final report
TRANSCRIPT
EXECUTIVE SUMMARY
I have gained lots of experiences and lessons during my industrial training at
IBRA HS Sdn Bhd for sixteen weeks. From the beginning of this industrial training
until the end, I have done sort of work that is related with my courses is Diploma in
Accountancy but sometimes I need to do the administration work.
First day of my industrial training, I need to do the expenses of director for the
month of June until December. Then, I need to recheck to avoid from error. So, I need
to calculate the amount repeatedly. Then, my supervisor has taught me how to use the
User Business System (UBS). At first it is so difficult to me to use the system that is
because I do not have the basic about the UBS system but eventually I can use the
system well.
Next, I need to make a phone call to the supplier, creditor and sub-contractor
that are because I need to inform them to take their cheque and payment voucher. This
is my first experience to communicate with the outsider. I need to fill the form of bill of
quantity to apply the tender of the project. It is take a long time to finish this work. So,
on that day I need to the overtime work and my hand was very sore for writing too long
but I do not care because I can get a new experience is I know how to fill the form of
bill of quantity.
Then, I am know how to filing correctly. I need to arrange in ascending order of
voucher number. So, it will help us to find the documents. I am always filing the bank
voucher, cash voucher, creditor and others document. Next, I make the payment
voucher, requisition order, and purchasing order. The payment voucher as prove that
we are already paying to them. So, we need to save the payment voucher in the file.
After I make the requisition order and purchasing order, I need to facsimile the
document to the supplier. That is all the general information about the job that I have
done and experienced
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INTRODUCTION OF INDUSTRIAL TRAINING
Definition of Industrial Training
Industrial Training refers to work experience that is relevant to professional
development prior to graduation. As part of graduation requirements, all the
undergraduates, the third year students, who take Diploma in Accountancy in Kolej
Poly-Tech Mara Alor Setar will undergo industrial training programme for duration of
fourteen weeks. This industrial training is a course for undergraduates that gives them
an opportunity to expose themselves in the real career world so as to they will learn how
to relate theoretical learning before and real practical in working’s environment. Besides
that, in future, they will be having good preparation and understanding for their field of
profession.
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Objective of Industrial Training
The main objectives of the industrial training are to obtain working experience
in the industry the industry which are relating with our courses. That is because when
we have experience although we just have practical experience we will easy to get job.
Besides that, we can learn how to have a good communication between workers and
supervisor while we are doing industrial training.
Then, we can learn how to prepare a good report that is related with what we are
doing while the industrial training. Next, we can learn how to work in team. That is
because, we need to do the work together while the industrial training. So, we can
finish the work that is given by supervisor with fast and completely.
Besides that, we can learn how to be discipline and responsible worker in the
task that is given by our supervisor. For example, we need to the office before 8.00
a.m. but if we are late, they will reduction our salary. Then, we can use the knowledge
that we are obtain from industrial training in the work. Next, when we have done the
industrial training, we can expose of ourselves for real working life condition. Lastly,
we will be able to give a comments or opinion with a brave and confidently.
.
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Objective of Industrial Log Book
During the industrial training, the industrial log book as a reference for us. So,
we can make the explanation about our task and duties through the industrial log book.
Besides that, the industrial log book will help our lecturer to evaluate the level of our
performance, self-discipline and independence during our performance. That is
because, we are writing down briefly about our work that is given by supervisor. So,
our lecturer can know what we are doing during the industrial training.
Next, our organization will be able to make evaluation about our performance.
All the work that is given by our supervisor, we will write down in our industrial log
book for everyday. Then, after we write down for one week, we need to give the
industrial log book to them to get their signature and marks that they will given to us
about our performance.
Lastly, the industrial log book as guidelines for resolving of problems during
proceeding industrial training and we will being practice while we are entering nature of
work.
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Importance of Industrial Training
Firstly, we will be able to work as teamwork and builds the good relationships.
Besides that, industrial training is providing us with a job experience and how to handle
our daily task and equipment efficiently. Then, industrial training also will expose us to
the various aspects of industrial practices and ethics.
Next, industrial training will be preparing us how to enter working life since the
job market are demand competent and skilful employees. Besides that, it will develop
our personality and communication skills for future. That is because we will learn how
to speak with supplier and creditor whether by phone or face to face while industrial
training.
Then, we will understand the formal and informal relationships in an industrial
organization as to promote favourable human relations and teamwork. Lastly, we will
understand of real life situations in industrial organizations and their related
environments and accelerating the learning process of how knowledge could be used in
a realistic way.
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INTRODUCTION
IBRA HS SDN BHD registration no 494612 – K was incorporated on
September 23, 1991. IBRA HS SDN BHD is a class ‘A’ contractor (Bumiputera
status) with main objective to participate in the infrastructure portion of any
development especially in renovation works for civil and general; subsequently
IBRAHS SDN BHD ventured in the construction of roads, maintenance works for
buildings and other. These have become IBRA HS SDN BHD area of specialty where
it has the required expertise (equipment and manpower) experience and knowledge.
The paid up capital of the company at the present moment is RM 800,001.00
with an authorized capital RM 1,000,000.00. However if the need arises, the paid up
capital will be immediately increased accordingly.
The company is set up by a strong force management team professionals and sub
professionals who are totally committed to set up a foundation for the company’s
advancement in all aspects of the target and business activities.
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CONCLUSION
IBRA HS SDN BHD is in the process of developing contemporary high
technical expertise, modern equipment and machinery in order to provide efficient and
up to date services to valued clients.
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VISION
To be the most efficient, profitable and respected key player in construction and also
trading industries by the year 2010.
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MISSION
As a conglomerate diversification company, that is good and expertise in civil
construction works, electrical engineering, telecommunication recreational and trading
segments. The companies are striving hard to be the best and remain the best.
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OBJECTIVE OF THE COMPANY
.
Provide a conducive and safe working environment.
Promote the highest safety standard possible.
Raise safety standards.
Ensure the safety and health of staff and contractor’s employees on site every
time.
Protect the public from injury and damage to properties.
Ensure minimum disruptions to work being carried out, within acceptable
targets, in team of safety and time.
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COMPANY INFORMATION
Company Name IBRA HS SDN BHD
Registration No 494612 - K
Incorporated September 23, 1999
Head Office No. 152 First Floor,
KompleksAlorSetar,
LebuhrayaDarulaman,
05100 AlorSetar,
Kedah DarulAman.
Email Address [email protected]
Telephone No 04-7309006
Facsimile No 04-7309236
Authorized Capital RM 1, 000, 000.00
Paid Up Capital RM 800, 001.00
Company Secretary WMM CORPORATE CONSULTANCY SDN BHD
(AS 0250664-A)
No. 22 First Floor,
Jalan Putra,
05100 AlorSetar,
Kedah DarulAman.
Auditor CHANG KONG FOO AND COMPANY
No. 40 First Floor,
JalanTunku Abdul Halim,
05100 AlorSetar,
Kedah DarulAman.
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Finance and Management CHANG K. F. (1998) TAX MANAGEMENT
Consultant SDN BHD
No. 40 First Floor,
JalanTunku Abdul Halim,
05100 AlorSetar,
Kedah DarulAman.
Principal Banks MALAYAN BANKING BERHAD CAWANGAN
MERGONG
Alor Setar, Kedah Darulaman.
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ADMINISTRATIVE / MANAGEMENT
IBRA HS SDN BHD is led and managed by experienced Board of Directors and
Top Management with a wide and varied range of expertise. This board spectrum of
skills and experience gives added strength to the leadership, thus ensuring the company
is under the guidance of an accountable and competent Board of Directors. The
directors recognize the key role they play in charting the strategic direction,
development and control of the company and work closely with top management in
order to achieve the corporate vision.
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BOARD OF DIRECTOR
Managing Director / Chairman
DATO’ ABD WAHAB BIN HAJI DIN
DSDK., SDK., BKM., PPN.,PJK., JP.
Date of Birth : March 10, 1958
IC No : 580310-02-6403
Age : 54 years
Qualification : 1979-1983
Universiti Kebangsaan Malaysia
Bachelor Degree’s of Islamic Studies
: 1983-1984
Bachelor Degree’s of Islamic Studies (B.A.Hons)
(Law and Shariah’s Field)
Date Started : June 09, 2009
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Working Experience :
1. Since 1989 as a Deputy Director at Community Development
Department (KEMAS) Head Quarters.
2. 1990-1993 as a Deputy Director at Community Development
Department (KEMAS) Malaysia (Temporarily at Prime Minister’s
Department).
3. 1993-199 Private Secretary to Allahyarham Dato’ Raja Ariffin bin Raja
Sulaiman (Deputy Minister at Prime Minister’s Department).
4. Chairman BINA KUARI SDN BHD.
5. Chairman KEDAH SATO SDN BHD (Contractor).
6. Board of Director SERI TEMIN DEVELOPMENT CORPORATION
(M) SDN BHD (State Government Companies).
7. Board of Director KUMPULAN LADANG NEGERI KEDAH.
8. Board of Director YAYASAN ISLAM NEGERI KEDAH.
9. Board of Director KUARI NEGERI KEDAH (YEKED)
10. Board of Director KEDAH MEDICAL CENTRES (KMC) Negeri
Kedah.
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BOARD OF DIRECTOR
Director
ROSITA BINTI SENAPI
Date of Birth : March 15, 1974
IC No : 140315-02-5338
Age : 38 years
Qualification : Sijil Tinggi Pelajaran Malaysia (STPM)
Date Started : February 28, 2004
Working Experience : Harta Usahawan Muda Sdn Bhd
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BOARD OF DIRECTOR
Director
ZULKEFLI BIN ABDUL KHADIR
Date of Birth : December 08, 1975
IC No : 751208-02-5555
Age : 37 years
Qualification : Bachelor Degree of Quantity Surveying, UTM
Date Started : June 09, 2009
Working Experience :
1. 18 unit double-storey shop houses Bertam, Penang.
2. 11 unit double-storey shop houses Taman Inderawasih (Island and
Peninsular).
3. Rumah Seri Kenangan, Bedong, Kedah.
4. Ministry of Works Infrastucture works for industrial factory, Kuala Ketil
(Darul Aman Reality).
5. Two mosques Padang Terap, Gajah Putih (Bukhary Reality).
6. 1 block, warehouse, Penang (Sri Bayan Lepas).
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KEY PERSONNEL
Land Surveyor
Name : Mohd Hamzah Bin Mohd Ali
Date of Birth : February 25, 1964
IC No : 640225-05-5201
Age : 48 years
Qualification : Sijil Tinggi Pelajaran Malaysia
Date Started : May 31, 2002
Working Experience :
1984-1986 Assistant Surveyors
Rukumas Sdn Bhd c/o Sato Kogya Co. Ltd
1988-1989 Research Assistant
Forest Research Institute of Malaysia
1989-1995 Technician
Peridang (M) Sdn Bhd
Kompleks Perikanan Malaysia (LKIM)
1998-2001 Sunissa Sdn Bhd
2001-2002 Usima Communication (M) Sdn Bhd
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KEY PERSONNEL
Civil Engineer
Name : Mohd Farid Bin Johari
Date of Birth : May 06, 1982
IC No : 820506-02-5621
Age : 30 years
Qualification : BSc (Hons) in Civil Engineering, UNISEL
Date Started : May 01, 2010
Working Experience : He has started his career as a trainee at Darul Aman Reality
Sdn Bhd.
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KEY PERSONNEL
Quantity Surveyor
Name : Zulkefli Bin Abdul Khadir
Date of Birth : December 08, 1975
IC No : 751208-02-5555
Age : 37 years
Qualification : Bachelor Degree of Quantity Surveying, UTM
Date Started : June 09, 2009
Working Experience :
1. 18 unit double-storey shop houses Bertam, Penang.
2. 11 unit double-storey shop houses Taman Inderawasih, (Island and
Peninsular).
3. Rumah Sri Kenangan, Bedong, Kedah.
4. Ministry of Works Infrastructure works for industrial factory, Kuala
Ketil (Darul Aman Reality).
5. Two mosques Padang Terap, Gajah Putih (Bukhary Reality).
6. 1 block, warehouse, Penang (Sri Bayan Lepas).
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KEY PERSONNEL
Account Assistant
Name : Intan Suraya Binti Salleh
Date of Birth : June 15, 1982
IC No : 820615-02-5866
Age : 30 years
Qualification : Bachelor Degree of Accountancy, UMT
Date Started : May 01, 2011
Working Experience :
1. Purchasing Executive at Awana Porto Malai, Langkawi Hotel.
2. Account Assistant at Delta Force Security Services & Consultancy Sdn
Bhd.
3. Audit and Account Assistant at Norhashimah & Associates.
4. Audit and Account Assistant at Iqbal & Associates.
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MANAGEMENT STAFF
Clerk
Name : Mahirah Qudsiyah Bt Othman
Date of Birth : October 27, 1980
IC No : 801027-09-5100
Age : 32 years
Qualification : Diploma in Business Studies
Date Started : February 03, 2002
Working Experience :
2000-2002 As a Clerk at Syarikat Halaman Gemilang Sdn Bhd
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MANAGEMENT STAFF
Clerk
Name : Muazah Bt Ali
Date of Birth : April 08, 1980
IC No : 800408-02-5574
Age : 32 years
Qualification : Sijil Pelajaran Malaysia (SPM)
Date Started : December 16, 2007
Working Experience :
2001-2007 As a Admin Clerk at IHS Utara Malaysia Sdn Bhd
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SERVICES OF PRODUCTS
Since Ibra HS Sdn Bhd was incorporated on September 23, 1999, it was take
many of the construction projects such as keep in repair of the Persekutuan Road in
Negeri Kedah Darul Aman for Langkawi district. This project was the first project that
was accepted by Ibra HS Sdn Bhd. The main contractor of the project is Usima Sdn
Bhd that is the head office of Ibra HS Sdn Bhd. They were taking seven months from
the date of October 01, 1999 to May 01, 2000.
Next project of Ibra HS Sdn Bhd is built and finished the one block of school
building at Maktab Mahmud, Alor Setar, Kedah Darul Aman. Zulha Sdn Bhd (formerly
known as Wasilah Bumi (M) Sdn Bhd) is the main contractor of the project. They were
taking one year from the date November 05, 2001 until November 29, 2002 to finish the
project.
The third project that is accepted by Ibra HS Sdn Bhd is build Batu 12 Road,
Bukit Besar / Kampung Gelam / Alor Pudak / Kampong Bahagia, Yan district, Kedah
Darul Aman. The contractor of the project is Usima Sdn Bhd that is taking the time
nearly one year to finish the project. The project was start from June 01, 2002 until
April 01, 2003.
The forth project of Ibra HS Sdn Bhd is build the two bridge to cross the Sungai
Keladi, Kulim, Kedah Darul Aman. The project was start from October 01, 2002 and
finished on April 12, 2004 by the main contractor is Zulha Sdn Bhd (formerly known as
Wasilah Bumi (M) Sdn Bhd.
Then, build the village road with cooperate concept for the year 2002 for Kedah
Darul Aman (KPLB) by the main contractor is Usima Sdn Bhd. They are starting the
project on October 12, 2002 to November 26 2006.
Repair the damaged of Jabatan Kerja Raya (Electrical) office, Kawasan
Perusahaan Mergong, Alor Setar, Kedah Darulaman. The main contractor of the project
is Nilam Abad isdn Bhd. They are starting the project on February 05, 2003 to April
02, 2003. The duration to finish the project is 8 weeks.
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Next, build the passing step at Pulau Payar, Langkawi, Kedah Darul Aman. The
main contractor of the project is Hammass Enterprise. The project was start on March
16, 2003 until April 13, 03.
Then, structure work at Tunku plain, Alor Setar, Kedah Darul Aman. Abdul
Majid Bin Shafie was the main contractor of the project that was started on April 14,
2003 to May 17, 2003. They were taking 4 weeks to completely finish the project.
The next project of Ibra HS Sdn Bhd is supply the road lamp and sent the lamp
at Darul Aman highway from cross-roads of Sultanah unti cross-roads Taman Aman
Anak Bukit, Alor Setar, Kedah Darul Aman. The project was start from November 13,
2003 to January 10, 2004. The main contractor was Usima Sdn Bhd.
Decorative pole at Ayer Keroh highway from Plaza toll Ayer Keroh until cross-
roads of hospital Pantai Melaka, Melaka. Usima Sdn Bhd is the main contractor of the
project that was start from July 04, 2005 to October 23, 2005.
Next, constructive the motorcycle alley at Persekutuan road, Alor Janggus, Kota
Setar district, Kedah Darul Aman. The project was start from April 01, 2006 to
February 01 2007 with the main contractor was Usima Sdn Bhd.
Then, design and build complex of battalion infantry standard Tok Jalai, Mukim
Naga, Kubang Pasu, Kedah Darul Aman. Usima Sdn Bhd is the main contractor of the
project that was start from April 19, 2008 to February 20, 2009.
The next project is build the military camp under the programme ‘army care’ t
25 RAMD Bentong, Pahang. The main contractor is Hascita Sdn Bhd. The project was
start from October 15, 2009 to July 14, 2010.
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FILING
Definition of Filing
Filling means keeping the documents such as payment voucher, requisition
order, purchasing order, delivery order, invoice, receipt of cheque payment and others in
a safe place and being able to find them easily and quickly. So, the documents do not
easily tear, lost or dirty.
A filing system is the central record-keeping system for an organisation. It will
help us to be organised, systematic, efficient and transparent. Besides that, it also helps
us be able to access information to do easily.
We will able to find the document without difficulties when we are filing with
correct. In our organisation, we work in group likes technical department, account and
financial department and administration department. We receive and send out of the
documents on different subject. So, we need to keep the documents that we are
receiving and send out to the creditor for future reference. But, if the documents are not
cared for, we cannot account for all our organisational activities.
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Important Things about Filing
What do we file?
We are filing the documents that are sent to us by other people or organisations
likes creditor, supplier and sub-contractor. The documents can be letters, memos,
invoice, payment voucher, ledger and others.
When do we file?
In big and busy company, filing is done at least every day but in a small or less
busy company, filing is done once or twice a week.
Equipment used for filing
Filing Cabinet
It is used to keep flat files and suspension or hanging files.
Steel Cabinet
It is used to keep big files that need to be locked up.
Date Stamp
It is used to date stamp documents that we are received on daily basis so that we
are filed in chronological order and so we have a record when we received the
document.
Register
It is used to record files taken out and files returned.
Filing Shelves
It is used to file box file.
Box File
It is a big file that is used to keep big documents that cannot go into filing
cabinet. We are kept in shelves.
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What files are used and how are they used?
Clip Folders
We are used for documents that need to be taken out very often, we are hold the
documents tightly so that the documents do not fall out
Folders
Paper or cardboard folders are used to keep loose documents together. The
folders are placed inside suspension or box files.
Suspension files
The suspension files are used to keep documents in filing cabinets. We are put
the files into drawers upright. The suspension files hangs down from the cradle.
These files always remain in the cabinets but folders inside them can be taken
out.
Box Files
We are used the box file to keep big documents.
Lever Arch Files
Documents are kept firm in these files and allow one to look at documents
without taking them out of the file.
Method of filing
Filing by subject or category
Filing by alphabetical order.
Filing by numbers or numerical order.
Filing by places or geographical order.
Filing by dates or chronological order.
How to Set Up a Filing System
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Filing Categories
A category is a group or collection of things that belong together. So, to make a filing
system more useful, we can group the files into categories.
How to Form Categories
Firstly, sort all documents out into piles that we are think belong together. Then,
give each pile a category name. Next, make a list of categories. Lastly, look at our list
critically. Make sure do not have too many categories.
Filing Key
When we have decided on our categories, we will have to draw up a filing index
so that everyone can understand the system that we are used and find the information
that they want. This index is called a filing key.
Write up a filing key by listing all the categories and sub-categories in the order
we are filed in. Make sure it is laid out so that everyone can understand it. Put in on the
filing cabinet and also put a key for each drawer on the front of the drawers.
New Files
Do not create new files unless we are absolutely sure the information does not
logically fit into an existing file. Put the new file in the correct category and write it in
the filing key immediately.
Filing Correspondence
All letters must be filed in two files:
Incoming letter
The original letter together with a copy of our answer goes into the
Subject File.
A second copy of the letter goes into the Correspondence In file.
Outgoing letter
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One copy of the letter goes into the Subject File. Any letters in answer
to our letter must go into this file and all the future correspondence about
the subject.
One copy goes into the Correspondence Out file.
Filing Rules
These are two basic rules underlying filing:
Alphabetical Filing - Filing according to the letter of the alphabet.
Date Filing - Most recent files on top.
These rules are basic because we are applying to all filing systems. When we file by
name, subject, and area, we should always file alphabetically and by date.
Taking File Out
Making sure we are do not lose the files
When we are take files out of the filing system or take the document out of a
file, we must ensure that we are do not lose the files or forget to bring the files back.
We must never take the suspension files out, we should only take out the flat folder
inside the file. So, to keep track of files, we need to record of all the files or document
that the people borrow.
Finding information
Keeping information in files is only useful if we know how to find the
documents we need. We are filing the documents so that we can find it easily. Finding
information that is in the files is called retrieving information.
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Filing Procedure, Maintenance and Safety
Filing procedure
Receiving the document
When we receive the letter through the mail, we record it in the mail
received. Then, we register and write the date received or date stamp it,
the date of the letter, sender’s name, the main title of the letter and who
take the action of the letter.
Action
Forward the letter or document to the person that has deal with it.
Follow up
Check that the letter has been deal with.
Collecting documents to be filed
All the documents and two copies of the replies must be collected in a
filing tray.
Filing
Filing the documents based on the date, number of invoice, number of
payment voucher, name of the company and others.
Maintaining the filing system
One of the most important reasons why we file is to keep document safe. It is
therefore very important to make sure that all papers and file are kept in good condition.
The ways that we can do are:
Keep documents that are waiting to be filed in trays, do not leave them
lying about on desks or shelves.
Files documents away at least once a day or twice a week.
Do not put too much in files or folders.
Put new covers on old files which get a lot of use and have become worn
or torn.
Box file and lever arch files can hold more than simple folders.
Never allow filing drawers or shelves to become too full. Acquire new
filing cabinets when necessary.
KEEP IN DATA IN THE UBS SYSTEM
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User Business System also known as UBS is accounting system software that is
used in the company to keep in the accounting data. The data that we are used to keep
in are journal, creditor, bank payment, bank received, cash payment, cash received,
bank reconciliation and others. The steps to keep in data in the UBS system are we
need to classify the data based on the month of creditor, journal, cash payment or others
that is because is become easy to us when we find the data in the system. Besides that,
we can know whether we were paid to creditor or not. Then, we can know what the
balance of petty cash that is leave. After we are classify, we need to keep in date of the
transaction, account number, description, reference number, voucher number and the
amount of debit and credit. Next, we need to accept the transaction that we are keeping
in. If we are making the mistake in the transaction, we need to delete the transaction
through the housekeeping in the UBS system. We should unmark all and mark at delete
mark only.
PHOTOSTAT THE DOCUMENTS
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I am photostat the document likes the ledger of bank statement. After Photostat
it, I need copy stamp it. Then, I am scanning the ledger. After that, I send the ledger of
bank statement by email to Director of my company.
Besides that, I am photostat the incoming letter and outgoing letter for the
meeting about the project of the company. After Photostat the letters, I need to put the
entire document in a file for director of the company to bring the document in the
meeting.
Next, photostat the claim of supplier for keep in our company. Then, I am
Photostat the document tender, auditor report for the year 2009, 2010 and 2011. The
entire we are keeping in the company.
FACSIMILE THE DOCUMENT
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The entire that I am accept whether by facsimile or mail, I need to facsimile the
entire document to the head office. That is because our technical make their work at the
head office. So, any information about the project, we need to inform them. Then, after
we facsimile the document, we should filing the document in the incoming letter file.
MAKE THE PAYMENT VOUCHER, REQUISITION ORDER AND
PURCHASING ORDER
When we need to make the payment whether creditor or we are use the petty
cash we need to make payment voucher. After we are making the payment voucher, we
need to compile the payment voucher with the receipt of payment that is because as a
prove we are make the payment with the amount that has at the receipt. So, cannot to
lie about the amount.
MAKE THE EXPENSES OF THE DIRECTOR
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When the directors of the company going to outstation work, they need to apply
the advance expenses. That is because as their expenses while they are do outstation
work. After they are come back from their work, they need to give their receipt as a
prove their expenses. After that, I need to paste all the receipt follow by their expenses
likes food and drink, petrol, taxi, luggage, stationery and others at the paper. Then, I
need to check and calculate whether balance with the amount of advance expenses.
After I am checking about the expenses, I need to give the expenses to the accountant
assistant to make recheck about the expenses. After that, we need to give to director of
the company to check and sign at the expenses as a prove that the director has check
about his expenses. Then, we need to give the expenses to the accountant executive to
recheck about the expenses of the director of the company.
EMPLOYEE PROVIDENT FUND (EPF)
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Definition
Employee Provident Fund is a compulsory savings scheme in Malaysia. It is
primary aim to provide a measure of security for old age retirement to its members. Is
also provides supplementary benefits to members to utilize part of their savings for
house ownership and other withdrawal schemes.
Employee Provident Fund (EPF) is commonly known in the Malay terms as
Kumpulan Wang Simpanan Pekerja (KWSP). Employees Provident Fund act 1991 is
the act governing the Employees Provident Fund in Malaysia. This Act is administrated
by the Employees Provident Fund, Malaysia.
Contribute Towards the Fund
Firstly, all employees in Malaysia who have reached the age of 16 and employed
under a contract of service whether express or implied, and whether oral or in writing
must be registered as a member of the Employees Provident Fund. Next, an employer
will contribute 12 % of the employee’s wages and the employee contributes 11 % of the
monthly wages towards the employee’s account. Then, foreign workers were not
required to contribute to the Employee Provident Fund (EPF). Those who are exempted
from making the compulsory contribution are:
Pensioners.
Seamen.
Foreign domestic maids.
Thai workers who enter Malaysia with Territorial Pass.
Self-employed persons.
Employees or workers holding Employment Pass or expatriates holding Visit
Pass (Temporary Employment) whose monthly wages is not less than RM 2,500.
Persons detained in custody, in prison, Henry Gurney School and mental
hospital.
Out-workers who do cleaning and alteration repair works.
The Procedure to Register an Employee with the Employee Provident Fund (EPF)
Firstly, employers must register their employees with the Employee Provident
Fund (EPF) within 7 days of employment under law. Then, under section 41(2) of the
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Employee Provident Fund (EPF) Act 1991, an employer who contravenes the above
shall be found guilty of an offence and shall be liable, on conviction to imprisonment
for a term not exceeding three (3) years or fine not exceeding RM 10,000 or to both.
Next, an employer shall register the company with the Employee Provident Fund (EPF)
by submitting the Kumpulan Wang Simpanan Pekerja (KWSP) 1 Form. This can be
obtained from nearest Employee Provident Fund (EPF) branch office. The employee
and the employer are required to complete the Kumpulan Wang Simpanan Pekerja
(KWSP) 3 (AHL) Form. Generally, an employee will also be required to submit the
Nomination Form Kumpulan Wang Simpanan Pekerja (KWSP) 4 (AHL) which is
attached together with the Kumpulan Wang Simpanan Pekerja (KWSP) 3 (AHL) Form.
Once the application is approved, the employee will be sent a Membership Card.
Lastly, the Employee Provident Fund (EPF) contribution by employer and employee
shall commence on the first month of salary payment pursuant to section 45(2) of the
Employee Provident Fund (EPF) Act 1991.
When Should Employer Pay Contribution to Employee Provident Fund (EPF)
An employer shall before the end of the first week in the first month in which he
is paying required paying contribution to the Employees Provident Fund (EPF).
An employer shall prepare and furnish a statement wages to each employee.
An employer who fails to make contributions to Employee Provident Fund
(EPF) shall be guilty of an offense and shall be liable on conviction to
imprisonment for a term not exceeding three (3) years or to fine not exceeding
RM 10,000 or to both.
SOCIAL SECURITY ORGANIZATION (SOCSO)
Definition
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Social Security Organization (SOCSO) is an organization set up to administer,
enforce and implement the Employees Social Security Act, 1969 and the Employees
Social Security (General) Regulations 1971. The Social Security Organization provides
social security protection by social insurance including medical and cash benefits,
provision of artificial aids and rehabilitation to employees to reduce the sufferings and
to provide financial guarantees and protection to the family. Social Security
Organization (SOCSO) known in the Malay term as Pertubuhan Keselamatan Sosial
(PERKESO)
Compulsory Contribute To Social Security Organization (SOCSO)
An employee employed under a contract of service or apprenticeship and
earning a monthly wages of RM 2,000 and below must compulsorily register and
contribute to Social Security Organization (SOCSO) regardless of the employment
status whether it is permanent, temporary or casual in nature. An employee must
register with the Social Security Organization (SOCSO) irrespective of the age. Social
Security Organization only covers Malaysian workers and permanent residents. Social
Security Organization does not cover the following categories of persons:
A person who are the wages exceed RM 2,000 a month and never beeb covered
before.
Government employees.
Foreign workers.
Self-employed persons.
Domestic servants employed to work in a private dwelling house which includes
a cook, gardeners, house servants, watchman, washer woman and driver.
Employee who have attained the age 55 only for purpose of invalidity but if they
continue to work they should be covered under the Employment Injuries
Scheme.
The Rate of Social Security Organization (SOCSO) Contribution
The principal employer must make a monthly contribution for each eligible
employee according to the rates specified under the Act. The employer pays 1.75% for
the Employment Injury Insurance Scheme and the Invalidity Pension Scheme while the
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employee’s share of 0.5% of wages should be paid for coverage under the Invalidity
Pension Scheme. The rate of contribution is based on the monthly wage of the
employee in accordance to 24 categories.
The Responsibilities of an Employer
An employer must cover their employees even if the employees have other
private insurance coverage.
A company with one or more employees whose individual earnings do not
exceed RM 1,000 a month has to register with Social Security Organization
(SOCSO). The contributions for such employees are borne solely by the
employer.
Where an employee reached the age of 55 and continues to be employed after
that age, only the employer shall contribute to Social Security Organization
(SOCSO) for such employees.
Under the Employee Social Security Act 1969, it is the duty of an employer to
make contribution to the Social Security Organization (SOCSO) on behalf of the
employees to insure them against the employment injury and the contingencies
of invalidity.
It is the ability of the principal employer to ensure all employees employed by
the immediate employer have been registered and their contributions have been
paid.
Under the Employee Social Security Act 1969, the principal employer will be
liable, in the event the employees have not been registered and the immediate
employer cannot be located.
Appeal
Two types of appeal boards are Appellate Medical Board and Social Security Appellate
Board, have been set up to review cases or decide on appeals relating to approvals and
claims for benefits.
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Appellate Medical Board
Appellate Medical Board reviews the decision of the Medical Board.
Employees who are not satisfied with a decision of a Medical Board
regarding assessment of permanent loss of earnings capacity or the
determination of invalidity can appeal to this board. The decision made
by this board is final.
Social Security Appellate Board
The Social Security Appellate Board reviews the decision of the Social
Security Organization (SOCSO). Employees or dependents who are not
satisfied with a decision made by Social Security Organization (SOCSO)
can appeal to this board.
KEEP IN DATA USING MICROSOFT EXCEL
Excel is an electronic spreadsheet that can be used for storing, organizing and
manipulating numbers and data. It is an amazingly flexible program to find answers to
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logic based questions. It is a program that can compile lots of data into graphs and
tables.
Microsoft Excel include the algebra, the charting, the graphing and statistical
analysis that is required for analyzing financial data using excel using excel is a few
minutes to enter the data into spreadsheet and a little knowledge about which excel tools
can be used for financial analysis.
Purpose
Excel is one part of the “Microsoft Office” productivity software suite. It is primary use
for performing calculations and complex formulas to help analyze data.
Data Storage
Excel files store information in cells, which are single units of data. The cells can be
independent of each other or grouped in columns and rows to form a logical set of
records.
Data Transfer
Excel files are portable and allow data to exist outside of an organization’s database.
We can use an Excel file to send information o other parties or perform work outside of
a database.
Date Manipulation
Excel lets users create “formulas”, instruction that are applied to one or more cells. The
formula can transform data from other cells, evaluate data, find specific values, string
cells together, among many functions.
Calculations
Excel can perform complex calculations through formulas.
RECOMMENDATION
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I feel very blessed that is because to be the practical training at IBRA HS Sdn
Bhd for sixteen weeks that is because I have gained knowledge and experience that I
cannot get from other place. Sixteen weeks duration times for industrial training is not
enough that is because I cannot get experience work completely. I hope our college can
increase the duration of our practical. So, I can get more experience work that is related
to my courses.
Besides that, I would like to suggest to my college that the accounting field do
not just study about calculation but it also study about accounting software like User
Business System (UBS). As prove, when I am industrial training, I need to keep in the
data likes cash payment voucher, bank payment voucher, creditor, bank received and
expenses in the UBS system but I do not have basic about UBS system. So, it will
difficult to me that is because I do not know about the system. So, I need to learn from
the beginning about The UBS system.
FINDINGS
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I would like to suggest to my company so that given the leave on Saturday to the
employees. That is because the employees of the company do not get enough rest.
They are just get leave on Friday only. Eventually on Saturday do not have work that is
because the entire bank and other company are close on that day. So, it just waste the
time of them if they come to the company. In addition, the company should the half of
day on Thursday because the company is leave on Friday.
Besides that, the company should give the salaries to their employees with pay
the salaries based on the experience and have a good level in education. As a prove,
most of the employee who have degree and more experience in the work just get their
salaries likes a fresh graduate of diploma. Eventually, they do many work but they do
not get balanced of payment with their work.
Next, the company should find the new worker that is because the company is
less of the workers. Eventually, the work is increase from day to day. It is difficult to
them to do the work that is not related with their field likes the finance and account
department need to do the administration department.
CONCLUSION
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In conclusion, I had gained so much of knowledge and experience during my
industrial training. I had learnt how to handle and solve a difficult task that given to me.
My knowledge in accounting is better than before I worked as a trainee especially keep
in data in the UBS system. That is because I do not have the basic about the UBS
system. So, I need to learn from the beginning of the system.
Besides that, I was able to gain new insights and more comprehensive
understanding about the real industry working condition and practice through this
training. I feel the whole training period was very interesting, instructive and
challenging. The sixteen weeks of industrial training has gives me the opportunities to
develop the communication skills with the public and others.
All of the experience and knowledge that I have gained through the industrial
training, I will use it when I am enter to work of world. I cannot waste the experience
and knowledge that I have gained for sixteen weeks. I am become more confident to
enter the work of world and build may future career.
REFERENCES
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1) My supervisor, Puan Intan Suraya Binti Salleh.
2) Final report, student of Politeknik Tuanku Syed Sirajuddin.
3) Final report, student of Politeknik Merlimau.
4) Final report, student of Universiti Teknologi Malaysia (UMT).
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