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Contract no.: 217118
Document Number: FISI D5 1 1 v1.1.doc
FISI
D.5.1.1 Reporting on ISI governance management – 1st year
Editor: Antonio Alfaro
Deliverable nature: Report
Dissemination level: (Confidentiality)
Public
Contractual delivery date: August 31, 2011
Actual delivery date: September 2nd
, 2011
Suggested readers: All FISI Consortium
Version: 1.1
Total number of pages: 13 + Annexes
Keywords: ISI, governance, elections, structure, management
Abstract
This deliverable contains the report on ISI governance management during the first year, including details on
updates made to the ISI governance rules, its structure and governing bodies.
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Disclaimer
This document contains material which is under copyright of certain FISI consortium parties, and may not be
reproduced or copied without permission.
All FISI consortium parties have agreed to full publication of this document.
The commercial use of any information contained in this document may require a license from the owner of
that information.
Neither the FISI consortium as a whole, nor a certain party of the FISI consortium warrants that the
information contained in this document is capable of use, or that use of the information is free from risk, and
accept no liability for loss or damage suffered by any person using this information.
Impressum
[Full project title]: Future Integral SatCom Initiative
[Short project title]: FISI
[Number and title of work-package]: WP5
[Document title]: Reporting on ISI governance management – 1st year
[Editor: Name, company]: Antonio Alfaro (Rose Vision)
[Work-package leader: Name, company]: Julián Seseña (Rose Vision);
[Estimation of PM spent on the Deliverable]: 1.0
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Executive summary
This deliverable contains the report on the activities related to the maintenance and update of the ISI
governance and its application during the first period of FISI. It mainly covers:
Updates to the ISI governance.
Implementation of the ISI governance rules.
ISI structure and management bodies.
During this period (M5-M12) FISI has supported and coordinated the election process for ISI WGs leaders
as well as an important modification of the ISI WGs structure, which implied the update of the ISI
governance rules (Following the decisions and mandates from ISI constituency agreed in the General
Assembly held in Brussels in November 2010).
The elections took place in the ISI GA organized in June 2011 and the result has been a smooth transition
from the former WGs structure and leaders to the current one. This task has been active from M5 to M12.
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List of authors
Company Author
ROSE Antonio Alfaro, Julián Seseña
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Table of Contents
Executive summary ........................................................................................................................................... 3 List of authors .................................................................................................................................................... 4 Table of Contents .............................................................................................................................................. 5 1 Updates to the ISI Governance ................................................................................................................... 6 2 Implementation of the ISI governance rules ............................................................................................ 12 3 Annexes .................................................................................................................................................... 13
3.1 Former ISI governance rules (v1.8 edited in October 2009) ............................................................. 13 3.2 Updated ISI governance rules (v2.1 edited in August 2011 and currently in revision at ISI SC level)
........................................................................................................................................................... 13 3.3 Election procedures and candidature forms ...................................................................................... 13
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1 Updates to the ISI Governance
The last revision of the ISI governance rules was undertaken in October 2009 when version 1.8 of the
governance rules was presented and approved in the 11th ISI GA that took place in Sophia Antipolis (ETSI
premises) on November 2nd
– 3rd
. This version is attached to this deliverable as annex I.
The ISI community decided at its 13th GA (Brussels, November 30
th 2010) that it was necessary to
implement a modification in the WGs structure in order to improve the participation of ISI members in the
WGs and to clarify the objectives and responsibilities associated to each WG. A new WGs structure was
suggested by the ISI Steering Council and approved by the General Assembly. The new ISI structure is
described in the following figure:
ISI Steering
Council
ISI general
Assembly
WG
Research &
Development
WG
Regulatory
& Standards
TF
ISICOM
Strategic
decisions
WG
Markets &
SatCom solutions
Operational
coordination
Working
Groups
ISI
ChairmanshipStrategy/
Reporting
Trends in user
requirements,
Markets,
Services,
Applications
* Programme
definition
EC, ESA
Other
platforms
Liaisons
To outside
Coordination
Strategic
Research &
Innovation agenda
* Regulatory
Recommendations
* Standardisation action plan
WGs Coordination
Approval of external communication
ISI mirror
Group
Guidance
ISI
Secretariat
Support
WG
Policy
& Promotion
* Policy position
papers
* SatCom events
* Education &
Training survey
Public
ISI members approved the proposed structure which has been implemented during 2011.
FISI has supported ISI by drafting the new version of the ISI governance rules (v2.1) which implements
the decisions taken at this GA. The changes that have been made to the governance of ISI are described in
the following tables:
ISI Governance section Changes made in the revision
Section 1: The ISI General
Assembly
No changes
Section 2: The Steering Council No changes
Section 3: ISI Working Groups No changes to clause 3.1: ISI will establish a number of Working
Groups to progress specific issues which are important to its mission and
for the successful implementation of the ISI Strategic Research Agenda.
No changes to clause 3.2: ISI may change its Working Group structure,
roles and responsibilities in the future; it may create new Working
Groups or close existing Working Groups. In the first instance, decisions
on these matters will be the responsibility of the Steering Council.
However, such decisions will be subject to final ratification by the
General Assembly.
No changes to clause 3.3: Each Working Group shall be led by a
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representative of an ISI member, elected by the General Assembly. Each
Working Group Leader shall be assisted by a Working Group Vice-
Leader, also elected by the General Assembly.
No changes to clause 3.4: Working Group Leaders elections shall take
place bi-annually.
Changes made to clause 3.5: Details on modifications made are
presented bellow this table.
No changes to clause 3.6: All Working Groups will address the full
range of SatCom applications and services, including mobile, broadcast
and broadband/fixed services, for both commercial and institutional
markets, including in particular Security applications.
No changes to clause 3.7: All Working Groups will be responsible for
building good working relations with other groups outside ISI having
common interests, e.g other Technology Platforms, user and standards
fora, regulatory bodies, Galileo, GMES etc...
No changes to clause 3.8: The Leaders of the Working Groups will co-
operate together as necessary to progress matters of common interest
which affect more than one Working Group.
No changes to clause 3.9: Each Working Group Leader will report
annually to the General Assembly on the activities and future plans of
their Working Group.
No changes to clause 3.10: Each Working Group Leader will report
quarterly to the ISI Chairperson on the activities and future plans of their
Working Group.
Section 4: The ISI
Chairperson and vice-
chairperson
No changes
Section 5: The ISI Secretariat No changes
Section 6: Other matters No changes
Changes made to clause 3.5 are shown here bellow:
Initial version Final version
3.5.1 Regulatory Matters Working Group:
The Regulatory Matters Working Group will
address:
- Issues of Regulation, Standardisation, and
Spectrum which are relevant for ISI.
- The activities of relevant regulatory and
standardization bodies.
- Actions to be performed towards regulatory and
standardization bodies to support ISI objectives.
- Regulation and standardization events of
interest for the ISI membership.
3.5.1 Regulatory & standards Working Group:
- The Regulatory & Standards Working Group
intends to monitor the overall scenario of
standardization and regulatory issues related to
satellite systems, business and technologies, of
interest to ISI. The purpose of the WG in this
domain is to foster a focused participation of
ISI experts in relevant standardization and
regulatory bodies in order to better match
efforts in the R&D arena with the external
constrains from the EC and National policies on
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- ISI position papers and contributions to
regulatory and standardization bodies.
- Relevant regulatory, standardisation and
spectrum entities, bodies and organizations
which may conduct work of interest to ISI.
- Active participation by the ISI community
(individual members and collective
representation from ISI) in relevant meetings of
interest.
- Maintenance of a repository on relevant
standardization and regulatory bodies,
organizations and Committees.
- Liaison with other entities, including FP6 and
FP7 projects working in the satellite domain, on
regulatory and standardization issues.
the use of spectrum. Particular areas of activity
of the working group: Issues of Regulation,
Standardisation, and Spectrum which are
relevant for ISI.
- Monitor the activities and events of regulatory
and standardization bodies of interest for the ISI
membership.
- Promote and coordinate actions to be performed
towards regulatory and standardization bodies
to support ISI objectives.
- Promote the production of ISI position papers
and other contributions to regulatory and
standardization bodies.
- Create and maintain an active liaison with
relevant regulatory, standardisation and
spectrum entities, bodies and organizations
which may conduct work of interest to ISI,
including FP6 and FP7 and other projects (FI
PPP, Celtic-plus) working in the satellite
domain, on regulatory and standardization
issues..
- Activate the participation of the ISI community
(individual members and collective
representation from ISI) in organizations and
meetings of interest.
- Maintenance of a repository on relevant
standardization and regulatory bodies,
organizations and committees as well as a list
of events of interest to ISI members.
3.5.2 Users Working Group:
The Users Working Group will address:
- User Requirements.
- Markets, market opening and development, and
assessment of market potential.
- Identification of new markets for satcom,
including commercial, institutional and dual
use.
- Current and future services and applications.
- Relations with ISI users and other user groups.
- Education and training.
- Trials and demonstrations.
- Involving users in the ISI research agenda.
- Commercial assessment of new and emerging
technologies.
- Establishing links with Service Providers.
WG removed
3.5.3 R&D Working Group
The R&D Working Group will address:
- Further development of the ISI Strategic
Research Agenda (SRA).
- Ensuring that the key priorities of the SRA are
acted on and progressed.
- Monitoring R&D project opportunities.
- Co-ordination of research proposals.
3.5.3 R&D Working Group
The R&D Working Group will address the
following activities:
- Define, maintain and promote and monitor the
implementation of the strategic research &
innovation agenda of the European SatCom
Industry.
- Ensuring that the key priorities of the SRA are
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- Support and advice to the EC, ESA and other
entities regarding future research programmes.
- Technical assessment of new and emerging
technologies.
- Co-ordination of the procedure for issuing ISI
labels on project proposals.
acted on and progressed.
- Monitoring R&D project opportunities.
- Coordinate SatCom related EC R&D project
proposals:
- Facilitate complementarities between EC R&D
project proposals (e.g. ICT, Space and security
within FP7).
- Issuance of ISI labels on project proposals.
- Identify and prioritise European SatCom
industry’s research and innovation, in line with
inputs for WG Market and SatCom solutions
- Support and advice to the EC, ESA and other
entities regarding future research programmes.
- Liaise with relevant R&D financial institutions:
EC DGs (Infso, DG Entr), ESA, National Space
Agencies, CELTIC, and others
3.5.4 Security Working Group
The Security Working Group will address:
- A Comprehensive implementation of SatComs
security strategies at National, European and
International levels.
- Follow those relevant National, European and
international initiatives and forums dealing with
Security aspects.
- Promote the development of new satellite
technologies to deal with future Security
applications.
- Support Kopernikus and Galileo for emergency
and security scenarios in connexion with
SatComs.
- Promote the Dual Use of Space technologies
facing civilian and military applications.
WG removed
3.5.5 Future Internet Working Group
The Future Internet Working Group will address:
- Monitoring and support of EC policies on
Future Internet
- Monitoring and support of National policies on
Future Internet
- Monitoring and participation to Future Internet
related inter-ETP meetings and assemblies
- Identification and promotion of SatCom added
value and potential role in the Future Internet
according to the different scenarios and use
cases envisaged
- Interaction and cooperation with other ETPs for
production of Future Internet related documents
at inter-ETP level, such as the Vision
Document and the Strategic Research Agenda
- Coordination of ISI members’ contributions in
the Future Internet domain
- Liaison with ISI Regulatory Working Group for
identification of necessary standardisation and
regulatory action plans in relation with
WG removed
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identified satcom evolutions for Future Internet
- Liaison with ISI R&D Working Group for
proper update of ISI SRA in order to take into
account the inter-ETP SRA priorities on Future
Internet
- Support to ISI members for research proposals
in the Future Internet domain
- Support and cooperation with ESA on Future
Internet related activities
3.5.2 Market & SatCom solutions Working Group:
The Market and SatCom solutions Working Group
has the following objectives:
- Identify the positioning of future SatCom
solutions in 3 domains: Security, Broadband for
all, Future Internet (including hybrid solutions).
- Provide related recommendations for:
Missions and user needs (e.g. ISICOM)
Identification of relevant R&D themes
The responsibilities of the Working Group are:
- Identify the trends in mission requirements,
services and applications associated to the
domains.
- Consolidate these trends with the appropriate
user groups
- Create and maintain liaisons with:
Relevant user & industry groups: e.g. PSCE
forum, Broadband forum, FIA.
Relevant cluster groups organised by the
European Commission
3.5.4 Policy and promotion Working Group
The policy and promotion Working Group has the
following objectives:
- Promote the need for financial support for
European SatCom industry’s research and
innovation activities towards the European
institutions.
- Promote the ISI activities, including the
ISICOM programme.
The responsibilities of the Working Group are:
- Monitoring of European policies: Position
papers in response to relevant SatCom related
proposed policies.
- Support the organisation of SatCom events in
Europe with content/agenda definition
- Survey on SatCom related competence (SMEs,
Research centres and Manufacturers),
education, training in Europe.
- Create and maintain liaisons with:
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Relevant European commission entities:
e.g. DG INFSO, DG ENTR, etc.
Relevant European Parliament committees
and inter-groups.
Related groups: e.g. ESOA, Eurospace,
ESPI, Kangaroo Group
Space agencies: ESA, national entities.
3.5.5 ISICOM Task Force
The ISICOM Task Force is an ad-hoc Working
Group created with the following objectives:
- Propose the ISICOM program initiative:
In line with the recommendations and
inputs of the market and SatCom solutions
WG.
Including mission and capacities,
architecture and roadmaps.
- Prepare and propose the elements needed for
ISICOM related communication towards EC
and ESA.
The Task Force will produce the necessary
documents as well as create liaisons with relevant
bodies, with particular focus on potential funding
agencies in Europe such as the European Investment
Bank and other organizations.
ROSE has assumed this task as part of its responsibilities as ISI secretariat. The updated version of the ISI
governance rules will be officially presented and approved at the 15th ISI GA on October 18
th 2011 in
Brussels.
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2 Implementation of the ISI governance rules
During this period (M5-M12) FISI has supported and coordinated the election process for ISI WGs leaders.
The elections took place in the ISI GA organized on 15 June 2011 and the result has been a smooth transition
from the former WGs structure and leaders to the current one.
In order to launch and coordinate the election process, the following actions were performed:
Produce the document: “ISI_Election-procedures_2011 (WGs Leaders)” where the entire bases for
the elections were presented to the ISI community. The document was sent to the ISI Steering
Council for approval on February 21st 2011 and it was formally approved and distributed to the ISI
community on March 5th 2011, more than 3 months before the elections took place.
Produce the document: “WGLeader_candidature_form_2011”. This document was sent to the ISI
Steering Council for approval on March 5th 2011. The candidature form was distributed to the ISI
community on March 15th 2011 together with the first official announcement of the elections to the
WGs leader positions. All the documents were sent by e-mail and were also made available in the
ISI website.
Several reminders were sent to the ISI community in the following weeks until April 29th 2011
(17:00 CET) which was set as the deadline for receiving candidatures.
Once the deadline was closed, all the candidatures to the different WGs were communicated to the
ISI community.
Finally, during the ISI GA on June 15th 2011, the elections took place and the new WGs assumed
their respective responsibilities.
Currently ISI positions are occupied by:
Chairman Nicolas Chuberre, Thales Alenia Space France
Vice-chairman Jean-François Charrier, EADS Astrium
R&D WG Leader Sandro Scalise, DLR
R&D WG Vice-Leader Alessandro Vanelli-Coralli, University of Bologna
Market & SatCom solutions
WG Leader
Philippe Boutry, Astrium SAS
Market & SatCom solutions
WG Vice-Leader
Ana Yun, Thales Alenia Space - España
Regulatory WG Leader Julian Seseña, Rose Vision
Policy and promotion WG
Leader
Nicolas Chuberre, Thales Alenia Space France
Policy and promotion WG
Vice-Leader
Nima Azarmgin, SES S.A
The secretariat was formally congratulated by the ISI chairman for the smooth and transparent way in which
the elections were prepared and conducted thanks to the support of FISI.
The election procedures and candidature forms are attached as annexes (Annex III) to this deliverable.
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3 Annexes
3.1 Former ISI governance rules (v1.8 edited in October 2009)
3.2 Updated ISI governance rules (v2.1 edited in August 2011 and
currently in revision at ISI SC level)
3.3 Election procedures and candidature forms
ISI - Governance and constitutional arrangements Page 1 of 8
Governance and
constitutional arrangements
Version 2.0
October, 2009
Integral SatCom Initiative (ISI)
ISI - Governance and constitutional arrangements Page 2 of 8
Table of contents
1. The ISI General Assembly ..........................................................................................................3
2. The Steering Council ..................................................................................................................3
3. ISI Working Groups....................................................................................................................5
4. The ISI Chairperson and vice-chairperson ................................................................................7
5. The ISI Secretariat......................................................................................................................8
6. Other matters ..............................................................................................................................8
ISI - Governance and constitutional arrangements Page 3 of 8
1. The ISI General Assembly
1.1 The General Assembly is a meeting open to all official ISI members. External organizations can
be invited as observers on a case by case basis. Official representatives of the European
Commission, EU Parliament, EU Council, Member States, European Space Agency, and National
Space Agencies are permanently invited as observers to the meeting.
1.2 Official ISI members are defined as those entities which have signed the ISI Vision Statement
and provided the necessary contact and other details. The definitive list of ISI members is kept by
the ISI Secretariat.
1.3 The General Assembly must meet at least once each year. Additional meetings may be
convened as necessary by decision of the ISI Steering Council. The meeting is chaired by the ISI
Chairperson.
1.4 General Assembly decisions are taken normally by consensus. Where a vote is necessary,
decisions are made by a simple majority of the ISI members present and voting, except in the case
of proposals to change the constitutional arrangements of ISI. In such cases, a majority of 75% of
ISI members present and voting shall be required for a positive decision to be taken. In the event of
a dispute as to whether a matter relates to constitutional arrangements or not, the Chairperson’s
ruling shall be final.
In the event of a decision by voting, each ISI member represented at the General Assembly has one
vote.
1.5 The General Assembly has the following responsibilities:
- To elect the Chairperson of ISI.
- To elect the Vice-Chairperson of ISI.
- To elect the members of the ISI Steering Council.
- To elect the Leaders of ISI Working Groups.
- To make decisions regarding ISI’s Constitutional Arrangements.
- To approve the overall forward plan for ISI.
- To review and approve changes to ISI’s Strategic Research Agenda.
- To receive and approve an annual report from the Steering Council on its main activities,
financial matters, and any other matter of importance including plans for the future.
- To receive and approve an annual report from each ISI Working Group on its main
activities over the past year, and its plans for the coming year.
2. The Steering Council
2.1 The ISI Steering Council shall consist of 18 ISI members elected by the General Assembly, plus
the ISI Chairperson and one Vice-Chairperson, plus 2 observers (1 appointed by the European
Commission and 1 appointed by the European Space Agency), plus all ISI WG leaders, who will act
Integral SatCom Initiative (ISI)
ISI - Governance and constitutional arrangements Page 4 of 8
as Observers, will receive all the information distributed to ISI SC and will participate in the ISI SC
meetings but without voting right.
2.2 Steering Council elections shall take place bi-annually. Existing members of the Steering
Council will be entitled to stand for re-election.
2.3 The ISI Chairperson shall be responsible for convening and chairing meetings of the Steering
Council.
2.4 In addition to the ISI Chairperson and the Vice-Chairperson, the Steering Council shall be
composed as follows:
- 5 members of the Steering Council will be from manufacturing industry (IND).
- 5 members of the Steering Council will be from network operations and service
provision (SNO).
- 4 members of the Steering Council will be from the SME1 community (SME).
- 4 members of the Steering Council will be from research institutions and academia
(RES).
- 1 observer in the Steering Council will be appointed by the European Commission.
- 1 observer in the Steering Council will be appointed by the European Space Agency.
- ISI WG leaders as observers.
ISI Members are entitled to propose their candidature within their own category, and shall vote for
candidates within their own category (IND, SNO, SME, RES). The number of votes per
organization equals the number of chairs to be elected within their own category.
In proposing a candidature, an entity must specify the name of the official representative that will
serve in the ISI Steering Council and of his/her Deputy. The representative shall be entitled to make
decisions on behalf of his/her entity.
In electing members of the Steering Council, the General Assembly shall endeavour to ensure that
there is broad representation from the EU Member States.
2.5 A quorum for a valid meeting of the Steering Council will be 9 members plus the Chairperson.
2.6 Steering Council decisions are taken normally by consensus. Where a vote is necessary,
decisions are made by a simple majority of the Steering Council members present and voting. In the
event of a decision by voting, each Steering Council member shall have one vote. The Chairperson
will only have a vote in the event of an equal number of votes being cast for and against a proposal
by Steering Council members: in such a case the Chairperson shall have a casting vote.
2.7 When serving as Steering Council members, Steering Council members are required to act in
the best interests of ISI.
2.8 The Steering Council has the following responsibilities:
- To assist the Chairperson in the effective running and operation of ISI.
1 SME definition according to Official Journal of the European Union 2003/361/EC of 20.5.2003, p. 36.
Integral SatCom Initiative (ISI)
ISI - Governance and constitutional arrangements Page 5 of 8
- To ensure that ISI has the necessary support services, such as Secretariat, website,
etcetera.
- To make decisions regarding any financial and contractual matters relating to the
operation of ISI.
- To report annually to the General Assembly on its activities.
- To provide the interface between ISI and the Member States Mirror Group.
- To provide the interface between ISI and the European Space Policy Board.
3. ISI Working Groups
3.1 ISI will establish a number of Working Groups to progress specific issues which are important
to its mission and for the successful implementation of the ISI Strategic Research Agenda.
3.2 ISI may change its Working Group structure, roles and responsibilities in the future; it may
create new Working Groups or close existing Working Groups. In the first instance, decisions on
these matters will be the responsibility of the Steering Council. However, such decisions will be
subject to final ratification by the General Assembly.
3.3 Each Working Group shall be led by a representative of an ISI member, elected by the General
Assembly. Each Working Group Leader shall be assisted by a Working Group Vice-Leader, also
elected by the General Assembly.
3.4 Working Group Leaders elections shall take place bi-annually.
3.5 The initial set of ISI Working Groups is defined below:
3.5.1 Regulatory Matters Working Group:
The Regulatory Matters Working Group will address:
- Issues of Regulation, Standardisation, and Spectrum which are relevant for
ISI.
- The activities of relevant regulatory and standardization bodies.
- Actions to be performed towards regulatory and standardization bodies to
support ISI objectives.
- Regulation and standardization events of interest for the ISI membership.
- ISI position papers and contributions to regulatory and standardization bodies.
- Relevant regulatory, standardisation and spectrum entities, bodies and
organizations which may conduct work of interest to ISI.
- Active participation by the ISI community (individual members and
collective representation from ISI) in relevant meetings of interest.
- Maintenance of a repository on relevant standardization and regulatory bodies,
organizations and Committees.
- Liaison with other entities, including FP6 and FP7 projects working in the
satellite domain, on regulatory and standardization issues.
3.5.2 Users Working Group:
The Users Working Group will address:
Integral SatCom Initiative (ISI)
ISI - Governance and constitutional arrangements Page 6 of 8
- User Requirements.
- Markets, market opening and development, and assessment of market
potential.
- Identification of new markets for satcom, including commercial, institutional
and dual use.
- Current and future services and applications.
- Relations with ISI users and other user groups.
- Education and training.
- Trials and demonstrations.
- Involving users in the ISI research agenda.
- Commercial assessment of new and emerging technologies.
- Establishing links with Service Providers.
3.5.3 R&D Working Group
The R&D Working Group will address:
- Further development of the ISI Strategic Research Agenda (SRA).
- Ensuring that the key priorities of the SRA are acted on and progressed.
- Monitoring R&D project opportunities.
- Co-ordination of research proposals.
- Support and advice to the EC, ESA and other entities regarding future
research programmes.
- Technical assessment of new and emerging technologies.
- Co-ordination of the procedure for issuing ISI labels on project proposals.
3.5.4 Security Working Group
The Security Working Group will address:
- A Comprehensive implementation of SatComs security strategies at National,
European and International levels.
- Follow those relevant National, European and international initiatives and
forums dealing with Security aspects.
- Promote the development of new satellite technologies to deal with future
Security applications.
- Support Kopernikus and Galileo for emergency and security scenarios in
connexion with SatComs.
- Promote the Dual Use of Space technologies facing civilian and military
applications.
3.5.5 Future Internet Working Group
The Future Internet Working Group will address:
- Monitoring and support of EC policies on Future Internet
- Monitoring and support of National policies on Future Internet
- Monitoring and participation to Future Internet related inter-ETP meetings
and assemblies
- Identification and promotion of SatCom added value and potential role in the
Future Internet according to the different scenarios and use cases envisaged
Integral SatCom Initiative (ISI)
ISI - Governance and constitutional arrangements Page 7 of 8
- Interaction and cooperation with other ETPs for production of Future Internet
related documents at inter-ETP level, such as the Vision Document and the
Strategic Research Agenda
- Coordination of ISI members’ contributions in the Future Internet domain
- Liaison with ISI Regulatory Working Group for identification of necessary
standardisation and regulatory action plans in relation with identified satcom
evolutions for Future Internet
- Liaison with ISI R&D Working Group for proper update of ISI SRA in order
to take into account the inter-ETP SRA priorities on Future Internet
- Support to ISI members for research proposals in the Future Internet domain
- Support and cooperation with ESA on Future Internet related activities
3.6 All Working Groups will address the full range of SatCom applications and services, including
mobile, broadcast and broadband/fixed services, for both commercial and institutional markets,
including in particular Security applications.
3.7 All Working Groups will be responsible for building good working relations with other groups
outside ISI having common interests, e.g other Technology Platforms, user and standards fora,
regulatory bodies, Galileo, GMES etc...
3.8 The Leaders of the Working Groups will co-operate together as necessary to progress matters of
common interest which affect more than one Working Group.
3.9 Each Working Group Leader will report annually to the General Assembly on the activities and
future plans of their Working Group.
3.10 Each Working Group Leader will report quarterly to the ISI Chairperson on the activities and
future plans of their Working Group.
4. The ISI Chairperson and vice-chairperson
4.1 The ISI Chairperson as well as the vice-chairperson must be a representative of an ISI Member.
He or she are elected bi-annually, by the General Assembly.
4.2 The term of office of the Chairperson and vice-chairperson is two years. An existing
Chairperson or vice-chairperson can be re-elected for more than one term.
4.3 When serving in the role of Chairperson and vice-chairperson, both are required to act in the
best interests of ISI.
4.4 The ISI Chairperson has the following responsibilities:
- To convene and chair meetings of the General Assembly.
- To convene and chair meetings of the Steering Council.
- To convene and chair meetings of the Mirror Group.
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- To approve the agendas for meetings of the General Assembly, the Steering Council, of
the Mirror Group.
- To direct the work of the ISI secretariat.
- To oversee the activities of the ISI Working Groups.
- To be the formal representative of ISI externally (this task may be delegated on a case-
by-case basis at the discretion of the Chairperson).
- To sign documents, agreements and contracts on behalf of ISI.
- To approve ISI press releases and other external publicity relating to ISI.
- To ensure that decisions of the General Assembly and the Steering Council are acted
upon.
4.5 The ISI Vice-Chairperson will have the main role of substituting the Chairperson in case ISI
Chairperson is not present or available, and in these cases will assume the same responsibilities and
duties.
5. The ISI Secretariat
5.1 ISI will operate a Secretariat, which will have the following functions:
- To ensure that ISI meetings are properly prepared, organised and managed.
- To ensure that meeting reports are produced, approved and disseminated promptly, and
that action points are followed up.
- To manage, edit and disseminate major documents produced by ISI.
- To support the effective and open governance of ISI, including managing the
nominations and election processes for ISI officers, keeping the membership informed,
liaison with ISI officers on governance issues.
5.2 The work of the Secretariat will be directed by the Chairperson of ISI.
6. Other matters
6.1 Membership Fees: ISI does not currently charge any fee for membership. However ISI may
implement a system of membership fees in the future: the revenue raised would be used to help
finance ISI’s operating costs. Any future system of membership fees will be scaled according to the
size and nature of ISI member organisations, as well as other relevant factors. Final decisions
regarding membership fees shall be taken by the General Assembly.
End of the document
ISI - Governance and constitutional arrangements Page 1 of 10
Governance and
constitutional arrangements
Version 2.1
September, 2011
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ISI - Governance and constitutional arrangements Page 2 of 10
Table of contents
1. The ISI General Assembly .......................................................................................................... 3 2. The Steering Council .................................................................................................................. 3
3. ISI Working Groups .................................................................................................................... 5 4. The ISI Chairperson and vice-chairperson ................................................................................ 8 5. The ISI Secretariat ...................................................................................................................... 8 6. Other matters .............................................................................................................................. 9 7. Organization structure ............................................................................................................. 10
ISI - Governance and constitutional arrangements Page 3 of 10
1. The ISI General Assembly
1.1 The General Assembly is a meeting open to all official ISI members. External organizations can
be invited as observers on a case by case basis. Official representatives of the European
Commission, EU Parliament, EU Council, Member States, European Space Agency, and National
Space Agencies are permanently invited as observers to the meeting.
1.2 Official ISI members are defined as those entities which have signed the ISI Vision Statement
and provided the necessary contact and other details. The definitive list of ISI members is kept by
the ISI Secretariat.
1.3 The General Assembly must meet at least once each year. Additional meetings may be
convened as necessary by decision of the ISI Steering Council. The meeting is chaired by the ISI
Chairperson.
1.4 General Assembly decisions are taken normally by consensus. Where a vote is necessary,
decisions are made by a simple majority of the ISI members present and voting, except in the case
of proposals to change the constitutional arrangements of ISI. In such cases, a majority of 75% of
ISI members present and voting shall be required for a positive decision to be taken. In the event of
a dispute as to whether a matter relates to constitutional arrangements or not, the Chairperson’s
ruling shall be final.
In the event of a decision by voting, each ISI member represented at the General Assembly has one
vote.
1.5 The General Assembly has the following responsibilities:
- To elect the Chairperson of ISI.
- To elect the Vice-Chairperson of ISI.
- To elect the members of the ISI Steering Council.
- To elect the Leaders of ISI Working Groups.
- To make decisions regarding ISI’s Constitutional Arrangements.
- To approve the overall forward plan for ISI.
- To review and approve changes to ISI’s Strategic Research Agenda.
- To receive and approve an annual report from the Steering Council on its main activities,
financial matters, and any other matter of importance including plans for the future.
- To receive and approve an annual report from each ISI Working Group on its main
activities over the past year, and its plans for the coming year.
2. The Steering Council
2.1 The ISI Steering Council shall consist of 18 ISI members elected by the General Assembly, plus
the ISI Chairperson and one Vice-Chairperson, plus 2 observers (1 appointed by the European
Commission and 1 appointed by the European Space Agency), plus all ISI WG leaders, who will act
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ISI - Governance and constitutional arrangements Page 4 of 10
as Observers, will receive all the information distributed to ISI SC and will participate in the ISI SC
meetings but without voting right.
2.2 Steering Council elections shall take place bi-annually. Existing members of the Steering
Council will be entitled to stand for re-election.
2.3 The ISI Chairperson shall be responsible for convening and chairing meetings of the Steering
Council.
2.4 In addition to the ISI Chairperson and the Vice-Chairperson, the Steering Council shall be
composed as follows:
- 5 members of the Steering Council will be from manufacturing industry (IND).
- 5 members of the Steering Council will be from network operations and service
provision (SNO).
- 4 members of the Steering Council will be from the SME1 community (SME).
- 4 members of the Steering Council will be from research institutions and academia
(RES).
- 1 observer in the Steering Council will be appointed by the European Commission.
- 1 observer in the Steering Council will be appointed by the European Space Agency.
- ISI WG leaders as observers.
ISI Members are entitled to propose their candidature within their own category, and shall vote for
candidates within their own category (IND, SNO, SME, RES). The number of votes per
organization equals the number of chairs to be elected within their own category.
In proposing a candidature, an entity must specify the name of the official representative that will
serve in the ISI Steering Council and of his/her Deputy. The representative shall be entitled to make
decisions on behalf of his/her entity.
In electing members of the Steering Council, the General Assembly shall endeavour to ensure that
there is broad representation from the EU Member States.
2.5 A quorum for a valid meeting of the Steering Council will be 9 members plus the Chairperson.
2.6 Steering Council decisions are taken normally by consensus. Where a vote is necessary,
decisions are made by a simple majority of the Steering Council members present and voting. In the
event of a decision by voting, each Steering Council member shall have one vote. The Chairperson
will only have a vote in the event of an equal number of votes being cast for and against a proposal
by Steering Council members: in such a case the Chairperson shall have a casting vote.
2.7 When serving as Steering Council members, Steering Council members are required to act in
the best interests of ISI.
2.8 The Steering Council has the following responsibilities:
- To assist the Chairperson in the effective running and operation of ISI.
1 SME definition according to Official Journal of the European Union 2003/361/EC of 20.5.2003, p. 36.
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- To ensure that ISI has the necessary support services, such as Secretariat, website,
etcetera.
- To make decisions regarding any financial and contractual matters relating to the
operation of ISI.
- To report annually to the General Assembly on its activities.
- To provide the interface between ISI and the Member States Mirror Group.
- To provide the interface between ISI and the European Space Policy Board.
3. ISI Working Groups
3.1 ISI will establish a number of Working Groups to progress specific issues which are important
to its mission and for the successful implementation of the ISI Strategic Research Agenda.
3.2 ISI may change its Working Group structure, roles and responsibilities in the future; it may
create new Working Groups or close existing Working Groups. In the first instance, decisions on
these matters will be the responsibility of the Steering Council. However, such decisions will be
subject to final ratification by the General Assembly.
3.3 Each Working Group shall be led by a representative of an ISI member, elected by the General
Assembly. Each Working Group Leader shall be assisted by a Working Group Vice-Leader, also
elected by the General Assembly.
3.4 Working Group Leaders elections shall take place bi-annually.
3.5 The initial set of ISI Working Groups is defined below:
3.5.1 Regulatory & standards Working Group:
- The Regulatory & Standards Working Group intends to monitor the overall
scenario of standardization and regulatory issues related to satellite systems,
business and technologies, of interest to ISI. The purpose of the WG in this
domain is to foster a focused participation of ISI experts in relevant
standardization and regulatory bodies in order to better match efforts in the
R&D arena with the external constrains from the EC and National policies on
the use of spectrum. Particular areas of activity of the working group: Issues
of Regulation, Standardisation, and Spectrum which are relevant for ISI.
- Monitor the activities and events of regulatory and standardization bodies of
interest for the ISI membership.
- Promote and coordinate actions to be performed towards regulatory and
standardization bodies to support ISI objectives.
- Promote the production of ISI position papers and other contributions to
regulatory and standardization bodies.
- Create and maintain an active liaison with relevant regulatory, standardisation
and spectrum entities, bodies and organizations which may conduct work of
interest to ISI, including FP6 and FP7 and other projects (FI PPP, Celtic-plus)
working in the satellite domain, on regulatory and standardization issues..
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- Activate the participation of the ISI community (individual members and
collective representation from ISI) in organizations and meetings of interest.
- Maintenance of a repository on relevant standardization and regulatory bodies,
organizations and committees as well as a list of events of interest to ISI
members.
3.5.2 Market & SatCom solutions Working Group:
The Market and SatCom solutions Working Group has the following objectives:
- Identify the positioning of future SatCom solutions in 3 domains: Security,
Broadband for all, Future Internet (including hybrid solutions).
- Provide related recommendations for:
Missions and user needs (e.g. ISICOM)
Identification of relevant R&D themes
The responsibilities of the Working Group are:
- Identify the trends in mission requirements, services and applications
associated to the domains.
- Consolidate these trends with the appropriate user groups
- Create and maintain liaisons with:
Relevant user & industry groups: e.g. PSCE forum, Broadband forum,
FIA.
Relevant cluster groups organised by the European Commission
3.5.3 R&D Working Group
The R&D Working Group will address the following activities:
- Define, maintain and promote and monitor the implementation of the strategic
research & innovation agenda of the European SatCom Industry.
- Ensuring that the key priorities of the SRA are acted on and progressed.
- Monitoring R&D project opportunities.
- Coordinate SatCom related EC R&D project proposals:
Facilitate complementarities between EC R&D project proposals (e.g.
ICT, Space and security within FP7).
Issuance of ISI labels on project proposals.
- Identify and prioritise European SatCom industry’s research and innovation,
in line with inputs for WG Market and SatCom solutions
- Support and advice to the EC, ESA and other entities regarding future
research programmes.
- Liaise with relevant R&D financial institutions: EC DGs (Infso, DG Entr),
ESA, National Space Agencies, CELTIC, and others
3.5.4 Policy and promotion Working Group
The policy and promotion Working Group has the following objectives:
- Promote the need for financial support for European SatCom industry’s
research and innovation activities towards the European institutions.
- Promote the ISI activities, including the ISICOM programme.
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The responsibilities of the Working Group are:
- Monitoring of European policies: Position papers in response to relevant
SatCom related proposed policies.
- Support the organisation of SatCom events in Europe with content/agenda
definition
- Survey on SatCom related competence (SMEs, Research centres and
Manufacturers), education, training in Europe.
- Create and maintain liaisons with:
Relevant European commission entities: e.g. DG INFSO, DG ENTR,
etc.
Relevant European Parliament committees and inter-groups.
Related groups: e.g. ESOA, Eurospace, ESPI, Kangaroo Group
Space agencies: ESA, national entities.
3.5.5 ISICOM Task Force
The ISICOM Task Force is an ad-hoc Working Group created with the following
objectives:
- Propose the ISICOM program initiative:
In line with the recommendations and inputs of the market and
SatCom solutions WG.
Including mission and capacities, architecture and roadmaps.
- Prepare and propose the elements needed for ISICOM related communication
towards EC and ESA.
The Task Force will produce the necessary documents as well as create liaisons with
relevant bodies, with particular focus on potential funding agencies in Europe such as
the European Investment Bank and other organizations.
3.6 All Working Groups will address the full range of SatCom applications and services, including
mobile, broadcast and broadband/fixed services, for both commercial and institutional markets,
including in particular Security applications.
3.7 All Working Groups will be responsible for building good working relations with other groups
outside ISI having common interests, e.g other Technology Platforms, user and standards fora,
regulatory bodies, Galileo, GMES etc...
3.8 The Leaders of the Working Groups will co-operate together as necessary to progress matters of
common interest which affect more than one Working Group.
3.9 Each Working Group Leader will report annually to the General Assembly on the activities and
future plans of their Working Group.
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ISI - Governance and constitutional arrangements Page 8 of 10
3.10 Each Working Group Leader will report quarterly to the ISI Chairperson on the activities and
future plans of their Working Group.
4. The ISI Chairperson and vice-chairperson
4.1 The ISI Chairperson as well as the vice-chairperson must be a representative of an ISI Member.
He or she are elected bi-annually, by the General Assembly.
4.2 The term of office of the Chairperson and vice-chairperson is two years. An existing
Chairperson or vice-chairperson can be re-elected for more than one term.
4.3 When serving in the role of Chairperson and vice-chairperson, both are required to act in the
best interests of ISI.
4.4 The ISI Chairperson has the following responsibilities:
- To convene and chair meetings of the General Assembly.
- To convene and chair meetings of the Steering Council.
- To convene and chair meetings of the Mirror Group.
- To approve the agendas for meetings of the General Assembly, the Steering Council, of
the Mirror Group.
- To direct the work of the ISI secretariat.
- To oversee the activities of the ISI Working Groups.
- To be the formal representative of ISI externally (this task may be delegated on a case-
by-case basis at the discretion of the Chairperson).
- To sign documents, agreements and contracts on behalf of ISI.
- To approve ISI press releases and other external publicity relating to ISI.
- To ensure that decisions of the General Assembly and the Steering Council are acted
upon.
4.5 The ISI Vice-Chairperson will have the main role of substituting the Chairperson in case ISI
Chairperson is not present or available, and in these cases will assume the same responsibilities and
duties.
5. The ISI Secretariat
5.1 ISI will operate a Secretariat, which will have the following functions:
- To ensure that ISI meetings are properly prepared, organised and managed.
- To ensure that meeting reports are produced, approved and disseminated promptly, and
that action points are followed up.
- To manage, edit and disseminate major documents produced by ISI.
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ISI - Governance and constitutional arrangements Page 9 of 10
- To support the effective and open governance of ISI, including managing the
nominations and election processes for ISI officers, keeping the membership informed,
liaison with ISI officers on governance issues.
5.2 The work of the Secretariat will be directed by the Chairperson of ISI.
6. Other matters
6.1 Membership Fees: ISI does not currently charge any fee for membership. However ISI may
implement a system of membership fees in the future: the revenue raised would be used to help
finance ISI’s operating costs. Any future system of membership fees will be scaled according to the
size and nature of ISI member organisations, as well as other relevant factors. Final decisions
regarding membership fees shall be taken by the General Assembly.
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7. Organization structure
7.1 In the following figure the ISI governance structure is presented including the dependences
among the different bodies that are part of it.
ISI Steering
Council
ISI general
Assembly
WG
Research &
Development
WG
Regulatory
& Standards
TF
ISICOM
Strategic
decisions
WG
Markets &
SatCom solutions
Operational
coordination
Working
Groups
ISI
ChairmanshipStrategy/
Reporting
Trends in user
requirements,
Markets,
Services,
Applications
* Programme
definition
EC, ESA
Other
platforms
Liaisons
To outside
Coordination
Strategic
Research &
Innovation agenda
* Regulatory
Recommendations
* Standardisation action plan
WGs Coordination
Approval of external communication
ISI mirror
Group
Guidance
ISI
Secretariat
Support
WG
Policy
& Promotion
* Policy position
papers
* SatCom events
* Education &
Training survey
Public
End of the document
ISI procedures for elections 2011
1. TIMETABLE
1.1 The elections will take place during the ISI General Assembly meeting scheduled on 15 June 2011. Mr. Antonio Alfaro will act as ISI Secretariat for this meeting.
1.2 The results of the election will take effect as from the announcement of the election results, for a period of two years.
2. POSITIONS SUBJECT TO ELECTION
2.1 The positions to be filled by election are listed in 2.3 below. Further information regarding the nature and responsibilities of these positions can be found in the “ISI Governance Document”, available for download from the ISI website.
2.2 These positions are open to official ISI Members. An ISI Member is an organisation which has signed the ISI Vision Statement and is on the official list of ISI Members maintained by the ISI Secretariat.
2.3 Four (4) Working Group Leaders are to be elected, to lead the work of the following ISI Working Groups:
i. Markets & SatCom solutions Working Group Objective
Identify the positioning of future SatCom solutions in 3 domains: Security, Broadband for all,
Future Internet (including hybrid solutions). Provide related recommendations for - Missions and user needs (e.g. ISICOM) - Identification of relevant R&D themes
Responsibilities Identify the trends in mission requirements, services and applications associated to the domains. Consolidate these trends with the appropriate user groups
Liaisons Relevant user & industry groups: e.g. PSCE forum, Broadband forum, FIA Relevant cluster groups organised by the European Commission
ii. R&D Working Group Objective
Define, maintain and promote and monitor the implementation of the strategic research & innovation agenda of the European SatCom Industry
Issuance of ISI labels on project proposals
Responsibilities Identify and prioritise European SatCom industry’s research and innovation, in line with inputs for WG Market and SatCom solutions Coordinate SatCom related EC R&D project proposals
- Facilitate complementarities between EC R&D project proposals (e.g. ICT, Space and security within FP7).
- Issuance of ISI labels on project proposals.
Liaisons Relevant R&D financial institutions: EC DGs (Infso, DG Entr), ESA,
National Space Agencies, CELTIC
ISI procedures for elections 2011
iii. Regulatory & Standards Working Group. Objective
Promote SatCom in regulatory & standardisation bodies to support ISI activities.
Responsibilities Monitor the evolving regulatory & standardisation context on SatCom and impacting terrestrial technologies. Define and promote regulatory action plans for European SatCom industry Elaborate standardisation recommendations / action plans fostering the harmonization and
interoperability between SatComs and terrestrial networks
Liaisons Relevant regulatory bodies study groups (ITU, CEPT) and industry groups (SAP REG) Relevant standardisation organisations or Industrial fora: DVB, ETSI, CEN, CENELEC
iv. Policy & promotion Working Group. Objective
Promote the need for financial support for European SatCom industry’s research and
innovation activities towards the European institutions Promote the ISI activities, including the ISICOM programme
Responsibilities Monitoring of European policies: Position papers in response to relevant SatCom related proposed policies
Support the organisation of SatCom events in Europe with content/agenda definition Survey on SatCom related competence (SMEs, Research centres and Manufacturers), education, training in Europe
Liaisons Relevant European commission entities: e.g. DG INFSO, DG ENTR, etc. Relevant European Parliament committees and intergroups Related groups: e.g. ESOA, Eurospace, ESPI, Kangaroo Group Space agencies: ESA, national entities
N.B. In electing a Working Group Leader, it is the specific person which is elected, and not his/her organization.
3. WORKING GROUP LEADERS NOMINATIONS
All candidates for election must be nominated in advance, in accordance with the procedures below.
3.1 Official ISI members are organisations which have signed the ISI Vision Statement and are on the official list of ISI members maintained by the ISI Secretariat.
3.2 Candidate persons for Working Group Leadership shall belong to an official ISI
Member Organisation and shall be nominated by official ISI Member Organisations.
3.3 The agreement of the person being nominated must be obtained before the nomination is made.
3.4 Nominations must be sent by email to the ISI Secretariat at the following address: [email protected] no later than April 29th 2011 (17:00 CET).
3.5 To be valid, nominations must be written on the appropriate form (available for download at the ISI website) and state:
i. The name of the ISI Member organisation making the nomination;
ii. The name of the person being nominated;
iii. The name of the ISI Member which the nominated person belongs to;
iv. The Working Group for which the person is nominated;
ISI procedures for elections 2011
v. That the person being nominated is willing to be a candidate and committed to the objectives of the Working Group.
3.6 A list of all candidates who have been properly nominated for election will be emailed to ISI members at least one month in advance of the General Assembly meeting.
4. WORKING GROUP LEADERS ELECTION
4.1 Each official ISI Member will have the right to cast one vote for each Working Group Leadership position which is subject to election.
4.2 Votes must be cast in person by a representative of the ISI Member who is present when the election takes place. Voting by proxy, or electronically, or by post, is not provided for.
4.3 The outcome of the voting will be determined by simple ranking of the votes cast for each position. The person with the largest number of votes is elected as Working Group Leader. The person with the second largest number of votes is elected as Vice-Leader. If he/she does not accept the position as Vice-Leader, the person with the third largest number of votes is elected, and so on. Ties shall be resolved by dedicated additional voting sessions.
4.4 The election will be managed by the ISI Secretariat, who will make any necessary decisions on procedural matters in the course of the meeting.
1
ISI Working Group Leader Nomination Form
To be sent by email to Antonio Alfaro ([email protected]) No later than Friday 29 April 2011 (17:00 CET)
Name of Organization putting forward the Nomination:
Name of Person being nominated:
Name of Organization to which the Candidate belongs:
Working Group: (Markets & SatCom solutions WG, Research & Development WG, Regulatory & Standards WG, Policy & Promotion WG)
Candidate contact information:
Last Name : First Name : Title : Phone : Mobile Phone : Fax : Email : Address : Town : Zip : Country :
2
Short biography of the Candidate, with experience in the field of Satellite Communications (one page):
3
Statement of commitment by the candidate to the selected ISI Working Group (max half a page):