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Burning Mountain Festival September 5 & 6, 2014
FINE ART & CRAFTS SHOW APPLICATION
To apply to Burning Mountain Festival 2013, complete and sign page 3 of this application, include all materials and appropriate fees and mail to the contact information listed below. Application deadline is Monday, July 15, 2013 by 5:00 pm. Applications that do not include the required materials or fees will not be considered. Please contact the New Castle Chamber of Commerce, at 970.984.2897, with any questions. Approximately 2,000 people will attending Burning Mountain Festival 2013.
APPLICATION CHECKLIST: Please make your check(s) to: New Castle Chamber of Commerce 386 W Main St #101 ~ PO Box 983 New Castle, CO 81647
Please be sure to include the following in your application: 1. ______ Legibly completed and signed application (page 3) 2. ______ Required application fee $10 (separate check) 3. ______ Booth fee (separate check) 4. ______ Premium Space, Electric or Late Fees (separate check(s)) 5. ______ Special Event Business License Fee (separate check) 6. ______ Provide 4 color photos of your product, 1photo should be your display/booth
Mail your completed application to: Email your completed application to: New Castle Chamber of Commerce New Castle Chamber of Commerce PO Box 983 [email protected] New Castle, CO 81647
2013 DATES & DEADLINES July 15 – Application Deadline (Applications received after this date must include a $20 late fee to be
considered). July 31 - Cancellation Deadline (No refunds will be issued after this date). August 1 – Vendor Packets Sent September 6 – Setup 8:00 am to 3:00 pm September 8 – Tear Down: Must be out of Burning Mountain Park by 12:00 pm
CHECK-IN & SETUP: Friday, September 6th, 12:00 pm – 4:00 pm
FESTIVAL HOURS: Friday, September 6th: 5:00 pm to 9:00 pm Saturday, September 7th: 10:00 am to 9:00 pm
*Your booth MUST be open during festival hours. NO early closings.
New Castle’s Burning Mountain Festival 2014 will be held Friday and Saturday, September 5 and 6 in Burning Mountain Park on Main Street. We anticipate approximately 2000 guests at the Festival. To apply for a vendor booth, please complete and sign page 3 of this application, include all materials and fees, and submit to the address listed below. The application deadline is Friday, August 29, 2014 by 5:00 pm.
APPLICATION CHECKLIST: Please be sure to include the following in your application:
1. ______ Legibly completed and signed application (page 3) 2. ______ Booth fee: Check made out to Town of New Castle. 3. ______ Special Event Business License 4. ______ Four color photos of your product, including a photo of your display/booth
Mail your completed application to: Email your completed application to: Town of New Castle Town of New Castle 450 W Main Street [email protected] PO Box 90 New Castle, CO 81647
If you have any questions regarding the Burning Mountain Festival Fine Art & Crafts Show, please contact: Ed Nichols
720-261-9060
2014 DATES & DEADLINES
August 29 – Application Deadline August 29 - Cancellation Deadline (No refunds will be issued after this date). September 5 – Check-in and Setup in Burning Mountain Park: 2:00 pm to 4:30 pm. September 6 – Tear Down starting at 9 pm.
FESTIVAL HOURS: Friday, September 5th: 5:00 pm to 9:00 pm Saturday, September 6th: 10:00 am to 9:00 pm
*Your booth MUST be open during Festival hours. No early closings.
September 5 & 6, 2014 FINE ARTS & CRAFTS SHOW APPLICATION
Town of New Castle [email protected]
970.984.2311
FESTIVAL POLICIES & REQUIREMENTS: The Town of New Castle wishes to create a positive experience for both vendors and Festival attendees. Please help by reading and observing our policies.
Booth fees will be cashed upon acceptance. Booth selection and placement is final and is at the discretion of the committee. Vendors must provide their own tent, equipment and booth display. Electricity will be available for all booths. You are responsible for your own heavy-duty
extension cords. Please plan on lighting your tent in the evening. Because of irrigations lines in the park, tent stakes (which could pierce the lines) are not allowed.
Please supply tent weights. It can get windy, so we recommend a minimum of 40 lbs. per leg. In addition to wind, there may be rain. Be prepared for inclement weather. There is no rain date, and
no refunds given in the event of inclement weather. Parking is very limited near Burning Mountain Park. Overnight parking is not allowed at the park,
and vendors are responsible for their own overnight accommodations elsewhere. The Festival will provide overnight security on both Friday and Saturday nights. However, all work
is displayed at the risk of vendors. The organizers of the Festival are not responsible for loss, theft, or damages to your rented booth area, booth and product. Vendors must carry their own liability insurance policy to cover their booth, product, rented space and staff.
Beer will be served in the park, but absolutely no alcohol may be carried into park. Smoking is not allowed.
There is an additional $15 fee to cover processing fees on checks returned NSF. Cancellations must be made in writing or via email ([email protected] ) and received
by August 29, 2014. No refunds will be issued after this date. Vendors are required to collect 8.2% sales tax. City sales tax application form will be sent to vendors
upon application acceptance. Vendors are responsible for submitting their own sales tax. Vendors are required by state law to have their own multiple, special or single event license. ONLY
applicants that check the individual status on the special event business license application must also complete the lawful presence affidavit form.
In order to assure a positive experience for everyone at the Festival, vendors must set up their booths and sell merchandise as presented in their applications. If your display is significantly different from your application, or if you arrive late to set up, the Festival organizers reserve the right to relocate you to a different site.
Subleasing of booths is not permitted.
September 5 & 6, 2014 FINE ART AND CRAFT FAIR APPLICATION
Town of New Castle [email protected]
970.984.2311
CONTACT INFORMATION:
Name of Business: ____________________________________________________________________________________________________
Your Name: ____________________________________________________________________________________________________________
Address: _______________________________________________________________________________________________________________
City/State/Zip: _______________________________________________________________________________________________________
Phone: _____________________________________________________ Cell: ______________________________________________________
Email: ______________________________________________________ Website: ________________________________________________
Colorado State Municipal, Special or Single Events License Number: _______________________________________ (Do NOT give us your Retail Sales Tax Number, as it does not allow you to sell at shows)
Special Requests:_________________________________________________________________________________________________________________ ______________________________________________________________________________________________________________________________________
Description of Items to be Sold: _______________________________________________________________________________________________ ______________________________________________________________________________________________________________________________________
Do you sell jewelry? ______ YES ______ NO
BOOTH SIZE & FEES (Select One): ______ Single Booth: (10x10), $50 ______ Double Booth: (10x20), $100 Remember to include check, photos and Special Events Business License form with your application.
Hold Harmless Agreement: I hereby release the Town of New Castle, all companies’/organizations officers, staff, subcontractors and board of directors from any claim or right for damages, which may occur to me, my children or our hired help and our product. I also assume and accept full responsibility for any damages done by us or our workers at the Burning Mountain Festival show held September 5 & 6, 2014 at Burning Mountain Park, New Castle, CO. I fully understand the above Hold Harmless Agreement. I also carry my own liability insurance for my rented booth space and product. By signing below, I understand and agree to all the terms, including Festival Policies and Requirements, in this contract, and have read pages 1 through 3 understanding all the terms.
SIGN HERE: _____________________________________________________________________________________DATE: _________________________
