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FINAL REPORT

PROJECT:

Strengthening Emergency Response Coordination and Early Recovery

OUTPUT 1:

Strengthened coordination for drought emergency response and information management

BY: Luis Raya – Emergency Coordination Specialist

PERIOD : January - July, 2014

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Contents

Acknowledgments 3

Acronyms 4

1. Introduction 5

2. Main activities undertaken during the period: 5

2.1. Mission to assess the coordination and response mechanisms to the drought effects in the southern

provinces of Angola: 6

2.2. Mid-term Review: 7

2.3. Disseminating the results of the drought mission report and development of the action plans for

strengthening the coordination and information management: 7

2.4. Final reviews: 9

3. Process Results: 9

4. Impact Results: 13

5. Follow Up: 14

6. Conclusions: 15

7. Recommendations: 16

ANNEXES: 17

REFERENCES: 17

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Acknowledgments

To the Government of Angola, namely the Ministries: MININT, MINSA, MINAGRI, Ministry of Energy

and Water, MINARS, Ministry of Education.

To the National Civil Protection Commission (CNPC), both in Luanda and in the provinces (CPPC).

To the National Service of Civil Protection and Fire Brigades (SNPCB), both in Luanda and in the

provinces (SPPCB).

To the Governors and Deputy Governors of the provinces visited, namely, Cunene, Huambo, Huila

and Namibe.

To the Provincial Directors of the different socio-economic sectors, as well as their staff.

To the Municipal and Communal authorities, as well as the traditional authorities.

To the UN Resident Coordinator and Representative in Angola.

To the Representatives of the UN agencies represented in Angola, as well as their staff, both in

Luanda and in the provinces.

To the Representatives of national and international NGOs represented in Angola, as well as their

staff in Luanda and in the provinces.

To the Civil Society Organizations, especially the Churches represented in the provinces visited.

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Acronyms

ACT Alliance Action by Churches Together for Development ADPP Ajuda de Desenvolvimento do Povo para o Povo / Development Aid by the People for

the People ADRA Acção para o Desenvolvimento Rural e Ambiente / Rural Development and Environment

Agency CNPC Comissão Nacional de Protecção Civil / National Civil Protection Commission CPPC Comissão Provincial de Protecção Civil/ Provincial Civil Protection Commission CRS Catholic Relief Services CTN Centro de Tratamento Nutricional / National Treatment Center CVA Cruz Vermelha de Angola / Angolan Red Cross DMT Disaster Management Team ENSAN Estratégia Nacional de Segurança Alimentar e Nutrição / National Food Security and

Nutrition Strategy FAO United Nations Food and Agriculture Organization IOM International Organization for Migration MINAGRI Ministério da Agricultura da República de Angola / Ministry of Agriculture MINARS Ministério da Assistência Social e Reinserção Social da República de Angola / Ministry of

Social Assistance and Reintegration MINEA Ministério da Energia e Água da República de Angola / Ministry of Energy and Water MINEDU Ministério da Educação da República de Angola / Ministry of Education MININT Ministério do Interior da República de Angola / Ministry of the Interior MINSA Ministério da Saúde da República de Angola / Ministry of Health NCA Norwegian Church Aid NGO Non-Governmental Organizations OCHA United Nations Office for the Coordination of Humanitarian Affairs RCO Resident Coordinator’s Office SNPCB Serviço Nacional de Protecção Civil e Bombeiros / National Civil Protection and Fire

Brigades Service SPPCB Serviço Provincial de Protecção Civil e Bombeiros/ Provincial Civil Protection and Fire

Brigades Service UN United Nations Organization UNCT United Nations Country Team UNDP/PNUD United Nations Development Programme UNICEF United Nations Children's Fund UNRC United Nations Resident Coordinator USAID United States Agency for International Development UTCAH Unidade Técnica de Coordenação da Ajuda Humanitária / Humanitarian Aid Technical

Coordination Unit WASH Water, Sanitation and Hygiene WHO World Health Organization

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1. Introduction:

In recent years, Angola has felt the recurring impact of climate change through prolonged droughts and

floods, especially in the south. In 2012, 10 of the 18 provinces in Angola suffered the effects of the

drought that affected about 366,780 families. Since April 2013, the effects of prolonged drought

continued to affect the southern provinces, especially Cunene, Namibe, Benguela and some

municipalities of Huila. Although there is no global information about the impacts of the drought in

2013, it is estimated that in the Cunene province alone 550,000 people may have been affected.

Given the persistence of the drought impacts that continue to severely affect populations, and

increasingly require a better coordination of response, the UNCT has created a task force that has the

function of coordinating actions between the Government of Angola, the UNCT, Non-Governmental

Organizations (NGOs) and Civil Society Organizations (CSOs), known by its acronym in English, DMT

(Disaster Management Team).

However, given the emergency situation that required further attention, it became necessary to

strengthen the humanitarian action coordination, both at central level and in the provinces affected by

the phenomenon.

That is why the United Nations Development Programme (UNDP) has allocated funds from the

UNDP/BCPR, TRAC 1.1.3. project (category II), under the project “Strengthening Emergency Response

Coordination and Early Recovery” that allowed the hiring of an expert in Emergency Coordination

(hereinafter, the Consultant, to support the office of the UN Resident Coordinator (UNRC) and the

humanitarian partners in the recovery phase.

The consultant should work directly with the UN Resident Coordinator Office (UNRCO), the UN agencies

represented by the UNCT, DMT, NGOs, National Civil Protection and Fire Brigades Service (SNPCB),

government authorities and the Angola Red Cross (CVA).

With the aim of optimizing the presence of the consultant, and so that the activities to be developed are

focused on finding solutions to the mandatory requirements, the Terms of Reference (ToR) were

developed clarifying the results and activities to be reached1. This consultancy was meant specifically to

develop the activities corresponding to "Output 1" of the 3 expected outputs in the Terms of Reference.

Another consultant was recruited to develop Outputs 2 and 3.

The timing originally planned for the consultant to perform his job, was six months. Subsequently,

considering the course of activities in development, this period was extended for another month,

totaling seven months of working time (January to July 2014).

2. Main activities undertaken during the period:

As usual in the beginning of every mission, becoming familiar with the institutional environment, the

partner institutions and the country, in terms of experience of the drought phenomenon, with particular

focus in the southern provinces, the first assessments and activities were carried out.

The focal point for the day-to-day work was UNDP CPR Project Manager, Mr. Keita Sugimoto.

DTM2 was the main forum around which all activities revolved during the mission.

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2.1. Mission to assess the coordination and response mechanisms to the drought effects in the

southern provinces of Angola:

Prior to the arrival of the consultant, and due to the persistence of the drought impacts, the UNCT

(United Nations Country Team) decided to conduct a mission to visit the most affected provinces

(Drought Assessment) and assess the functioning of the coordination and response mechanisms to

drought in order to help the government of Angola meet the needs of the affected populations. The

DMT was the coordinating body of the mission and the consultant was its leader3.

To streamline the mission organization in February, a "Core Group" within DMT, including

representatives from UNDP, UNICEF, WHO, IOM and RCO, began to work intensively, and the consultant

produced, in close coordination with the "Core Group", documents and formats that will facilitate the

work before, during and after the visits to the provinces 4 5 6 7 8 9.

For the official start of his activities, the consultant was formally presented to officials of the National

Civil Protection Commission (CNPC) and the National Civil Protection and Fire Brigades Service

(SNPCB)10; meanwhile, UNICEF was finalizing the recruitment process of two consultants to immediately

integrate the mission team.

Once it was complete, and under the leadership of Mrs. Maria do Valle Ribeiro (UNRC), the mission

team (UNDP/RCO, UNICEF, IOM), made a formal visit to the authorities of CNPC. Subsequently, a

technical meeting was held with those authorities 11 12.

Official letters requesting meetings between the mission team and the relevant Ministries before

visiting the provinces were sent 13 14 15.

Similarly, an official communication to the governments of the provinces to be visited – Cunene, Huila

and Huambo – requesting support for the mission, was sent by the UNRC 16 17 18.

Meetings prior to visiting the provinces were held in Luanda with officials from relevant ministries (see

Annex 0001). Minutes of each meeting, both in Luanda and in the provinces of Cunene, Huila and

Huambo were prepared. (Please see references in section: Working meetings in LUANDA: [minutes 19-26],

working meetings in Cunene Province [minutes 27-47], working meetings in HUILA Province [minutes 48-56],

working meetings in Huambo Province: [minutes 57-66]).

Shortly after visiting the provinces, the mission members discussed the methodology for the preparation

of the mission report, analyzing the information collected and elaborating first sectoral analysis tables

(Food Safety 67, 68 Nutrition, Water and Sanitation 69, Health 70, Population movements 71, 72 Education,

Protection and Early Recovery 73 74) for each province, as the main input to the final report drafting

process.

The final report had two versions:

1. A technical report of 52 (fifty-two) pages for internal use within the UNCT 75.

2. A summary report of seven (07) pages for publication 76.

The participation in the technical consultation meeting for the elaboration of the National Preparation,

Contingency Response and Recovery Plan 2015-2019 (March 6, 2014) was important, since

strengthening the coordination and information management is key to operating the National

Contingency Plan. The consultant shared his recent experiences in the southern provinces, which would

feed the formulation of the National Contingency Plan.

The consultant was one of the facilitators at the Regional Workshop on Disaster Risk Reduction, held in

the city of Lubango, Huila, between 27 and 28 March, making a presentation on the United Nations

coordination system and its relationship with the government of Angola coordination system, through

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the National Civil Protection System 77. It was also at this occasion that, for the first time, the results of

the mission to assess the coordination and response mechanisms to drought in the provinces of Cunene,

Huila and Huambo were publicly disclosed, stressing the need to strengthen the coordination and

information management mechanisms, which continues to be a challenge.

The contacts and exchange of information via e-mail with OCHA-ROSA strengthened the coordination

and information management efforts. The OCHA-ROSA colleagues facilitated some documents

containing information about work in the area of information management previously held in Angola,

which served as guidance and information for this mission.

2.2. Mid-term Review:

On April 1, the UNDP/BCPR project mid-term review meeting took place with the following attendants:

Samuel Harbor - UNDP Angola, Country Director.

Olaf Juergensen - UNDP Angola, Deputy Country Director, Programme.

Jorge Cardoso - UNDP Angola, Programme Specialist, Governance.

Keita Sugimoto - UNDP Angola, CPR Project Manager.

in order to assess the progress of the project and define future activities in line with the Terms of

Reference. A schedule of activities based on the results of this evaluation meeting was produced for the

months of April to July 2014 78 79.

2.3. Disseminating the results of the drought mission report and development of the action plans for

strengthening the coordination and information management:

Subsequently to the mid-term review, two objectives were defined:

- Officially disseminate the results of the February drought mission report.

- Develop Action Plans in Huambo, Cunene, Huila and Namibe for strengthening the coordination

and information management.

The preparation of action plans as activities that follow up on the report results of the mission to the

south, showed the importance and how seriously the UNCT was acting towards the improvement of the

inter-sectoral response to the drought effects.

These activities were planned in close coordination with CNPC and SNPCB – the Government of Angola

agencies directly involved in the Prevention, Preparedness and Response to calamities, under the Civil

Protection Law 80. Therefore, coordination meetings with key officials from CNPC and SNPCB were held

regularly in order to maximize resources and time, as well as to ensure the efficiency and sustainability

of activities in the provinces 81 to 92.

During the planning and implementation process, documents produced by the international consultants

working under the National Preparedness, Contingency Response and Recovery Plan 2015-2019 and on

the proposal of a unified system for collecting information – Multisectoral Rapid Assessment Form

(FARM) 93 94 95 – were also consulted, as well as the Government of Angola Sectoral Plans (National

Strategy for Food and Nutrition Security - ENSAN 96, National Health Development Plan 2012-2025 -

PNDS 97, National Action Plan on Education for All - EFA-NAP 2013-2020 98, National Development Plan

2013-2017 - PND 99).

On May 15, a workshop was held at SNPCB with the participation of 20 officers with relevant

responsibilities within the institution and from different fields in the capital. This opportunity was well

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taken advantage of to test the methodologies to be used later in the provinces in order to disseminate

the drought mission report results, as well as the preparation of Action Plans for strengthening the

coordination and information management.

Later, on May 29, a meeting was organized with the relevant NGOs that had participated more actively

in the February mission (Oxfam, Caritas, ACT Forum, Norwegian Church Aid - NCA, World Vision - WV,

Catholic Relief Services - CRS) in order to disseminate the February mission results.

Finally, as a follow up to the results of the February 2014 mission report, a mission was organized the

provinces of Huambo, Cunene, Huila and Namibe in close coordination with CNPC and SNPCB 100 to 111.

The leadership and organization of the mission were under the responsibility of CNPC and SNPCB.

UNDP/DMT facilitated the technical and financial support. SNPCB appointed officers to form a team to

work with the UNDP/DMT consultant.

The purpose of this mission was to disseminate in the provinces the results of the February drought

mission, as well as the preparation of action plans in each province to strengthen 1) the coordination

and 2) the information management, critical areas that have been identified in the February mission.

The coordination with government agencies (Provincial Government, Provincial Directorates of Health,

Agriculture, Energy and Water, and Education; MINARS and UTCAH; Provincial Civil Protection

Commission [CPPC], Provincial Civil Protection and Fire Brigades Service [SPPCB]), as well as the UN

agencies; National and International NGOs and Civil Society Organizations (CSOs), was led by the

National Civil Protection and Fire Brigades Service (SNPCB), which effectively took over the leadership of

the activities, both nationally and in the provinces visited.

The action plans for strengthening the coordination and information management, originally developed

in the provinces, were organized by the consultant and the UNDP/CPR project management team and

subsequently sent to SNPCB which should officially send them to the provinces for review and approval.

Once approved, the plans should be implemented immediately, since the planned activities have been

planned to be executed in the remainder of 2014 and until the end of the year 2015. The SNPCB, with

technical support from the UNDP/DMT should monitor and support the implementation of the action

plans in the provinces, as well as strengthen the capacity of CPPC and SPPCB in each province.

The main activities carried out during the months of June and July, and their results can be seen in

Annex 0003.

The Provincial Workshop on Risk Reduction and Disaster was held in the province of Namibe between 10

and 11 July 2014. This event was attended by 61 participants112 who received, in the end, a certificate of

participation.

The table below shows the coordination meetings planned for each province, as well as the schedule for

submission of reports which form part of the action plan to strengthen the coordination and

information management.

Provinces (July 2014 to December 2015)

Coordination Meetings with all partners

Information Management Unified reports and response situation

Cunene Monthly Monthly

Huila Bimonthly Monthly

Huambo Quarterly Quarterly

Namibe

Although the Action Plan was not developed, we were informed there will be monthly coordination meetings.

Although the Action Plan was not developed, we were informed reports will be delivered monthly to the Provincial Government.

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2.4. Final reviews:

On July 24, during a DMT meeting in Luanda, the consultant presented a summary of the mission

activities and results regarding "Output 1" of the Terms of Reference.

On July 30, a final briefing was held with the following attendants:

Samuel Harbor - UNDP Angola, Country Director.

Olaf Juergensen - UNDP Angola, Deputy Country Director, Programme.

Jorge Cardoso - UNDP Angola, Programme Specialist, Governance.

Keita Sugimoto - UNDP Angola, CPR Project Manager.

At the meeting, the consultant presented a summary of the activities during the seven-month mission,

as well as the main results.

Some aspects of the report were discussed at the meeting, in order to improve its content, and the

mission results were presented.

3. Process Results:

Based on the Terms of Reference, the following results may be mentioned:

Output 1: Strengthened coordination for drought emergency response and information management.

1. Support coordination of the drought response within the DMT to ensure synergy between UN,

government and other actors, including the Red Cross, NGO community, private sector, civil society,

and media.

Workshops held in the provinces of Huambo, Cunene, Namibe and Huila to prepare the Action Plans

with the aim of strengthening intersectoral coordination mechanisms in the integrated response to the

drought effects in the southern provinces of Angola, as well as the information management, show that

the relationship to perform coordinated work between different institutions, both Government and UN

agencies, NGOs and Civil Society Organizations, was strengthened.

The participation of different sectors was a response to the coordination and leadership of CNPC and

more directly SNPCB as its operating agency, with technical and financial support from UNDP. The active

participation of Provincial Governments and its sectoral directorates, UN agencies, national and

international NGOs, as well as civil society organizations and the media, ensured the success of the

workshops and the expected outcomes.

The Action Plans for strengthening coordination and information management are a demonstration that

this task is accomplished.

2. Provide technical assistance to improve data collection and information analysis, sharing and

management, including regular humanitarian reporting activities on behalf of the UNRC, in

coordination with DMT partners and OCHA ROSA in Johannesburg.

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The planning work began with analysis of information and/or results. The participants in the workshop

were trained to implement plans in a sequential and methodological way up to the elaboration of the

Action Plan, for which the Vision Mapping methodology was used.

The Action Plans to strengthen information management show that this task has been accomplished.

The second part of this task unfortunately is not entirely fulfilled. It was not possible to receive a visit

from an OCHA-ROSA officer and it was not possible to implement a regular reporting system. However,

the Action Plans for strengthening information management include, as a goal for each province, the

preparation of monthly (Cunene and Huila) and quarterly (Huambo) reports, containing intersectoral

unified information in order to improve the response to drought effects.

Participants pledged to use the Multisectoral Rapid Assessment Form (FARM) as a collection tool of

unified information.

3. Coordinate mobilization of additional international relief and resources as requested by the UNRC / DMT.

This task was not fulfilled because the consultancy mandate was aimed specifically at strengthening the

coordination and information management mechanisms in the drought affected provinces.

4. Support efforts for the strengthening of local capacities in terms of coordination, reporting,

information management and resource mobilization.

In the course of the work (workshops and individual work) carried out in the provinces, all participants

recognized that in the times of war that the country experienced, the existing mechanisms for

humanitarian assistance coordination worked well and were very positive, and recognized that with the

coming of peace, these good habits of gathering the different sectors to discuss and solve problems for

the benefit of the people were getting into oblivion.

Immediately after the diagnosis and analysis of the current situation, all recognized the importance and

the need to "recreate" the coordination mechanisms between all sectors in order to have unified and

reliable information and fundamental conditions for improving the response to the drought effects.

When conducting workshops and individual work meetings, attention was drawn to the importance of

these two areas (coordination and information management) in improving not only the response to the

drought effects, but as a vital strategy for drafting programs that create resilience, recovery and

development.

Throughout all activities, working in close coordination with CNPC and SNPCB produced encouraging

and promising results. The SNPCB with technical and financial support from UNDP has demonstrated

leadership, organization and execution ability. In all cases, the SNPCB worked in close coordination with

the Provincial Governments to receive the necessary institutional support, and with UNDP as a partner

responsible for strengthening the institutional capacity of the civil protection system in Angola.

This task has been accomplished.

5. Ensure and/or support the provincial coordination mechanisms in the affected provinces and to facilitate the work of local emergency management authorities and the international response community.

The process that led to the above mentioned action plans was started with technical support for

strengthening the United Nations’ relations and coordination with CNPC and SNPCB at central level.

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The institutional strengthening program that UNDP/DMT is developing for the benefit of SNPCB is

beginning to show good results, as seen in the satisfactory way how SNPCB – with support from

UNDP/DMT – has led in the provinces – through SPPCB – the dissemination activities of the drought

report results and the development of action plans to strengthen the coordination and information

management.

It is expected that the SNPCB, with technical support from the UNDP/DMT, continues to develop their

capabilities so that in the near future it may reach self-sufficiency levels in terms of leadership,

organization and implementation of measures of prevention, preparedness and response to disasters, as

well as resilience, recovery and development programs.

Therefore, support activities from UNDP/DMT will still be required, since the process is expected to be

replicated by national and provincial authorities at municipal and communal levels.

Considering these results, it can be stated that this task has been accomplished.

6. Follow up on the implementation of ToRs and the work plan of the DMT, ensuring the inclusion of

UN, NGOs, Red Cross and donors.

The activities undertaken during the consultancy always aimed at supporting the activities of DMT as the

coordinating forum between the UN and the Government of Angola in its different levels, as well as with

NGOs, CSOs and donors.

By completing the various measures previously explained, the capacity of DMT as a coordinating forum

was strengthened.

7. Facilitate the review of the inter-agency contingency plan in support to the Government of Angola.

The review and updating of the inter-agency contingency plan is pending the approval of the National

Contingency Plan. The latter is in the process of approval by senior levels of the Government of Angola.

Output 2: Early recovery needs identified in the most affected provinces in Southern Angola

1. Support DMT and the Government of Angola to carry out needs assessment.

2. Develop comprehensive needs analysis to determine early recovery requirements in the most

affected communities.

This consultancy, in its second stage (after the mission to the south), was devised as just to enhance the

coordination and information management through the development of action plans to strengthen

these matters in drought affected provinces, particularly Cunene , Huila, Namibe and Huambo.

At the time this report is being finished, the activities corresponding to this item (Output 2) are being

developed by another consultant.

Output 3: Longer-term drought Recovery Framework developed

1. Ensure liaison between emergency humanitarian activities and early recovery interventions, in

support to the DMT

Since the activities of this consultancy were limited to consider strengthening the coordination and

information management through action plans for each area, it is understood that the coordination

mechanism, which is being revitalized in the provinces, will later deal with the resilience and early

recovery activities.

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2. In support of the UNRC and in close coordination with all actors, initiate dialogue on and/or longer-

term plan and where feasible / necessary activate actions in relation to risk analysis, disaster risk

reduction (DRR).

According to the latest orientation, this item does not pertain to this consultancy.

3. Develop a National Drought Early Recovery Framework with clear activities, results and budget, in

support of DMT and Angolan Government.

According to the latest orientation, the item does not pertain to this consultancy.

At the time this report is being finished, the activities corresponding to this item (Output 3) are being

developed by another consultant who is working for Output 2.

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4. Impact Results:

The institutional capacity of SNPCB, particularly CPPC were strengthened as a result of the work carried

out in coordination with the UNDP/DMT, both nationally and in the provinces, as explained throughout

this report.

The institutional strengthening program that UNDP/DMT is developing for the benefit of SNPCB is

beginning to bear good fruit. A satisfactory way of how SNPCB – supported by UNDP/DMT – led in the

provinces through SPPCB the activities to accomplish the dissemination of the drought report results

and the development of action plans to strengthen the coordination and information management are a

sign that the UNDP/DMT institutional strengthening program is properly directed.

Through the awareness-raising and execution work, both in terms of personal leadership and in the

team work for the elaboration of action plans for strengthening the coordination and information

management, the basis for a new period of coordinated work were established, nationally and in the

provinces of Huambo, Cunene, Huila and Namibe. The institutions involved in mitigating the drought

effects in the provinces responded affirmatively, and everything indicates that we are beginning a new

phase, activating and/or reactivating coordination mechanisms, as well as managing information in a

coordinated manner in order to improve the response to the drought effects in the affected provinces.

The above statement is sustained in the fact that at all levels (national and provincial) and in all locations

(provinces of Huambo, Cunene, Huila and Namibe), in which the awareness-raising and implementation

of action plans was conducted to strengthening the coordination and information management,

government authorities and humanitarian partners have been available and willing to coordinate future

work in order to improve the response to the drought effects.

Institutions of different types and levels, through their representatives, are willing to continue the work

that has been started to put in place action plans for strengthening the coordination and information

management; we therefore expect that the Provincial Governments, in their capacity as Provincial Civil

Protection Coordinators, will take the lead in this process.

From its vivid experience during this period, the SNPCB through its officers, with whom we conducted

joint work (institutional capacity building through strengthening the capacities of their leaders) both at

national level and in the provinces, showed ability to monitor and advise the CPPC and CMPC in the

inter-sectoral coordination and information management processes.

Therefore, it is concluded again that the bases to realize coordinated work and produce unified and

reliable information in order to improve the response to drought effects are now created.

Technicians/institutions are at an early stage of strengthening the coordination of their activities to

improve the response to the drought effects in the provinces that were affected by this phenomenon.

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5. Follow Up:

The basic conditions for the realization of coordinated work with unified and reliable information are

now created, hence actions to continue strengthening the SNPCB as the leading partner institution, as

well as to support the provincial governments, become imperative, suggesting that:

In the Coordination area:

a. UNDP/DMT shall continue with their institutional strengthening program in favor of SNPCB, hoping

that it (SNPCB) will do the same in favor of SPPCB and CPPC, so that these organizations may acquire

the ability to coordinate a multisectoral response in mitigating the drought effects.

b. UNDP/DMT shall implement an advocacy strategy, so that the coordination meetings that the

provincial governments organize will integrate the UN agencies, NGOs and CSOs as strategic

partners in the intersectoral response to the drought effects.

c. The SNPCB – which is already leading the coordination of a multisectoral response to the drought

effects – shall continue with improved response through coordinated actions, using the Action Plans

for strengthening the coordination developed in each province.

d. CNPC and SNPCB, through CPPC and SPPCB respectively, shall integrate the UN agencies, NGOs and

CSOs in coordination meetings, creating the possibility of using the (human, material and financial)

resources of these humanitarian organizations to improve the intersectoral response to the drought

effects in the provinces affected by the phenomenon.

In the Information Management area:

a. The SNPCB, with technical support from the UNDP/DMT, shall conduct a monitoring for the

implementation of the Action Plan to strengthen the Management of Information, using the

Multisectoral Rapid Assessment Form (FARM) as a standard basic information gathering tool.

b. The SNPCB, SPPCB, CPPC and CMPC, with technical support from the UNDP/DMT shall perform in

the short term, FARM analysis and evaluation exercises in order to confirm its usefulness, or make

changes if necessary.

c. SNPCB with technical support from the UNDP/DMT shall make concrete and immediate plans for

the creation of centers of processing and analyzing the data collected from the FARM, as well as to

produce unified, timely and reliable reports. In other words, through the actions outlined in the

preceding paragraphs, the SNPCB with technical support from the UNDP/DMT will be creating the

basis to implement an Early Warning System (SAP) in the country.

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6. Conclusions

1. Provincial Government Authorities and humanitarian partners, unanimously agree that the

Coordination and Information Management areas should be strengthened as a matter of priority,

since functional coordination mechanisms, equipped with unified, timely and reliable information,

are basic components to improve the response to the drought effects.

2. The health sector in the province of Huambo seemed like a good experience to follow, to the extent

that it efficiently leverages the virtues of coordination work with relevant actors. However, the

reality also indicates that access to unified, timely and reliable information continues to be a

challenge, not only in the province of Huambo, but also in the other provinces we visited (Cunene

and Huila).

3. For its part, the Provincial Civil Protection and Fire Brigades Service (SPPCB) in the provinces we

visited, as well as the respective provincial governments, showed great engagement in organizing

the Luanda mission, with the aim of disseminating the results of the drought mission, as well as for

the preparation of action plans for strengthening the coordination and information management.

4. Among the main difficulties that both the Provincial Governments and the partners face (besides

limited resources) in mitigating the drought effects, is the semi-nomadic nature of the drought

affected populations (especially in the province of Cunene). From the information received,

distances and difficulties of access remains a challenge.

5. The SPPCB of Cunene province is the only one among the provinces visited that is working with

scientific information, using maps of risk areas obtained via satellite in partnership with

international donors (USAID, World Learning, and Development Workshop). (See photos in annex

0004).

6. The action plans developed will certainly be used by provincial governments and partners as tools

to strengthen the coordination in response to the drought effects. The Provincial Government of

Huila has already requested the action plans "feedback" to continue the review, approval and

subsequent implementation process.

7. In the province of Namibe, during a plenary meeting held on July 8, we were told by the

participants – all representatives of provincial government relevant sectors – that the coordination

system led either by the Provincial Government or by SPPCB is working well and that the

information it uses are unified and reliable, as a result of a joint and coordinated approach. We

wanted to encourage the leading organizations so that the UN agencies, NGOs and CSOs, are

integrated in the coordination meetings and activities in response to the drought phenomenon.

8. SPPCB in each of the provinces visited showed a good performance in the leadership and

organization of events programmed centrally by CNPC through SNPCB and with technical support

from UNDP/DMT, however, it is also apparent that not all humanitarian actors are on the partners

"list" (UN agencies, NGOs and CSOs).

9. The follow up to the work carried out in February shows UNDP/DMT/RCO have a balanced

management and a vision that maximizes human and financial resources used by the UNCT towards

the institutional strengthening of CNPC and the SNPCB.

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7. Recommendations

1. Authorities and CNPC and SNPCB staff are showing that the UNDP/DMT institutional strengthening

program is bearing its first fruits, so it is recommended that the program continue while local

capacities are not yet consolidated.

2. It is recommended that the UN agencies, NGOs and CSOs are integrated in the coordination

meetings, so that together with the Government of Angola the intersectoral response to the

drought effects is strengthened.

17

ANNEXES:

0001: List of meetings in Luanda, Cunene, Huila and Huambo (February 2014) – Drought Mission.

0002: Composition of the team to visit the provinces of Huambo, Huila and Cunene, Namibe

0003: Key activities undertaken during the months of June and July 2014

0004: Cunene Province – SPPCB visual material

REFERENCES:

1. 0001-Terms of Reference for Individual Contractor (IC) 2. 0002-DMT Minutes 090114_Final 3. 0003-TORS FOR THE REVIEW OF THE DROUGHT SITUATION, RESPONSE AND COORDINATION -

DRAFT 2 (18/12/2013) 4. 0004-Field Assessment – Work Plan 5. 0005-Field Assessment-List of Institutions will be interviewed-CONSOLIDATED on 01-31-2014 6. 0006-Field Assessment-Perguntas para as entrevistas... 7. 0007-WASH -Nutrition- Health - metodologia e perguntas VERSÃO DE 30 JAN 2014 8. 0008-Educação metodologia e perguntas 9. 0009-Field Assessment - Agenda DRAFT-07-fev-14 10. 0010-CNPC-Nota para o arquivo - LR-2014-004 11. 0011-MININT-Pedido de audiência - Protocolo de recepção MININT 2 12. 0012-COPIA CARTA SR EUGENIO LABORINHO (protocolada) Envio de Termos de Referencia da

Missão 13. 0013-MINADER-Pedido de audiência - Protocolo de recepção MINADER 14. 0014-MINSA-Pedido de audiência - Protocolo de recepção MINSA 15. 0015-MINARS-Pedido de audiência - Protocolo de recepção MINARS 16. 0016-Carta para Gov Provincial do Cunene - assinada-pdf 17. 0017-Carta para Gov Provincial do Huila - assinada-pdf 18. 0018-Carta para Gov Provincial do Huambo - assinada-pdf 19. 0019-001-A-LUANDA-MINAGRI_ GSA e ISV-06-fev-14 20. 0020-001-B-LUANDA-MINAGRI_ GSA e ISV-06-fev-14 21. 0021-002-A-LUANDA-MINAGRI_ GSA e ISV-06-fev-14 22. 0022-002-B-LUANDA-MINAGRI_ GSA e ISV-06-fev-14 23. 0023-003-LUANDA-Reuniao com ONGs em Luanda 24. 0024-004-LUANDA-DNSP – Nutrição 25. 0025-005-LUANDA - Notas do encontro com Direcção Nacional de Saúde Pública 26. 0026-006-LUANDA-Minutes_Secretariado do Estado para Interior 27. 0027-001-CUNENE-OMS e UNICEF 28. 0028-002-CUNENE-Minutes_Vice- Governador Cunene 29. 0029-003-CUNENE-Minutes_Serviço Provincial da Protecçao Civil Cunene 30. 0030-004-A-CUNENE-MINSA-Minuta da reunião tida com a Direção Provincial da Saúde de

Cunene 31. 0031-004-B-CUNENE-MINSA-Minuta da reunião tida com a Direção Provincial da Saúde de

Cunene 32. 0032-005-CUNENE-NOTAS DA ENTREVISTA COM A DPARS DO CUNENE 33. 0033-006-CUNENE-Dir Prov Agricultura 34. 0034-007-CUNENE-Dir Prov Educação 35. 0035-008-CUNENE-Dir Prov Energia e Água 36. 0036-009-A-CUNENE-Administração Municipal de Ombadja

18

37. 0037-009-B-CUNENE-NOTAS DA ENTREVISTA COM ADMINSTRADOR MUNICIPAL ADJUNTO DO OMBANDJA NO CUNENE

38. - -C-C - d inistra o nicipal de O ad a 39. 0039-010-A-CUNENE-Minutes_Caixa Ombaja 40. 0040-010-C-CUNENE-Cumuna de Ombala -yo-mungo 41. 0041-011-CUNENE-BISPO Catolico-Minuta da reunião tida com o Sr. Bispo da Igreja católica 42. 0042-012-CUNENE-NOTAS DA ENTREVISTA COM A ADPP NO CUNENE 43. 0043-013-CUNENE-Minutes_Soba Neone 44. 0044-014-CUNENE-Administracao Comunal de Evale-Cunene 45. 0045-015-CUNENE-Bispo da Igreja Luterana-Cunene 46. 0046-016-CUNENE-UNICEF-Nutrição Cunene 2013 47. 0047-016-CUNENE-UNICEF-1-Nutrição Cunene 2013 48. 0048-001-HUILA-ACT Alliance 49. 0049-002-HUILA-Governo da Província 50. 0050-003-HUILA-Administração Municipal da Chibia 51. 0051-004-HUILA-Soba Grande 52. 0052-005-HUILA-Minutes_Administraçao Gambos 53. 0053-006-HUILA-ADRA 54. 0054-007-Minutes_SNU_Huila 55. 0055-008-HUÍLA-ENCONTRO C A CARITAS NO LUBANGO 56. 0056-009-HUILA-Governo Provincial-CPPC 57. 0057-001-HUAMBO - Governo Provincial do Huambo 58. 0058-002-HUAMBO - Hospital Municipal de Huambo 59. - - O - d insitra o Co nal de ali a 60. 0060-004-HUAMBO – ONGs 61. 0061-005-HUAMBO-Administracao Municipal-Bailundo 62. 0062-006-HUAMBO-Reparticao da Saude-Bailundo 63. 0063-007-HUAMBO-Hospital da Missao Evangelica IECA-Bailundo 64. 0064-008-HUAMBO-Lunge no Bailundo - Notas da visita a comuna 65. 0065-009-HUAMBO-Centro de Saude-Comuna de Lunje 66. 0066-010-HUAMBO-reparticao de Agricultura-Bailundo 67. 0067-Tabela-Analise sector Segurança Alimentar final de 25 de Março de 2014---31-mar-14 68. - a ela- n lise ectorial tri o-14-mar-14---31-mar-14 69. - a ela- n lise ectorial -14-mar-14---31-mar-14 70. 0070-Tabela-Analise sector Saúde-14-mar-14---31-mar-14 71. 0071-Tabela-Sectoral Analysis _Population Mvts_PORT_22.03.14-2---31-mar-14 72. 0072-Tabela-Analise sector Educação-14-mar-14---31-mar-14 73. 0073-Tabela-Sectoral Analysis _Protection-14-mar-14---31-mar-14 74. 0074-Tabela-Analise sector Early Recovery-14-Mar-14---31-mar-14 75. 0075-DROUGHT MISSION REPORT-Final Draft-31-mar-14-Draft For Internal Circulation 76. 0076-DROUGHT MISSION REPORT-Versão para Divulgação 07-Mai-14 77. 0077-Agenda - Seminário Regional in Huila - March 2014 - FINAL 25 03 14 78. 0078 E-Mail do Sr. Jorge Cardoso-31-Março-2014. 79. 0079-04-Luis Raya-Work Plan-April-July 2014-Version 09-Abr-14 80. 0080-Lei de Bases – Lei 28/03 de 07 de Novembro. 81. 0081 E-Mail do Sr. Keita Sugimoto e do Sr. Jorge Cardoso-14-Abril-2014. 82. 0082 E-Mail do Sr. Keita Sugimoto-06-Maio-2014. 83. 0083 E-Mail do Sr. Keita Sugimoto-06-Maio-2014. 84. 0084 E-Mail do Sr. Keita Sugimoto e do Sr. Jorge Cardoso-06-Maio-2014. 85. 0085 E-Mail do Sr. Keita Sugimoto-07-Maio-2014. 86. 0086-Reunião de Coordenação com o Serviço Nacional de Protecção Civil e Bombeiros-12-Maio-

2014. 87. 0087-Agenda - Apresentação do Relatório da Missão – Seca

19

88. 0088-Cronograma- Apresentação do Relatório da Missão – Seca 89. 0089-Análise SWOT das Conclusões e Recomendações-Draft 28-abr-14 90. 0090-Análise das Conclusões e Recomendações-Objectivo e Cronograma-DRAFT-19-Mai-14 91. 0091-E-Mail do Sr. Keita Sugimoto-08-Maio-2014. 92. 0092-E-Mail da Sra. Teresa Epako Candondo – SNPCB. 93. 0093-Estratégia de Reforço Institucional SNPCB 94. 0094-Report on Consolidation of Strategic Info Mgt June 2013 95. 0095-FormularioAvaliacaoMultisectorial-20130625 96. 0096-ENSAN 97. 0097-PNDS 98. 0098-PAN-EPT 99. 0099-PND 100. 0100-Presença seminário – Huambo 101. 0101-Plano de Acção para o fortalecimento da coordenação – Huambo 102. 0102-Plano de Acção para o fortalecimento da gestão da informação – Huambo 103. 0103-ONGs que trabalham na Província de Huambo-Informação da UTCAH. 104. 0104-Presença seminário – Cunene 105. 0105-Plano de Acção para o fortalecimento da coordenação – Cunene 106. 0106-Plano de Acção para o fortalecimento da gestão da informação – Cunene 107. 0107-ONGs que trabalham na Província do Cunene-Informação da UTCAH. 108. 0108-Presença na província da Huila. 109. 0109-Plano de Acção para o fortalecimento da coordenação – Huila 110. 0110-Plano de Acção para o fortalecimento da gestão da informação – Huíla 111. 0111-ONGs que trabalham na Província da Huila-Informação da UTCAH. 112. 0112-Presença Seminário RRD – Namibe 113. 0113- Relatório Mensal-Janeiro-2014 114. 0114- Relatório Mensal-Fevereiro-2014 115. 0115- Relatório Mensal-Março-2014 116. 0116- Relatório Mensal-Abril-2014 117. 0117- Relatório Mensal-Maio-2014 118. 0118- Relatório Mensal-Junho-2014 119. 0119- Relatório Final