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  • 8/14/2019 Finance Committee Meeting

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    Finance Committee Meeting

    December 13, 2006

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    Objectives

    Review interim cash reporting limitations

    Review 1st and 2nd Quarter FY Performance Review Significant Variances to Budget

    Forecast events driving performance for the

    balance of Fiscal Year 2007

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    Cash Reporting Limitations

    Interim Financials based on Actual Cash distributions for the period

    Quarterly reporting covers the period from April, 2006 through September,2006 and does not capture current pay the bills, as accounting entries not are

    not made until after they are approved

    Annual audits based on accrual basis, not cash basis, as requested

    Cash Reporting has several key flaws:

    Bills often lag well behind when service was rendered One invoice often covers multiple periods Monthly treatment will not match up with year end audited statements

    This interim update is being provided consistent with Accountantsrecommendations for Quarterly review of expenditures

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    1st Quarter Performance Summary

    Favorable across all subtotals vs.budget

    Significant favorable capitalvariance, primarily due to scheduletiming

    Operating Unfavorable propertymanagement and interest expensesoffset by lower solicitor fees andadvertising expenses

    Construction Management andArchitect fees also favorable;offsetting unfavorable businessadvisory fees and pre-openingexpenditures

    Cash controls in place to matchcapital sources with uses

    80.9%4.852M1.146MCapital

    9.7%33,552381,183Net

    OperatingIncome

    6.6%17,229242,147Expenses

    2.7%16,323623,330Revenues

    %Diff.VarianceActual

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    2nd Quarter Performance Summary

    91.6%7.215M658,092Capital

    -4.0%(35,160)846,590Net

    OperatingIncome

    -4.5%(8,954)205,800Expenses

    -2.4%(26,206)1.052MRevenues

    %Diff.VarianceActual

    Slightly lower than projectedrevenues drive unfavorable NOIvariance

    Significant favorable capitalvariance, primarily due to

    schedule timing Operating Unfavorable building

    utilities, surveys and advertisingoffset by lower solicitor fees andpublic relations

    Special counsel fees unfavorable

    as such expenditures wereunanticipated within the budget Other capital categories favorable

    as cash controls in place tomatch capital sources with uses

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    FY 2007 Forecast Variables

    Access to Bond proceeds extended from May, 2006 to January,2007

    Approximately $2.2M paid by RACL/PSP for Phase 1 work tobe recovered during January, 2007

    Existing payables to be extinguished at bond remarketing Construction costs ramp up starting February, 2007 FY 2008 budget (forthcoming) will better capture current draw

    schedule Advisory and Legal fees to be reduced during the construction

    period Structured approach going forward with bank covenants and

    controls

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    Summary

    Cash reporting methods pose limitations vs. accrualmethod employed by auditors

    Matching capital sources with uses achieved

    effective LCCCA cash management

    Budgeted vs. Actual construction expendituresprimarily attributable to favorable capital budget

    1st half FY demonstrates that a $9,883 unfavorablerevenue variance contributed to $1,609 unfavorableNOI variance (0.1%)