financial management reporting
TRANSCRIPT
MSF5234/ REV 0106ANNEX B
MCA Role ProfileJob Title: Financial Manager (Reporting & Budgeting)
Location: Spring Place Job reference:
Reports to: Management Accountant
Direct Reports: 2 x Financial Analysts
Indirect Reports: -
Job PurposE - Contribute to Agency decision making through provision of accurate, timely and relevant financial management informationKey Responsibilities MANAGEMENT ACCOUNTS
Production of monthly financial reports for the MCA Executive Board, taking responsibility for specific areas of the MCA. Liaising with staff from the directorates, including directors and business partners, and reviewing the financial sensibility of the returns including data generated from the pay forecasting model and other sources.
Support Management Accountant in DfT (Finance) and RTAS group reporting.
Review of current monthly reporting, assess fitness for purpose and recommend changes.
BUDGETS Lead annual budget setting process to include meetings with
budget holders at initial negotiation stage and production of support documentation for the Executive Board.
Provide advise to budget holders to enable effective managing of budget variances.
Contribute to spending review submissions through financial analysis.
FINANCIAL STATEMENTS Assist with the production of the financial statements in the
Agency’s Annual Report, including liaison with the National Audit Office and external auditors.
Production of other reports as required by DfT, HMT or other public bodies.
OTHER DUTIES :- Liaise with the Financial Operations section of the directorate to
ensure adequate input into the ongoing accuracy of the Agency’s financial information, including authorization for new account codes, cost centres and activity codes.
Liaise with the Contracts team to identify financial and contractual implications of business decisions and support financial assessments.
Focal point for provision of financial information for Parliamentary Questions and Freedom of Information requests.
Provide training for budget holders and their staff as required. Ad hoc tasks as required within the directorate.
Prepared by: Phil White Date: February 2007
Authorised by: Neil Goodall Date: February 2007
Master Role Profile
An Executive Agency of the Department for Transport
MSF5234/ REV 0106ANNEX B
To be revised on: February 2008 Date
Master Role Profile
An Executive Agency of the Department for Transport
MSF5234/ REV 0106ANNEX B
Essential minimum qualifications and other Specific requirementsCCAB qualified (ACA, CIMA, ACCA or CIPFA), working towards CCAB qualification, willing to study for CCAB qualification, or ‘qualified by experience’.
Significant experience of working in a finance department.
Does the Role require Security clearance? and/orCriminal Record Bureau clearance? (Please tick YES or NO as appropriate.)
YESYES
NONO
FOR RECRUITMENT AND SELECTIONTECHNICAL COMPETENCIES
Area of Skill/Knowledge LevelFinancial Management Reporting & Analysis 3
Budgeting 3
Statutory Financial Reporting 2
BEHAVIOURAL COMPETENCIESCompetency Group Level Level Statement Full/PotentialTeam Working A Improves the
effectiveness of the team and generates team spirit
P
Delivering Results H Takes a disciplined approach to delivering results to tight timescales
F
Customer Service A Anticipates customers future requirements
P
Planning & Prioritising H Sets goals and objectives for others and tracks progress
F
Information Gathering & Analysis H Interpretes data and information and analyses basic trends drawn from internal and external resources
F
Problem Solving H Resolves problems where established guidelines and precedents provide no clear lead
F
Master Role Profile
An Executive Agency of the Department for Transport
MSF5234/ REV 0106ANNEX B
FOR PERFORMANCE AND DEVELOPMENTTECHNICAL COMPETENCIES
Area of Skill/Knowledge Required for LevelFinancial Management Reporting & Analysis
Production of monthly management accounts. Provision of information to support business.
3
Budgeting Managing budget setting process from commission to year end. Providing advice to budget managers for better budget management.
3
Statutory Financial Reporting Provision of notes within MCA statutory accounts and Departmental Resource Accounts.
2
Master Role Profile
An Executive Agency of the Department for Transport
MSF5234/ REV 0106ANNEX B
BEHAVIOURAL COMPETENCIESCompetency Group
Competence Indicator Level Level Statement
Team WorkingBuilding good relationships
Diplomacy H Shows tact when dealing with others inside or outside agency; able to show firmness balanced with politeness
Understanding A Understands differing standpoints of those both within and outside immediate team; adopts an appropriate style to accommodate them
Respect For Others H Responds objectively to other views; willing to support team over personal agenda
Contribution Earning respect H Contributes expertise for benefit of immediate team
Support and sharing H Willingly assists other team members when they get into difficulty or as needs arise
Flexibility A Easily and willingly takes on different roles and responsibilities as team or task changes
Master Role Profile
An Executive Agency of the Department for Transport
MSF5234/ REV 0106ANNEX B
Competency Group
Competence Indicator Level Level Statement
Managing Others
Leadership Communicating the vision
H Communicates both specific and broader objectives verbally and in writing to direct & indirect team members;Able to present a case to team members, choosing methods most suited to getting results
Accountability H Accepts responsibility for actions of direct & indirect team members and their effect on results delivered by section, location, or branch
Setting an example H Acts as a role model; displays high standards of integrity in the work place; acts on promises made and upholds and enforces The Dignity At Work and Health and Safety Policies
Creating team spirit S Develops good working relationships with colleagues; acts on team decisions; provides support for colleagues as appropriate
Loyalty S Protects team members from unfair criticism; supports team position to others outside the team
Managing Others
Delegation S Allocates tasks appropriate to capabilities of team members; provides briefing on the what & how of the work & required timescales
Managing performance
H Tracks overall progress against team objectives; analyses reasons for performance shortfalls ; helps team to learn from mistakes
Master Role Profile
An Executive Agency of the Department for Transport
MSF5234/ REV 0106ANNEX B
Developing Others
Instruction, coaching, mentoring
H Undertakes to transfer personal knowledge, skills and insight to others to improve individual and group capability; encourages personal development
Identifying and meeting needs
S Provides feedback on performance and potential to inform personal development plans
Master Role Profile
An Executive Agency of the Department for Transport
MSF5234/ REV 0106ANNEX B
Competency Group
Competence Indicator Level Level Statement
Managing and Developing Yourself
Self knowledge Confidence H Prepared to think beyond current levels; proposes ideas and solutions to others for consideration and authority to proceed
Willingness to learn
Learning from others H Adopts best practice within the agency in personal and professional areas within and outside direct areas of work; identifies role models in appropriate areas
Following up training opportunities
H Actively looks for training and development opportunities within the Agency in areas of identified need; contributes to planning of their own training programme; seeks feedback on progress towards development objectives
Self motivation Flexibility H Works effectively within and adapts to continually changing parameters and situations
Taking responsibility H Takes personal pride in and is committed to producing work of highest quality; shows initiative in improving results
Coping with challenges
H Is resilient and calm even when faced with complex, unfamiliar, or stressful situations
Master Role Profile
An Executive Agency of the Department for Transport
MSF5234/ REV 0106ANNEX B
Competency Group
Competence Indicator Level Level Statement
Customer Service
Identifying customer needs
Customer focus H Is aware of the full range of services and capabilities of the branch, location, agency as appropriate; develops an understanding of customers’ position and circumstances; seeks to improve existing services
Customer dialogue A Actively seeks opportunities for face to face contact with customers and customer groups to develop mutual understanding; commands respect amongst customers for recognising their needs
Meeting needs Quality of contact H Takes ownership of customer problems and maintains contact until they are resolved; volunteers additional help and services
Meeting expectations A Acts as a role model in demonstrating customer service principles; ensures problems and disputes are resolved on a win- win basis
Master Role Profile
An Executive Agency of the Department for Transport
MSF5234/ REV 0106ANNEX B
Competency Group
Competence Indicator Level Level Statement
ProfessionalismRepresentation Enthusiasm and
loyaltyH Represents and protects
the image of the branch, location, agency to the outside world
Integrity Commitment H Creates an environment of mutual trust motivating people to give priority to serving the needs of customers and stakeholders
Discretion H Balances openness against the need to respect the confidences of superiors, colleagues, and customers; exercises judgement in how to communicate sensitive issues up the line
Promotion Self confidence H Makes and presents a case persuasively and convincingly to customers and stakeholders; has confidence to balance flexibility with firmness
Presentation H Presents technical matters so that audience can understand the issue; Is comfortable with verbal presentations to external audiences
Master Role Profile
An Executive Agency of the Department for Transport
MSF5234/ REV 0106ANNEX B
Competency Group
Competence Indicator Level Level Statement
Dealing with Change
Adaptability Responsiveness S Willingly accepts changing job content and adapts to new tasks; tries out new ways of doing things; willing to learn new skills
Proactivity H Seeks opportunities to participate and plays an active part in change; provides constructive ideas and opinions
Managing change
Helping others to adapt
S Works alongside & supports colleagues in adopting new ways of working
Overcoming blocks H Openly supports reasons for change and benefits sought; keeps new processes and procedures under constant review
Master Role Profile
An Executive Agency of the Department for Transport
MSF5234/ REV 0106ANNEX B
Competency Group
Competence Indicator Level Level Statement
Master Role Profile
An Executive Agency of the Department for Transport
MSF5234/ REV 0106ANNEX B
Planning and Prioritising
Setting priorities
Balancing the urgent and the important
H Balances tasks; structures own workload to make best use of time & resources ; delivers to deadline
Resourcing H Manages available resources to achieve task objectives
Developing plans
Preparation H Prepares formal plans for individual and group activities for approval ; briefs others on task objectives and work instruction
Organisation H Organises teams and projects to work to defined outcomes and objectives
Setting objectives H Sets achievable time and output goals for tasks undertaken by others;
Implementing plans
Monitoring progress and outcomes
H Tracks progress against defined goals; communicates accordingly
Coping with chaning priorities
H Manages and resets task priorities in changing circumstances ; revises plans & objectives as work proceeds
Problem Solving
Judgement Applying experience H Views problems & solutions from customers’ & others’ perspectives ; applies experience gained in different circumstances and areas of work to assist with decision making
Applying concepts H Collects and reviews all relevant facts & information before considering options & solutions; able to apply theoretical knowledge to practical situations
Master Role Profile
An Executive Agency of the Department for Transport
MSF5234/ REV 0106ANNEX B
Risk Assessment
Weighing up options H Seeks out relevant information to assist with decision making; considers likely outcomes of various courses of actions; recognises and considers risk areas and the likelihood of success
Decision making
Using initiative S Makes sound decisions within clearly defined guidelines & established procedures
Competency Group
Competence Indicator Level Level Statement
Delivering Results
Achievement Focus
Structured approach
H Takes a disciplined & planned approach to task management; defines resources required; obtains & manages them effectively; formally reviews outcomes
Deadline accomplishment
H Continually reviews progress against deadlines ; assesses significance of variance; adjusts activities and seeks additional resource to ensure deadlines met
Resilience H Works calmly & maintains a disciplined approach to the task under the pressure of deadlines and/or changing objectives
Continuous Improvement
QMS awareness
Quality mindedness
S Has a general awareness of the quality management system; able to describe role within it; understands MCA Quality Policy statement
Policies and procedures
Improvement S Complies with branch, location, agency policies and procedures; operates within standard control procedures and work instructions; understands role in and knows where to access general MCA policies (including Health and Safety)
Innovation Ideas generation
S Offers suggestions for new or improved procedures, processes, ways of working
Master Role Profile
An Executive Agency of the Department for Transport
MSF5234/ REV 0106ANNEX B
Competency Group
Competence Indicator Level Level Statement
Information Gathering and Analysis
Numeracy Comfort with numbers
A Interprets complex and/or conflicting data from different sources; develops processes for complex data sorting & analysis; presents complex numeric data in appropriate and understandable formats
Literacy Language comprehension
H Interprets and applies wording in rules and regulations, codes of practice, statutory documentation, policies and procedures where the meaning is unclear or ambiguous
Research Using information sources
H Actively seeks out, sorts and interprets information from various sources within and outside the MCA
Analysis Collation H Uses straightforward analysis techniques to interpret available data and information
Interpretation H Analyses basic trends ; challenges obvious mis-interpretations of data and seeks clarification or reinforcement
Security of Computer Hardware
No loss of, damage to or interference with hardware
S Ensures effective security of all personal hardware.
Security of Electronic Information
No loss of, damage to or interference with information
S Maintains confidentiality of personal passwords.
Ensures that electronic files are stored in accordance with authorized visibility.
Master Role Profile
An Executive Agency of the Department for Transport
MSF5234/ REV 0106ANNEX B
Competency Group
Competence Indicator Level Level Statement
Master Role Profile
An Executive Agency of the Department for Transport
MSF5234/ REV 0106ANNEX B
Verbal Communication
Self expression
Providing explanations
H Conveys information and speaks with conviction and clarity ; able to summarise own and others’ main points accurately
Influencing Persuasion S Gathering facts, opinions, arguments on straightforward issues to gain acceptance of a point of view or position
Group participation
Discussion contribution
S Makes fluent and relevant contributions to group discussions
Written Communication
Literacy Use of appropriate language
H Expresses technical concepts and complex ideas clearly and concisely ; avoids over complication in use of technical language
Document Preparation
Purpose H Prepares basic internal written reports, minutes, etc, for internal audiences, in a logical structured sequence to inform & guide
IT systems application
Complexity H Able to integrate functionalities of available software e.g. Excel, Word, PowerPoint, Visio etc to produce complex documentation
Business Awareness
External environment
External influences
H Has a good understanding of the general environment within which the MCA operates, with a particular understanding of matters affecting their branch, location, and customer base; can act sensitively with this knowledge
Strategic awareness
Contribution of role
H Has a good understanding of MCA overall aims and objectives; contributes to development of business plans to achieve these
Financial Awareness
Accountability A Develops high level and significant financial plans and budgets; fully accountable for expenditure against plan
Managing Projects
Project planning
Planning and control
S Understands basic principles of project management, including the need for formal planning, briefing, and control
Project management
Use of tools and techniques
S Monitors progress against milestones ; organises personal activities to keep on track
Master Role Profile
An Executive Agency of the Department for Transport
MSF5234/ REV 0106ANNEX B
Master Role Profile
An Executive Agency of the Department for Transport