finance division - binus
TRANSCRIPT
FINANCE DIVISION April 2015
• Vision
• Strategic Objective
• Culture and Tag Line
• Organization Structure
• Budget Process
• Budget Appendix
• Budget Realization
Budget Realization Policy (including budget
matrix authorization)
Budget Realization Process
• Payment Request
• Purchase Requisition process
• Good Organization Governance
AGENDA
OUR VISION 20/20
“….As a world class enabler and
innovative strategic partner
Towards achievement of
BINUS Vision 20/20
OUR STRATEGIC OBJECTIVES THE SIX BUBBLES
Role
Model
Excellence
Services
World Class
Enabler &
Innovative Strategic
Partner
Conducive
Working
Environment
World’s Best
Practice
Implementation
International
Language
Proficiency
Business
Partner & Catalyst
FINANCE CULTURE & TAG LINE
FINANCE DIVISION STRUCTURE
FINANCE DIVISION STRUCTURE
FINANCE DIVISION STRUCTURE
& BC
FINANCE DIVISION STRUCTURE
BUDGET PROCESS For Budget Cycle January-December
Activities Period
Budget Preparation Development and submission of Draft Budget
via online budget website
(http://finance.binus.edu/budgetonline);
including its assumption and attachment of
supporting documents.
August-September
Budget Hearing Presentation, discussion and clarification, and
revisions between BU & Division with related
department, where applicable
October-November
BudgetFinalization
Finalization of Budget December
BUDGET PROCESS For Budget Cycle July-June Activities Period
Budget Preparation Development and submission of Draft
Budget via online budget website
(http://finance.binus.edu/budgetonline);
including its assumption and attachment of
supporting documents.
March-April
Budget Hearing Presentation, discussion and clarification,
and revisions between BU & Division with
related department, where applicable
April-May
Budget Finalization
Finalization of Budget June
BUDGET APPENDIX
The remaining balance of previous period can not be carried forward to the next budget period
In accordance with the standard rate list (meals, speaker remuneration, etc)
Comply to procedure and policies of other division in Bina Nusantara (HC & Legal, BCL&D, GA, IT, etc)
Approved by dept head in budget activities
For cross allocation and non budget activities, please refer to Budget Matrix Authorization
BUDGET REALIZATION POLICY
MATRIX OF AUTHORIZATION For each Transaction (Proposed) Descriptions Manager/
Senior
Manager
BU (Division)
Leader
Finance
Director
Respectiv
e MD
BOM
In Budget ≤ Rp 200 millions V
In Budget > Rp 200 millions V V
Cross Allocation < Rp 5 millions V V
Cross Allocation > Rp 5 millions V V V*
Non Budgeted ≤ Rp 2 millions V V
Rp 2 millions < Non Budgeted ≤ Rp 5
millions
V V V*
Non Budgeted > Rp 5 millions V V V* V
Note :
1. Matrix of Authorization is applicable for all Business Unit and Division
2. Matrix of Authorization is not applicable for budget component of stock and non-stock
3. Effective Date : January 01, 2014 for budget Cycle January-December
July 01, 2014 for budget Cycle July-June
MATRIX OF AUTHORIZATION Accumulated for One Year Descriptions Manager BU
(Division)
Leader
Finance
Director
Respectiv
e MD
BOM
Rp 300 millions < Total Cross Allocation per
year ≤ Rp 400 millions
V V V*
Rp 400 millions < Total Cross Allocation per
year ≤ Rp 500 millions
V V V* V
Total Cross Allocation per year > Rp 500
millions
V V V* V* V
Rp 200 millions < Total Non Budgeted per year
≤ Rp 300 millions
V V V*
Rp 300 millions < Total Non Budgeted per
year ≤ Rp 400 millions
V V V* V
Total Non Budgeted per year > Rp 400
millions
V V V* V* V
* =Co-authorization
Note:
1. Matrix of Authorization is applicable for all Business Unit and Division
2. Matrix of Authorization is not applicable for budget component of stock and non-stock
3. Effective Date : January 01, 2014 for budget Cycle January-December
July 01, 2014 for budget Cycle July-June
BUDGET REALIZATION PROCESS
• Routine/non routine expense request Payment Request Form
• Headcount HC FPTK form
• Training staff BCL&D form
• Training lecturer Payment Request Form, approved by HOS or
DOP
• Goods (consumable, computer, equipment, furniture, renovation)
PR ONLINE (HC Portal)
• Payment Request Form and supported by any related or supporting documents.
• Supporting documents must be original, such as : Proposal of activity Detail of fund needed Invoice Receipt (kwitansi) with stamps duty (meterai), for
transaction o > Rp 250,000 – duty stamps Rp 3,000 and transaction o >= Rp 1,000,000 – duty stamps Rp 6,000.
Delivery order / BAST Others
PAYMENT REQUEST
• Checked and approved by Manager / Equal Manager
• Cross Allocation and Not budgeted, following authorization matrix, and
must give an explanation/reason in writing
• Payment cycle : Monday to Monday at 12.00 a clock, CEO Decree no
001/FIN.CEO/VII/2013
• Realization report for advance must be made 7 days after the event
date, CEO Decree no 001/FIN.CEO/XI/2014
PAYMENT REQUEST (cont)
• To procure goods and services have to go through Procurement
Department.
• Exception, user could purchase things by themselves for certain
conditions;
Maximum value of the transaction is up to IDR 200,000,-.
If the total value > IDR 200,000,-, has to get a written permission
from Procurement Department.
Payment: by requesting cash advance or reimbursement to Finance
Department.
• The Exception not included:
Stock items (ie: stationary)
Printing jobs that use corporate identity (i.e. business card, company
letter head, etc.)
PROCUREMENT
PURCHASE REQUISITION ONLINE
• Accommodate all Goods request to procurement
• From all budget Resources
• Using HC portal
PR ONLINE FLOW
HC PORTAL
Shopping cart
Workflow
Budget checking
Purchase
Requisition
Release PR PO
INVOICE GR/GI
Procurement Material
Management
Budget realization
PURCHASE REQUISITION ONLINE (hc.binus.edu)
PROCUREMENT PIC
• Outlet BIS Simprug: Hartanto (ext. 4340)
• Outlet BIS Serpong: Febriyanti (ext. 5820)
• Outlet Alam Sutra: Febriyanti (ext. 5820)
• Outlet Univ : Zurmiati (ext. 1286)
• Outlet JWC: Renny (ext. 1296)
• Outlet Commercial: Roni (ext. 6124)
• Procurement Controller: Anastasia (ext. 2467)
• Procurement Analyst: Evalyn (ext. 1283)
• Business Assurance: Yuyun (ext. 1277)
GOOD ORGANIZATION GOVERNANCE (GOG)
Decree of CEO Bina Nusantara No: 001/CEO/XI/2013 on Good
Organization Governance Implementation in Bina Nusantara Group.
1. Optimize values of institution to have strong competitive forces in
order to be able to defend its existence for reaching vision and
missions of institution;
2. To enforce professional, efficient, and effective organization
governance, to empower and to increase function and independency
of institution;
3. To enforce units of institution to run actions based on high moral
values and compliance upon laws and awareness of social
responsibilities of institution;
4. To avoid the occurrences of organization governance breaches that
can lead to stakeholders’ loss.
GOOD ORGANIZATION GOVERNANCE (GOG)
GOG (hc.binus.edu)
finance.binus.edu
CONTACT PERSON
Business Unit Budget Finance & Accounting Procurement
University & Division Ari Yuniarso & Mega ext 2228 Ester Oktavia & Yeni
Kurniawati ext 1269 Zurmiati ext 1286
Binus International Thresianess Tjandra ext 1277 Linawati ext 1264 Renny W ext 1296
Binus Center Audie Leilani Setiawan & Tomi
ext 1940 Linawati ext 1264 Roni F ext 6124
BIS Simprug Audie Leilani Setiawan ext 4336 Yurita ext 4335 Hartanto WK ext 4340
BIS Serpong Sita Anjani ext 5824 Santi ext 5818 Febriyanti ext 5820
Binus Square Thresianess Tjandra & Lorrinne
ext 1277 Lusiana Ekawati ext 6115 Roni F ext 6124
Commercial Center Tomi ext 1940 Hennita ext 1266 Roni F ext 6124
Feedback Box for Procurement / Requisition Process by sending an email to :
GOG – CENTER TEAM
How to contact GOG – Center Team
1. Telephone
Telp : (+6221) 5369 69 69
ext 1278 - Yuyun, Elilis / 1279-Philipus
2. Office
Alamat : Bina Nusantara – Kampus Anggrek
Jl. Kebon Jeruk Raya No 27
Ruang 223 (Yuyun/Philipus/Elilis)
3. Email : [email protected]