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ORGANIZINGBinder Additional Pages
Financial
www.organize365.com
THESE PAGES WERE ADDED IN MARCH 2019, PLEASE ADD THEM TO YOUR BINDER.
Financial Organizing Binder
FINANCIAL ORGANIZING BINDER
The Financial Organizing Binder is designed to store all the important financial information for your household. This binder can also be used if you are the financial caretaker for a loved one, or are settling an estate. The Financial Binder was originally designed to stay organized when settling my father’s estate, but it has been updated to also keep track of current financial paperwork. Ditch the filing cabinet and move your financial reference papers into this easy to use binder.
Financial papers are divided into 5 categories (separated by 5 section divider pages also called “slash pockets” by Lisa). Each category is listed below, along with its corresponding printables. Behind each printable, you can insert any related financial papers or documentation using page protectors.
GENERAL INFORMATION (put in front of binder):
1. Personal documents and contacts - storage location for your most important financial documents.2. Business card pages - store business cards of frequently used financial planning services or institutions.
FINANCIAL ORGANIZING BINDER CONTENTS:
• Each numbered section is separated by a slash pocket• Place binder printables in page protectors and store behind the slash pocket• Place any related financial paperwork behind each printable
QuickSTARTGUIDE
CURRENT MONEY
GENERAL INFORMATIONFamily information sheetsPersonal documents and contactsName change trackerAdvisor contact information
Financial inventoryDebts / loans worksheetCredit card inventoryCredit card summaryBill payment record
B
C
Insurance policy informationSafe deposit box inventoryMilitary records checklist
Gift card rewards informationTravel rewards informationBusiness informationVehicle information tracker
Financial Organizing Binder
FINANCIAL ORGANIZING BINDERQuick
STARTGUIDE
Update the information in this binder annually. I recommend you go through your binder near tax time as your end-of-year statements and tax paperwork arrive. Keep the binder in a handy place (like a kitchen cabinet) so it will be easy to access the information or to grab in an emergency. If the printables do not apply to the financial situation you are dealing with right now, you can move them to the back of the binder or remove them.
FUTURE MONEYRetirement benefits
☐ Self ☐ Spouse
D
ESTATE PLANNINGEstate executor checklistFinancial communication tracker
F
PHYSICAL INVENTORYHow to create a household inventoryHousehold inventory tracker
☐ Store receipts/warranties/insurance of expensive items at the end of the tracker
E
Celebration of life & funeral arrangement planner
Financial Organizing Binder
NAME CHANGE TRACKERUse this form any time you need to legally change a name (marriage, divorce, adoption, etc.). This form covers the major areas, but you
may want to add post-it notes or an additional page to keep track of what is complete. It can take a year or more to track down all the
places that you have your former name.
☐ Proof of change: (marriage license, divorce decree, adoption papers, or court document) - if possible, get multiple certified copies
☐ Proof of citizenship (passport or birth certificate)
☐ Proof of identity (driver’s license, state ID, or passport) with name, address, and photo
☐ Check your state and local laws for other requirements
DOCUMENTS REQUIRED
☐ Amended birth certificate (if adopting)
☐ Social Security Office - get updated SS Card
☐ Driver’s License (check state requirements for paperwork and fees)
☐ Passport (Form DS-5504 or DS-82, updated photos, application for name change, and fees)
https://travel.state.gov/content/travel/en/passports/apply-renew-passport/change-correct.html
☐ Global Entry
☐ TSA PreCheck
☐ Any frequent flyer programs, car rentals, hotel rewards
☐ Voter registration
CHANGE FIRST (you need these as identification to change the rest)
☐ Your employer
☐ Professional license (doctor, lawyer, teacher, cosmetologist, etc.)
☐ Car title
☐ Deeds to any owned property
☐ Rent/Mortgage company
☐ Bank
☐ Checking
☐ Savings
☐ Retirement
☐ Investment
☐ Loans
☐ New debit card
☐ New checkbooks
☐ Credit Cards
☐ Major credit cards
☐ Store credit cards
CHANGE NEXT
☐ Gym/fitness center
☐ Library
☐ Schools / colleges
☐ Notify registrar
☐ Alumni associations
☐ Professional organizations
☐ Medical providers
☐ Veterinarian for pets
☐ Insurance companies (auto, dental, health, home life)
☐ Utility Companies
☐ Cable
☐ Electric
☐ Gas
☐ Phone
☐ Sewer
☐ Water
☐ Companies
☐ Rewards programs (grocery store, clothing stores, hardware store, etc)
☐ Subscriptions (magazines, media like Hulu or Pandora, etc)
☐ Communications
☐ Social Media
☐ Websites
☐ Amazon
☐ PayPal
☐ Last will and testament
☐ Power of attorney or health care proxy
☐ ☐ ☐
Financial Organizing Binder
MILITARY RECORDS CHECKLISTYour military records can be vital in ensuring you receive the military and veteran benefits you have earned. Unfortunately, the military
sometimes loses records or important paperwork. We want you to be able to keep the necessary records, for the time you need them, AND
be able to access them if you need to provide them. Here are our suggestions:
☐ Enlistment contract
☐ Re-enlistment contract (with bonus information)
☐ Other contracts - extensions, bonuses, promotions, commission, etc.
☐ Military orders - temporary duty, deployments, activations, mobilizations, etc.
☐ Discharge paperwork (DD 214 for active duty)
☐ Pay statements
☐ Benefits statements
☐ Retirement paperwork
☐ Medical records (especially if any service connected injuries)
KEEP FOREVER
☐ Training certificates for computer-based trainings
☐ Hand receipts for issued and returned items (cold weather gear, gas mask, computer, etc.) - you can use a sheet protector or slash pocket for this
☐ Annual training requirement receipts
SHORT TERM RECORDS
☐ Awards
☐ Decorations
☐ Certificate of eligibility for VA loan
☐ Certificate of eligibility for GI bill
☐ Disability certificate and coverage records (if applicable)
☐ Service number
☐ Social security number
☐ Any EFMP or Q-coded paperwork for your children/dependents
These are records you need for a shorter time, but will not need forever. These can be things like an updated annual training receipt or
paperwork specific to a duty station or deployment. Keep the records as long as you are in an assignment or until your training expires.
☐ Any paperwork for your current assignment (training requirements, equipment issued, etc.)
☐ Permanent Change of Station (PCS) instructions
☐ Household inventory (when moving to a new duty station)
DUTY STATION TRACKERUse this tracker to document any PCS’s.
Assignment Location Report Date Departure Date Point of Contact
Assignment Location Report Date Departure Date Point of Contact
Assignment Location Report Date Departure Date Point of Contact
Assignment Location Report Date Departure Date Point of Contact
Assignment Location Report Date Departure Date Point of Contact
Financial Organizing Binder
BUSINESS INFORMATION
BUSINESS INFORMATION
Business name
Business ownership
Business address & phone number
License number & city, state
Type of business (sole proprietor, partner-ship, LLC, S-Corp., etc.)
SSN/EIN
Website
DBA information
Bank account
Credit account
Use this tracker to keep your core business information easily accessible for quick reference or for evacuation orders.
LEGAL PROTECTIONS
Copyright
Registered
Trademark
Patent
MARKETING INFORMATION
Mission
Tagline
Business category
Other
Financial Organizing Binder
BUSINESS INFORMATION (CONT’D)
SEARCH ENGINE / WEBSITE LISTING INFORMATION
Bing
Yelp
Yahoo
Trip Advisor
Yellow Pages
SUPPORT TEAM NAME AND CONTACT INFO
Accountant
Attorney
Bookkeeper
Graphic designer
Insurance
Personal assis-tant / Secretary
Web designer
Financial Organizing Binder
VEHICLE INFORMATION TRACKER
Maintenance Records - Include oil changes, tire rotations, air filter changes, etc.
Date Service
Date Service
Date Service
Date Service
Date Service
Date Service
Date Service
Date Service
Date Service
Date Service
Date Service
Date Service
Date Service
Date Service
VEHICLE NICKNAME
Vehicle year VIN
Make Purchase date
Model Purchase price
Seller name Seller contact info
Model info Purchase mIleage
Tire size Gas & oil type
Preferred Mechanic Company
Contact name Phone
Address
Financial Organizing Binder
ESTATE EXECUTOR CHECKLISTIMPORTANT CONTACT INFORMATION
Executor name / Contact
Backup executor name /Contact
Attorney
Accountant
Other professionals
LOCATION OF VITAL DOCUMENTS
Document Location Notes
☐ Will
☐ Trust(s)
☐ Letter of instruction
☐
FAMILY MEMBERS AND FRIENDS
Person Contact Information Notes
Spouse
Children / Dependents
Close friends
Financial Organizing Binder
ESTATE EXECUTOR CHECKLIST (CONT’D)
NOTIFICATION LIST
Notify Contact Information Date/Notes
☐ Social Security
☐ IRS
☐ Pension plan
☐ Retirement plan
☐ Homeowner’s insurance
☐ Insurance agent
☐ Life insurance
Utilities
☐ Electric
☐ Gas
☐ Water / Sewer
☐ Trash
☐ Phone
☐ Cable
☐ Internet
☐ Security
☐ Bank account(s)
☐ Attorney of deceased
☐ Accountant /Tax preparer of deceased
Need final tax return in the year of death for the estate
☐ Financial planner or advisor of deceased
☐ Heirs of the estate
Financial Organizing Binder
ESTATE EXECUTOR CHECKLIST (CONT’D)
ACTION DATE COMPLETED NOTES
☐ Redirect or forward mail for estate
☐ Order multiple death certificates
Order one for each account, property, vehicle, stock certificate, bank account, tax return, and extras - they are usually less expensive to purchase in bundles
☐ Make an inventory list of all assets and liabilities of the deceased/estate
Secure the residence. Locate:
☐ Wallet
☐ Credit cards
☐ Checkbooks
☐ Cell phone
☐ Laptop
☐ Tablet
☐ Keys
☐ Jewelry
☐ Art
☐ Valuables
☐ Weapons
If family has strained relationships, consider changing the locks at time of death to prevent looting
☐ Secure any other property (rental, business, etc.)
Secure other assets:
☐ Maintain insurance policies
☐ Pay any outstanding mortgage payments
☐ Pay any active utilities
☐ File for insurance benefits
☐ Cash in unused tickets
☐ Cancel any memberships or subscriptions
☐ Return any packages/purchases that arrive
☐ Close any open credit/brokerage accounts
Check on and record list of beneficiaries of accounts
Use the printables contained in the Financial Organizing Binder to make a list of assets and liabilities
Financial Organizing Binder
ESTATE EXECUTOR CHECKLIST (CONT’D)
ACTION DATE COMPLETED NOTES
☐ Check for and empty safe deposit box
☐ Determine how assets are titled and how they will be dispersed
Options are joint with right of survivorship or payable on death or none
☐ Notify any creditors of the estate (anyone owed money by the deceased) and pay them
Common creditors include: attorneys, accountants, appraisers, taxes, funeral home
☐ File tax returns for the estate The final return is filed the year AFTER death
☐ Collect any money owed to the deceased/estate
☐ Open a bank account for the estate - use to pay expenses
Record expenses, mileage, time spent. Some executors are able to receive a fee for their services
☐ File probate if needed (with court)
Seek the advice of an attorney to determine if needed
☐ Liquidate (sell) items as needed
☐ Disperse the estate to heirs - AFTER all other costs are paid
☐ Give any gifts to charity as directed in will, trust, or instructions
☐ Pass on any final letters, videos, or other communication
IF DECEASED HAS MINOR CHILDREN
Action Date Completed Notes
☐ Court to appoint a guardian for child(ren)
☐ Establish guardian of the estate for assets to support child(ren)
Financial Organizing Binder
FINANCIAL COMMUNICATION TRACKER
DATE SPOKE/MET WITH DISCUSSION TOPICS ACTION NEEDED
Use this tracker to document communication with lawyers, accountants, financial advisors (print extra copies if you want to use
one sheet for each professional) regarding your own finances (or a family member if you are executor of an estate).
Financial Organizing Binder
CELEBRATION OF LIFE & FUNERAL ARRANGEMENT PLANNERFull legal name ______________________________________________________________________________________________________________________
Other (maiden) names used _______________________________________________________________________________________________________
Social Security #_______________-____________-______________ Driver’s license number _______________________________________________
Green card number _______________________________________________________ Visa number __________________________________________
Birthdate __________________________________ City / State of birth ___________________________________________________________________
Mother’s maiden name _______________________________________________ Father’s name _____________________________________________
Marital status ____ Single / Never Married ____ Married ____ Widowed ____ Divorced
Spouse / Partner name _____________________________________________________________________________________________________________
Marriage date & location ___________________________________________________________________________________________________________
Ethnic heritage _____________________________________________________________________________________________________________________
Children (name, birthdate, birthplace) ____________________________________________________________________________________________
___________________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________________
ARMED FORCES SERVICE
Branch ________________________________________________________
Dates __________________________________________________________
High school ____________________________________________________
Postsecondary school(s) _______________________________________
___________________________________________________________
Work achievements / Union affiliations ____________________________________________________________________________________________
___________________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________________
Hobbies / Interests / Volunteer work ________________________________________________________________________________________________
___________________________________________________________________________________________________________________________
Clubs / Lodges / Civic / Memberships in organizations ______________________________________________________________________________
___________________________________________________________________________________________________________________________
Special recognitions or achievements ______________________________________________________________________________________________
___________________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________________
Survived by _________________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________________
Preceded in death by ______________________________________________________________________________________________________________
___________________________________________________________________________________________________________________________
___________________________________________________________________________________________________________________________
Financial Organizing Binder
Funeral Plans
PEOPLE TO NOTIFY
Name & Relationship Contact Information
Newspapers to notify / Request obituary:__________________________________________________________________________________________
PREPAID FUNERAL PLAN (IF APPLICABLE)
Name of provider
Address
Phone number
Plan / Policy number
Cemetery
Plot number
Location of paperwork
CELEBRATION OF LIFE & FUNERAL ARRANGEMENT PLANNER
Financial Organizing Binder
PREFERENCES FOR FUNERALArrangements should be made by (select all desired):
☐ My spouse / partner
☐ My child(ren) ____________________________________________
__________________________________________________________
__________________________________________________________
☐ My father
☐ My mother
☐ Siblings _________________________________________________
__________________________________________________________
☐ Other ___________________________________________________
PREFERENCES FOR REMAINS (BODY): ☐ Ground burial
☐ Preferred casket _____________________________________
☐ Cemetery _______________________________________________
☐ I have a plot (number) _______________________________
☐ I do not have a plot
☐ In a national cemetery (veterans, etc.)
☐ Vault type ________________________________________________
☐ Opening/closing grave fees _____________________________
☐ Tent/chair fees __________________________________________
☐ Mausoleum
☐ Preferred container _____________________________________
☐ I have purchased a crypt (number): ______________________
☐ I have not purchased a crypt
☐ Cremated with ashes
☐ Preferred urn _________________________________________
☐ Buried in a cemetery _____________________________________
☐ In a mausoleum _________________________________________
☐ Scattered at ___________________________ (check local laws)
☐ Other ___________________________________________________
☐ I have registered to donate my body/organs to
___________________________________________________________
☐ They will manage my body
☐ They will return my ashes ___________________________
☐ Headstone / Marker Instructions
__________________________________________________________
__________________________________________________________
FUNERAL PLAN ☐ Funeral followed by a burial or cremation
☐ Direct burial or cremation followed by a memorial service
☐ DIrect burial or cremation with no service
☐ Vigil or prayer service
☐ Other ______________________________________________________
VISITATION AND VIEWING PREFERENCES (choose all that apply)
☐ Funeral home
☐ Place of worship
☐ Open casket
☐ Viewing at funeral home only
☐ Viewing at place of worship only
☐ No viewing (closed casket)
☐ Family preference (by above people)
☐ Other ______________________________________________________
☐ Preferred clothing/outfit ____________________________________
☐ Photos to be used for hair/makeup artist
☐ Glasses to be worn? yes / no
☐ Glasses to be buried with body? yes / no
☐ Jewelry to be worn _________________________________________
☐ Jewelry to be buried with body? yes / no
☐ Jewelry to be returned to _______________________________
☐ Displays to prepare
☐ Photographs
☐ Religious or fraternal items
☐ Other
SERVICE (choose all that apply)
☐ Funeral ceremony at place of worship _____________________
☐ Funeral ceremony at funeral home ________________________
☐ Memorial service at ________________________________________
☐ Graveside service at ________________________________________
☐ No service
CELEBRATION OF LIFE & FUNERAL ARRANGEMENT PLANNER
Financial Organizing Binder
Use this worksheet to document your pets, their health records, and your wishes regarding their care after you are gone.
PETS INFORMATION SHEET
IF DECEASED HAS PETS
Pet Name Guardianship
Person who has agreed to take ownership ____________________________________________
Alternate new owner __________________________________________________________________
If unable to find new owner, please donate to shelter _________________________________
Person who has agreed to take ownership ____________________________________________
Alternate new owner __________________________________________________________________
If unable to find new owner, please donate to shelter _________________________________
PET NAME _________________________________________________________________________ Birthdate ________________________________
Weight _______________________________ Allergies _______________________________________________________________________________
Veterinarian name ____________________________________________________________________________________________________________
Address: ___________________________________________________________________________ Phone ___________________________________
Medications ___________________________________________________________________________________________________________________
DOG ☐ Rabies __________
☐ Distemper __________
☐ Bordetella __________
☐ Hepatitis __________
☐ Leptospirosis __________
THE
BASI
CSIM
MU
NIZ
ATIO
NS
_______________________________________________________________________________________________________________________________
☐ Parvo __________
☐ Parainfluenza __________
☐ Flu __________
☐ Heartworm __________
CAT: ☐ Herpes __________
☐ Calici __________
☐ Feline distemper __________
☐ Feline leukemia __________
☐ Rabies __________
☐ Heartworm __________
NOTES
PET NAME _________________________________________________________________________ Birthdate ________________________________
Weight _______________________________ Allergies _______________________________________________________________________________
Veterinarian name ____________________________________________________________________________________________________________
Address: ___________________________________________________________________________ Phone ___________________________________
Medications ___________________________________________________________________________________________________________________
DOG ☐ Rabies __________
☐ Distemper __________
☐ Bordetella __________
☐ Hepatitis __________
☐ Leptospirosis __________
THE
BASI
CSIM
MU
NIZ
ATIO
NS
_______________________________________________________________________________________________________________________________
☐ Parvo __________
☐ Parainfluenza __________
☐ Flu __________
☐ Heartworm __________
CAT: ☐ Herpes __________
☐ Calici __________
☐ Feline distemper __________
☐ Feline leukemia __________
☐ Rabies __________
☐ Heartworm __________
NOTES
Financial Organizing Binder
SERVICE OFFICIANTS/PARTICIPANTS ☐ Clergy/speaker (preferred) _______________________________
☐ Clergy/speaker (2nd choice) _____________________________
☐ Other speaker ___________________________________________
☐ Preferred eulogy speaker ________________________________
PREFERRED READINGS/POETRY/SCRIPTURE/RELIGIOUS TEXT
☐ _________________________________________________________
☐ _________________________________________________________
☐ _________________________________________________________
PREFERRED MUSIC SELECTIONS ☐ Pre-Recorded Music
☐ Live
☐ Soloist
☐ Organist / Pianist
☐ Group / Musicians
☐ Songs
☐ _______________________________________________________
☐ _______________________________________________________
☐ _______________________________________________________
☐ _______________________________________________________
SERVICE AFFILIATIONS TO INCLUDE ☐ N/A
☐ Military (contact local VFW, Foreign Legion, Dept. of Veterans Affairs) ________________________________________
☐ Flag
☐ Folded
☐ Drape casket
☐ Lodge ____________________________________________________
☐ Other ____________________________________________________
☐ Other ____________________________________________________
☐ Other ____________________________________________________
PALLBEARERS (preferred/suggested)
☐ _____________________________________________________________
☐ _____________________________________________________________
☐ _____________________________________________________________
☐ _____________________________________________________________
☐ _____________________________________________________________
☐ _____________________________________________________________
FLOWER PREFERENCES ☐ N/A
☐ Casket spray
☐ Lid arrangement
☐ Standing spray
☐ Special symbols
☐ Other
☐ Preferred flowers __________________________________________
☐ Flowers to avoid ____________________________________________
☐ No flowers
☐ In lieu of flowers, memorial a donation to the following organizations, charities, or ministries is preferred:
☐ __________________________________________________________
☐ __________________________________________________________
☐ __________________________________________________________
MEAL/FELLOWSHIP AFTER SERVICEIf there is a funeral meal, I would like the gathering to be at:
☐ Preferred restaurant/caterer _______________________________
☐ Preferred location for meal _________________________________
☐ This should be paid by my estate
GUEST BOOK AND THANK YOU NOTES ☐ Guest book to be delivered to ______________________________
☐ Thank you notes to guests who attend the memorial service will be written by ___________________________________
_____________________________________________________________
CELEBRATION OF LIFE & FUNERAL ARRANGEMENT PLANNER
Financial Organizing Binder
SPECIAL NOTES AND WISHES
______________________________________________________________
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______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
MESSAGES TO MY LOVED ONES
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
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INDIVIDUALS WHO HAVE INFLUENCED MY LIFE
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
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I WOULD LIKE TO BE REMEMBERED FOR
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
______________________________________________________________
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CELEBRATION OF LIFE & FUNERAL ARRANGEMENT PLANNER