finance training manual

FINANCE JANUARY 2006

Table of ContentsChapter 1........................................................................................................................................ 3

A1 Automatic creation - CA.................................................................................................3A2 Automatic Creation - CA reassignment..........................................................7A3 Manual creation - CA....................................................................................8A4 Contract Account - Change...........................................................................9A5 Bank Master Creation.................................................................................10A6 Business Partner - Bank details..................................................................11A7 Contract Account - Bank ID.........................................................................12A8 Create Vendor................................................................................................................13B1 Account Display.............................................................................................................14B2 Reverse Document.......................................................................................................16B3 Account Maintenance..................................................................................................17B4 Write Off........................................................................................................................... 18B5 Contract Account - Display.........................................................................................19B6 Contract Account - CVP elements comparison....................................................20B7 Credit Assessment........................................................................................................21B8 Credit Management......................................................................................................22B9 Check Lot........................................................................................................................ 23B10 Payment Lot.................................................................................................................24B11 Payment run.................................................................................................................25B12 Manual entry posting.................................................................................................36B13 Refunds-Check............................................................................................................37B14 Refunds-Bank Transfer.............................................................................................39B15 Refunds-Telegraphic Transfer................................................................................41B16 Return Lot.....................................................................................................................43B17 Dunning Run................................................................................................................49B18 Installment Plan...........................................................................................................54B19 Interest Run..................................................................................................................55B20 Manual entry posting- Multisite...............................................................................57B21 Manual entry posting_Multisite clearing...............................................................58B22 Reconciliation key.......................................................................................................59B23 Posting to GL...............................................................................................................60C1 Changes to Contract Account...................................................................................61C2 Contract account and OCM.......................................................................................62C3 Credit Assessment - Report.......................................................................................63C4 Credit management - Report.....................................................................................64C5 DDM Report....................................................................................................................65C6 DDM Search Facility....................................................................................................67C7 Dunning history..............................................................................................................68C8 Dunning Report.............................................................................................................70C9 Bad Debt Vat-CCL Report..........................................................................................71C10 VAT CCL Report.........................................................................................................72C11 Agewise Analysis........................................................................................................73C12 Write off history...........................................................................................................74

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FINANCE JANUARY 2006C13 Direct Debit Return Report.......................................................................................75D1 View FI shared folder...................................................................................................76D2 Print Invoice Authorization form................................................................................77D3 Post Parked Invoice.....................................................................................................78D4 Payment run................................................................................................................... 79E1 Direct Debit Management-Create.............................................................................81E2 Direct Debit Management - Alert..............................................................................82E3 Direct Debit Management - Reminder.....................................................................83E4 Direct Debit Management-Resend...........................................................................84E5 Direct Debit Management - Confirmation...............................................................85E6 Direct Debit Management - Account under query - Bank..................................86E7 Direct Debit Management - Account under query - Customer.........................87E8 Direct Debit Management - Account under query - Internal..............................88E9 Direct Debit Management - Remove DD on Hold................................................89E10 Direct Debit Management - Amendment - Bank Request...............................90E11 Direct Debit Management - DD cancellation.......................................................91E12 Direct Debit Management - Default Payers.........................................................92E13 Direct Debit Management - Non DD customer Enticing to Switch................93E14 Direct Debit Management - Non DD customer Renewal.................................94Document Reversal............................................................................................................95Refund payment...................................................................................................................96

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Chapter 1.

A1 Automatic creation - CA

Step 1

Enter transaction code: ZF11 and press Enter.

Step 2

Type the Business Partner Number --------and company code 'UK01' and press Enter on the key board or click on the 'Correct mark' on the screen.

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Step 3

Select the installations (by clicking on the check box against each installation) that have to be grouped together to create a contract account and select the create contract account button on the screen (F5).

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Step 4

If error message is displayed in step 3, then group installations separately and create contract account.

Step 5

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Incase the installation has to be regrouped to different and existing contract account, select the check box against the installation and select the contract account number from the drop down and select assign installation to contract account (F6).

Step 6

In case of regrouping the installation to a new contract account, select the check box against the installations and select the create contract account button (F5).

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A2 Automatic Creation - CA reassignment

Step 1

Enter transaction code: ZF11 and press Enter.

Step 2

Enter the “Business Partner” number and “Company Code””.

Press Enter.

Step 3

Select the check box against the installation for which reassignment of CA has to be done. Select the CA from the drop down and select the relevant CA and select assign installation to CA button on the tool bar or press F6. In case the installation has to be attached with new CA then select the check box and delete the existing CA against the installation and select create contract account button on the tool bar or press F5.

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A3 Manual creation - CA

Step 1

Enter transaction code: CAA1 and press Enter.

Or: Menu path: Utilities Industry --> Business Master Data --> Contract Account --> Create

Step 2

Initial SAP Screen Menu path: Utilities Industry --> Business Master Data --> Contract Account --> Display or Enter T.code: CAA3. Give the contract account number displayed in the previous step.

Step 3

Type the Business partner number and select the contract account category and press enter or select the correct check on the screen. In case a contract account has to be created with reference to another contract account, type the reference contract account and business partner also.

Step 4

Give all the details in the contract account screen like general data, payments/taxes, dunning/correspondence and additional data. Fill all the mandatory fields and save.

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A4 Contract Account - Change

Step 1

Initial SAP Screen Menu path: Utilities Industry --> Business Master Data --> Contract Account --> Change or Enter T.code: CAA2

Step 2

Type the Business partner and contract account and click on enter button on the tool bar or enter key. Contract account screen appears.

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A5 Bank Master Creation

Step 1

Enter T-Code: ZFI01, Create Bank Initial screen appears. Type the Bank country as GB and Bank key -- Customer sort code.

Step 2

Save the details.

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A6 Business Partner - Bank details

Step 1

Type T-Code: FPP2. Change Organization: ------ screen appears. Select payment transactions tab on the screen. Bank details matrix appears. Type ID (any logical value), Country as GB, type the sort code given in the mandate in bank key field, type bank account number from mandate, type incrementing number in control key, type DD ref number in reference field, type account holder name in account holder field and save.

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A7 Contract Account - Bank ID

Step 1

T.code: CAA2Initial SAP Screen

Menu path: Utilities Industry --> Business Master Data --> Contract Account --> Change T.code: CAA2

Step 2

Type the contract account number or business partner number. Press F4 in case they have to be searched and give relevant search criteria. Press enter.

Step 3

Select Payments and taxes tab. Press F4 in incoming payments-->Bank details ID field or Outgoing payments --> Bank details ID field. List of bank id's attached to the business partner appears. select the relevant bank Id and save.

Step 4

In incoming payment method when the bank id is updated/changed incoming payment method lock is enabled for 10 days. In case the lock has to be released earlier select the lock and delete the same and save. Other wise after 10 days the lock is released automatically.

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A8 Create Vendor

Step 1

Create Vendor with required details and multiple banks (If any)

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B1 Account Display

Step 1

T Code: FPL9Initial Sap screen

Menu Path: Utilities Industry----->Contract Accounts receivable and Payable------>Account---> Account Balance

Step 2

Type the Business Partner, Contract account, contract and Company Code. Select the list type and list display ( line lay out ) from the drop down. Press enter.

Step 3

Place the curser on Business Partner, Contract account and click the Business Partner and contract account Icon respectively.

Step 4

Press the Legend (Control+F2) push button.

Step 5

Press the down Payment test.

Step 6

Press the Totals Text.

Step 7

Press the chronology text.

Step 8

Press back button and come to main selection screen of Account display (FPL9 )Click the Display/change setting Icon. Change the List type and Line Layout. Press enter.

Step 9

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FINANCE JANUARY 2006Explain the ALV functionality like sorting, Finding, Total and changing the line layout.

Step 10

Double click the line item. Explain the details of the line item document.

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B2 Reverse Document

Step 1

T Code FP08Initial Sap screen

Menu Path: Utilities Industry----->Contract Accounts receivable and Payable------>Document---->Reverse

Step 2

Type the document number, reconciliation key and reversal date. Press the additional action push button or enter and confirm the reconciliation key.

Step 3

Press the save button.

Step 4

Check the reversed document, by clicking the display button.

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FINANCE JANUARY 2006B3 Account Maintenance

Step 1

T Code FP06Initial Sap screenMenu Path: Utilities Industry----->Contract Accounts receivable and Payable------>Account---> Maintain

Step 2

Type the values of Business partner, Contract account, Contract, Company Code, Currency and Net due date. Select the open item push button and confirm the reconciliation key.

Step 3

Select the credit and debit open item for clearing. Double click (Select the activate) on the gross amount of the line items.

Step 4

Changes the gross values if required. Click the save button and document get posted.

Step 5

T Code FPL9Check the Business Partner AccountInitial Sap screen


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B4 Write Off

Step 1


Menu Path:Utilities Industry----->Contract Accounts receivable and Payable------>Account---> Write off items Press Enter

Step 2

Type of Business Partner, contract account, contract, Document, Posting date, company code, write off reason, currency, Document type and reconciliation key. Press Enter and confirm the reconciliation key.

Step 3

Select the open items for write off and press activate button.

Step 4

Change the amount in the gross clearing for partial write off. Press the save button.

Step 5

T Code FPL9Check the write off document and Business partner balance.Initial Sap screenMenu Path: Utilities Industry----->Contract Accounts receivable and Payable------>Account---> Account Balance

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B5 Contract Account - Display

Step 1

T-Code : CAA3.SAP Menu:Utilities Industry --> Business Master Data --> Contract Account --> Display, type

Step 2

Type the Contract account number or press F4. Type the selection criteria based on Contract account, Business Partner etc,. List appears with all possible entries, double click the relevant Contract account and press enter.

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B6 Contract Account - CVP elements comparison.

Step 1

T-Code : CAA3SAP Menu:Utilities Industry --> Business Master Data --> Contract Account --> Display, type

Step 2

Open another session by clicking on Create another session button in Menu bar.Type T-Code: ZOCM5. Display Contract: Initial screen. Type Doc type: GBCO01 and contract number----- and press enter. Display Contract screen appears. Select CVP Config Tab.

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B7 Credit Assessment

Step 1

Type T-Code ZF16. Credit assessment screen appears. Select the option of executing assessment for major accounts or commercial business. Select and specify the business partner number in case of major accounts and execute. In case of commercial business the assessment is done mass, this is possible for major accounts also. Type the company code and flexible price (if message appears at the bottom) and execute press F8.

Step 2

Select the print check box for all those assessments to be authorised and press print button in case of Major Accounts, in case of Commercial business click on Print button at the bottom of the screen.

Step 3

Select the status against each item printed and save. In case the save button is pressed before taking print the system does not allow and gives a error message.

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B8 Credit Management

Step 1

Type T-Code ZF17. Credit management Screen appears. Select radio button for Credit management. Type Business partner number and company code and press enter.

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B9 Check Lot

Step 1


Menu Path: Utilities Industry----->Contract Accounts receivable and Payable----> Payments---->Check Lot

Step 2

Type the Check Lot key ( name ) and press create button.

Step 3

Type the Check deposit account, value date and line layout. Press the new items push button.

Step 4

Type the payment amount, selection criteria , selection value and check number. Press the save button.

Step 5

Press the back button twice. Select the Close push button to close the payment lot and confirm the information message .

Step 6

Press the post push button . Select the start on line radio button and press Ok button.

Step 7

T Code FPL9Check the account balance of the business Partner.Initial Sap screen


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FINANCE JANUARY 2006B10 Payment Lot

Step 1

T Code FP05

Menu Path: Utilities Industry----->Contract Accounts receivable and Payable----> Payments---->Payment Lot

Step 2

Type the Payment Lot key (name) and press create button.

Step 3

Type the Bank clearing account, Company code, value date and line layout. Press the New Items push button.

Step 4

Type the payment amount, selection criteria and selection value . Press the save button.

Step 5

Press the back button twice. Select the Close push button to close the payment lot and confirm the information message

Step 6

Press the post push button. Select the start on line radio button and press Ok button.

Step 7

T Code FPL9Check the account balance of the business Partner.Initial Sap screen


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FINANCE JANUARY 2006B11 Payment run

Step 1

Enter T-Code: FPY1Initial SAP Screen

Menu path: Utilities Industry --> Contract Accounts Receivable & Payable-->Periodic Processing --> For Contract Accounts --> Payment Run

Step 2

Type Date ID: Current date, Type Identification: Any identifier. Press enter.

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Step 3

In General selection Tab, type Business Partner / Contract Account : From to range or Individual numbers, Type Company code. Give the due date from to range, payment method:D and Type Posting Date: Date on which documents are to be posted.Select Bank selection Tab, Select Selection ID from the drop down: 001and enter.Select Logs Tab, select problem class: Additional information and select save button or Ctrl+S.

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Step 4

Select Custom selection Tab in case any additional selection criteria has to be given. Click on Free selection button type invoice number in Additional reference field and click on Save button. Close the customer selection screen and press save button on the menu bar.

Step 5

Select Schedule Programme run. Click on Radio button against -- Background - Start Immediate and select OK button.

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Step 6

Select Payment list from environment, click on execute button on the menu or press F8.

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Step 7

Select back arrow twice to come to payment run screen. Select Environment in the menu bar, Select Payment medium from the list.

Step 8

Select payment medium: ZBACWAY from drop down, click on schedule payment medium ikon in the tool bar and save.

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Step 9

Select Back arrow and come to payment run screen. Select Logs tab and press Refresh status button besides job logs tab till --Job Finished message appears. The select Environment from menu and Select DME administration.

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Step 10

Select the line to be transfered and click on download ikon in the menu and save it by giving the file id at the end.

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FINANCE JANUARY 2006B12 Manual entry posting

Step 1

Enter T.code: FPE1

Initial SAP Screen Menu path: Utilities Industry --> Contract Accounts Receivable & Payable-->Document -->Post

Step 2

Enter values in the following fields:Document and posting date, Currency, Reference number, Company code.Select values from the drop down in the following fields:Document Type, Reconciliation key and press enter or click on correct mark on the screen.

Step 3

Type the Values for Business partner, Contract account, Contract, amount, main transaction, sub-transaction and division. Select overview button on the menu (F7).

Step 4

Select save button and the document is posted.

Step 5

Select document --> display in the menu and see the latest document posted.

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B13 Refunds-Check

Step 1

Enter T-Code: FPY1

Initial SAP Screen Menu path: Utilities Industry --> Contract Accounts Receivable & Payable-->Periodic Processing --> For Contract Accounts --> Payment Run

Step 2

Type Date ID : Current date, Type Identification: Any identifier. Press enter.

Step 3

In General selection Tab, type Business Partner / Contract Account : From to range or Individual numbers, Type Company code. Give the due date from to range, payment method:B and Type Posting Date: Date on which documents are to be posted.Select Bank selection Tab, Select Selection ID from the drop down: 001 for check and press enter.Select Logs Tab, select problem class: Additional information and select save button or Ctrl+S.

Step 4


Step 5


Step 6


Step 7

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FINANCE JANUARY 2006Select back arrow twice to come to payment run screen. Select Environment in the menu bar, Select Payment medium from the list.

Step 8

Select payment medium: CHECK from drop down and save.

Step 9

Select Back arrow and come to payment run screen. Select Logs tab and press Refresh status button besides job logs tab till --Job Finished message appears. The select Environment from menu and Select Payment list and take a print of the payment list.

B14 Refunds-Bank Transfer

Step 1

Enter T-Code: FPY1

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FINANCE JANUARY 2006Initial SAP Screen Menu path: Utilities Industry --> Contract Accounts Receivable & Payable-->Periodic Processing --> For Contract Accounts --> Payment Run

Step 2


Step 3

In General selection Tab, type Business Partner / Contract Account : From to range or Individual numbers, Type Company code. Give the due date from to range, payment method:B and Type Posting Date: Date on which documents are to be posted.Select Bank selection Tab, Select Selection ID from the drop down: 002 for Bank transfer and press enter.Select Logs Tab, select problem class: Additional information and select save button or Ctrl+S.

Step 4


Step 5


Step 6


Step 7

Select back arrow twice to come to payment run screen. Select Environment in the menu bar, Select Payment medium from the list.

Step 8

Select payment medium: ZIDOC from drop down and save.

Step 9

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FINANCE JANUARY 2006Select Back arrow and come to payment run screen. Select Logs tab and press Refresh status button besides job logs tab till --Job Finished message appears. The select Environment from menu and Select DME administration.

Step 10

Type T-Code WE05 and select PAYEXT to veiw the Idoc generated in case of BASC and the status will be in yellow color. Type T-Code ZE14 and give the Idoc number to be interfaced to BACS.

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B15 Refunds-Telegraphic Transfer

Step 1

Enter T-Code: FPY1

Initial SAP Screen Menu path: Utilities Industry --> Contract Accounts Receivable & Payable-->Periodic Processing --> For Contract Accounts --> Payment Run

Step 2


Step 3

In General selection Tab, type Business Partner / Contract Account : From to range or Individual numbers, Type Company code. Give the due date from to range, payment method:B and Type Posting Date: Date on which documents are to be posted.Select Bank selection Tab, Select Selection ID from the drop down: 001 for Telegraphic transfer and press enter.Select Logs Tab, select problem class: Additional information and select save button or Ctrl+S.

Step 4

Select Custom selection Tab in case any additional selection criteria has to be given. Click on Free selection button type invoice number in Additional reference field and click on Save button. Close the custome selection screen and press save button on the menu bar.

Step 5

Select Schedule Programe run. Click on Radio button against -- Background - Start Immediate and select OK button.

Step 6


Step 7

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FINANCE JANUARY 2006Select back arrow twice to come to payment run screen. Select Environment in the menu bar, Select Payment medium from the list.

Step 8

Select payment medium: ZBACWAY from drop down and save.

Step 9

Select Back arrow and come to payment run screen. Select Logs tab and press Refresh status button besides job logs tab till --Job Finished message appears. The select Environment from menu and Select payment list and take a print.

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B16 Return Lot

Step 1

T-Code -- FP09

SAP Menu:Utilities Industry --> Contract Account Receivable & Payable --> Payments --> Returns --> Returns Lot.

Step 2

Type ID and select create lot Ikon in the tool bar or press F5

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Step 3

Select return reason - if it is check return / DD return in Specs for docs and processing tab and select check from the selection category. In case of DD return select the account from selection category. Go to second tab clearing account and management and select the bank clearing account press F4 select the relevant bank clearing account number. Select house bank press F4 double click the relevant house bank account.

Select the new items ikon from the tool bar on top

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Step 4

Select Post ikon in the tool bar on top or press Shift + F6. Schedule job message box appears click on ok in case no change need to be made or select different options as required.

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B17 Dunning Run

Step 1

T Code FPVAInitial Sap screen

Menu Path: Utilities Industry----->Contract Accounts receivable and Payable------>Periodic processing ---> For contract Account-----> Dunning Notice----->Dunning Proposal Run Press Enter

Step 2

Enter the date Id and Identification. Press Enter. Type the Business Partner, contract account and company code in general selection tab. Type the date of issue, payment considered to and net due date in the dunning parameter tab. Date of issue should be the same date of dunning proposal run . Select the problem class additional information by drop down in setting for application log in log tab .Save the parameter entered.

Step 3

Execute the schedule the program run . Schedule the job for dunning run. Keep pressing refresh button till program run changed to ' Update run already completed'.

Step 4

T Code FPVB

Run the dunning ActivityInitial Sap screen

Menu Path: Utilities Industry----->Contract Accounts receivable and Payable------>Periodic processing ---> For contract Account-----> Dunning Notice----->Dunning Activity RunPress Enter

Step 5

Type the date Id and Identification. Press enter. Type the date id and identification of dunning proposal in the general selection tab. Press the save button.

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Step 6

Execute schedule the program run . Schedule the job for dunning activity run. Keep pressing refresh button till program run changed to ' Update run already completed'.

Step 7

Type T-Code -- FPCOPARA

SAP Menu --> Utilities Industry --> Contract account Receivable & Payable -->Periodic Processing --> For Contract accounts --> Correspondence --> Print.

Step 8

Type Date Id and Identification as in dunning run and press enter. The General selections tab is enabled for keying the details. Type the business partner and contract account and company code. Select Correspondence tab, Select correspondence type as 0003 - Dunning notice, enter the date ID and identification of dunning activity. In the logs tab select Problem class additional information . Save the parameters by clicking on the save icon in the tool bar.

Step 9

Select Schedule program run Icon on the tool bar. Check for Background start immediate radio button is selected. Click on OK if the radio button is selected, else select the radio button and press OK. Click on refresh button under Run status till ' Update run already completed' message appears.

Step 10T Code FPVAInitial Sap screen

Menu Path: Utilities Industry----->Contract Accounts receivable and Payable------>Periodic processing ---> For contract Account-----> Dunning Notice----->Dunning Proposal RunPress Enter

Step 11

Enter the date Id and Identification. Press Enter. Type the Business Partner, contract account and company code in general selection tab. Type the date of issue, payment considered to and net due date in the dunning parameter tab. Date of issue should be the same date of dunning proposal run . Select the problem class additional information by drop down in setting for application log in log tab .Save the parameter entered for dunning level 2.

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Step 12


Step 13

T Code FPVBRun the dunning ActivityInitial Sap screen

Menu Path: Utilities Industry----->Contract Accounts receivable and Payable------>Periodic processing ---> For contract Account-----> Dunning Notice----->Dunning Activity Run Press Enter

Step 14

Type the date Id and Identification for level dunning level 2 activitty. Press enter. Type the date id and identification of dunning proposal in the general selection tab. Press the save button.

Step 15


Step 16T-Code – FPCOPARA

SAP Menu --> Utilities Industry --> Contract account Receivable & Payable -->Periodic Processing --> For Contract accounts --> Correspondence --> Print. Correspondence for dunning level 2.

Step 17

Type Date Id and Identification as in dunning run and press enter. The General selections tab is enabled for keying the details. Type the business partner and contract account and company code. Select Correspondence tab, Select correspondence type as 0003 - Dunning notice, enter the date ID and identification of dunning activity. In the logs tab select Problem class additional information. Save the parameters by clicking on the save icon in the tool bar.

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FINANCE JANUARY 2006Step 18


Step 19

T Code FPVALevel-3 Process:Initial Sap screen

Menu Path: Utilities Industry----->Contract Accounts receivable and Payable------>Periodic processing ---> For contract Account-----> Dunning Notice----->Dunning Proposal RunPress Enter

Step 20

Enter the date Id and Identification. Press Enter. Type the Business Partner, contract account and company code in general selection tab. Type the date of issue, payment considered to and net due date in the dunning parameter tab. Date of issue should be the same date of dunning proposal run . Select the problem class additional information by drop down in setting for application log in log tab .Save the parameter entered for dunning level 3.

Step 21


Step 22T Code FPVBRun the dunning ActivityInitial Sap screen

Menu Path: Utilities Industry----->Contract Accounts receivable and Payable------>Periodic processing ---> For contract Account-----> Dunning Notice----->Dunning Activity Run Press Enter.

Step 23

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FINANCE JANUARY 2006Type the date Id and Identification. Press enter. Type the date id and identification of dunning proposal in the general selection tab. Press the save button.

Step 24


Step 25Type T-Code -- FPCOPARA.


Step 26

Type Date Id and Identification as in dunning run and press enter. The General selections tab is enabled for keying the details. Type the business partner and contract account and company code. Select Correspondence tab, Select correspondence type as 0003 - Dunning notice, enter the date ID and identification of dunning activity. In the logs tab select Problem class additional information . Save the parameters by clicking on the save icon in the tool bar.

Step 27


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B18 Installment Plan

Step 1

T Code FPR1Initial Sap screen

Menu Path: Utilities Industry----->Contract Accounts receivable and Payable------>Account---> Installment Plan-----> Create

Step 2

Type the Business Partner, company code, contract account, document number currency and reconciliation key . Press enter.

Step 3

Confirm the reconciliation key.

Step 4

Select the open items . Enter the Installment plan category, number of installments and starting date of installment . Press Installment plan push button.

Step 5T Code FPR3

Check the installment plan created.Initial Sap screen

Menu Path: Utilities Industry----->Contract Accounts receivable and Payable------>Account---> Installment Plan-----> Display

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B19 Interest Run

Step 1T Code FPINTM1Initial Sap screen

Menu Path: Utilities Industry----->Contract Accounts receivable and Payable------>Periodic Processing------>For contract accounts---->Interest Run Press Enter.

Step 2

Enter the Date Id and Identification. Press Enter.

Step 3

Enter the parameter for interest run. Type the Business Partner, contract account and company code in general selection tab. Type the date of issue, posting date and document type in posting parameter Tab. Select the Debit Items and cleared items radio button in interest parameters Tab. Select the create correspondence check box in the interest parameter tab. Select the problem class additional information by drop down in the log tab. Save the parameter.

Step 4

Schedule the payment Run. Keep pressing the refresh the button, till payment run gets completed.

Step 5T Code FPL9Check the interest document.Initial Sap screen


Step 6T Code FPCOPARARun the correspondence run for interest run.Initial Sap screenMenu Path: Utilities Industry----->Contract Accounts receivable and Payable------>Periodic Processing------>For contract accounts---->Correspondence ----> Print Press Enter.

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FINANCE JANUARY 2006Step 7

Type the date Id and Identification and press enter for entering the selection parameter.

Step 8

Type the same parameter as entered for the interest run. Select the correspondence type 0007 (Interest Notification ) and type the date Id and Identification. Save and execute the transaction. Keep refreshing the transaction till correspondence gets completed.

Step 9

Check the interest spool.

Step 10Type T-Code -- FPCOPARA.Run the correspondence activity for the interest letter.


Step 11

Type Date Id and Identification as in dunning run and press enter. The General selections tab is enabled for keying the details. Type the business partner and contract account and company code. Select Correspondence tab, Select correspondence type as 0007 - Interest Notification , enter the date ID and identification of interest run. In the Logs tab select Problem class additional information. Save the parameters by clicking on the save icon in the tool bar.

Step 12


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B20 Manual entry posting- Multisite

Step 1

Enter T.code: FPE1Initial SAP Screen

Menu path: Utilities Industry --> Contract Accounts Receivable & Payable-->Document -->Post

Step 2


Step 3

Type the Values for Business partner, Contract account, Contract, amount, main transaction, sub-transaction and division. post another line for credit item with same detials as in debit except select the sub transaction which is for credit. Double click on the credit item and change the payment method for the credit item.

Step 4

Select save button and the document is posted.

Step 5

Select document --> display in the menu and see the latest document posted.

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B21 Manual entry posting_Multisite clearing

Step 1Enter T.code: FPE1Initial SAP Screen

Menu path: Utilities Industry --> Contract Accounts Receivable & Payable-->Document -->Post

Step 2


Step 3

Select process open item Ikon on the tool bar , enter selection criteria pop up box appears. Select the additional selection box against reference document number and copy paste the numbers from excel sheet and also post the dummy document ref number. Else give all the document numbers only for the posting. Select copy button at the bottom of the screen or press F8 and press enter or continue button at the bottom.Process Document: Process open item screen appears. Select check box against each line and click on enter business partner item on the tool bar.

Step 4

Type business partner, contract account, contract relevant to the business partner. Type the amount which will be the difference of debit and credit item available in totals/navigation box. In case the balance is debit type main trxn 0090 and sub trxn 0020. In case the balance is in credit type main trxn 0090 and sub trxn 0010 and press save. If there is no balance this screen will not appear.

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B22 Reconciliation key

Step 1T-Code: FPF1Initial SAP screen.

Utilities Industry-->Contract Accounts Receivable and Payable-->Document-->Reconciliation Key-->Create.

Step 2

Type the reco key and press save.

Step 3T-Code:FPF2Initial SAP screen.

Utilities Industry-->Contract Accounts Receivable and Payable-->Document-->Reconciliation Key-->Close. Or type.

Step 4

Type the reconciliation key and press enter.

Step 5

Press close button on the menu to close the reconciliation key. Warning message appears and click on yes button in case the key has to be closed, else press no.

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B23 Posting to GL

Step 1

T-Code: FPG1

From SAP menu-->Utility Industries-->Contract Accounts receivable and payable-->Periodic Processing-->Forward Posting-->Execution-->Transfer to General Ledger or type.

Step 2

Type the reconciliation key in the respective field or select F4. From the selection screen type the known data like reconciliation key/whether closed or not/Entered by / entered data and press enter.

Step 3

If necessary selection can be based on Company code, Reservation object, Closed from, Transfer upto posting date. Select check box -- List of documents Created. Select execute button on the menu bar or press F8.

Step 4

T-Code: FPG1.

From SAP menu-->Utility Industries-->Contract Accounts receivable and payable-->Periodic Processing-->Forward Posting-->Control-->Check General Ledger Document

Step 5

Type company code, select the reco key/ GL account number/ closed on / last transfer and output options as All items and select execute button on menu bar or press F8. In case the selected data is wrong like the recon key selected is not closed or transferred then error is displayed.

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C1 Changes to Contract Account

Step 1

Enter T-Code ZF03. Type the company code (compulsory) and if required the contract account number, user Id and changed dates. Press Execute button on the tool bar or F8.

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C2 Contract account and OCM

Step 1

Type the transaction Code ZF 22. Press Enter.

Step 2

Type the Contract account number, Business Partner, Contract and Account Analyst.Execute the transaction.

Step 3

In case no selection values specified in the selection screen and report is executed.

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C3 Credit Assessment - Report

Step 1

Type T-Code ZF16. Credit assessment screen appears. Select the report option and major accounts / commercial business option. Type the contract start date and if required the business partner number and execute.

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C4 Credit management - Report

Step 1

Type T-Code ZF17. Credit management Screen appears. Select Radio button credit management report and give the business partner number ranges and execute the report. Press on execute button or F8.

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C5 DDM Report

Step 1

Type the T Code ZF10.

Step 2

Type the company code, Direct Debit Reference number, Business Partner, Contract Account and Activity date. Execute the report.

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C6 DDM Search Facility

Step 1

Type Code ZF09.

Step 2

Type the Direct Debit Reference Number and execute the report.

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C7 Dunning history

Step 1

T Code FPM3Initial Sap screen

Menu Path: Utilities Industry----->Contract Accounts receivable and Payable------>Account---> Further Information-----> Dunning History or type Press Enter.

Step 2

Type the business partner, Contract account, contract, company code, date id , dunning procedure and dunning level. Execute the report.

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C8 Dunning Report

Step 1

Type the transact code: ZF12

Step 2

Type the business partner, Contract account, contract, company code, date id , dunning procedure and dunning level. Execute the report.

Step 3

Type the action taken check box, action taken by and action taken date. Press the save button.

Step 4

If any of the data such as action taken check box, action taken by and action taken date are not entered. Press the save button.

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C9 Bad Debt Vat-CCL Report

Step 1

Type the transaction Code ZF13.

Step 2

Type the Company code and Posting date ( From & To ). Select the Write -off reason.By default list out is line items. In case summary report is required select the summery items check box. Execute the report.

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C10 VAT CCL Report

Step 1

Type the transaction code ZF18.

Step 2

Type the company code and invoice date ( From & To ). Select the list out check box for the report display.

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C11 Agewise Analysis

Step 1

T Code: FPO1Initial Sap screen

Menu Path: Utilities Industry--->Information system--->Report selection--->Contract Accounts receivable and Payable--->Closing Preparation--->Open Item List or type

Step 2

Type the Key date (report execution date), and Company code:UK01. Optional fields to be entered: Business partner, Grid interval in days, Reclassify by Due Dates etc,. Click on execute button on the menu or press F8.

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C12 Write off history

Step 1

Initial Sap screenMenu Path: Utilities Industry----->Contract Accounts receivable and Payable------>Account---> Further Information----> Write off historyT Code FP04HPress Enter

Step 2

Type the Business partner, contract account, write off document number and finance document. Execute the transaction.

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C13 Direct Debit Return Report

Step 1

Type the Transaction Code ZF21.

Step 2

Select the Bank file path and Error file path from the drop down button . Bank file path is uploaded for running Direct Debit return report. Error file is for down loading the DD ref and amounts for which data is not found in the system from the DD return report. Execute the transaction.

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FINANCE JANUARY 2006D1 View FI shared folder

Step 1

T-Code SBWP.

Select SAP Business Workplace button on SAP tool bar or Ctrl+F12

Step 2

Click on shared folder from the list and select Finance folder.

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D2 Print Invoice Authorization form

Step 1

T-Code: F.62

SAP Menu. Select Accounting-->Financial Accounting-->General Ledger-->Periodic Processing-->Print Correspondence-->Internal Documents. Type

Step 2

Click on Variant on the tool bar. Variant directory appears. Select ZFUSION_UK01 and type the document number from the mail and click on execute button on tool bar or press F8.

Step 3

Check and authorize the printed parked document.

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D3 Post Parked Invoice

Step 1

T-Code--FBV0SAP Menu path.

Accounting-->Financial Accounting-->Accounts Payable-->Document-->Parked document-->Post/Delete. Or Type

Step 2

Type company code, Document number and Fiscal year and press enter. Parked invoice is displayed. Click on Post button on the tool bar.

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D4 Payment run

Step 1

T-Code - F110SAP menu path.

Accounting --> Financial accounting --> Banks --> Outgoing --> Automatic payment --> Open items. Type.

Step 2

Type run date ---- and type identification --- and press enter. Select parameter tab, type posting date-----type doc entered upto date ----company code,payment method, next pay date, type Vendor number if multiple numbers are to be keyed select additional selection button against the vendor and key the vendor numbers. Select additional log and select check box against due date check,payment method selection in all cases, line items of the payment documents. Select Printout/data medium tab, go to RFFOEDI1 and press F4, select UK01 from the list. Click on save button in the tool bar on top of the screen.

Step 3

Select status tab and select proposal Ikon on the tool bar. Schedule proposal pop box appears. select start immediately check box and press enter or click on green thick.

Step 4

Click on status button on the tool bar at the top of the screen, payment proposal has been created message appears. Select payment run Ikon on the tool bar, schedule payment pop up box appears. Select start immediately check box and press enter.

Step 5

Click on status button on the tool bar till payment run has been carried out message appears and posting order -- generated -- completed message appears. Select print out Ikon on the tool bar and select start immediately check box. Replace? in job name with some identifier (numeric/alpha) and press enter.

Step 6

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FINANCE JANUARY 2006Type t-code WE05 - Idoc list screen appears. Type the creation date and execute by clicking on execute button in tool bar or press F8. Select PAYEXT from outbound Idocs, Idoc number generated will appear with yellow mark against them. Type t-code ZE14 and type the Idoc number which need to be transported. Type the Idoc numbers and execute F8.

Step 7

Type T-code SP01 and check the spool generated. Select the spools generated with user id and date currently used and select print to print the Hash total form and remittance slip.

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E1 Direct Debit Management-Create

Step 1


Step 2

Select the activity Create DDM. Execute the transaction. Type the Business Partner , Contract Account and execute the transaction.

Step 3

Select the check box against the business Partner and contract Account for creating the DDM. Click the select address Push button.

Step 4

Select the multiple contract account of business Partner account for grouping , click the group/ ungroup contract account push button. Confirm group confirmation message and click the select address push button.

Step 5

Type the remarks and click the print push button.

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E2 Direct Debit Management - Alert

Step 1

Type T-code: SBWP, or click on the SAP Business Workplace ikon on the tool bar or CTRL+F12.

Step 2

Select Shared folders arrow to enlarge the list. Select the finance folder from the drop down. List of mails appear.

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E3 Direct Debit Management - Reminder

Step 1


Step 2

Activity Reminder :Select the activity Reminder and type the DD Reference number and company code. Execute the transaction.

Step 3

Type the remarks and click the print letter.

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E4 Direct Debit Management-Resend

Step 1


Step 2

Activity Resend :Select the activity Resend and type the DD Reference number. Execute the transaction.

Step 3

Select the address ikon, adress fields to which the DD ref has to be sent is enabled, click on the approptiate address. Type the remark and click the print push button.

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E5 Direct Debit Management - Confirmation

Step 1


Step 2

Activity Confirmation :Select the activity Confirmation and type the DD Reference number and company code. Execute the transaction.

Step 3

Type the remark and select the print push button.

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E6 Direct Debit Management - Account under query - Bank

Step 1


Step 2

Activity Account under query - Bank :Select the activity Account under query - Bank. Type the DD Reference number and company code. Execute the transaction.

Step 3

Type the remark and press submit button.

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E7 Direct Debit Management - Account under query - Customer

Step 1


Step 2

Activity Account under query - Customer :Select the activity Account under query - Customer. Type the DD Reference number and company code. Execute the transaction.

Step 3


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E8 Direct Debit Management - Account under query - Internal

Step 1


Step 2

Activity Account under query - Internal :Select the activity Account under query - Internal. Type the DD Reference number and company code. Execute the transaction.

Step 3


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E9 Direct Debit Management - Remove DD on Hold

Step 1


Step 2

Activity Remove DD on Hold :Select the activity Remove DD on Hold. Type the DD Reference number and company code. Execute the transaction.

Step 3


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FINANCE JANUARY 2006E10 Direct Debit Management - Amendment - Bank Request

Step 1


Step 2

Activity Amendment - Bank Request :Select the activity Amendment - Bank Request and type the DD Reference number and company code. Execute the transaction.

Step 3

Type the remarks and press submit button.

Step 4

Create the new Bank Id for the Business Partner. Change the bank Id key in the contract account.

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E11 Direct Debit Management - DD cancellation

Step 1


Step 2

Activity DD cancellation:Select the activity DD cancellation. Type the DD Reference number and company code. Execute the transaction.

Step 3

Select the DD cancellation reason from the drop down type the remark and press the submit button. Message box appears for confirmation of mail to be sent to shared forlder with 'yes' and 'no' option.

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E12 Direct Debit Management - Default Payers

Step 1


Step 2

Activity Default Payers :Select the activity Default Payers. Type the Business Partner, Contract Account and company code. Execute the transaction.

Step 3

Select the address ikon, adress fields to which the DD ref has to be sent is enabled, click on the approptiate address, type the remark and press print button.

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E13 Direct Debit Management - Non DD customer Enticing to Switch

Step 1


Step 2

Activity Non DD customer Enticing to Switch :Select the activity Non DD customer Enticing to Switch. Type the Business Partner, Contract Account and company code. Execute the transaction.

Step 3

Select the address ikon, adress fields to which the DD ref has to be sent is enabled, click on the approptiate address, type the remarks and press print button.

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E14 Direct Debit Management - Non DD customer Renewal

Step 1


Step 2

Activity Non DD customer Renewal :Select the activity Non DD customer Renewal. Type the Business Partner, Contract Account and company code. Execute the transaction.

Step 3

Select the address ikon, adress fields to which the DD ref has to be sent is enabled, click on the approptiate address, type the remark and press print button.

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Document Reversal

Step 1


Menu Path: Utilities Industry----->Contract Accounts receivable and Payable------>Document t---> Reverse Press Enter.

Step 2

Type the document number to be reversed or select from the drop down button. Type the Reconciliation key and reversal date. Document type ST (Reversal document) and Clearing reason 05 (Reversal) will automatically default. Press Enter. Confirm the creation of reconciliation key.

Step 3

Press the save button for posting of reversal document.

Step 4

Check the reversal document by clicking the reversed by document

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FINANCE JANUARY 2006Refund payment

Step 1T Code FPY1Initial Sap screen

Menu Path: Utilities Industry--->Contract Accounts receivable and Payable---> Periodic processing-->Payment run of Type.

Step 2

Type Date and run ID and press enter.

Step 3

Give the business partner, contract account and company code. Type the from to Due dates and payment method as B-- in case of bank transfer, S-- in case of cheque and T -- in case of telegraphic transfer. Specify the document numbers in case specific documents have to be cleared in customer selection tab. For this click on the custom selection button and give the values.

Step 4

Select Bank selection tab and select the bank ID from the drop down and press enter.

Step 5

Select Logs tab and if required select the check boxes against Brief log, Items to be cleared and Payment method selection every time. Press save button in the menu or Ctrl+S.

Step 6

Select Schedule program run and select radio button for either -- Background Start Immediate or Background Schedule and give date and time enter.

Step 7

Click enter or refresh button in the menu till 'Update run already completed' appears. Select the Environment button from Menu bar and select payment list. Give the date and run Id and execute or press F8.

Step 9

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FINANCE JANUARY 2006Type T-Code WE05 and select PAYEXT to veiw the Idoc generated in case of BASC and the status will be in yellow color. Type T-Code ZE14 and give the Idoc number to be interfaced to BACS.

Step 8

Select Environment from the menu and select payment medium. Maintain variants screen appears, select the variant relevant for the payment method and schedule the payment media.

Press on the back cursor on the screen and come to the original payment run screen, we will find the job log status as finished.

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