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Finding the DataAN OVERVIEW OF WEB SOURCES FOR

INSTITUTIONAL DATAFall 2012

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SMC Office of Institutional Research

Workshop Overview Why should I be familiar with outside

web sources for data?What sources are available?

SMC IR website (internal)Chancellor’s Office Data Mart 2.0What happened to Cal-Pass?Institute for Evidence-Based ChangeOther data resourcesOutside research resources

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SMC Office of Institutional Research

Office of Institutional Research Website

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SMC Office of Institutional Research

Office of Institutional Research Website

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SMC Office of Institutional Research

Office of Institutional Research Website

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SMC Office of Institutional Research

Office of Institutional Research Website

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SMC Office of Institutional Research

Office of Institutional Research Website

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SMC Office of Institutional Research

Office of Institutional Research Website

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SMC Office of Institutional ResearchChancellor’s Office Data Mart 2.0

http://datamart.cccco.edu/datamart.aspx

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SMC Office of Institutional ResearchChancellor’s Office Data Mart 2.0

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SMC Office of Institutional ResearchChancellor’s Office Data Mart 2.0

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SMC Office of Institutional Research

Explore CO’s Data Mart• Take a few minutes to look around

the Data Mart and try running some reports…

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SMC Office of Institutional Research

Data Mart 2.0• The new Data Mart provides institutional level

data for the CCC system• Data can be accessed through “Queries” that

are categorized by 5 different topics• Student/Headcounts• Courses• Student Services• Outcomes• Faculty & Staff

• Except when noted, this data is the same MIS data used in IR website reports

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SMC Office of Institutional Research

Student Headcounts• Unlike the data in the IR website docs, these

counts do include non-credit students. • Users can disaggregate data by enrollment

status, gender, age group ,Ethnicity and unit load • Example: To get the enrollment status count for

Spring 2012 you select the following options:• Enrollment status ->Districtwide Search -

>Santa Monica CCD ->Term Search -> Spring 2012

• The results can be downloaded into Excel

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SMC Office of Institutional Research

Outcomes Queries• Basic Skills Cohort Progress Tracker• Provides users with a way to track the

number of students that begin in a Basic Skills course, and then complete a Transfer level course in the same subject

• Users can select the initial and end term, and the specific Basic Skills subject

• Users can disaggregate cohort by gender, age, ethnicity CalWORKs, DSPS, EOPS and a few financial aid options

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SMC Office of Institutional Research

Outcomes Queries cont.Transfer Velocity Calculator• The query shows the number of students in a cohort that

transferred to a four-year institution within a 2 through 6 year time frame

• The initial cohort is made out of students that completed 12 units and who attempted a transfer level math or English course.

• Students are assigned to the school for which they earned most of their units, and the term they first enrolled at a CCC.

• The data can be disaggregated by gender, age group, ethnicity, CalWORKs, DSPS, EOPS and whether they were a financial aid recipient

• The most recent cohort is for the 2006-2007 term

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SMC Office of Institutional Research

Other Queries• The Courses section allows you to query by:

• Count of sections, accounting method, SAM code, day/evening status, six digit TOP code

• The Student Services section allows you to query by:• Assessment type, CalWORKS status, Disabled students, EOPS, Financial Aid and

Matriculation services• Within these groups by gender, age and ethnicity

• The Faculty and Staff section provides statewide staffing reports and allows you to query fall staffings by:• Type, gender, age and ethnicity

• Success and Retention rates • By demographic, course status and TOP code

• Program Awards by TOP code • ARCC Performance Indicator Rate

• Count of students in a cohort that met the Progress and Achievement Measure and/or students who earned at least 30 units

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SMC Office of Institutional Research

What is Cal-Pass?• California Partnership for Achieving Student

Success (Cal-Pass) is a data consortium with participation from 6,800 K-12, community college, and four-year institutions

• Features:• SMART tool (standard queries)• Data-sharing with participating K-12 and 4-years

• What happened?• Funding• Moved 8/2012; largely K-12 now although an

expansion is planned with “Cal-PASS PLUS”.

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SMC Office of Institutional Research

Institute for Evidence-Based Change• SMC recently signed an MOU to

participate in California Transitions.• “IN-SITES” (Instance Strategic

Information Tracking Educational Success) suite of tools will launch in the next few months.

• May replace Cal-Pass for our needs.

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SMC Office of Institutional ResearchInstitute for Evidence-Based Change

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SMC Office of Institutional Research

Other Data Sources• CSU Analytic Studies Division• UC Statfinder• Economic Modeling Sepcialists, Inc (

EMSI) • Workforce development has subscription

to service• US Bureau of Labor Statistics’ Occup

ational Outlook Handbook

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SMC Office of Institutional Research

Research Resources• Research & Planning Group for California Community

Colleges (RP Group)• Conducts research and evaluation from within the CCC system• Provides professional development workshops and conferences.• Provides a repository of different studies, how-to-guides and

multi-media presentations• Active listservs

• Community College Research Center (CCRC)• Provides a database of research studies on the major issues

affecting community colleges in the United States• Recent study topics include career-tech programs, college 101

courses, teaching academically underprepared students, student confidence, and college remediation

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SMC Office of Institutional Research

Research Resources (cont.)• National Institute for Learning Outco

mes Assessment • Chronicle of Higher Education• LearningWorks• American Institutes for Research• EdSource• American Association of Community

Colleges• Inside Higher Ed• Pew Internet & American Life Project (

Education section)

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SMC Office of Institutional Research

Additional Assistance

• http://www.smc.edu/EnrollmentDevelopment/InstitutionalResearch/Pages/default.aspx

• IR office: (310) 434-4556