final minutes - mackay council · the final document will be published on council’s website to...

FINAL MINUTES

25 February 2015

FINAL MINUTES WEDNESDAY 25 FEBRUARY 2015

MIN/25.02.2015 FOLIO 36666

Table of Contents

Folio Date Particulars

36667 25.02.2015 Ordinary Meeting Minutes

36690 31.01.2015 Organisational Services Monthly Review Report - January

2015

36712 31.01.2015 Strategic Financial Report for the Month of January 2015

36729 25.02.2015 Operational Plan 2014/2015 - Second Quarter Review

36807 31.01.2015 Development Services Monthly Review Report - January 2015

36824 25.02.2015 Proposed Contract - Reef Catchments Ltd

36825 25.02.2015 Community and Client Reference Group

36829 02.02.2015 Minutes - Mackay Matsuura Sister City Advisory Committee

Meeting

36830 03.02.2015 Minutes - Transport and Drainage Advisory Board Meeting

36840 02.02.2015 Minutes - Water and Waste Advisory Board Meeting

Declaration of Potential Conflict of Interest

Nil.


MIN/25.02.2015 FOLIO 36667

ORDINARY MEETING

MINUTES

1. ATTENDANCE:

Her Worship the Mayor, Cr D T Comerford (Chairperson), K J Casey, C J Bonanno, L

G Bonaventura, F A Gilbert, A N Jones, G J Martin, T A Morgan, D J Perkins, P F

Steindl, and R D Walker were in attendance at the commencement of the meeting.

Also present was Mr B Omundson (Chief Executive Officer) and Mrs M Iliffe (Minute

Secretary).

The meeting commenced at 10.02 am.

2. ABSENT ON COUNCIL BUSINESS:

Nil

3. APOLOGIES:

Nil

4. CONDOLENCES:

Nil

5. CONFIRMATION OF MINUTES:

5.1 ORDINARY MEETING MINUTES - 11 FEBRUARY 2015

THAT the Ordinary Meeting Minutes held on 11 February 2015 be

confirmed.

Moved Cr Casey Seconded Cr Gilbert

CARRIED


MIN/25.02.2015 FOLIO 36668

6. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:

Nil

7. MAYORAL MINUTES:

Nil

8. CORRESPONDENCE AND OFFICERS’ REPORTS:

8.1 ORGANISATIONAL SERVICES MONTHLY REPORT - JANUARY

2015

Author Director Organisational Services

Purpose

To review the attached Organisational Services Monthly Review Report for January

2015.

Officer's Recommendation

THAT the Organisational Services Monthly Review Report for January 2015 be

received.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Walker Seconded Cr Jones

CARRIED

8.2 STRATEGIC FINANCIAL REPORT FOR THE MONTH OF

JANUARY 2015

Author Director Organisational Services

Purpose

To adopt Council’s Strategic Financial Report for the month of January 2015.


MIN/25.02.2015 FOLIO 36669

Background/Discussion

Under Part 9 Section 204 of the Local Government Regulation 2012, the Local

Government is required to prepare a financial report which the Chief Executive Officer

presents at a meeting of the local government once a month.

The financial report must state the progress that has been made in relation to the local

government’s budget for the period of the financial year up to a day as near as

practicable to the end of the month before the meeting is held.

Consultation and Communication

Chief Executive Officer, Directors, Executive Manager Governance and Finance,

Manager Financial Services

Resource Implications

Nil

Risk Management Implications

Nil

Conclusion

Council is tracking reasonably well against budget however the reduced level of user

pays revenue is of major concern for the remainder of this financial year and into the

future. Whilst this is currently projected to be able to be offset through reduced

expenditure, the situation is being very closely monitored and reviewed as part of the

December budget review.

The level of capital delivery and projected capital expenditure by year’s end is also a

focus for the budget review currently underway.


THAT the attached Strategic Financial Report for the month of January 2015 be

adopted.

Council Resolution


Moved Cr Walker Seconded Cr Bonaventura

CARRIED


MIN/25.02.2015 FOLIO 36670

8.3 OPERATIONAL PLAN 2014/2015 - 2ND QUARTER REVIEW

File No Operational Plan 2014/2015

Author Manager Governance & Assets

Purpose

The purpose of this report is to advise of the progress made during the second quarter to

implement the 2014/2015 Operational Plan.


The Local Government Regulation 2012 requires Council to receive a written

assessment of the organisation's progress towards implementing the annual operational

plan at a meeting of Council held at regular intervals of not more than three months.

The second quarter review of the 2014/2015 Operational Plan is provided for Council's

review and information. The details and explanations of variances in performance

targets are detailed within the attached Operational Plan.


The document has been prepared in consultation with the Managers and Directors

responsible for each activity.

The final document will be published on Council’s website to allow the community the

opportunity to review Council’s progress in implementing the 2014/2015 Operational

Plan and achieving the Corporate Plan objectives.


The Operational Plan is designed to measure implementation of the Corporate Plan

objectives and to ensure appropriate resources are allocated to priority areas.


Nil

Conclusion

The Operational Plan 2014/2015 Second Quarter Review is provided for Council's

review and information.


MIN/25.02.2015 FOLIO 36671


THAT Council receive the 2014/2015 Operational Plan Review for the quarter

ending 31 December 2014 in accordance the Local Government Regulation 2012.

Council Resolution


Moved Cr Walker Seconded Cr Morgan

CARRIED

8.4 DEVELOPMENT SERVICES - MONTHLY REVIEW REPORT FOR

JANUARY 2015

Author Director Development Services

Purpose

To review the attached Development Services Monthly Review Report for the month of

January 2015.


THAT the attached report be received.

Council Resolution


Moved Cr Perkins Seconded Cr Martin

CARRIED

8.5 PROPOSED CONTRACT - REEF CATCHMENTS LIMITED

Author Manager Parks and Environment

Purpose

To seek Council approval to enter into a contract with Reef Catchments Limited to

deliver the Natural Environment Levy funded waterways priority projects for 2014/15


MIN/25.02.2015 FOLIO 36672

identified in attachment 1 in accordance with section 235 of the Local Government

Regulation 2012.


Reef Catchments Limited is a not-for-profit company that delivers natural resource

management projects in partnership with the community and stakeholder organisations

across the Mackay Whitsunday Isaac region. Reef Catchments Limited facilitates on

ground change and works for long-term solutions to protect the natural resources of the

region, through partnerships with local, state and federal governments and agencies as

well as the community and private sector. They are a locally-based company

employing technical staff across a range of scientific disciplines.

Council engaged Reef Catchments Limited to prepare a Natural Environment Plan for

the region, which was finalised and approved by Council on 17/10/12. As part of the

implementation of this plan, priority projects are identified each year under the

headings of Coasts, Waterways, Plains and Ranges, and funding has been approved

from the Natural Environment Levy, as part of the 2014/15 budget approval. Council

received a briefing on the projects for 2014/15 on Wednesday 4th

June 2014.

Council will be working closely with Reef Catchments Limited regarding the planning

and delivery of these projects. There are a number of waterway priority projects that

achieve a mutually desirable outcome and as such Reef Catchments Limited are keen to

co-invest in a dollar-for-dollar arrangement in order to ensure these outcomes are

realised. As part of the delivery of these projects it is proposed that Reef Catchments

manage the delivery of 2 of the 12 waterways priority projects, at no cost to Council

other than a 10% administration fee. It is proposed to enter into a contract with Reef

Catchments Limited to facilitate this.

The value of this contract is deemed a medium-sized contract as it is valued between

$15,000 and $200,000 (Excluding GST). This would typically require an invitation for

written quotes under section 225 of the Local Government Regulation 2012. However

under section 235 of this Regulation, a local government may enter into a medium-

sized contract without first inviting written quotes if (b) the local government resolves

that, because of the specialised or confidential nature of the services that are sought, it

would be impractical or disadvantageous for the local government to invite quotes or

tenders. Due to Reef Catchments Limited employing specialist scientists who currently

work closely with Council staff across a range of projects including the Coasts and

Communities Project and the Natural Environment Plan, its staff are well placed to

liaise with the key stakeholder organisations to coordinate the delivery of the priority

projects.

The awarding of the contract to Reef Catchments Limited satisfies the requirements of

the Sound Contracting Principles pursuant to section 104 (3) of the Local Government

Act (2009) by providing value for money to Council due to project management fees

not being charged for delivering the works. The administration fee is considered to

represent good value for money as it covers administration costs only, with specialist

staff time for project management being contributed at no cost, in recognition of the

partnership nature of the projects. Reef Catchments will be contributing a minimum of

$60,000 funding towards waterways priority projects in 2014/15.


MIN/25.02.2015 FOLIO 36673

The priority projects proposed to be managed by Reef Catchments Limited are included

as an attachment to this report.


Consultation has been held with Council staff, including Manager Procurement and

Plant and Manager Parks and Environment as well as the Natural Environment

Advisory Committee regarding the funding of the Natural Environment plan priority

projects and their delivery. Council also received a detailed briefing on the priority

projects for 2014/15 on Wednesday 4th

June 2014.


The proposed contract with Reef Catchments Limited will be for the delivery of

waterways projects to the value of $60,000 which are funded as part of the 2014-15

budget.


If council does not resolve to award the contract to Reef Catchments Limited to deliver

the identified priority projects, it is unlikely that the projects will be completed by the

end of the financial year.

Conclusion

Recognising the collaborative working arrangement between Council and Reef

Catchments Limited, it is proposed to enter into a contract with Reef Catchments

Limited to manage the delivery of the Natural Environment Levy funded projects

identified in Attachment 1.


THAT Council resolve to award the contract to Reef Catchments Limited to

deliver the priority projects identified in Attachment 1 of this report to the value

of $60,000 in accordance with Section 235 of the Local Government Regulation

2012, satisfying Sound Contracting Principles pursuant to section 104 (3) of the

Local Government Act (2009).

Council Resolution


Moved Cr Morgan Seconded Cr Jones

CARRIED


MIN/25.02.2015 FOLIO 36674

8.6 COMMUNITY AND CLIENT REFERENCE GROUP

Author Chief Operating Officer Water & Waste Services

Purpose

The purpose of this report is to seek endorsement for the formation of a Community

and Client Reference Group for Water Services.


Water and Waste Services has recognised the need to significantly improve the extent

of engagement with the community on water and sewerage related issues in order to

continue to improve the level of satisfaction with the services provided. It has been

identified that arm’s length engagement such as surveys will not be effective in

facilitating effective communication on some of the key issues and opportunities that

face Water Services into the future. The types of issues that will arise over coming

years that will require improved levels of engagement include:

Information provision through the MiWater Client Portal;

Review of invoice arrangements

Updating of the Water and Sewerage Strategies for the Region;

Implementation of the new Sewage Pump Station Code of Practice and the

strategies for managing overflows and inflow and infiltration;

Response times and service levels as Water Services continues to aim for reduce

operational costs.

It is therefore recommended that a Client and Community Reference Group be formed

to enable improved two way communication. A draft Terms of Reference is detailed in

Attachment 1.

The Terms of Reference for the Community and Client Reference Group has been

modelled on the successful processes run by larger water authorities including

Queensland Urban Utilities, Unity Water and Yarra Valley Water.

Expression of Interest shall be sought for the selection of the group.


The community has not been consulted in the formation of this report. The formation

of the Community and Client Reference Group will result in a step change in the extent

of engagement on water and sewerage related matters for Mackay Regional Council.

The Terms of Reference were also reviewed through separate briefings with

Councillors, the Strategy Leadership & Performance Team and the Transport &

Drainage Advisory Board.


MIN/25.02.2015 FOLIO 36675


It is proposed that the committee will be undertaken on a volunteer basis. Incidental

costs will be accommodated within the Water and Waste Budget.


There are no Risk Management Implications

Conclusion

To facilitate improved engagement with the community and improve the levels of client

satisfaction with the services provided it is recommended that Council proceed with the

formation of Community and Client Reference Group.


THAT The Terms of Reference be endorsed and Council proceed with the

formation of a Client and Community Reference Group.

Council Resolution

THAT The Terms of Reference be endorsed and Council proceed with the

formation of a Water Services Client and Community Reference Group.

Moved Cr Gilbert Seconded Cr Casey

CARRIED


MIN/25.02.2015 FOLIO 36676

9. CONSIDERATION OF COMMITTEE REPORTS:

9.1 DRAFT MINUTES MACKAY MATSUURA SISTER CITY

ADVISORY COMMITTEE

Author Manager Community Lifestyle

Purpose

Attached is a copy of the draft minutes of the Mackay Matsuura Sister City Advisory

Committee meeting held 2 February, for information purposes and consideration of

recommendation.


THAT the minutes of the Mackay Matsuura Sister City Advisory Committee of 2

February 2015 be received.

FURTHER THAT Council approves Saizen Tours as the travel agent for 2015

Matsuura Youth Ambassador Program.

Council Resolution


Moved Cr Jones Seconded Cr Perkins

CARRIED

9.2 DRAFT TRANSPORT & DRAINAGE ADVISORY BOARD

MEETING MINUTES - 3 FEBRUARY 2015

Author Director Engineering & Commercial Infrastructure

Purpose

Attached is a copy of the draft minutes of the Transport & Drainage Advisory Board

meeting held on 3 February 2015, for information purposes.


THAT the Minutes of the Transport & Drainage Advisory Board meeting dated 3



MIN/25.02.2015 FOLIO 36677

Council Resolution


Moved Cr Casey Seconded Cr Bonanno

CARRIED

9.3 DRAFT WATER & WASTE ADVISORY BOARD MEETING

MINUTES - 2 FEBRUARY 2015


Purpose

Attached is a copy of the draft minutes of the Water & Waste Advisory Board meeting

held on

2 February 2015, for information purposes.


THAT the Minutes of the Water & Waste Advisory Board meeting dated 2


Council Resolution


Moved Cr Gilbert Seconded Cr Bonaventura

CARRIED

10. RECEIPT OF PETITIONS:

10.1 PETITION - REQUEST FOR THE SEALING OF CAMELZULIS

ROAD AND GLENORA DRIVE BALNAGOWAN

Author Chief Executive Officer

Purpose

A petition was received by Council requesting the sealing of Camelzulis Road and

Glenora Drive Balnagowan to eliminate the dust pollution and road conditions.


MIN/25.02.2015 FOLIO 36678


In terms of Council’s Standing Orders, Council has three options with regard to

Petitions that are tabled and these are;

• the petition be received and consideration stand as an order of the day for the

meeting; or for a future meeting; or

• the petition be received and referred to a committee or officer for consideration and

a report to the local government; or

• the petition not be received.

The petition meets the requirements as per the Standing Orders, in that it is legible and

has more than 10 signatures.

Petitioners request that Camelzulis Road and Glenora Drive Balnagown be included in

the short term planning program for sealing with bitumen to reduce and eliminate the

high level of dust pollution which is a major problem faced by the residents on these

two roads. Residents state that there is no town water supply to this area and they rely

on rainwater tanks for drinking. The high level of dust pollution created by traffic

settles on the roofs of the homes and sheds. When it rains the dust contaminates the

drinking water they consume.

Petitioners state the condition of the roads causes damage to vehicles and the railway

crossing requires larger pipes for run off from rain.


That the petitioners, through the lead petitioner, be informed that Council

acknowledges receipt of the Petition and that it has been accepted as a formal

submission. The issues raised will be addressed in a report to be tabled before Council

in the future.


Nil at this stage as the recommendation relates only to the preparation of a report on the

matter including cost estimates.


NIL.

Conclusion

It is proposed that as the petition meets the necessary requirement for consideration by

Council, that the petition be referred to the Chief Executive Officer for a report to be

prepared for further consideration by Council.


MIN/25.02.2015 FOLIO 36679


THAT the petition be received and referred to the Chief Executive Officer for a

report to be prepared for consideration by Council which investigates the issues

identified within the petition, including the estimate of costs associated with such

works.

FURTHER THAT the principal petitioner be advised of Council's determination.

Council Resolution


Moved Cr Casey Seconded Cr Morgan

CARRIED

11. TENDERS:

11.1 MRC 2015-038 NEBO ROAD SUPPORT IMPROVEMENT - ROOF

REPLACEMENT

File No MRC 2015-038 Nebo Road Support Improvement – Roof Replacement


Purpose

To present to Council for approval, tenders submitted for MRC 2015-038 Nebo Road

Support Improvement – Roof Replacement.


The Nebo Road Water Treatment Plant (WTP) is the sole source of potable water

supply for Mackay City and neighbouring localities including north to Seaforth, west to

Walkerston and south to McEwans Beach (and Sarina in the future). Monitoring and

control of this critical asset takes place in the WTP’s Main Control Building. Also

accommodated in this building is the NATA accredited MRC Laboratory which

conducts regulatory compliance testing of water and wastewater samples from all

MRC’s water/wastewater facilities.

The location of the WTP Main Control Building is shown in Figure 1.


MIN/25.02.2015 FOLIO 36680

Figure 1 - Nebo Road WTP Main Control Building

The WTP Control Room and Laboratory (both located on the top floor of the Main

Control Building) have been experiencing water ingress and damage through leaks in

the roof for several years attributable to a combination of the flat roof profile and

inadequate flashings at roof penetrations and joints. This has been exacerbated by

building extensions and the retrofit of mechanical items (air-conditioning and vents) on

the roof. A condition assessment of the WTP roof undertaken in 2013, indicated that

the roof, fascia and laboratory ceiling are in poor condition and that the air-conditioning

system requires renewal due to inadequate ducting/insulation and age/condition of the

mechanical units. The inadequate insulation/venting of the air-conditioner ducting has

resulted in condensation in the ceiling space of the Laboratory.

The combination of roof leaks and air-conditioner condensation in the ceiling space has

caused water damage to ceilings (particularly in the Laboratory) and caused a partial

collapse. Replacement is needed to prevent the risk of further damage to the building

fixtures and critical electrical and control equipment required for WTP and Laboratory

operations.

Mackay Regional Council (Council) issued tender documents seeking a suitably

experienced contractor to undertake building works at the Nebo Road Water Treatment

Plant (WTP) including:

Replace the roof of the Main Control Building including the fascia, all

flashings, box gutters and seals;

Replace the ceiling in the Laboratory;

Provide insulation and box gutter overflows;

Nebo Road WTP Main

Control Building


MIN/25.02.2015 FOLIO 36681

Provide a new air-conditioning system to the Control Room and Laboratory

area.

Due to the requirement for the WTP and Laboratory to remain fully functional during

the works, Tenderers were requested to provide, in the submissions, a methodology for

how the works would be undertaken to minimise disruption to these operations.

Tenders were invited on 15 November 2014, via Council’s website and advertised

locally in the Daily Mercury.

The following submissions were received by the closing time of 10.00am on 16

December 2014:

Tenderer Location

FK Gardner and Sons Pty Ltd Brisbane Based – Mackay Office

PJM Civil Contractors Pty Ltd Doonan Based

SJ Taylor Constructions Pty Ltd Mackay Based

Thomas and Coffey (Qld) Pty Ltd Botany NSW Based – Mackay Office

Zined Property Services Pty Ltd Gold Coast Based – Mackay Office

Of the respondents, SJ Taylor Constructions Pty Ltd is the only local business with FK

Gardner & Sons Pty Ltd, Thomas and Coffey (Qld) Pty Ltd and Zined Property

Services Pty Ltd having offices in Mackay.

An initial compliance check was conducted on 22 December 2014 to identify

submissions that were non-conforming with the immediate requirements of the Request

for Tender (RFT). This included compliance with contractual requirements and

provision of requested information.

Due to the nature of the works involved, all tenderers must hold the relevant licences in

accordance with the Queensland Building and Construction Commission (QBCC).

PJM Civil Contractors Pty Ltd was deemed as non-conforming as at the time of

tendering they were unlicensed with the QBCC. All other submissions were progressed

through to the Qualitative Criteria Assessment on the basis that all terms, conditions

and mandatory requirements of the RFT had been met.

During the evaluation, tenderers were assessed against the nominated Qualitative

Criteria. The weighting attributed to each Qualitative Criteria was:

a) Relevant Experience 15%

b) Key Personnel Skills and Experience 15%

c) Demonstrated Understanding 30%

d) Tenderers’ Price 30%

e) Local Content 10%

The tendered lump sum prices are listed below:


MIN/25.02.2015 FOLIO 36682

Tenderer Lump Sum price

(excluding GST)

FK Gardner and Sons Pty Ltd $529,453.00

PJM Civil Contractors Pty Ltd $396,913.00

SJ Taylor Constructions Pty Ltd $442,066.00 Note 1

Thomas and Coffey (Qld) Pty Ltd $566,990.00

Zined Property Services Pty Ltd $296,000.00 Note 1: Original price of $413,850 amended to $442,066 following TIR

An initial Qualitative Criteria Assessment was carried out by the Evaluation Panel on

19 January 2015 with the Evaluation Panel scoring the tenders according to the

Evaluation Matrix.

All applicants were assessed against the Qualitative Selection Criteria. Specific criteria

were weighted according to their importance as perceived and agreed by the Evaluation

Panel. Relative weightings were published within the RFT.

Tender Information Requests (TIR) were issued to all tenderers.

Zined Property Services Pty Ltd was requested to provide clarifications of relevant

experience, onsite key personnel including those of sub-contractors, proposed

methodology and construction program including the management of risks associated

with the requirement for continual operations of the Laboratory and Water Treatment

Plant during construction. The Evaluation Panel also requested clarification on safety

provisions during the Project and the technical specifications of the proposed air

conditioner to be installed.

FK Gardner & Sons Pty Ltd and Thomas and Coffey (Qld) Pty Ltd were issued TIRs

requesting confirmation that the tendered price included all safety aspects of the works

and requesting the technical specifications of the proposed air conditioner to be

installed.

TIRs were issued to SJ Taylor Constructions Pty Ltd requesting clarification on

relevant experience, onsite personnel including sub-contractors, proposed methodology

and construction program including the management of construction associated with

the requirement for continual operations of the Laboratory and Water Treatment Plant.

Tender submissions from the two highest priced offers, Thomas and Coffey (Qld) Pty

Ltd and FK Gardner and Sons Pty Ltd, were well presented with both recognising and

addressing the Project requirements. However, the two lowest conforming bids from SJ

Taylor Constructions Pty Ltd and Zined Property Services Pty Ltd were deficient in

many aspects; particularly Zined Property Services' bid. The Evaluation Panel

reviewed TIR submissions and conducted an assessment of responses on

3 February 2015.

Zined Property Services Pty Ltd is a project management company that utilises mostly

sub-contractors to complete the works. The Evaluation Panel reviewed and analysed

the submission from Zined Property Services Pty Ltd thoroughly and sought

clarification through a series of four TIRs, however, considers that this tenderer has not

adequately demonstrated their capacity to complete the works. In particular, the


MIN/25.02.2015 FOLIO 36683

evaluation process determined that Zined Property Services Pty Ltd did not successfully

demonstrate their understanding of the complexities of the work and specifically

undertaking the works whilst the operation of the laboratory and WTP remained in

place.

SJ Taylor Constructions Pty Ltd is a local Contractor with experience in commercial

building construction and refurbishment. SJ Taylor’s original submission was deficient

in some details and did not provide a methodology for ensuring the continuity of WTP

and Laboratory operations. Subsequent TIRs resulted in SJ Taylor providing an

amended Tender price and methodology for providing this operational continuity. The

Evaluation Panel and Water Services WTP officers had a follow-up meeting with SJ

Taylor Constructions Pty Ltd to clarify their TIR submission and discuss in further

detail their proposed methodology and construction program.

The Project is considered complex in nature particularly given the need to maintain

operations and minimise disruptions to the Laboratory and consideration of Tenderers

of construction methodology was a key criteria in the evaluation process. The

Evaluation Panel considered information received from submissions and responses to

TIRs and based on SJ Taylor Constructions Pty Ltd revised lump sum price of

$442,006.00 combined with their qualitative scores from the Evaluation Panel, the price

score matrix lists them as the preferred tenderer.

SJ Taylor Constructions Pty Ltd demonstrated they have the experience, capacity and

resources to complete the works to the quality as specified in the RFT. Through the TIR

process, SJ Taylor Constructions Pty Ltd demonstrated an understanding of Council’s

project requirements, developing a satisfactory methodology for undertaking the works

whilst ensuring continuity of the Laboratory and WTP operations.

The evaluation of the tender was conducted by:

Project Service Coordinator - Infrastructure Delivery

Senior Engineer - Infrastructure Delivery

Contracts Officer - Procurement and Plant


Consultation was conducted between Infrastructure Delivery, Water Treatment and

other Programs within Water Services through the course of the Project development.

Consultation was conducted between Infrastructure Delivery and Procurement and

Plant prior to the Request for Tender being released.


The funding for these works is in the WWS Water Capital Budget 2014/2015, 60053 –

WTP-Nebo Road Support Improvements/Upgrades. The 2014/2015 capital budget for

this Project is $1,060,750, with $700,000 of this budget allocated to the re-roofing

component.


MIN/25.02.2015 FOLIO 36684

Description Amount Notes

60053 – WTP – Nebo Road Support Improvements/Upgrades

Expenditure to Date $180,673.51 Including current commitments and

comprising other improvement works

under this Project (Fencing, CCTV

Upgrades)

Contract Price $442,066 SJ Taylor Constructions Pty Ltd

Project Risks $65,000 Approx 15% of Contract Price

Council’s Costs $65,000 Estimate on Internal Costs

Estimated Cost of Project $752,739.51

BUDGET

Budget for 2014/2015 $1,060,750 For a package of works – including

roof replacement, fencing & CCTV

BALANCE $308,010.49


The Nebo Road Water Treatment Plant (WTP) is the sole source of potable water

supply for Mackay City and neighbouring localities. Monitoring and control of this

critical asset takes place in the WTP’s Main Control Building. Also accommodated in

this building is the NATA accredited MRC Laboratory which conducts regulatory

compliance testing for all MRC’s water/wastewater facilities.

The roof of the Main Control Building is in a poor condition and existing leaks risk

damage to critical control equipment and WTP/Laboratory functions. Replacement of

the roof and associated components (fascia, gutters, air-conditioning system, water-

damaged ceilings) is therefore required to maintain security of critical WTP functions.

Conclusion

That awarding the contract to SJ Taylor Constructions Pty Ltd represents the most

advantageous outcome and demonstrated value for money to Mackay Regional Council

based on their experience and demonstrated understanding of Council’s requirements.


THAT Council award contract MRC 2015-038 Nebo Road Support Improvement

– Roof Replacement to SJ Taylor Constructions Pty Ltd for the Lump Sum

Tender price of $442,066.00 (excl GST).

Council Resolution


Moved Cr Gilbert Seconded Cr Perkins

CARRIED


MIN/25.02.2015 FOLIO 36685

12. CONSIDERATION OF NOTIFIED MOTIONS

Nil

13. LATE BUSINESS:

The Mayor presented to David McKendry, Executive Officer Sustainability &

Collaboration, the 2014 UDIA Qld Awards for Excellence trophy for the Affordable

Housing category won recently for the Woodlands Estate at Andergrove. As the State

winner the Woodlands Estate has been nominated for the National Awards to be

announced in Sydney on 19 March 2015.

The Mayor advised Queensland Rail had presented to her for presentation to Council a

framed poster of the original tourism advertising for Mackay in celebration of the

Steam Trains 150 Years.

The Mayor advised that the MECC will be hosting a Testimonial Dinner for the two (2)

retiring Mackay MP's, Ted Malone and Tim Mulherin on Tuesday 24 March 2015.

Tickets are available from the MECC box office.

The Mayor thanked Cr Paul Steindl on behalf of Council for his time and dedication to

ensuring the 2015 Sports Expo was again a success.

The Mayor thanked Kevin Jefferies, Director of Development Services, on behalf of

Councillors for his services during his time with Council and wished him every success

in his new role.

14. PUBLIC PARTICIPATION:

Mrs Jackie Camilleri spoke to issues relating to rezoning of seven (7) properties her

husband currently holds for development. Mrs Camilleri expressed her concerns with

the rezoning and also raised with Council the issue of parking in the CBD. The Mayor

invited Mrs Camilleri to wait after the meeting to discuss this matter further with her

directly.


MIN/25.02.2015 FOLIO 36686

15. CONFIDENTIAL REPORTS:

15.1 RECONCILIATION ACTION PLAN

Confidential

Council Recommendation

THAT Council adopt the Reconciliation Action Plan with minor edits.

Moved Cr Jones Seconded Cr Bonanno

CARRIED

16. MEETING CLOSURE

The meeting closed at 10.37 am.

17. FOR INFORMATION ONLY

17.1 DEVELOPMENT APPLICATION INFORMATION - 09.02.15 TO

15.02.15

For Council Information Only - No Decision Required.

Development Applications Received

App No Code /

Impact Address Applicant Description Officer

CON-2015-15

419 Bridge Road, WEST MACKAY

James W Meng Building Work - Front Boundary Setback for Carport

Kathryn Goodman

CON-2015-16

28 Caledonian Drive, BEACONSFIELD

Christopher S Ahmat

Building Work - Boundary Setback for Free Standing Awning

Helle Jorgensen Smith

CON-2015-17

30 Corella Way, BLACKS BEACH

Coastal Building Approval Service

Building Work - Boundary Setback for Gazebo


CON-2015-18

9 Thorn Avenue, RURAL VIEW

Tribeca Homes Pty Ltd

Building Work - Front & Side Boundary Setback for Dwelling

Andrea McPherson

CON-2015-19

3 Seabreeze Court, FRESHWATER POINT

Development Certification

Building Work - Front Boundary Setback for Carport

Josephine McCann

CON-2015-20

2 Apsley Way, ANDERGROVE

Robert M Aitken Building Work - Boundary Setback for Open Carport

Darryl Bibay

CON-2015-21

7 East Gordon Street, EAST MACKAY

Coastal Building Approval Service

Building Work - Boundary Setback for Boat Port

Andrea McPherson

MCUC-2015-19

Code 21-23 The Crescent, NORTH MACKAY

Douglas Developments QLD Pty Ltd

Dwelling House (Flood & Inundation Overlay)

Andrea McPherson


MIN/25.02.2015 FOLIO 36687

App No Code / Impact

Address Applicant Description Officer

MCUC-2015-22

Code 2 Broclin Court, RURAL VIEW

Sandsky Developments

Dual Occupancy Brogan Jones

MCUI-2015-20

Impact L 6 Heaths Road, MOUNT PLEASANT

Jake Passmore Sport and Recreation - Swim School Helle Jorgensen Smith

ROLC-2010-206

Code L 291 Temples Lane, BAKERS CREEK

Ooralea Developments P/L ATF Ooralea Mgmt Trust

Permissible Change - Change of Conditions - Reconfiguration of a Lot - 2 Rural Lots into 262 Urban Residential Lots, 1 Open Space Lot and 2 Balance Lots - The Waters Stages 2-5

Leah Harris

ROLC-2013-227

Code 1/27 Gordon Street, MACKAY

Shelley Pty Ltd Permissible Change - Change of Development Approval - Reconfiguration of 1 Lot into 6 Lots (Volumetric Lots)


Development Applications Entering Decision Making Period

App No Code /


MCUC-2013-139A

Code 8 Centurion Drive PAGET

Mackay Property Investments Pty Ltd

Request to Change Conditions of Approval - Health Care Centre, Commercial Premises & Undefined Use (Gym)

Darryl Bibay

MCUC-2014-255

Code 2 Fursden Street GLENELLA

The Gun Strength & Performance

Sport and Recreation (Personal Training Gym)

Josephine McCann

MCUC-2015-19

Code 21 The Crescent NORTH MACKAY

Douglas Developments QLD Pty Ltd

Dwelling House (Flood & Inundation Overlay) Andrea McPherson

MCUC-2015-22

Code 2 Broclin Court RURAL VIEW

Sandsky Developments

Dual Occupancy Brogan Jones

MCUC-2015-4

Code 1 Finch Street SLADE POINT

Powercat Holdings Pty Ltd

Health Care Centre (Dental Clinic) Josephine McCann

ROLC-2010-206B

Code 0 Temples Lane BAKERS CREEK

Ooralea Developments P/L ATF Ooralea Mgmt Trust

Permissible Change - Change of Conditions - Reconfiguration of a Lot - 2 Rural Lots into 262 Urban Residential Lots, 1 Open Space Lot and 2 Balance Lots - The Waters Stages 2-5

Leah Harris

ROLC-2013-227A

Code 27 Gordon Street MACKAY

Shelley Pty Ltd Permissible Change - Change of Development Approval - Reconfiguration of 1 Lot into 6 Lots (Volumetric Lots)


Development Application Finalised

App No Code /


Approved Subject to Conditions

CON-ASPA-2014/176

24 Starboard Circuit SHOAL POINT QLD 4750

Shedboss Mackay Building Work - Side Boundary Setback Variation for Shed AND Structures Exceeding 9m in Length on Side Boundary.

Andrea McPherson

CON-ASPA-2015/12

23 Slade Esplanade SLADE POINT QLD 4740

Mackay and Whitsunday Building Certification

Building Work - Boundary Setback for Dwelling House

Andrea McPherson

CON-ASPA-2015/13

1 Ennio Court SOUTH MACKAY QLD 4740

Whitsunday Design & Drafting

Building Work - Side and Rear Boundary Setback Variation for Extension to Dwelling House.

Josephine McCann

MCUC-ASPA-2013/416A

Code 154-172 Boundary Road OORALEA QLD 4740

City Superclinic Complex Pty Ltd

Permissible Change - Change of Conditions - Health Care Centre

Andrea McPherson


MIN/25.02.2015 FOLIO 36688

App No Code / Impact

Address Applicant Description Officer

MCUI-ASPA-2014/138

Impact 92342 Bruce Highway BALBERRA QLD 4740

Mackay Compost Farm Pty Ltd

Undefined Land Use - (Bulk Organic Waste Recycling including Grease Trap & Bio-Solid Wastes)

Brogan Jones

Confirmed on Wednesday 11 March 2015

………………………………………

MAYOR


MIN/25.02.2015 FOLIO 36689

APPENDIX / ATTACHMENTS


MIN/25.02.2015 FOLIO 36690


MIN/25.02.2015 FOLIO 36691


MIN/25.02.2015 FOLIO 36692


MIN/25.02.2015 FOLIO 36693


MIN/25.02.2015 FOLIO 36694


MIN/25.02.2015 FOLIO 36695


MIN/25.02.2015 FOLIO 36696


MIN/25.02.2015 FOLIO 36697


MIN/25.02.2015 FOLIO 36698


MIN/25.02.2015 FOLIO 36699


MIN/25.02.2015 FOLIO 36700


MIN/25.02.2015 FOLIO 36701


MIN/25.02.2015 FOLIO 36702


MIN/25.02.2015 FOLIO 36703


MIN/25.02.2015 FOLIO 36704


MIN/25.02.2015 FOLIO 36705


MIN/25.02.2015 FOLIO 36706


MIN/25.02.2015 FOLIO 36707


MIN/25.02.2015 FOLIO 36708


MIN/25.02.2015 FOLIO 36709


MIN/25.02.2015 FOLIO 36710


MIN/25.02.2015 FOLIO 36711


MIN/25.02.2015 FOLIO 36712


MIN/25.02.2015 FOLIO 36713


MIN/25.02.2015 FOLIO 36714


MIN/25.02.2015 FOLIO 36715


MIN/25.02.2015 FOLIO 36716


MIN/25.02.2015 FOLIO 36717


MIN/25.02.2015 FOLIO 36718


MIN/25.02.2015 FOLIO 36719


MIN/25.02.2015 FOLIO 36720


MIN/25.02.2015 FOLIO 36721


MIN/25.02.2015 FOLIO 36722


MIN/25.02.2015 FOLIO 36723


MIN/25.02.2015 FOLIO 36724


MIN/25.02.2015 FOLIO 36725


MIN/25.02.2015 FOLIO 36726


MIN/25.02.2015 FOLIO 36727


MIN/25.02.2015 FOLIO 36728


MIN/25.02.2015 FOLIO 36729


MIN/25.02.2015 FOLIO 36730


MIN/25.02.2015 FOLIO 36731


MIN/25.02.2015 FOLIO 36732


MIN/25.02.2015 FOLIO 36733


MIN/25.02.2015 FOLIO 36734


MIN/25.02.2015 FOLIO 36735


MIN/25.02.2015 FOLIO 36736


MIN/25.02.2015 FOLIO 36737


MIN/25.02.2015 FOLIO 36738


MIN/25.02.2015 FOLIO 36739


MIN/25.02.2015 FOLIO 36740


MIN/25.02.2015 FOLIO 36741


MIN/25.02.2015 FOLIO 36742


MIN/25.02.2015 FOLIO 36743


MIN/25.02.2015 FOLIO 36744


MIN/25.02.2015 FOLIO 36745


MIN/25.02.2015 FOLIO 36746


MIN/25.02.2015 FOLIO 36747


MIN/25.02.2015 FOLIO 36748


MIN/25.02.2015 FOLIO 36749


MIN/25.02.2015 FOLIO 36750


MIN/25.02.2015 FOLIO 36751


MIN/25.02.2015 FOLIO 36752


MIN/25.02.2015 FOLIO 36753


MIN/25.02.2015 FOLIO 36754


MIN/25.02.2015 FOLIO 36755


MIN/25.02.2015 FOLIO 36756


MIN/25.02.2015 FOLIO 36757


MIN/25.02.2015 FOLIO 36758


MIN/25.02.2015 FOLIO 36759


MIN/25.02.2015 FOLIO 36760


MIN/25.02.2015 FOLIO 36761


MIN/25.02.2015 FOLIO 36762


MIN/25.02.2015 FOLIO 36763


MIN/25.02.2015 FOLIO 36764


MIN/25.02.2015 FOLIO 36765


MIN/25.02.2015 FOLIO 36766


MIN/25.02.2015 FOLIO 36767


MIN/25.02.2015 FOLIO 36768


MIN/25.02.2015 FOLIO 36769


MIN/25.02.2015 FOLIO 36770


MIN/25.02.2015 FOLIO 36771


MIN/25.02.2015 FOLIO 36772


MIN/25.02.2015 FOLIO 36773


MIN/25.02.2015 FOLIO 36774


MIN/25.02.2015 FOLIO 36775


MIN/25.02.2015 FOLIO 36776


MIN/25.02.2015 FOLIO 36777


MIN/25.02.2015 FOLIO 36778


MIN/25.02.2015 FOLIO 36779


MIN/25.02.2015 FOLIO 36780


MIN/25.02.2015 FOLIO 36781


MIN/25.02.2015 FOLIO 36782


MIN/25.02.2015 FOLIO 36783


MIN/25.02.2015 FOLIO 36784


MIN/25.02.2015 FOLIO 36785


MIN/25.02.2015 FOLIO 36786


MIN/25.02.2015 FOLIO 36787


MIN/25.02.2015 FOLIO 36788


MIN/25.02.2015 FOLIO 36789


MIN/25.02.2015 FOLIO 36790


MIN/25.02.2015 FOLIO 36791


MIN/25.02.2015 FOLIO 36792


MIN/25.02.2015 FOLIO 36793


MIN/25.02.2015 FOLIO 36794


MIN/25.02.2015 FOLIO 36795


MIN/25.02.2015 FOLIO 36796


MIN/25.02.2015 FOLIO 36797


MIN/25.02.2015 FOLIO 36798


MIN/25.02.2015 FOLIO 36799


MIN/25.02.2015 FOLIO 36800


MIN/25.02.2015 FOLIO 36801


MIN/25.02.2015 FOLIO 36802


MIN/25.02.2015 FOLIO 36803


MIN/25.02.2015 FOLIO 36804


MIN/25.02.2015 FOLIO 36805


MIN/25.02.2015 FOLIO 36806


MIN/25.02.2015 FOLIO 36807


MIN/25.02.2015 FOLIO 36808


MIN/25.02.2015 FOLIO 36809


MIN/25.02.2015 FOLIO 36810


MIN/25.02.2015 FOLIO 36811


MIN/25.02.2015 FOLIO 36812


MIN/25.02.2015 FOLIO 36813


MIN/25.02.2015 FOLIO 36814


MIN/25.02.2015 FOLIO 36815


MIN/25.02.2015 FOLIO 36816


MIN/25.02.2015 FOLIO 36817


MIN/25.02.2015 FOLIO 36818


MIN/25.02.2015 FOLIO 36819


MIN/25.02.2015 FOLIO 36820


MIN/25.02.2015 FOLIO 36821


MIN/25.02.2015 FOLIO 36822


MIN/25.02.2015 FOLIO 36823


MIN/25.02.2015 FOLIO 36824


MIN/25.02.2015 FOLIO 36825


MIN/25.02.2015 FOLIO 36826


MIN/25.02.2015 FOLIO 36827


MIN/25.02.2015 FOLIO 36828


MIN/25.02.2015 FOLIO 36829


MIN/25.02.2015 FOLIO 36830


MIN/25.02.2015 FOLIO 36831


MIN/25.02.2015 FOLIO 36832


MIN/25.02.2015 FOLIO 36833


MIN/25.02.2015 FOLIO 36834


MIN/25.02.2015 FOLIO 36835


MIN/25.02.2015 FOLIO 36836


MIN/25.02.2015 FOLIO 36837


MIN/25.02.2015 FOLIO 36838


MIN/25.02.2015 FOLIO 36839


MIN/25.02.2015 FOLIO 36840


MIN/25.02.2015 FOLIO 36841


MIN/25.02.2015 FOLIO 36842


MIN/25.02.2015 FOLIO 36843


MIN/25.02.2015 FOLIO 36844


MIN/25.02.2015 FOLIO 36845


MIN/25.02.2015 FOLIO 36846


MIN/25.02.2015 FOLIO 36847


MIN/25.02.2015 FOLIO 36848


MIN/25.02.2015 FOLIO 36849


MIN/25.02.2015 FOLIO 36850


MIN/25.02.2015 FOLIO 36851


MIN/25.02.2015 FOLIO 36852

final minutes - mackay council · the final document will be published on council’s website to...

Documents