final report shalini_201400853

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ASIA PACIFIC INTERNATIONAL COLLEGE

SELF LEARNING FINAL REPORT

SEMESTER I

SBM 1101, 1102, 1201

SHALINI SINGH

STUDENT ID: 201400853

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1. Table of Contents 2. INTRODUCTION .................................................................................................................................3

3. COMPETENCIES ACHIEVED .................................................................................................................4

4. 2.1. Socio Cultural & Personal Competencies: .....................................................................................4

5. 2.1.1 Competencies at the commencement of semester one: ..............................................................4

6. 2.1.2 Competencies post completion of Activity 1, Activity 2 & Activity 3 of Semester one: ..................5

7. 2.2 Competencies for Project Management Fundamentals: .................................................................9

8. 2.2.1 Competency before course commencement: ..............................................................................9

9. 2.2.2 Competencies post completion of Activity 1, Activity 2 & Activity 3 of Semester one: ................ 11

10. 2.2.3 Competencies achieved at the end of the semester: ................................................................. 19

11. 3. Conclusion: .................................................................................................................................. 22

12. 4. Appendix I Personal Goals (L&D) ................................................................................................... 25

13. Short Term Goal (less than a year): ................................................................................................... 25

14. Medium Term Goal (between 1-2 years): .......................................................................................... 25

15. Long Term Goal (post 2 years): ......................................................................................................... 25

16. 5. Appendix II Personal SWOT Analysis (LPD) .................................................................................... 26

17. SWOT ANALYSIS: .............................................................................................................................. 26

18. 6. Appendix III Progress against Plan (L&D) ....................................................................................... 27

19. 7. Directory to Evidence: .................................................................................................................. 28

20. 7.1 SOCIO CULTURAL SKILLS: ............................................................................................................ 28

21. 7.2 Management Skills & Experience: ............................................................................................... 30

22. ........................................................................................................................................................ 30

23. PROJECT MANAGEMENT FUNDAMENTALS SKILLS: ............................................................................ 36

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1. INTRODUCTION

Before joining APIC College in Sydney, I have been exposed to professional industrial experience where I have

been working in the capacity of Team Leader Operations for 4 years in India.

Being a post graduate in Masters in Business & Management (2009 batch) from India, it has been much

comfortable for me to accomplish & achieve excellent performance at work. Started my career as an executive I

managed to quickly climb the ladder as a Team Leader where I had an opportunity to handle & lead a team of 15

advisors.

However, to reach the expected heights in career I always urged to work as an expert in Project Management

field. So I applied & got admission in APIC as a student for eth course of Masters in Business & Project

Management.

During this first semester pursuing MBPM, it has been an opportunity as well as a challenge for me to be able to

understand the aspects of Project Management and implement the same in our project report and assignments.

Following has been few summarized points that enabled me to understand the Project Management concepts:

1. At the beginning of the course my Socio-Cultural competencies were low that I developed during my

first semester, as I had an opportunity to work with multicultural team and International standards.

2. With respect to Technical skills like understanding Project Management Fundamentals at the initial

phase of the course I had absolutely negligible knowledge of any concepts.

3. However with the help of lectures, notes, and tutorial & study material I have been able to understand

the Project management skills well in detail.

Post completion of this course, I aim at getting a job as a Project management professional specialized in

Strategic Management with a good understanding of International policies & framework to deal with strategy

formulation globally.

The following document outlines my competencies in Project Management fundamentals modules namely SBM

1101, SBM 1102 & SBM 1201 along with Socio Cultural Competencies from initiation till completion of first

semester.

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2 COMPETENCIES ACHIEVED

2.1 Socio Cultural & Personal Competencies:

Competencies at the commencement of semester one:

At the commencement of this semester I set my Socio cultural competencies target at 80%, however based on

my skills & knowledge at that time I had set my understanding at much lower level that I aimed to grow during

completion of this semester.

The bar chart shown below has illustrated my skills at the commencement of this course:

Bar titles:

1: Generic

2: Leadership

3: Commitment

4: Attitude

5: Self Direction

6: Learning

7: Cultural Empathy

8: Creativity &

Innovation

Fig 1. Socio Cultural & personal competencies at the commencement of course

The table below shows my socio cultural competency elements at the beginning of this course:

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Description Deficiencies

Generic Have to have in depth understanding of professional behavior and ethics globally

Leadership Yet to excel and learn leadership skills as a Senior Manager while managing business

units.

Commitment Need to work on managing study, work and personal life side by side here while

successfully accomplishing all expectation from me in all three areas.

Attitude I have been a flexible manager while I feel I need to learn how to deal with the

stubborn and rigid clients. Also while being resourceful need to understand to

delegate the work pressure and not taking all pressure on me.

Self-Direction Need to learn about carrying broader responsibility of self -motivation and being

following policies and framework in multicultural environment

Learning I am a quick learner, but I need to improve on gettin g good learning among team

member & keep them motivated to be growing on their learning curve.

Cultural Empathy I have never been exposed to multicultural environment although have dealt with

people from different backgrounds & ethics. Still need to learn skills to deal with

people from different nationalities.

Creativity Innovation Have been actively involved to introduce new innovative ideas at work although

while being a part of professional environment sometimes was difficult to bring own

ideas and introduce changes at work that I want to improve on & show the positive

impact I may bring with them to have an approval from my clients.

Competencies post completion of Activity 1, Activity 2 & Activity 3 of Semester one:

The figure shown below explains the trend of socio-cultural competencies I acquired post completion of Activity

1, Activity 2 and Activity 3. The competencies are categorized as:

Attitude Commitment

Generic Leadership

Creativity & innovation Cultural Empathy

Learning Self-Direction

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Attitude Commitment

Generic Leadership

Creativity & Innovation Cultural Empathy

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Learning Self-Direction

The Table below shows my competencies I acquired during the Course and have summarized by end of the

semester one:

Competency Level

Achieved Evidence

Generic Involved

1. At the beginning I have been able to understand the basic

concepts.

2. Understood the terms and was able to recognize the

conflicts among the team.

3. However I acquired skills to understand the concepts well

in detail while performing group activity during every

assignment.

4. Has been able to identify key skills among each team

member & delegate roles accordingly.

5. Have been actively involved in every group discussions and

meetings and has brought the conversations to fruitful results

with a clear objective to meet expectations required from each

activity.

Leadership Involved

1. I have been the Project Leader chosen by all team members

based on skills identified by peers in me.

2. Have been actively leading on all project related tasks

while assigning tasks to each team member

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3. I have been setting up the frame for all activities before the

team that defined the target set to complete each task.

4. Have motivated & directed team towards set goals to

accomplish with an aim to deliver desired outcomes from all

team activities

Commitment Involved

1. I have been actively involved in all group discussions &

meetings, be it face to face or through online communication

tools.

2. Have been able to identify the lack of involvement among

team member and has worked on improvement to bring the

expected results.

3. Have been fairly involved in understanding the

commitment required by each of the team member to deliver

expected work during each group activity.

4. Have been able to apply effective tools & methods of

communication & transaction among all team members to

bring the effective communication in team.

Attitude Involved

1. Have been able to identify variation in attitude of all team

members.

2. Have been able to integrate team efforts to bring

uniqueness in efforts.

3. Have been actively involved in identifying individual as

well as team honesty towards delivering results in

assignments and activities delegated.

4. Have imbibed positive attitude among team members by

bringing all meetings and discussions to viable outcomes that

are agreeable by all team mates.

Self-Direction Involved

1. Have been able to understand the importance of being

available for all group discussions and meetings

2. I have been available in class for all tasks & presentations

which were expected to be presented by team

3. Have delegated roles & responsibilities among team

members as per their skills & knowledge.

Learning Involved

1. Have done detailed research on all aspects of our online

beer project that has been relevant to the E-Commerce

industry

2. I have been able develop learning skills through developing

work plan for all team members.

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3. Have identified and developed niche system for our project

to recognize eth target segment for online beer market.

Cultural empathy Involved

1. Our team is a mix of culture and nationalities with people

from France, Malaysia, Columbia, India etc. although I have

been able to work with in such multi-cultural team

2. As a team has been able to bring a common view in spite of

from different background and skill set.

Creativity &

Innovation Involved

1. We as a team has introduced various skills and techniques

to develop the team integrity, as a team member I have

contributed to bring new innovative ideas at study

2. Have introduced new methods to develop charts & tables in

assignment & reports.

3. I have invited and welcomed all new ideas & suggestions given by my team members during discussions to bring the creativity in our work.

Competencies for Project Management Fundamentals:

Competency before course commencement:

The Graph and table shown below explains my managerial and technical project management competency at

the commencement of this course. I have been not exposed to most of the Project Management concepts and

areas that I needed to develop during this course.

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Area Description Deficiencies

1 PM_Fundamentals1 Have no direct exposure to Project Management

skills

5 PM_Fundamentals2 Need to have an in depth understanding of project

management theories and applications

6 Information_Communications Being a part of tech world need to understand more

into details of role of Information Communication

7 Leadership_Change_Management Have a theoretical learning approach towards

understanding Leadership skills.

10 PM_Fundamentals3 Inability to understand application of project

management skills professionally in different

industries.

11 PM_Fundamentals4 Lack of detailed excellence of knowledge towards

Project Management cycle and its professional

implementation

12 Venture_Proj_Econ_Finance Understand and learn to check financial feasibility

in project venture.

13 Proj_Prog_Delivery_Systems Complete un\awareness to Project program

delivery system

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Competencies post completion of Activity 1, Activity 2 & Activity 3 of Semester one:

SBM 1101 Project Management Fundamentals 1:

The Table & graph shown below shows my Project management skills that I learned & acquired during this

semester.

SBM 1101 Project Management Fundamentals 1

Competency Score SCA PCA Activity

1

Understanding projects & programs 100 33.33 33.33 1

Managing strategic context 98 33.33 32.5 1

Managing governance and decision making 100 33.33 32.5 1

Systems’ integration 80 33.33 32.5 1

Understanding projects & programs 85 53.33 47.33 2

Managing strategic context 80 55 48.33 2

Managing governance and decision making 85 55 47.33 2

Systems’ integration 80 60 51.67 2

Understanding projects & programs 90 60 72 3

Managing strategic context 85 55 65 3

Managing governance and decision making 80 50 63.5 3

Systems’ integration 85 60 55 3

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semester.



Project Human Resource Management 80 33.33 32.5 1

Project Communication Management 85 26.67 32.5 1

Project Integration Management 80 26.67 32.5 1

Project Human Resource Management 80 50 40.83 2

Project Communication Management 80 45 43.33 2

Project Integration Management 80 45 45.33 2

Project Human Resource Management 85 50 50.78 3

Project Communication Management 85 50 50.78 3

Project Integration Management 85 50 50.78 3

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semester.



1

Project scope management 85 20 40 1

Project time management 80 26.67 40 1

Project cost management 85 26.67 40 1

Project scope management 80 45 46.67 2

Project time management 80 55 43.33 2

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Project cost management 80 45 43.33 2

Project scope management 85 33.33 48.67 3

Project time management 85 33.33 48.67 3

Project cost management 85 26.67 56.44 3

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Competencies achieved at the end of the semester: Below is a summarized table that explained the competency I achieved and acquired post completion of this first

semester during Masters’ in Business & Project Management for SBM 1101, SBM 1102 and SBM 1201:


Competency Level

Achieved Evidence

Understanding projects & programs

Involved

1. Have clearly understood Project & program definition, concepts as during the project I have developed plan to demonstrate Project Context

2. As I withhold an experience to work for an E-commerce Project in cloud computing in India, has a clear understanding of running a project & its objectives

3. I have developed the Project Charter that has defined the detailed plan of our Website designing project

4. Have demonstrated Project & program differentiation during our project report of World Beer Factory which is a program with website & Marketing as two Projects managed by Team F & Team G

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Managing strategic context Involved

1. Have clearly defined our project strategic intent based on identifying the business case

2. Developed the Strategic plan to achieve client's objectives through defining KPI for our Website designing project.

3. Have been able to identify project related risks and develop strategies to control risk aligned with project activities

4. Have developed organizational plan for the current project & have identified all stakeholders for the project

Managing governance and decision making

Involved

1. Have developed governance framework for the successful completion of the project

2. Defined roles & responsibilities within the team to ensure quality outcomes in the Project

3. Identified criteria to delegate duties and authorities of decision making based on skills & potential possessed by each of the team member

4. Have designed Governance framework based on health check plan including criteria such as quality management and change management

Systems’ integration Involved

1. I have an experience into integrating organizational framework to define strategy and develop quality plan.

2. Have developed Project Charter, WBS while defining detailed Project management plan including Risk management as well as KPI Mitigation plan.

3. Have been able to identify key performance indicators that are aligned with organizational objectives.

4. Developed and contributed into Monitoring & Control plan where I have developed health check plan based on Governance based and outcome based assessments.


Competency Level

Achieved Evidence

Project Human Resource Management

Involved

1. I have a rich experience into hiring human resource for pilot projects as well as training & coaching them.

2. As a Team Leader I have been Leading & developing attrition as well as occupancy for the temporary E-Commerce projects.

3. During this Project assignment I have developed resource requirement plan based on WBS activity structure.

4. Developed Resource levelling plan using MS Project tool in which I have defined the duration & cost plan aligned to human resource required by our project of Website designing.

Project Communication Management

Involved 1. I have contributed in identifying key communication methods to bring efficiency in team activities & tasks aligned

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2. Effectively developed methods to communicate among team members to ensure exclusion of any conflicts & communication gap among team.

3. Have been effectively communicating via various tools using Whatsapp, azendoo.com, face-to face meetings etc.

4. I have formulated communication plan & meetings for team members to accomplish tasks assigned to each of the team member.

Project Integration Management

Informed

1. I have been involved into developing Integration plan for our project of website designing.

2. Have developed Integration plan for the project for all phases since initiation, planning, execution, monitoring & controlling and closure.

3. Have been actively involved in defining key strengths of all components of project and create a link between all phases

4. Have defined the plan to develop Environmental Enterprise Factors as well as Organizational Process assets


Competency Level

Achieved Evidence

Project scope management Informed

1. Have understood the project scope and its impact on other factors such as quality, time & cost management based on PMBOK as well as APIC methodology

2. Have been able to comprehend the scope of our project as a project manager while recognizing the feasibility check of client's strategic objectives

3. I have performed detailed research on E-Commerce industry to identify the scope of our project & perform the viability check.

4. Understood the scope for our website designing project to deliver online beer through highly competitive website services.

Project time management Informed

1. I have been able to demonstrate time management techniques to develop time schedule for a project in our QA plan

2. Have been able to understand various tools & techniques to design and define time schedule for any project

3. Have designed time schedule for our website project using MS Project 2010 tool.

4. Have managed to align time to each task and activities defined in WBS and accomplish set tasks during project planning as well as delivery plan.

Project cost management Informed 1. Understood the project cost management concept during QA Plan

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2. Have been able to identify various tools & techniques to develop project cost management plan using critical path method for ex; PMBOK, APIC methodology, MS Project tools etc.

3. Have developed our team project cost management plan aligning WBS with resources assigned to every task with cost estimation.

4. Have developed Cost management plan based on Earned Value Analysis, cash flow techniques.

Conclusion:

During the completion of this semester one course of Masters’ in Business & Project Management I have been

through many challenges as well as opportunities that has helped me to be equipped with higher horizon n pool

of knowledge and project management skills.

This course has given me fundamental knowledge of project management concepts such as understanding

complete project life cycle starting from initiation until closure.

However I still have a lot to learn as a professional Project manager to utilize my skills as a working professional

in industry.

The following graphs below shows my learning curve for all three Project Fundamentals Management modules

which are SBM 1101, 1102 and 1201:

SBM 1101

Understanding projects & programs

Target Self Peer

Activity 1 100 33 33

Activity 2 85 53 47

Activity 3 90 60 72

Managing strategic context

Target Self Peer

Activity 1 98 33 33

Activity 2 80 55 48

Activity 3 85 55 65

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Managing governance and decision making

Target Self Peer

Activity 1 100 33 33

Activity 2 85 55 47

Activity 3 80 50 64

Systems’ integration Target Self Peer

Activity 1 80 33 33

Activity 2 80 60 52

Activity 3 85 60 55

SBM 1101 87 48 48

SBM 1102

Project Human Resource Management

Target Self Peer

Activity 1 80 33 33

Activity 2 80 50 41

Activity 3 85 50 51

Project Communication Management

Target Self Peer

Activity 1 85 27 33

Activity 2 80 45 43

Activity 3 85 50 51

Project Integration Management

Target Self Peer

Activity 1 80 27 33

Activity 2 80 45 45

Activity 3 85 50 51

SBM 1102 82 42 42

SBM 1201

Project scope management

Target Self Peer

Activity 1 85 20 40

Activity 2 80 45 47

Activity 3 85 33 49

Project Time Management

Target Self Peer

Activity 1 80 27 40

Activity 2 80 55 43

Activity 3 85 33 49

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Project Cost Management

Target Self Peer

Activity 1 85 27 40

Activity 2 80 45 43

Activity 3 85 55 56

SBM 1201 83 38 45

Last but not the least I would like to thank all my tutors especially Mr. Andre Smit, Mr. John Woollet, Mr. Ted

Tooher and ofcourse Mr. Mohammed Mojtahedi for their enormous support & guidance as without that It

would have been impossible to achieve such knowledge and skills.

Also I would like to thank all my friends and team members including Team F & G who has been highly

supportive throughout my course journey so far.

0

10

20

30

40

50

60

70

80

90

100

SBM 1101 SBM 1102 SBM 1201

SELF REFLECTIVE LEARNING SUMMARYTarget Self rating

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6. Appendix I Personal Goals (L&D)

To define my personal goals I have fragmented them into short term (less than a year), medium term (between

1- 2 years) and long term goals (post 2 years).

As building career in Sydney, has been a new career path that I am carving with Project Management course as a

foundation to my International career.

Short Term Goal (less than a year):

To be able to score high distinction in all subjects in Project Management course

Improve on my Socio cultural skills

To be able to bring financial balance to survive in Australia.

To be the top ranker in college

To be appointed as an Academic representative of Asia Pacific College.

Medium Term Goal (between 1-2 years):

Learn & deliver my Project Management skills learnt during this course

Try to find a job as a professional Project Manager.

Build strong relationship between industry experts and Asia Pacific International College

Bring stability to my financial status & save for future.

Long Term Goal (post 2 years):

Work as a Sr. Project Manager with a reputed organization

Build a rapport in industry as a professional

Open an old age home with innovative schemes for senior citizens

Bring family from India here in Australia

Build own house in Canberra.

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7. Appendix II Personal SWOT Analysis (LPD)

SWOT ANALYSIS:

STRENGTHS

Self-Motivated

Determined

Confident

Quick Learner

Time Management

Organized

Professional Experienced

WEAKNESS

Lack of Creativity

Highly Competitive

Restless

Emotional Stability

Multitasking

OPPORTUNITIES

Multitasking

Multicultural Exposure

Global learning

Project management Skills

Practical exposure to tools

THREATS

Home sickness

Financial management

Time Management between Work & Study

Highly Competitive environment

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8. Appendix III Progress against Plan (L&D)

Duration Goals July 2015-Sep 2015

Oct 2015-Dec 2015

3rd Semester (2016)

4th Semester (2016)

2017-2018

2018-2019

Short Term

Goal (less

than a

year):

To be able to score high distinction in all subjects in Project Management course

Improve on my Socio cultural skills

To be able to bring financial balance to survive in Australia.

To be the top ranker in college

To be appointed as an Academic representative of Asia Pacific College.

Medium

Term Goal

(between 1-2

years):

Learn & deliver my Project Management skills learnt during this course

Try to find a job as a professional Project Manager.

Build strong relationship between industry experts and Asia Pacific International College

Bring stability to my financial status & save for future.

Long Term

Goal (post 2

years):

Work as a Sr. Project Manager with a

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reputed organization

Build a rapport in industry as a professional

Open an old age home with innovative schemes for senior citizens

Bring family from India here in Australia

Build own house in Canberra.

Directory to Evidence:

SOCIO CULTURAL SKILLS:

COMMUNICATION PLAN (Team F & G):

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Leadership Skills:

English Skills (IELTS Test Score):

IELTS Band 7 scorer:

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Management Skills & Experience:

At HCl as a aTeam Leader, letter of appreciation from Stratwegy Head:

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PROJECT MANAGEMENT FUNDAMENTALS SKILLS: Project Work & Contribution:

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Team Member Name Responsibilities

Shalini Singh Cost Management plan, Integration management for STC of

Project, KPI Mitigation & Health Check

Rene Pavageau Project Business case management Plan, Marketing

Research, Human Resource Cost management plan

Meenu Mamak Project Context, requirements Challenges, Business

Strategy & objectives

Premjeet Kumar Project Governance, Organizational Chart, HRM,

Communication Management

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final report shalini_201400853

Documents

commencement of semester

long term goal post

short term goal

medium term goal

management skills experience

socio cultural skills

personal swot analysis

personal goals