final_handbook_for_summer_internship.doc

7/27/2019 Final_Handbook_for_Summer_Internship.doc

1/25

Sharda UniversitySchool of Business Studies

Summer Internships 2013

Summer Internship HandbookMBA 2012-14

Table of ContentsS.No. Topic Page No.

1 Schedule 3

2 Summer Internship 4

3 Objectives of Summer Internship 5

3.1 Summer Training Report 6

4 Roles and Responsibilities 8

4.1 Internship Coordinator 8

4.2 Faculty Guide 8

4.3 Student Intern 9


2/25

5 Summer Internship Evaluation 10

6 Important Tips & guidelines 11

AnnexureI Initial Report Format 13

II Initial Evaluation Format 14

III Interim Evaluation Format 15

IV Company Feedback Format 16

V Final Report Front Page Format 17

VI Final Evaluation Format 18

VII Presentation Format 19

VIII Presentation Evaluation Format 20

IX Student Registration cum Declaration form 21

X Declaration Form 22

XI Certificate by Research/ Faculty Guide 23

1. Schedule - Summer Internship 2013

Student need to submit student registration cum declaration form

(Annexure IX) with their allocated faculty guide before proceeding on SIP.

Commencement of Summer

Internship and allocation of Faculty

Guides

May 2013

Initial Report Submission bystudent (Annexure -I) and

Evaluation by Faculty Guide

(Annexure -II)

Within 12 days of Joining

Interim Report Submission and

Evaluation by Faculty Guide

(Annexure -III)

Within 30 days of Joining

Closing of Summer Internship July 30, 2013


3/25

Final Report Submission along with

Company Certificate and Company

Feedback Form. (Annexure IV and

V)

Aug 15, 2013

Two hard copies (please see note

below)

Final Report Evaluation by FacultyGuide (Annexure VI)

Aug30, 2012 (Tuesday)

Project Presentations and Viva

(Annexure VII, VIII)

To be finalised and Communicated

later.

Students are required to come

prepared with their PPT on project

along with hard copy of their report.

Note: For all report submissions students have to prepare two hard copies. One copy to besubmitted with Faculty Guide.

Student have to bring their own copy during evaluation, presentation, Viva etc.

If SIP Company wants copy of report from the Student intern, then in that event students have to

prepare three hard copies of the report.


4/25

Summer Internship

An internship is a large part of a students formula for job search success. Students

who have good internship experience can be hired faster and earn more than students

who do not. More and more employers are seeking students who have relevant

experience and are familiar with the work environment. After a student completes aninternship, there is greater potential for the employer to hire him / her for a full-time

position, the advantage here is that these students are already familiar with the

organizations culture and work style.

What is an Internship?

A temporary, hands-on work experience in an organization or company for which

students can earn academic credit. The opportunity to add practical, relevant

experience to your field of study.

Objectives of Summer Internship

The objectives of the Summer Internship Program are -

To provide an opportunity for the Student Interns to apply the concepts learnt

in real-life situations.

To make them aware of the corporate culture by assigning time-bound projects

in a company.

To create awareness among Student Interns about their strengths andweaknesses in the work environment.

To provide Student Interns a platform to take up on-the-job Training and

develop a network which will be useful in enhancing their career prospects.

Summer Internship can be broadly classified into three phases-

(i) Orientation in the Company,

(ii) On Job Training and

(iii) Project/research work leading to Summer Training Report.

Summer Training Report

Each student intern shall undertake project/research work during the period of

Summer Internship leading to Summer Training Report. A student would be assigned

a specific project/research work involving project/research design, designing of

questionnaires, application of sampling techniques, administering the survey,

tabulation of data, application of statistical/managerial tools for analysis of


5/25

data and drawing inferences/testing hypothesis thereof and finally culminating

in the preparation of a detailed Summer Training Report. Summer Training

Report can be chosen by a student intern in the field of his specialization/interest.

However the student has to be sensitive to the placement opportunities and take up

Summer Training Topic in that area. A good summer training report, providing value

to the corporate may be the trigger for a better placement opportunity.

In case the Intern is not provided with a project/research topic, he

needs to identify the same him/her self after discussion with the

company as well as the Faculty Guide. The project/research work is to

be done along with the targets / job allotted by the company.

Roles and Responsibilities

Internship Coordinator

Internship Coordinator has to give necessary thrust and directions to the Faculty

Guides as well as the students.

The Internship Coordinator shall -

Enable effective Summer Internship by donning the mantle of an organizer,

leader, evaluator, enabler, director, planner, developer and resource manager.

Leverage the strengths of Faculty Guides to accomplish the goals set for the

Summer Internship and enhance Summer Internship outcomes.

Contact Summer Internship companies once during the Summer Internship

duration.

Review the progress and performance of Student Interns and Faculty Guides

from time to time and give necessary feedback to the concerned.

Counsel Student Interns, Faculty Guides on need basis.

Randomly select Student Interns and review their progress from time to time.

Interact with the Company Guides on need basis and develop the relationship

with the companies.

Seek inputs from Faculty Guides to come up with innovative practices for

improved effectiveness in Summer Internship.

Ensure that Faculty Guides contact companies for reviewing Student Interns

once in a fortnight.

Faculty Guide


6/25

Faculty Guides will be allotted to all interns before May 2, 2011 on the basis of

proposed field of work.

The role of the Faculty Guide is to facilitate the Student Intern to undertake a

meaningful On-Job Training and Summer Training Report provide necessary

operational and academic guidance and to facilitate evaluation, with the help of the

Company Guide while the Summer Internship is in progress. The Faculty Guide

would be involved at all stages of Summer Internship.

The Faculty Guide shall -

Familiarize Student Interns with evaluation process, parameters and schedules.

Plan for evaluation of Student Interns at the initial, interim and the final stages

of evaluation. This would help overcome any shortcomings on the part of theStudent Interns when the presentation is made to the target audience.

Guide/facilitate Student Interns in achieving the targets/tasks in Executive

Training as assigned by the Summer Internship Company.

Tracking the performance of Executive Training has to be done on a weekly

basis.

Display marks obtained by Student Interns in various components of Summer

Internship on the notice board periodically.

Review the performance of the Student Intern at the company at every

alternative week in consultation with the Company Guide.

Faculty Guides are advised to contact the Company Guide once in a fortnight

and review the performance of each Student Intern

As far as possible, the Faculty Guide should take the initiative to hold

discussions with the Company Guide along with the Student Interns. This

would help the Faculty Guide to assess the student's progress in his/her

respective project, the quality and the quantity of work put in by the Student

Interns. These discussions would also help the Faculty Guide to judge the

behaviour of the Student Interns in the company, and the relationship theStudent Interns maintain with the other executives/staff of the company.

SIP Committee

All exception cases will be referred to SIP committee that will be formed as

and when need arises comprising of :

.

a) Internship Coordinator (IC) and

b) Faculty Guide of student involved


7/25

Matters that are not in conformance to SIP manual will generally be referred to

SIP committee.

Student Intern

The Student Interns are assigned to a Faculty Guide at the beginning of the Summer

Internship. They must discuss with the Faculty Guide the various components of On-

Job Training and Summer Training Report and seek clarifications on any matter

related to them.

The Student Interns shall-

Strictly follow the Summer Internship guidelines.

Prepare Industry/Company profile as soon as possible after commencement of

the Summer Internship and submit it to the Faculty Guide. Have continuous interaction with the Faculty Guide, Placement Manager and

the Company Guide.

Report constraints if any, to the Faculty Guide without delay.

Submit reports at various stages strictly as per Summer Internship Calendar.

Take presentation as an opportunity to impress the host company and ensure its

success.

Submit weekly progress report to the Faculty Guide.

Endeavour to secure pre-placement offer in Summer Internship Company

through dedicated work and result orientation.

Summer Internship Evaluation

Summer Internship carries a significant weightage and therefore the evaluation of

Summer Internship is critical to the Student Interns overall performance. The

evaluation will be based on the performance of the Student Intern and Executive

Training. The evaluation shall be carried out at different stages Initial evaluation,

interim evaluation, final evaluation and presentation/viva.

Important Tips & General Guidelines -

Apart from giving the Student Interns an exposure to real work situations, Summer

Internship provides them a meaningful opportunity to learn the art and skills of

information/data identification, collection, classification, acquisition, processing and

presentation.


8/25

Projects under the Summer Internship could be of significance to the host

organization-in terms of their objective of "Technical Documentation" aiming

at updating or modernization of information systems.

Therefore, Student Interns should take care to properly document their work.

They should consult their Faculty Guide for any problems they might

encounter.

The Student Interns are advised to strictly adhere to the deadlines of submitting

reports and making presentations. Non-submission of reports by the due date

will lead to the student not being evaluated.

The Student Interns are advised to submit the project report to the host

organization for scrutiny before submitting it to the Faculty Guide.

This gives assurance to the host organization on maintaining secrecy of certain

confidential data.

ANNEXURES


9/25

SUMMER INTERNSHIP 2013

Initial Report (Annexure-I)

Name of the Student

Enrolment Number

Name of Faculty Guide

Name of the Company

Office Address

Name of Company Guide

Designation of Company Guide

Contact Details of Company

Guide with contact number

E-mail id of Company Guide

Date of Commencement of

Internshi

Company Profile (attach separate sheet(s) to give the following information): Brief introduction

about the company, business of the company, customers of the company and anything special about

the company like national/international awards, using new technology/international collaboration

etc., SWOT Analysis, Organisational Structure, Departmental Structure (750 words)

Description of On-Job Training with respect to targets/tasks (attach separate sheet) (200 words)

Summer Training Project Synopsis (attach separate sheet) (200 Words)

Date: ___________ Signature of Student



10/25

Initial Evaluation Format (Annexure-II)

Student Enrolment No. : _________________

Student Name : _____________________________________________

Company :______________________ Location:______________

Name of Faculty Guide : _______________________________________

S/No. DescriptionMax

Marks

Marks

Awarded

1

Goals and targets: Clear definition of the goals,

tasks and targets. Precise narration of tasks involved

and setting realistic and measurable goals for concrete

results

20

2

Quality of Report: Choice of strategies and

techniques, identification and narration of markets,

clarity in report.

30

3

Planning efficiency & Implementation: Ability to

identify critical components of the strategy

implementation and schedule for meeting the targets.

20

4

Use of multiple resources for project enrichment:

Extensive use of selling and other techniques foraccomplishing the tasks.

20

5Compliance to guidelines: Adherence to the

instructions given by the Company.10

Total 100

Remarks if Any:

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________

Date :_______________

Name of Faculty :_______________ Faculty Signature


11/25


Interim Evaluation Format (Annexure-III)

Student Enrolment No. : _________________

Student Name : _____________________________________________


Name of Faculty Guide : _______________________________________

S/No. DescriptionMax

Marks

Marks

Awarded

1

Progress of the training: Achievement of targets;

progress made; explanation, interpretation and

learning from experience.

20

2

Quality of Report: Description of tasks, choice of

strategies and techniques, technical details; objectives

achieved; illustrations.

30

3Planning efficiency: Adherence to schedules;

effective revisions.20

4Resource Mobilization: Details of resources

deployed20

5Compliance to guidelines: Adherence to the

instructions given by the Company.10

Total 100

Remarks if Any:

____________________________________________________________________

____________________________________________________________________

____________________________________________________________________


12/25

Date :_______________



13/25

Company Feedback Format (Annexure-IV)


Intern Name : Ms. /Mr. _____________________________________

Internship Commencement Date : _______________

Internship Completion Date : _______________

Evaluation ParameterRating (out of 10 on each

parameter)

Knowledge &

Content

Knowledge of Industry

Practical Application of Knowledge

Learning on the Job

Ability to grasp new Idea

Communication

Skills

Interpersonal Skills

Writing Skills

Presentation Skills

Attitude

Ability to put in hard work

Attendance/Reliability/ DependabilityTeam Spirit

Receptiveness

Miscellaneous

Supervisory Skills

Target Achievement

Employability

Total

Remarks /Suggestions

Assessors Name : __________________

Designation with Seal : __________________

Contact Number :____________________ E-mail :____________________


14/25

Format for Final Report Front Page (Annexure-V)(To be strictly adhered to)

SUMMER INTERNSHIPPROJECT REPORT

on

Topic

Submitted in partial fulfillment for the award of

Master of Business Administration

By

Name of the student

Enrollment No.Batch 2012-14

Under the Supervision of

Name of the Faculty GuideDesignation

Monogram

Sharda UniversitySchool of Business Studies


15/25


16/25



17/25


Format for Presentation (Annexure-VII)

Following are the brief guidelines for the Final Presentation/Viva

Students will be required to prepare a power point presentation and present the

same to a panel of faculty members and corporate representatives

The presentation should not exceed 15 minutes in any case.

This will be followed by an in-depth viva on the same.

Slide wise details for the presentation are as under

Slide 1 : Project Title, Company name, Location

Slide 2 : Company Introduction and businesses, Targets v/s

achievements

Slide 3 : Methodology

Slide 4-5 : Analysis and Findings Slide 6 : Recommendations

The prescribed format is to be strictly followed

Use a white background with dark coloured text for better visibility

Avoid use of animations wherever possible.


18/25


19/25


20/25


21/25


22/25

Annexure XI

(on University Letter Head, original for each report)

Certificate by Faculty Guide

This is to certify thatMs. ABC, student of MBA Batch 2012-14,Enrolment No..has successfully completed his/her Summer Internship in (company

name) and prepared a Summer Internship Project Report on (topic).This Project Report is submitted in partial fulfilment for the award of Master ofBusiness Administration . His / Her work is original and authentic and to the best ofmy knowledge has not been copied from anywhere.

I wish him/her all the best in life.

(Name)Faculty Guide


23/25

Elements of Summer Internship Report (suggested):

1 - Title page2 - Certificate from College (Annexure XI)3 - Certificate from Summer Internship Organization4 Company Feedback Format (Annexure IV)5 - Student Declaration (Annexure X)6 - Preface7 - Acknowledgement8 - Table of contents9 - List of Tables

10 - List of Graphs11 - List of Appendices12 Part I (suggested headings)

About the summer training organization and the industry

Brief history of the organization

Organizational structure

Performance

Products/services

Competitors

SWOT analysis

Problems encountered

a. Part II (suggested headings)

Micro research problem/Problem statement Research Objectives

Research methodology ((specifically mentioning Research design,

Population, sample size, sampling technique, Data collection method,Data Analysis Methodology, Formulation of Hypothesis etc. used forthe study)

Data Analysis ( Graphical and Statistical) & Interpretation

Limitations of the study

Conclusion and Recommendations


24/25


25/25

sides.

final_handbook_for_summer_internship.doc

Documents