first quarterly review annual management...

ANNUAL MANAGEMENT PLAN: 1st July 2012 to 30thJune 2013

1 Ministry of Education, Sports and Culture Annual Management Plan 1st July 2012 – 30th June 2013

First Quarterly Review

Annual Management Plan

1st July 2012 – 30th June 2013



Office of the CEO 1st July 2012 – 30th June 2013

LEGEND: scheduled date of activity scheduled date of activity

deferred activity achieved activity not achieved



OFFICE OF THE CEO Corporate Plan: Strategies, Description, Activities Schedule 2012/13 2013/14 2014/15 OUTPUT 1 POLICY ADVICE TO THE MINISTER Description: To advise and recommend to the Minister appropriate legislation and policy options, reports and Cabinet submissions to promote and develop education, sports and culture based on the key values of Equity, Quality, Relevancy, Efficiency, Safety, Discipline and Sustainability. Lead and manage reforms, strengthening performance and service culture in the Ministry.

Activities 1. Agree policy program with Minister 2. Provide advice to Minister on other MESC Policies 3. Provide advice on appropriate MESC Legislation 4. Monitor implementation of MESC Programs and Projects 5. Conduct and coordinate MESC Executive Meetings 6. Establish and Implement the MESC Communication Strategy 7. Represent MESC at Official Conferences/openings/meetings 8. Conduct Internal Audits in accordance with Internal Audit Guide 9. Comply with Government Performance Management System 10. Provide MESC Management advice to the Secretariat for ESP II

Annual Management Plan Performance Task Quarters Resources Activities and Tasks Unit Planned Achie

ved Status Jul

Sept Oct Dec

Jan Mar

Apr Jun

Operating Personnel Below the

Line

Capital

OUTPUT 1: POLICY ADVICE TO THE MINISTER

1.1 Agree policy program with Minister Monitor the development of policies in collaboration with Policy, Planning and Research Division:

Monitor

ongoing

i. Behavioral Management Guidelines ii. Culture Policy

iii. Early Childhood Education (ECE) Policy iv. Inclusive Education (IE) Policy v. Non-Formal Education (NFE) Policy

1.2 Provide advice to Minister on other MESC policies

1.2.1 Monitor the implementation of the endorsed MESC policies:

Monitor Ongoing




ved Status Jul

Sept Oct Dec

Jan Mar

Apr Jun


Line

Capital

i. Strategic Policies and Plan 2006-2015 ii. Samoa National Assessment Policy

Framework

iii. Bilingual Language Policy iv. Culture Policy v. Samoa National Sports Policy

vi. MESC Email and Internet Policy vii. Christian Education Curriculum Statement

1.2.2 Ensure progress reports of all projects are recorded in the Project Register prepared by PEO Project Coordinator

Reports 2

1.2.3 Submit Project Reports to the Cabinet Development Committee.

Reports As req’d

1.3 Provide advice on enforcement of legislation

Education Act 2009

Advice

ongoing

1.4 Monitor implementation of MESC Programs and Projects Quarterly progress reports for the following projects to be submitted to the CDC;

Reports

i. Education Sector Program II; 4 1 ii. School Net and Community Access

Project; 4 Note 1 x

iii. Samoa National Assessment Policy Framework;

4 Note 1 x

iv. National Teacher Development Framework;

4 Note 1 x

v. One Laptop Per Child -Program 4 1 Note 2 x vi. Rural Internet Connectivity System; 4 Note 2 x x vii. Mobile Computer Laboratory; 4 1 Note 2 x viii. Samoa School Fee Grant Scheme; 4 1

1.5 Conduct and coordinate Executive meetings

Meetings

1.5.1 Conduct Core-Executive Meetings 45 34 1.5.2 Conduct Full Executive Meetings 12 2




ved Status Jul

Sept Oct Dec

Jan Mar

Apr Jun


Line

Capital

1.5.3 Facilitate appointments for the CEO Appointments Ongoing 1.6 Development and Implementation of MESC Communication Strategy

1.6.1 Strategic Design Design 1 1.6.2 Media releases 1.6.2.1 Paper inserts

Paper inserts

4

Note 3

x→

1.6.2.2 Radio Programs (SBC, Talofa FM) Radio Program 16 8 1.6.2.3 TV Programs TV Program 10 5 1.6.2.4 School Announcements Announcements As req’d As

required

1.6.2.5 MESC newsletter Newsletter 3 Note 4 x→ x 1.7 100% Attendance to Represent MESC at conferences/ meetings

Meetings

1.7.1 USP Council meetings As req’d Note 5 x x 1.7.2 UNESCO Commission Forum As req’d Note 5 x x 1.7.3 NUS Council Meetings As req’d Note 5 x x 1.7.4 NUS Executive Monthly Meeting On going 3 Note 5 x 1.7.5 SPBEA Board meetings 12 3 Note 5 x 1.7.6 SQA Monthly meetings 12 6 1.7.7 Parliamentary sessions 12 4 Note 5 x 1.7.8 Independence Committee meetings As req’d 1.7.9 Samoa Language Committee Meetings As req’d 1.7.10 Christian Education Curriculum Meetings As req’d 2 1.7.11 CEO Forum Meetings As req’d Note 5 x x 1.7.12 Education Advisory Committee Meetings Quarterly 2 1.7.13 Cabinet Development Committee Meetings As req’d 2 1.8 Conduct Internal Audits in accordance with Internal Audit Guide

1.8.1 Undertake Internal Audits according to Annual Audit Plan:

Audits 4 2

1.8.1.1 Conduct Spot Checks Spot Checks 8 4 1.8.1.2 Conduct special audits/ investigations Special Audits As req’d Note 6 x x 1.8.1.3 Complete full Audit Audits 4 Note 6 x x




ved Status Jul

Sept Oct Dec

Jan Mar

Apr Jun


Line

Capital

1.8.2 Prepare & Submit Internal Audit Reports on audit Activities completed.

Reports 4 Note 6 x x

1.8.3 Conduct follow-up investigations Investigations 6 Note 6 x x 1.8.4 Produce audit quarterly reports to Core Executive Qrtly Reports 4 2 1.8.5 Develop an Annual Audit Plan for new FY 13/14 Audit Plan 1 1.8.6 Attend Internal Audit Forum Forum 12 2 1.9 Government Performance Management System Ensure MESC activities are carried out to comply with government system

1.9.1 MESC 9 year Strategic Policies and Plan 2006-2015

Monitoring quarterly 2

1.9.2 Annual Management Plan quarterly review Reviews quarterly 2 1.9.3 Attend the Education Advisory Committee and present a monthly/quarterly CEO report

Reports 12 2

1.9.4 Conduct six monthly reviews of ESP II Reviews 2 1 1.9.5 Monitor the implementation of trainings on MESC Service Charter

Monitoring ongoing Note 7 x x

1.9.6 MESC Annual Report 2011-2012 is submitted to Parliament.

Report 1

1.9.7 Monitor the implementation of the Government Financial and Analysis Reporting System and Human Resources Management Information System

Monitoring ongoing

1.9.8 Comply with the Tenders Board Committee guidelines for procurement of goods and services

Comply ongoing

1.10 Provide MESC Management Advice to ESP II Secretariat 1.10.1 Compile monthly reports from 5 Components for the Core Executive decisions 1.10.2 Compile quarterly reports to the Education Advisory Committee/Development Partners. 1.10.3 Present monthly reports to the Full

Reports

Reports

12 4

3

1




ved Status Jul

Sept Oct Dec

Jan Mar

Apr Jun


Line

Capital

Executive. 1.10.4 Prepare monthly Milestones Reports to the Education Advisory Committee highlighting issues to be discussed. 1.10.5 Facilitate Informal Meetings between MESC, MoF and DPs to monitor the action points from Education Advisory Committee meetings. 1.10.6 Collate and record activities for the ESPII Annual Plan Year 6 from the respective Head of Components.

Reports

Reports

Meetings

Collate and Record

12

12

As req’d

Ongoing

6

4

6

Notes: Note 1: Progress reports of these projects are all included under the Education Sector Program II Progress Report Note 2: Projects fully completed therefore propose to delete this activity Note 3: The Core Executive has taken this role and each division through the ACEO has taken the responsibility to provide the inserts to the media. Note 4: The focus of public awareness has been through the media however, with the appointment of the PECO this will be a priority as one of the tasks to achieve. Note 5: No meeting took place under the reviewed period Note 6: PIA recruited in late December 2012. Audit Plan in discussion with the CEO. Note 7: No trainings to monitor, as reviewing of the MESC Service charter is yet completed. Seek deferral to the next quarter. Please refer to the division responsible for the training



OFFICE OF THE CEO Corporate Plan: Strategies, Description, Activities Schedule 2012/13 2013/14 2014/15 OUTPUT 2. MINISTERIAL SUPPORT Description To provide quality support to the Minister in providing financial, administrative and secretarial technical support to ensure the free flow of information to and from the Minister

Activities 1. Ministerial correspondence 2. Coordination of public relations 3. Provision of briefings and papers to Minister 4. Support high level ministerial engagements 5. Attend Official Conferences on Behalf of Govt.

Annual Management Plan Performance Task Quarters Resources Activities and Tasks Unit Planned Achiev

ed Status Jul

Sept Oct Dec

Jan Mar

Apr Jun

Operating Personnel Below the Line

Capital

OUTPUT 2: MINISTERIAL SERVICES

2.1 Draft Ministerial Correspondence 2.1.1 Draft acknowledgments and replies to Letters, faxes, e-mails personal Representations

Letters Faxes

E-mails

As required

2.2 Co-ordination of public relations 2.2.1 Prepare draft ministerial statements Statements As

required

2.3 Provision of briefing papers to Minister

2.3.1 Prepare briefings on issues Briefings As req’d

2.4 Support high level ministerial Engagements 2.4.1 Support upon request

Support

As req’d

2.5 Represent Govt to official conferences 2.5.1 Attend Official Conferences/Meetings

Conferences/

Meetings

As req’d



School Operations Division

1st July 2012 - 30th June 2013





OUTPUT 3: SCHOOL OPERATIONS

CorporatePlan: Strategies,Description,Activities Schedule 2012/13 2013/14 2014/15OUTPUT3TEACHINGSERVICESDescription: ImplementtheapprovedSchoolStaffingprocessforGovernmentschools Operatearesponsive,efficientandequitablestaffingoperationforteacherrecruitment,promotion,transferandposting ImplementAnnualperformanceAppraisalforteachersinGovernmentschools Managetheapplicationofteachingpersonnelworkingconditionsandentitlements Manageteachingpersonnel Activities: 1PrimarySchoolsstaffedaccordingtoapprovedteacher/studentratio 2SecondarySchoolsstaffedaccordinglytoapprovedteacher/studentratio 3Manageapplicationofteachingpersonnelworkingconditionsandentitlements 4Manageteacherdisciplinaryprocedures 5Managestudentdisciplinaryprocedures 6ManageTeacherCertificationSystem

AnnualManagementPlan Performance Task Quarters ResourcesActivitiesandTasks Unit Planned Achieved Status Jul

Sept

OctDec

JanMar

AprJun

Operating

Personnel

BelowtheLine

Capital

OUTPUT3.TEACHINGSERVICES

3.1PrimarySchoolsstaffedaccordingtoapprovedteacher/studentratio(MSS)

3.1.1Collectprojectedenrolmentfigures(estimatedenrolment)

CompiledReport‐

1(142

schools)

3.1.2 Identifystaffingneeds Report 4 1 3.1.3Forecastsupply&demandfromprojection

model3.1.4Recruit3.1.5Post3.1.6Appoint

Report

ReportReportReport

2222



Note 1: Awaiting PSC approval of Quality Assurers to conduct the work. Seek approval for deferral to the next quarter

3.1.7Promote3.1.8Transferteachers3.1.9LiaisewithFOEongraduates/intake

ReportReportMeeting

222

1

3.2SecondarySchools/Collegesstaffedaccordingtoteacher/studentratio(MSS)

3.2.1Collectprojectedenrolmentfigures(estimatedenrolments)

CompiledReport

1(24

schools)

3.2.2Identifystaffingneeds Report 4 1 3.2.3Forecastsupply&demandfromprojection

model3.2.4Recruit3.2.5Post3.2.6Appoint3.2.7Promote3.2.8Transferteachers3.2.9LiaisewithFOEongraduates/intake

Report

ReportReportReportReportReportMeeting

2222222

1

3.3Manageteachingstaffentitlementsandworkingconditions

3.3.1ReceiveandProcessleave3.3.2Resignation3.3.3Benefit3.3.4Re‐employment3.3.5Extensionofservice

ReportReportReportReportReport

44444

11111

3.4Manageteacherdisciplinaryprocedures 3.4.1Receivecomplaint(referCSD/HR) Report 4 1 3.5Managestudentdisciplinaryprocedures 3.5.1Receivecomplaints Report 4 1 3.5.2Investigatecomplaints Report 4 1 3.5.3Takeactiononinvestigationresults Report 4 1 3.6AssessmentofCertifiedTeachers3.6.1Conductassessmentvisitsforallgraduate

teacherstoberegistered3.6.2PrepareandsubmitreporttoManagement

forendorsement

Visits

Report

4(200teachers)

4

Note1

x→

x→



OUTPUT 4: SCHOOL OPERATIONS CorporatePlan: Strategies,Description,Activities Schedule 2012/13 2013/14 2014/1

5OUTPUT4TEACHERTRAININGSERVICESDescription: TocoordinateandensuretheimplementationofacomprehensivetrainingprogramforallGovernmentteachers.

Toprovideprofessionalsupporttoallteachersatalllevelstoensurethequalityteachingandlearningprogramsarebeingimplemented. TocoordinateandimplementtheProfessionalBaselineStandardsforallGovernmentteachers

Toconductavigorousmarketingprogramtoattractthebestcandidatesintotheteachingprofession

ToprovideprofessionalmanagementandleadershipsupporttoSchoolPrincipalstoensureimprovementinschoolperformance.

Activities: 1 PlanBilingualPrimarycurriculumtrainingforallprimaryteachers 2 ConductevaluationofBilingualprimarycurriculumtrainings 3 Assistschoolstoconductschool‐basedprofessionaldevelopmentprogrammes/workshops 4 ImplementQualityAssuredPerformanceAppraisalforAllGovernmentteachers 5 Conductorientationtrainingfornewteachersandthoseinpositionsofresponsibility 6 PlanandcoordinateLeadershipworkshops(Notplannedinthefirstfybuttherearetasksallocated) 7 ImplementTeacherMarketingstrategy 8 ImplementSystemofMeritAwardsforteachers 9 CoordinateTeacherRegistrationProcesses(NoTasksunderthisactivity) 10 ESPIIActivities(Component2)

AnnualManagementPlan Performance Task Quarters ResourcesActivitiesandTasks Unit Planned Achieve

dStatus Jul

SeptOctDec

JanMar

AprJun

Operating

Personnel

BelowtheLine

Capital

OUTPUT4TEACHERTRAININGSERVICES 4.1ProfessionalDevelopmentCommittee 4.1.1ConveneISTCommitteeMeetings Meeting 2 4.1.2Coordinateteacherdevelopment

activitiesandprepareannualschedulefor2012/13schoolyear

Schedule 1

4.2MonitorimplementationoftheBilingual



PrimaryCurriculumin7subjectareas4.2.1CoordinatemonitoringvisitstoPrimary

SchoolsMeeting 2

4.2.2ConductmonitoringvisitstoPrimarySchools(7subjects)

Visits 70

30

4.2.3PreparereporttoCoreExecutive Report 3 1

4.3 Monitorimplementationofschool‐basedprofessionaldevelopment

4.3.1 Coordinatemonitoringvisitstosecondaryschools/colleges

4.3.2 Conductmonitoringvisitstoprimaryschools

4.3.3 PreparereporttoCoreExecutive

Visits

Visits

Report

2

123

41

4.4 ImplementQualityAssuredPerformanceAppraisalforAllGovernmentteachers

4.4.1 Conducttrainingforallassessors

Training

2

4.4.2Conductappraisal Visits 50 10

4.3.4 Prepare and submit report to CoreExecutive

Report 1

4.4Conductorientationfornewteachersandthoseinpositionsofresponsibility(POR)

4.4.1Conductorientationfornewteachers/POR Training 2 4.4.2CoordinateTrainingforLimitedAuthoritytoTeach(LAT)teachers

Training 2 1

4.4.3ProvidereporttoCoreExecutive Report 1 4.5LeadershipWorkshops 4.5.1Coordinateleadershiptrainingfornewprincipals/POR

Training 2

4.5.2ProvidereporttoCORE/FullExecutive Report 1 4.6ImplementTeacherMarketingStrategy4.6.1Schoolvisits

Visits

2



OUTPUT 5: SCHOOL OPERATIONS

CorporatePlan: Strategies,Description,Activities Schedule 2012/13 2013/14 2014/15OUTPUT5SCHOOLMANAGEMENTSERVICESDescription ImproveschoolperformancethroughtheuseofMinimumServiceStandardsandExternalReviews StrengthenpartnershipbetweenGovernmentandCommunitiesinthedeliveryofeducation Strengthenthemanagementofschoolsthroughtraining,supportandmonitoringoftheimplementationoftheSchool

ManagementManual SupportschoolsthroughtrainingforSchoolPrincipalsandSchoolCommitteemembers EnhanceSchoolReviewOfficerliaisonandmonitoringcapabilitiesthroughfurthertrainingtosupportSchoolPrincipalsand

SchoolCommittees PrepareMESCpersonnelforstartofschoolyearthroughtheAnnualMESCConferenceActivities:1.ImplementMinimumServiceStandards(MSS)inSchools 2.ConductmonitoringvisitstoschoolsonMSSandSchoolManagement 3.ConductmeetingswithSchoolCommitteesonSchoolManagementandMSS 4.ProvideaHealthyandSafeEnvironmentfortheSchools 5.ConducttrainingforSchoolReviewOfficersforon‐the‐jobrequirement 6.ImplementtheprovisionofCompulsoryEducation 7.CoordinateMESCAnnualConference

4.6.2DistributeTeacherpamphlets

Infosheet

300

100

4.7ImplementSystemofMeritAwards 4.7.1PreparationsfortheWorldTeachersDay4.7.2ImplementSamoaEducationAwardfor

Teachers

MeetingsAwards

Asreq’d20–Pri10‐Sec

10

4.8LiaisewithTertiaryProviders/NUSon

pre‐serviceandin‐serviceprogramsforteachers

4.8.1MeetingwithNUS/FOEonMESCsponsoredstudents

Meeting 8 1



AnnualManagementPlan Performance Task Quarters ResourcesActivitiesandTasks Unit Planned Achieved Status Jul

SeptOctDec

JanMar

AprJun

Operating

Personnel

BelowtheLine

Capital

OUTPUT5SCHOOLMANAGEMENTSERVICES 5.1ImplementMinimumServiceStandards(MSS)inSchools

5.1.1SupportschoolsindevelopingAnnualManagementPlans(AMP)toreflectMSS

Workshop 21 21

5.1.2ProvidefeedbackreportstoschoolsonAMPandimplementationofMSS

Report 166

5.1.3Provide1compiledreporttoCoreExecutiveon5.1.2

Report 1

5.1.4Receiveendofyearassessmentreportsfromschools

Report 166

5.2MonitoringimplementationofMSSandSchoolManagementManual5.2.1 ConductmonitoringvisitstoPrimarySchools5.2.2 ConductmonitoringvisitstoSecondaryschools/

Colleges5.2.3 Analysisofallschoolperformancepreparedand

distributedtoschools

VisitsVisits

Report

40848

408

5.3ConductmeetingswithSchoolCommitteesonSchoolManagementandMSS

5.3.1ConductidentifiedtrainingbasedonMSSwithselectedschoolcommittees

Training 2

5.3.2Plan,coordinateandconductcommunityawarenessprogramsonalldisciplines

AwarenessPrograms

30 10

5.3.4SupplySchoolCommitteeswithMSS/SchoolOperationsHandbook/necessarydocuments

Reports/MSS 1

5.4ConducttrainingforSchoolReviewOfficers(SRO)

5.4.1Conducttrainingonnewproceduresandsystems/developments

Training 4 3

5.5Monitorcompulsoryeducationrequirements 5.6.1Implementandmonitorcompulsoryeducation

requirementsincollaborationwithPulenuu,andallpartiesinvolved

Report 4 2

5.6.2Awarenessprogramsontelevision/newspaperarticles,Radiotalkbackandnewspaper

TVPorgramsNewspaperClips

412

26



Talk‐BackProg 5.6.3ConductDistrictAwarenessprogram Seminar 4 2 5.6.4DistributeRegisteredBookstoallschools Books 2,000 5.7CoordinateMESCAnnualConference 5.7.1CoordinateConference Conference 1 5.7..3ConferenceReportforapproval report 1



Curriculum Materials and Assessment

Division

1st July 2012 - 30th June 2013 LEGEND: scheduled date of activity scheduled date of activity




CURRICULUM MATERIALS AND ASSESSMENT Corporate Plan: Strategies, Description, Activities Schedule 2012/13 2013/14 2014/15 OUTPUT 6.0 CURRICULUM DEVELOPMENT SERVICES Description To facilitate improved teaching and learning through the provision of National curriculum framework Curriculum statements Curriculum support materials Schools broadcasting service In-service training for teachers through each of the following sub-outputs Executive Support for National Curriculum Council Activities 6.1 Early Childhood National ECE Policy National Curriculum Guidelines Curriculum support materials In-service for teachers Monitoring and evaluation visits 6.2 Inclusive Education National IE Policy Curriculum support material In-service for teachers Monitoring and evaluation visits Research programs on IE situation in Samoa 6.3 Primary Curriculum statements Curriculum support materials Multimedia resources In-service for teachers Monitoring and evaluation visits 6.4 Secondary Education Curriculum statements Curriculum support materials In-service for teachers Monitoring and evaluation visits




ed Status July

Sept Oct Dec.

Jan Mar

Apr. Jun


Capital

Output 6.0 Curriculum Development Services OUTPUT 6.1 EARLY CHILDHOOD EDUCATION (ECE)

6.1.1 First draft of the ECE Policy developed Policy 1

6.1.2 Monitoring visits: Monitor assessment skills, curriculum guidelines and teaching and learning resources implementation of the parenting education handbook and confirmation of ECE student numbers

Monitoring visits

2

6.1.3 Review of the existing ECE guidelines Consultation

Note 1 x→

6.1.4 Training of new ECE teachers Use of thematic approach Making resources Refresher course for ECE teachers Assessment skills Workbook planning and use Training of trainers and parents on

Parenting Handbooks

Trainings

ongoing

OUTPUT 6.2 Inclusive Education (IE) 6.2.1 Develop and implement IE policy Policy 1 O O

6.2.2 Update data base on special needs children in school and nationally

Database Ongoing

6.2.3Consultation on the draft policy Education policy framework

Consultation 1

6.2.4 Monitoring visits to inclusive education Schools

Visit 1 1

6.2.5 Public Awareness program Media interviews

Awareness program

1 1

6.2.6 Inclusive Education Training

2

2




ed Status July

Sept Oct Dec.

Jan Mar

Apr. Jun


Capital

Output 6.0 Curriculum Development Services Braille and Sign language IE Alphabet Brochures

6.2.7 Coordinate meetings for SIEDP Working Group,

Meetings 4 1

6.2.8SIEDP Transition Committee group Meetings

Meetings 10 3 O O O

6.2.9 Review of sign language dictionary

Review report 1 Note 2 O

OUTPUT 6.3 PRIMARY EDUCATION 6.3.1 Christianity Education

Monitoring Christianity Curriculum

Report

1

1

6.3.2 Reprints: AGT -PEMP 2 PEMP 1 –Yr 4-8

Teacher’s manual Yr 1-

Materials 9000

10,000 3000

6.3.3 Support visits on the use of the new Primary curriculum

Bilingual Education Policy

Visits

3

1

6.3.3.1 IST for FOE lecturers on the use of the new primary curriculum

IST 1

6.3.4 Revision of 7 Teacher’s manual

Revised manuals

1

6.3.5 Develop and procure bilingual resources to support the new primary curriculum

Bilingual resources

Ongoing

6.3.6 Literacy Task Round of visits for Literacy Task Force

Visits

4

Note 3

x→

6.3.7 Training of Running records

Trainings Ongoing Note 3 x→

6.3.8 Conduct IST for Mission Schools IST

As requested

Note 4 x




ed Status July

Sept Oct Dec.

Jan Mar

Apr. Jun


Capital

Output 6.0 Curriculum Development Services 6.3.9 Primary Science and Mathematics Project Training of teachers to develop new resources and methodologies to upgrade the teaching of Mathematics

Trainings 4 1

6.3.9.1 Trial tests developed and administered Trial Test 2 Note 5 x 6.3.9.2 Feedback and Feed forward workshop Workshops 2 Note 5 x 6.3.9.3Primary Science and Maths Taskforce meetings

Meetings 4 1

6.3.9.4 Science Fair for Primary schools Science Fair 1 1 6.3.10MULTIMEDIA

Daily broadcast e-Resource production 1 road safety resource material developed

and distribution to schools Monitoring visit on use of e-resources,

road safety materials and schools broadcasts

Radio programs

e-resources material

visit

Ongoing Ongoing

1

6.3.11 Develop and distribute Tomatau to all schools for Term 1, Term 2 and Term 3

Books 9000 9000


ed Status July

Sept Oct Dec.

Jan Mar

Apr. Jun


Capital

OUTPUT 6.4 SECONDARY EDUCATION

6.4.1 Assemble of e-resources for Vocational subjects

e-resources 60 10

6.4.2 Conduct training on use of e-resources and materials

Training Ongoing 2

6.4.3 Capacity building of Vocational curriculum staff on e-resources and materials assembly and new pedagogy

Training Ongoing

6.4.4 Monitoring visit Visit 1 1 6.4.5 National IST of Science and Maths

improvement project (SMIPBE) teachers - 19 schools

IST 2 1




ed Status July

Sept Oct Dec.

Jan Mar

Apr. Jun


Capital

6.4.6 Cluster IST for SMIPBE schools IST 2 1 6.4.7 Visits to SMIPBE project schools Visits 2

1

6.4.8 SMIPBE trial test Test 2 6.4.9 Science Fair Fair 1 1 6.4.10 Christianity monitoring visit on implementation

Visit 1 1

6.4.11 Work with Assessment Unit in monitoring year 12 and 13 IA program

Monitoring ongoing

6.4.12 Conduct IST for Mission schools IST As requested

6.4.13Monitor and evaluate the use of consumables for DT, FTT,VA, HPE & Ag Science

Consumables 1

6.4.14 School ‘subject’ visits Visit As requested

15

6.4.15 Meetings for 13 subject committees

Mtgs 4 1

6.4.16 Subject IST based on need IST As requested

2

6.4.17 Assist in the college quiz competitions Quiz Ongoing 2 6.4.18 IST for new teachers IST 1 6.4.19 Exhibition for vocational subjects Exhibition 1 6.4.20 Conduct consultations on 2 curriculum

streams for Mathematics and Samoan Consultations 2 1

6.4.21 Reprint of curriculum materials Curriculum materials

As req’d

6.4.22 Curriculum sub- committee meetings Mtgs 4 1 Note 1- Consultations re-scheduled to next quarter due to competing priorities. Request deferral to the next quarter to conduct these consultations Note 2- Completed one committee meeting to work on the review of the dictionary Note 3: This is scheduled after monitoring visits by the Primary Team. Request deferral to the next quarter to conduct these visits. Note 4- No request from mission schools. All mission schools included in new primary curriculum trainings. Note 5 – These 2 activities are rescheduled for 2013 after primary curriculum monitoring visits. Request deferral to last quarter



CURRICULUM MATERIALS AND ASSESSMENTS Corporate Plan: Strategies, Description, Activities Schedule 2012/13 2013/14 2014/15 OUTPUT 7: ASSESSMENT AND EXAMINATION SERVICES Description

Co-ordinate, produce, administer and manage high quality examinations and assessments for diagnostic, ranking, selection and certification purposes as appropriate for each of the relevant levels.

Co-ordinate and/or conduct training on examination and moderation skills for new examiners and moderators including training other relevant personnel involved in other various aspects of Examinations and Assessments.

Produce good quality examiners’ reports and conduct workshops to discuss examiners reports with Yr 8 and Yr 12 subject teachers. Conduct verification visits for PSSC administer the exams and conduct IA workshops

Co-ordinate National Assessment Committee (NAC) activities

Activities 1. Coordinate and administer literacy Assessment (Years 4 and 6) 2. Coordinate and administer National and Regional Examinations (Years 8, 12 and 13) 3. Prepare examination reports. 4 Conduct SSC and PSSC IA 5. Conduct training for Examiners and Moderators 6. Conduct verification visits for SSC and PSSC 7. Co-ordinate forums for provision of feedback on Examination results and trends 8. Review Assessment and Examination Policies and procedures 9. Arrange and co-ordinate meetings of the National Assessment Committee. 11. Full localization of PSSC

Annual Management Plan Performance Task Quarters Resources Activities and Tasks Unit Planned Achieved Status Jul

Sept Oct Dec

Jan Mar

Apr Jun

Operating

Personnel Below the Line

Capital

Output 7.0 Assessment and Examination Services OUTPUT 7.1: LITERACY ASSESSMENT

7.1.1 Co-ordinate and administer Literacy Assessment (Yr 4 and 6)

7.1.1.1 Print SPELL 1 and SPELL 2 Test papers 2 2 7.1.1.2 Review and Administer SPELL

Tests 2

7.1.1.3 Amendment of SPELL batteries Tests 2




Sept Oct Dec

Jan Mar

Apr Jun

Operating


Capital

7.1.1.4 Training of new markers

training 1

7.1.1.5 Marking of SPELL tests

marking 2

7.1.1.6 Input SPELL marks

marks 2

7.1.1.7 Process and Distribute results to schools

results 2

7.1.1.8 Prepare and submit examination reports to C-Executive

reports 1

7.1.1.9 SPELL result analysis feedback- SRO

analysis 1

7.1.1.10 Training for SPELL supervisors

training 1 1

OUTPUT 7.2 NATIONAL EXAMINATIONS: YEAR 8

7.2.2Co-ordinate and administer National Yr 8 exam 7.2.2.1Develop new assessment tool for Year 8 Assessment

tool 1

7.2.2.2 Training of new examiners

training 1

7.2.2.3 Coordinate movement of exam papers between examiners and moderators

Scripts 5 5

7.2.2.4 Uploading candidates for the exam

Enrolment 1

7.2.2.5 Prepare and distribute info letter

Letter 1

7.2.2.6 Prepare and distribute amendments list

List 1 1

7.2.2.7 Print 5000 copies of each of 5 exams

Scripts 5 5

7.2.2.8 Prepare and distribute Admission Slips to schools 7.2.2.9 Prepare Attendance rolls for exam

Admin Slips Attend/ rolls

1 5

1 5

7.2.2.10 Prepare supervision manuals

Manuals

1 1




Sept Oct Dec

Jan Mar

Apr Jun

Operating


Capital

7.2.2.11 Conduct training for exam supervisors 7.2.2.12 Administer Exams

Training

Exams

1 5

Note 1 x→

7.2.2.13 Prepare marking manuals

Manuals 1

7.2.2.14 Conduct Training for panel of markers

Training 1

7.2.2.15 Prepare mark sheets and folders

Sheets/ folders

5

7.2.2.16 Enter marks and process results

Results 5

7.2.2.17 Carry out Yr. 9 selection and print certificates

Certificates 1

7.2.2.18 Distribute exam results and certificates to schools

Results 1

7.2.3 Examination Reports 7.2.3.1 Chief markers to produce and submit Exam reports 7.2.3.3 Prepare examination general report for executive

Reports

Report

5 1

7.2.4 Start new examination cycle 7.2.4.1 Contract Examiners and Moderators for 2013 7.2.4.2 Prepare, distribute and gather back pre-enrolment forms 7.2.4.3 Prepare and distribute examination timetable 7.2.4.4 Coordinate forums for provision of feedback on exam

results and trends (SRO, teachers, Principals)

Contracts

Forms Timetables

feedback

10 1 1 1

OUTPUT 7.3 SAMOA SCHOOL CERTIFICATE

7.3.2 Coordinate and administer SSC examination 7.3.2.1 Coordinating the movement of exam papers between examiners and moderators

Exam Papers 17 17

7.3.2.2 Enroll candidates for the exam

Enrolments 1 1

7.3.2.3 Prepare and distribute list for amendments List 41 41




Sept Oct Dec

Jan Mar

Apr Jun

Operating


Capital

7.3.2.4 Finalize and print 17 Examination Scripts Scripts

17

7.3.2.5 Prepare Attendance rolls for exam

A/ Rolls 1

7.3.2.6 Prepare supervision lists

Lists 1

7.3.2.7 Prepare supervision manuals 7.3.2.8 Conduct training for exam supervisors 7.3.2.9 Administer Exams

Manuals Training Examination

1 1

17

7.3.2.10 Prepare marking manual for 17 subjects

Manuals 1

7.3.2.11 Prepare contracts for markers

Contracts 17 17

7.3.2.12 Conduct Training for exam markers

Training 1

7.3.2.13 Mark exams and return all marked scripts to Assessment Unit

Marking 17

7.3.2.14 Body check all scripts returned from marking Panels

Scripts 17

7.3.2.15 Enter marks and process results

Results 1

7.3.2.16 Print result notices and schools results and distribute them to schools

Result Notices

1

7.3.2.17 Carry out students recounts

Recounts 1

7.3.2.18 Print Certificates and distribute to schools

Certificates 1




Sept Oct Dec

Jan Mar

Apr Jun

Operating


Capital

7.3.3 Preparing Examination Reports 7.3.3.1 Chief markers to produce and submit Exam reports 7.3.3.2 Prepare a general report for the exam 7.3.4 SSC IA Workshop 7.3.4.1 Conduct training for trainers 7.3.4.2 Conduct SSC IA trainings for new teachers 7.3.4.3 Conduct examiners and moderator’s training 7.3.5 Start the new Examination Cycle 7.3.5.1 Contract examiners and moderators for 2013 exams 7.3.5.2 Prepare and distribute enrolment forms and information letters, gather back enrolment forms from schools

Reports

Report

Training

training

Training

Contracts

forms

17 1 1 1

1

17 1

7.3.5.3 Prepare and distribute to schools exam timetables Timetables 1

7.3.6 Verification Visits for SSC

7.3.6.1 Coordinate IA moderation meetings

moderation 17 17

7.3.6.2 Receive SSC IA programs from schools

IA 41

7.3.6.3 Conduct verification visits for SSC

Visits 1 1

7.3.6.4 Training of moderators on IA sample task Upolu and Savaii

training

1 1

7.3.7 Feedback on Examination Results and Trends

7.3.7.1 Conduct meetings with SSC teachers to discuss feedback on exam result and trends from reports

Meetings 17

7.3.7.2 Coordinate activities of the National Assessment Council (NAC)

ongoing

OUTPUT 7.4 PSSC




Sept Oct Dec

Jan Mar

Apr Jun

Operating


Capital

7.4.1 Conduct of PSSC Exams 7.4.1.1 Confirm PSSC Exam supervisors

Supervisors 1 1

7.4.1.2 Conduct supervision training

training 1

7.4.1.3 Assist in administering the PSSC Examination

Coordinate ongoing

7.4.1.4 Accreditation visits conducted as required for SSC and PSSC

7,4,1,5 Moderation visits for SSC & PSSC 1 1 7.4.2 PSSC IA workshop 7.4.2.1 Conduct PSSCIA workshop

Workshop

7.4.3 Verification Visits 7.4.3.1 Co-ordinating and conducting Verification

Visits

Visits 1 1

7.4.3.2 Prepare subject/verification reports and submit to SPBEA for feedback to schools

report 31 31

7.4.3.3 Send feedback of IA to schools feedback 1 7.4.3.4 Send mark sheets of CAT-TDT-samples to SPBEA Mark sheets 2 7.4.3.5 Preparation of agent report for SPBEA

Report 1

OUTPUT 7.5 Localising Year 13 Exam

7.5.1 Administration and Training 7.5.1.1 Training of existing assessment staff Training 2

7.5.1.2 Recruitment of new Assessment staff (5) Staff 7

7.5.1.3 Training of New Year 13 teachers on IA process Training 1

7.5.1.4 Conduct meetings with new principals on IA meetings 2

7.5.2 Coordination of YEAR 13 Exam Papers




Sept Oct Dec

Jan Mar

Apr Jun

Operating


Capital

7.5.2.1 Coordinate the movement of exam papers between examiners & moderators

Exam Papers 17 3 Note 2

7.5.2.2 Upload candidates for exam Enrolments

1

7.5.2.3 Prepare and distribute list /amendments List

1

7.5.2.4 Finalize and print 3 Examination Papers Exam paper

3 3

7.5.2.5 Prepare Attendance rolls for exam A/ Rolls

31 31 Note 2

7.5.2.6 Prepare supervision lists Lists

1 1

7.5.2.7 Prepare supervision manuals Manuals

1 1 Note 2

7.5.2.8 Conduct training for exam supervisors Training

2

7.5.2.9 Administer Exams Examination

17

7.5.2.10 Prepare marking manuals Manuals

1

7.5.2.11 Prepare contracts for markers Contracts

17

7.5.2.12 Conduct Training for exam markers Training

1

7.5.2.13 Mark exams and return all marked scripts to Assessment Unit

Marking 17

7.5.2.14 Body check all scripts returned from markers B/ checked

17

7.5.2.15 Enter marks and process results Results

1

7.5.2.16 Print and distribute result notices , school results R. Notices

1

7.5.2.17 Carry out students recounts Recounts

1

7.5.2.18 Print Certificates and distribute to schools Certificates

1

7.5.3 Prepare Exams Report




Sept Oct Dec

Jan Mar

Apr Jun

Operating


Capital

7.5.3.1 Chief markers to submit subject reports Reports

17

7.5.3.2 Prepare General reports Report

1

7.5.4 YEAR 13 IA Workshop 7.5.4.1 Coordinate and Conduct training for trainers Training

1

7.5.4.2 Coordinate and conduct YEAR 13 IA training for new teachers

Training 1

7.5.4.3 Training for examiners and moderators Training

1

7.5.5 Start new Examination cycle 7.5.5.1 Contract examiners and Moderators for 2013 Contracts

17

7.5.5.2 Prepare and distribute pre-enroll forms, enroll forms and information letters

Forms 3

7.5.5.3 Prepare and distribute to schools exam timetables Timetables

1

7.5.5.4 Coordinate movement of examination papers between examiners and moderators

Exam papers 17

7.5.6 Verification Visits for YEAR 13 7.5.6.1 Coordinate IA moderation meetings Moderation

17 17

7.5.6.2 Receive Year 13 IA programs from schools IA

31

7.5.6.3 Conduct verification visits Verification

1 1

7.5.6.4 Training of moderators on IA sample tasks Training

1 1

7.5.7 Feedback on Examination Results and Trends

7.5. 7.1 Coordinate meetings with Yr 13 teachers on exam results and trends from reports

Meetings 17

7.6 Activities

7.6.1 Test Development 7.6.1.1 Contracting Test Writers and Moderators Contracts 50 7.6.1.2 Item writing and moderation Test Items As req’d




Sept Oct Dec

Jan Mar

Apr Jun

Operating


Capital

7.6.1.3 Development of Pre-test forms of Tests Test 17 7.6.1.4 Pilot Testing of Test / Examination material Exam 17 7.6.1.5 Item Analysis Analysis As req’d 7.6.1.6 Development of final forms of Examination Papers Exam Papers 17 7.6.2 Research and Instructional Support Services 7.6.2.1 Planning TNA on Assessment Plan 1 7.6.2.2 Conduct TNA (Assessment/Test Interpretation) TNA 1 7.6.2.3 Analysis of TNA Survey result Analysis 1 7.6.2.4 Development Training Support Programs for Teachers Training 1 7.6.2.5 Prepare progress report for the Core Executive Report s 4

1

Note 1 – This activity is re-scheduled for early next quarter due to competing priorities. Request approval for deferral Note 2- The Coordination of Year 13 Exam Papers is administered by SPBEA except for Gagana Samoa, Health & Physical Education and Music. Full localization is in 2013



Policy Planning and Research 1st July 2012 to 30th June 2013





POLICY PLANNING AND RESEARCH Corporate Plan: Strategies, Description, Activities Schedule

2012/13 2013/14 2014/15 Description: To facilitate, inform and enhance management decision making and the Ministry’s planning and policy development through: Monitoring the implementation of the Corporate Plan July 2009 – June 2012

Coordinating the development of Annual Management plans Collection and analysis of education, sports and culture data Conducting research into education, sports and culture needs/issues Coordinating the development of MESC policies Coordination and preparation of the MESC Annual Report and School Calendar Co-ordination and preparation of the MESC School Calendar Monitoring and reviewing progress of implementation of MESC Performance Measures Preparation of progress reports of all development projects; preparation of PIBs for new project initiatives Activities:

1 Coordinate preparation of Annual Management Plans 2 Collect, analyze and disseminate education data 3 Prepare and distribute MESC Annual Report 11/12, 12/13, 13/14 4 Prepare Schools Calendar for 2013, 2014, 2015 5 Report on the status of development projects within MESC 6 Prepare PIBs for new initiatives for approval by CDC 7 Administer and monitor government grant for non government education institutions 8 Conduct Education For All (EFA) activities 9 Conduct the Annual MESC Strategic Policy, Planning & Research and Development Projects Seminar 10 Conduct the preparation of policies 11 Conduct research into needs and issues 12 Conduct mid-term review of Corporate Plan July 2012- June 2015 13 Conduct full-term review of Corporate Plan July 2012- June 2015 14 Conduct the development of Corporate Plan July 2015- June 2018 15 Conduct the full-term review of the Strategic Policies and Plan 2006 - 2015 16 Conduct the development of SPP 2015 -2024 17 Conduct the insurance of selected government school buildings ESP II Activities: 18 Improve national capacity for research and evaluation 19. Research and evaluation of programme with results used for Policy development and planning 20. Project Database in place and implemented 21. SchoolNet – Provide support through conduct of research



POLICY, PLANNING AND RESEARCH


ed Status Jul

Sept Oct Dec

Jan Mar

Apr Jun

Operating


Capital

OUTPUT 8. POLICY PLANNING AND RESEARCH

8.1 Co-ordinate preparation of AMP’s

Plan

8.1.1 Conduct 4th qtr review of AMP 2011/12

Report

1

1

8.1.2 Finalize Divisional AMP’s 2012/13

Plan

7

7

8.1.3 Printing & distribution

Plan

7

7

8.1.4 Monitor implementation of AMP 2012/13

Review

4

1

8.2 Collect, analyze and disseminate education data

8.2.1 Print and distribute Statistical Digest 2012

report

300

300

8.2.2 Prepare and distribute census forms 2013

Forms

208

8.2.3 Collect Census Forms, sort & Data Entry

Forms

208

8.2.4 Prepare Statistical Digest 2013

Report

1

8.2.5 Prepare and distribute SEN Register Forms

Forms 209

8.2.6 Collect SEN Register Forms, sort & Data entry

Forms 209

8.2.7 Print and Update SEN Register (from Amendments & Annual Update Forms)

Student Lists

209

8.3 Prepare MESC Annual Report 2011/2012

8.3.1 Report preparation (English and Samoan)

Report

1

1




ed Status Jul

Sept Oct Dec

Jan Mar

Apr Jun

Operating


Capital

8.3.2 Printing Report 300 8.3.3 Submit to Cabinet then Parliament

Report

1

8.3.4 Distribute to stakeholders

Report

1

8. 4 Prepare School Calendar 2013

8.4.1 Prepare and distribute School Calendar 2013

Calendar

300

Note 1

x→

8.5 Report on the status of development projects within MESC

8.5.1 Project visits

Reports

2

1

8.5.2 Report preparation (Annual Report)

Reports

1

1

8.5.3 Update MESC Projects Management Database

Ongoing

8.5.4 Submit quarterly progress report to Full Executive Reports 4 1

8.5.5 Produce and submit briefing papers on request

Briefing papers

As req’d

2

8.6 Prepare PIBs for new initiatives for approval by CDC

8.6.1 PIB proposal preparation

PIB’s

As req’d

Note 2

x

8.6.2 Prepare and submit progress reports

reports

As req’d

4

8.7 Administer and monitor government grant

for non-Government education institutions

8.7.1 Collect enrolment numbers from all non-government Institutions for allocation of funds

Enrolment

135

8.7.2 Collect financial reports from all non-govt

Reports

135




ed Status Jul

Sept Oct Dec

Jan Mar

Apr Jun

Operating


Capital

Institutions on utilization of previous year’s grant 8.7.3 Conduct monitoring visits to pre-schools

Visits

2

8.7.4 Prepare disbursement schedule and cabinet submission

Cabinet

submission

1

8.9 Education For All Activities

8.9.1 Coordinate EFA-related activities

EFA activities

As req’d

Note 2

x

8.10 Coordinate the Annual MESC Strategic Policy, Research and development Projects Seminar

8.10.1 Prepare and organize the MESC Annual Strategic Policy/ Projects Seminar

Program

1

8.10.2 Conduct the MESC Annual Strategic Policy/ Projects Seminar

seminar

1

8.10.3 Submit seminar report to C-Executive

report

1

8.11 Co-ordinate preparation of policies

8.11.1 Develop NFE policy

Policy 1 Note 3

8.11.2 Formalize MESC Bill

Bill 1 Note 4 x

8.11.3 Finalize Asset Management Policy

Policy 1

8.12 Coordinate research into needs and issues

8.12.1 Conduct research studies: Leadership and School Management Year 13 Tracer Study

Reports Reports

1 1

Note 5 Note 5

8.12.2 Update Research Register Register 1 ESP II ACTIVITIES:




ed Status Jul

Sept Oct Dec

Jan Mar

Apr Jun

Operating


Capital

8.13 Improve national capacity for research and evaluation

8.13.1 Capacity building workshops

Report

1

Note 6

8.13.2 Report writing workshops

Report

1

Note 6

8.14 Research and evaluation programme with results used for Policy development and planning

8.14.1 Conduct research studies

Socio-Economic Status of Primary Students

Literacy Development in Primary Schools

Reports

2

Note 6

x→

8.14.2 Conduct evaluation studies

Multimedia Primary Curriculum Teacher Development Assessment Language

Reports

5

8.14.3 Review of Research and Evaluation Plan

Research

Plan

1

1

8.15 Schoolnet – Strengthen education management and coordination through SchoolNet

8.15.1 Provide data to support SchoolNet Project

Surveys reports

As req’d

Note 2

x

8.15.2 Conduct research

Report

As req’d

Note 2

x

Note 1: Proposed calendars for both 3 and 4 terms have been prepared but awaiting Core’s decision Note 2: None was required under the reviewed period Note 3: Work has been done regarding the development of the NFE Policy but it will be finalized in December 2012 Note 4: Bill has been drafted. Need to be reviewed before re-tabling. Note 5: Initial work has been done for the two research studies but the final report will only be provided when the research process is completed



Note 6: Ongoing on the job trainings on report writing and conducting evaluation studies for Research Team are currently in progress and the final reports will be provided when these activities are completed under the lifetime of ESP II Note 7: Evaluation Report for the Consultancy Team to conduct the study is with the Tenders Board. Seek deferral to 3rd quarter to begin this activity to coincide with the start of the new school year.



Corporate Services 1st July 2012 - 30th June 2013





CORPORATE SERVICES Corporate Plan: Strategies, Description, Activities Schedule 2012/13 2013/14 2014/15 OUTPUT 9.1 Asset Management, Procurement and Distribution Description To provide the continuation of support services for the upkeep of school facilities for MESC offices and other facilities including equipment

To coordinate and monitor the implementation of asset registration systems and processes for the Ministry of Education, Sports & Culture To provide schools with stationery, supplies and equipment To provide a safe and sufficient storage space for all MESC equipment and supplies To establish the new Ministry’s Headquarters Activities 1 Provision of refurbishment and repair services MESC facilities, environment and utilities 2 Coordinate and monitor the existing computerized Asset Registration Systems for MESC and schools 3 Procure and distribute goods, materials and stationery to output managers and schools 4 Upgrade main office facilities


ed Status Jul

Sept Oct Dec

Jan Mar

Apr Jun

Operating

Personnel

Below the Line

Capital

OUTPUT 9.1 ASSET MANAGEMENT, PROCUREMENT AND DISTRIBUTION

9.1.1 Provision of refurbishment and repair services of MESC and school facilities, environment and utilities.

9.1.1.1 MESC facilities maintenance be conducted as required

9.1.1.2 Prepare work progress reports 9.1.1.3 Conduct inspections of work plan

implementation

Implementation

Reports Inspection

As req’d

Ongoing Ongoing

9.1.2 Coordinate and monitor the computer based asset registration system for MESC and schools.

9.1.2.1 Prepare quarterly Asset Registration Reports to full executive meeting

9.1.2.2 Conduct stock take activities for the Ministry of Education, Sports & Culture

9.1.2.3 Prepare stock take reports for the Ministry of

Reports Stock Take (ST)

ST Reports

4 4

4

1 1 1




ed Status Jul

Sept Oct Dec

Jan Mar

Apr Jun

Operating

Personnel

Below the Line

Capital

Education, Sports & Culture 9.1.3 Procure and Distribute goods, materials and

stationery to output managers and schools

9.1.3.1 Review the 2013 Stationery Tender Specifications

9.1.3.2 Prepare Tender Documents and Contract for 2013 Stationery supplies

9.1.3.3 Procure and distribute goods and services as requested by output managers

9.1.3.4 Procure and distribute schools stationery, curriculum materials and equipment

9.1.3.5 Distribute materials/equipment provided under the ESP Project

Review

Contracts

Procurement & Distribution

Schools stationeries

Materials/equipments

1

As req’d

Ongoing

Ongoing

Ongoing

9.1.4 Maintain/upgrade main office facilities: 9.1.4.1 Maintain toilet facilities 9.1.4.2 Maintain/service standby generator

Maintenance Maintenance

Ongoing Ongoing

9.1.5 Construction of new Printing Office Printing Office 1 Note 1 x

9.1.6 Upgrade facilities at Fagaloa CLC 9.1.6.1 Upgrade CLC school buildings and toilet facilities

Upgrade works

Ongoing

Note 1: Await progress of EOIs advertised by MoF for design of printer building



CORPORATE SERVICES Corporate Plan: Strategies, Description, Activities Schedule 2012/13 2013/14 2014/15 SUB-OUTPUT 9.2 LEIFIIFI COLLEGE Description To provide support services for the upkeep and refurbishment of the school facilities, environment and utilities of Leififi College Activities 1 Provision of refurbishment and repair services of school facilities, environment and utilities to Leifiifi College 2 Provision of repair services costs of utilities for Leifiifi College


Sept Oct Dec

Jan Mar

Apr Jun

Operating


Capital

SUB-OUTPUT 9.2 Leifiifi College 9.2.1 Provision of refurbishment and

repair services of school facilities, environment, utilities at Leifiifi College

9.2.1.1 Leifiifi College maintenance be conducted as required

9.2.1.2 Prepare progress reports as required 9.2.1.3 Conduct inspections of work plan

implementation as required

Maintenance

Reports Inspection

As req’d

As req’d As req’d

9.2.2 Provision of repair services cost

9.2.2.1 Conduct inspection and monitoring according to boundaries 9.2.2.2 Prepare progress reports from inspection 9.2.2.3 Upgrade school toilet facilities with security locks 9.2.2.4 Upgrade school classrooms, Science Lab, Visual Arts room and Design-Tech room. 9.2.2.5 Upgrade compound fence

Inspection

Reports Upgrade works

Upgrade works

Upgrade works

4

4 As req’d

As req’d

As req’d

1

1



CORPORATE SERVICES Corporate Plan: Strategies, Description, Activities Schedule 2012/13 2013/14 2014/15 SUB-OUTPUT 9.3 VAIPOULI COLLEGES Description To provide support services for the upkeep and refurbishment of the school facilities, environment and utilities of Vaipouli College including where

applicable hostels, plantations and access roads

Activities 1 Provision of refurbishment and repair services of school facilities, environment and utilities to Vaipouli College


Sept Oct Dec

Jan Mar

Apr Jun

Operating


Capital

SUB-OUTPUT 9.3 Vaipouli College 9.3.1 Provision of refurbishment and repair services of school facilities, environment, utilities at Vaipouli College including hostels, plantations access roads and vehicles

9.3.1.1 Vaipouli College maintenance be conducted as required


implementation as required 9.3.1.4 Upgrade Principal and deputy Principal

houses 9.3.1.5 Upgrade main electrical switchboard (due

to low voltage) 9.3.1.6 Upgrade school classrooms, staffroom,

stationery storage room. 9.3.1.7 Upgrade school toilet facilities

Implementation

Reports Inspection

Upgrade works

Upgrade works

Upgrade works

Upgrade works

Ongoing

As req’d As req’d

As req’d

As req’d

As req’d

As req’d



CORPORATE SERVICES Corporate Plan: Strategies, Description, Activities Schedule 2012/13 2013/14 2014/15 SUB-OUTPUT 9.4 AVELE COLLEGE Description To provide support services for the upkeep and refurbishment of the school facilities, environment and utilities of Avele College, including where


Activities 1. Provision of refurbishment and repair services of school facilities, environment and utilities to Avele College


Sept Oct Dec

Jan Mar

Apr Jun

Operating


Capital

SUB-OUTPUT 9.4 Avele College 9.4.1 Provision of refurbishment and repair services of school facilities, environment, utilities at Avele College including hostels, plantations and access roads

9.4.1.1 Avele College maintenance be conducted according to work plan


implementation as required 9.4.1.4 Upgrade the School Canteen 9.4.1.5 Upgrade and renovate Hostel dormitories

according to work plan 9.4.1.7 Upgrade teachers accommodations

according to work plan 9.4.1.8 Establish a mini gym for school sports

fitness programs 9.4.1.9 Install a boundary fence for school

compound

Implementation

Reports Inspection

Upgrade works Implementatio

n Implementatio

n Mini gym

Fence

Ongoing

As req’d Ongoing

As req’d Ongoing

Ongoing

1 1



CORPORATE SERVICES Corporate Plan: Strategies, Description, Activities Schedule 2012/13 2013/14 2014/15 SUB-OUTPUT 9.5 SAMOA COLLEGE Description To provide support services for the upkeep and refurbishment of the school facilities, environment and utilities of Samoa College including where


Activities

Provision of refurbishment and repair services of school facilities, environment and utilities to Samoa College