 districts. TECHNICAL PROPOSAL

Figure 2.0- Outline Work Flow Chart



OutputsSurvey Planning Survey OperationEndline Survey: Survey Evaluation Outputs

Activity D:Data Compilation and Analysis

Activity A:Inception and preparatory

Activity C:Environmental and Social Survey

Activities of the Assignment:

Team MobilizationMeeting with ClientDesk Study

Review and approval of endline study methodology

Selection of survey toolsQuestionaire and Checklist

development

Activity B:Orientation and Training

Activity C:Field Work

Reports:Draft Report

PRESENTATION

FINAL REPORT

Com

ments

and Feed backs

Desk Study Report

Activity D:Evaluation

Household SurveySchool SurveyFGDsInterviewObservationsWater sampling

Assess the change of knowledge , attitude and practice towards WASH

Assess the achievement of target indicators under Result 3 Arsenic mitigation component

Measure changes Compare with the base line survey and Assess worth of project intervention


TECHNICAL PROPOSAL

4.4 Approach and Methodology

4.4.1 IntroductionOur methodology has been designed as a set of carefully considered three phases (Planning Phase, Operation Phase and Evaluation Phase as shown in the Endline Survey Cycle) and its interconnected series of activities, whose outputs combine to achieve the study objectives, as stated in the ToR. The Terms of reference expects that the consultant is supposed to propose the survey method, survey tools. In this regard, the consultant will conduct the endline survey by employing a mix of quantitative and qualitative data collection methods following the typical endline survey cycle as shown in the Figure 3.0

Typically, the approach and methodology to accomplish the endline study has three phases

1. Planning Phase2. Operation Phase3. Evaluation Phase

Based upon which a comprehensive work schedule and team mobilization chart is prepared to meet the targeted objectives effectively and efficiently. In addition the Consultant and Client will work closely together to develop the study plan and tools.

Figure 3.0: Endline Survey Cycle

Morphogenesis Consultancy Pvt. Page 5

Planning Phase

Operation Phase

Evaluation Phase

A. Overall Planning Team Mobilization Coordination with Client

B. Survey Plan Specifying Survey Methodology Development of Survey Tools Design of the Data processing and Analysis System

C. Field Work D. Data compilation and analysis

DESK STUDY REPORT

Reports

E. Assess the change of knowledge , attitude and practice towards WASH

F. Assess the achievement of target indicators under Result 3 Assenic mitigation component

G. Measure changes H. Compare with the base line survey and I. Assess worth of project intervation

DRAFT REPORTFINAL REPORT

PR

OJE

CT

LOG

ICA

L FR

AM

EW

OR

K


TECHNICAL PROPOSAL

4.4.2 Team MobilizationAfter the signing of the Contract, mobilization for the commencement of the survey will start immediately. It involves arrangements of offices and facilities. The consultant will depute the experts and support staff as per the team composition. In addition the Team Leader of the project will hold discussion with the concerned officials of the client for the approval of methodology for services.

4.4.3 Desk study- Data Collection and Planning A team consisting of the team leader (WASH Expert), Arsenic Expert, Assistant Researcher will carry out the desk study. A detail administrative and location map of the project area and the logical framework of the project will be studied. Any documents related to the project area will be collected and studied in detail as literature review. In this time the consultant will review the methodology, survey tools adopted in the baseline survey of the project area. In addition, planning and programming for the field surveys works will also be done.

As a result of comprehensive study and discussion, the experts will finalize the study plan/methodology and survey tools in coordination with the officials of NRCS and UNICEF. The consultant will submit the desk study report consisting the study plan and tools, Final report structure, formats of questionnaires, checklists and observation forms.

4.4.4 Survey MethodologyThe experts will propose a good sample design combining harmonically, numerous elements of the project logical framework in order to produce the desired outcome for the endline survey in coordination with the officials of the client. Probabilistic approach will be applied during the each sampling stages of the process. The stages of sampling are briefly numbered as below.

Stages of sampling1. Defining Geographical Unit, 12 Districts 2. Defining VDCs and communities, 34 VDCs & 314 schools3. Sample size determination in terms of number of households4. Cluster size determination5. Defining sampling Frame

SamplingThe Tor specifies the study coverage of 34 VDCs from the 12 districts. The name and location of the VDCs will be identified from the baseline survey coverage area in which project implementation has been running. Also, the Tor indicates the no of households to be studied is at least 10 % of total households

Data Collection and fieldworkHousehold SurveyIn the endline survey the same villages/communities which were selected in baseline will be selected, and the same field method could also be applied. The suitable field methodology for household data collection will be designed from the experts during desk study.

Common method, the Random sampling, could be applied for the selection of household in which, the surveyors will be instructed to cover the whole village by following systematic random sampling (one random number will be identified to select HH, for example: if there are 50 HH and total number of HH need for survey is 10, select 5 as random number, household will be selected by making gap of 5 households).

Enumerators will be instructed to locate the center of the community and spin a pen to choose the direction to travel to locate houses to interview people. In the first community the data collectors start from the centre of the community and travel towards the periphery in the direction indicated by the pen. They go to the first house they encountered and then proceed to the next. However the method is

The household survey collects the information onWater related information

Drinking water sources Travelling Time Cleaning of water vessel before fetching Water collection and storage Water consumption per day



TECHNICAL PROPOSAL

Knowledge on the quality of used water Observation of water vessel Water treatment at home

Sanitation related information Latrine at household level, type of latrines and use Knowledge about the importance of having a latrine Observation of latrine Family members not using latrines and difficulties to use latrines

Personal hygiene information Hand washing knowledge and practice Hand washing after defecation Frequency of bathing Care of children’s health

Water quality Microbiological contamination Arsenic contamination

School Survey The ToR specifies that a total of 314 schools will be covered during the endline study. The school survey collects the information on

Water situation at schoolsSanitation situation at schools

Figure 4.0: Sampling Flow Chart


Criteria Dalits Indigenous Minority Ethnicity Religion

Informants Woman Children Disabled

Informants Project field staffs VDC/Municipality Level Stakeholders Members of district WASH Coordination committee Members of Village WASH Coordination committee

Informants Children School management committee Members of school WASH

Coordination committee

DISTRICTh

VDCh

COMMUNITYh

HOUSEHOLDh

SCHOOLh

ORGANIZATIONSh


TECHNICAL PROPOSAL

Table 2.0: Forecasted Distribution of sample population by sample VDCs, the number ofRespondents and districts

S.No

Districts Total No of Municipality/VDC

s

Total No of Schools

Total Number of Household

Number ofVDCsparticipating in survey

Number ofschoolsparticipating insurvey

Number of Household participating inSurvey/Respondents

1. Bhojpur 63 367 39,419 2 28 1252. Khotang 76 462 42,664 2 28 1133. Bara 1/98 13 108,635 2 27 3334. Parsa 1/82 291 95,536 2 27 2335. Rautahat 1/96 264 106,668 2 27 2236. Mahottari 1/76 272 111,316 3 28 4407. Siraha 2/106 405 117,962 3 27 3348. Rukum 43 276 41,856 2 27 1959. Rolpa 51 301 43,757 2 27 17210. Jajarkot 30 264 30,472 2 27 20411. Bajhang 47 319 33,786 2 27 14412. Bardiaya 1/31 241 83,176 10 14 2600

Total: 314 5116

4.4.5 Survey ToolsA combination of both quantitative and qualitative research method will be adopted to meet the study objectives. The survey tool for the endline study will be finalized in consultation with NRCS and UNICEF project team. The common tools that will be adopted for data collection is given in the Table:3.0

S.N. Methods Target group/Respondents No1. Document/Record Review Published case studies, institutional

journals and occasional papers Past research reports Program report Service statistics from health

post/Clinical register School records

Variable

2. Household survey (supplemented with structure questionnaires along with brief observation checklist)

Household heads Women caretakers with Under five children

5116 Households

3. School survey (supplemented with structure questionnaires along with brief observation checklist)

Students, Teachers, Management committee

314 schools

4. Focus Group Discussion Community people (M & F mixed) User committees School students Clubs

In each district12

5. Key Informant Interview Project field staffs VDC/Municipality Level Stakeholders Members of district WASH

Coordination committee Members of Village WASH

Coordination committee

In each district, lots and central level as available12+34+300=346

6. Water Sampling (check arsenic contamination)

Tube wells Dug wells

variable

Table 3.0: Methods and tools for data collection



TECHNICAL PROPOSAL

4.4.6 Statistical Analysis, evaluation and result

Data processing will be done using the SPSS version 16 computer software. In this process, the filled in questionnaire are collected by the Data Analyst and reviewed all of them to ensure that they all are complete. After checking the completeness, post coding is done where needed before entering the data into computer.

Data analysis was also carried out using the same SPSS version 16 software which produced frequency tables, cross tabulation and standard statistical calculations to produce required project monitoring and assessment indicators. The results were then used to develop a draft survey report, endline indicators for the analysis the impact of the project intervention within the project area.

Evaluation approach and methods

The experts of Consultant will summarize the results of the survey and the overall project is evaluated based on five evaluation criteria that helps to compare the baseline and end line.

RelevanceRelevance is concerned with assessing whether the project is in line with local needs and priorities (as well as donor policy).

EffectivenessThe extent to which the development intervention’s objectives were achieved, or are expected to be achieved, taking into account their relative importance. It also used as an aggregate measure of (or judgement about) the merit or worth of an activity

EfficiencyEfficiency measures the outputs – qualitative and quantitative – achieved as a result of inputs. This generally requires comparing alternative approaches to achieving an output, to see whether the most efficient approach has been used.

ImpactThe positive and negative, primary and secondary long-term effects produced by a development intervention, directly or indirectly, intended or unintended.

SustainabilitySustainability indicates the continuation of benefits from a development intervention after major development assistance has been completed. The probability of continued long-term benefits will be evaluated. The resilience to risk of the net benefit flows over time comes under sustainability also will be assessed.

4.5 Team CompositionThe team composition for the assignment includes the following highly experienced professionals of the firm;

Position Name

A. Team Leader (Arsenic Expert/WASH Expert)

Dr. Krishna Man Shakya

B. Assistant Researcher /Data Analyst Uden MaharjanC. Data Assistant Sarina Maharjan

D. Supervisors and Enumerators



TECHNICAL PROPOSAL

One proposed configuration for the survey team is shown in the figure below.Figure 5: Configuration of survey team

4.4 Reports

4.6 Training of Supervisors and Enumerators The Expertise will train supervisors and enumerators, and ensure quality data collection. Enumerators will be previously experienced to the related works and academically related. A full one day orientation for supervisors will be organized in which sampling methods, informants, filling the questionnaires will be informed and trained.

4.7 ReportThe consultant will submit the following reports to the Team of the Client in proper forms approved by the team of the client.S. No. Documents/Reports Number of Copies

1 Desk Study Report 1-Hard Copies

1- Soft Copy2 Draft Report 1-Hard Copies

1- Soft Copy 3 Final Report 1-Hard Copies

2- Soft Copy

4.7 Work ScheduleThe details of work schedule are illustrated in the Annex B: Work Schedule


Team Leader

Asst. Researcher (Survey Coordinator)

Districts 1, 2, 3

Group - A Supervisor

Enumerator Enumerator

Districts 4, 5, 6

Group - B Supervisor


Districts 7, 8, 9

Group - C Supervisor


Districts 10, 11, 12

Group - D Supervisor


Annex D: CVs of Expert

Assistant Researcher

Annex C: Matrix showing study VDCs and study methods

Sampling and Planning of Field Researchers/Enumerators

Methods/Tools FGD Person day

Travel

Total person day

Groups District Old/New

HH Survey

Checklist(HH)

Checklist(SS)

Water Sampling

UC STU COM KII Person

Group-A Bajhang O 144 144 27 1 1 1 4 6 days 2 20Bardiya O 2600 2600 14 10 1 1 1 DHO,LDO,teachers,S/HP 20 4 days 2 48

Group-B Jajarkot O 204 204 27 1 1 S/HP,WGs,VDC,WSSDORukum O 195 195 27 1 1 1Rolpa O 172 172 27 1 1 1 12 6 days 2 36

Group-C Parsa O 233 233 27 1 1 1 DHO,LDO,teachers,S/HPBara O 333 333 27 1 1 1 S/HP,WGs,VDC,WSSDORautahat O 223 223 27 1 1 1Mahottari O 440 440 28 1 1 1 DHO,LDO,teachers,S/HP 16 4 days 2 40

Group-D Khotang O 113 113 28 1 1 1 S/HP,WGs,VDC,WSSDOBhojpur O 125 125 28 1 1 1Siraha O 334 334 27 1 1 1 12 4 days 2 26

Districts Region Population VDCs Schools District Headquarter