flooding at uq in jan 2011 conference postponed to 2012 flooding at uq in jan 2011 conference...
TRANSCRIPT
Presentation to Youth
20 Nov 2011
Brisbane 2012
Special Multistake Youth Conference
Flooding at UQ in Jan 2011Conference postponed to 2012
The Journey to “Believe Hope Endure!”
Registration• Registration
officially closed 31 Oct – extended to 3 Nov 2011
• late registrations and waitlist from 4 Nov 2011
Approval• Bishop and
parental approval required for all youth
• Forms to be printed and filed in the Clerk’s office
Payment• Payments from
individuals and units based on funding model
Groups• Accommodation
allocated based on age
Travel to UQ • Arrive at UQ
Centre 9 Jan 2012 and check-in
• 8:30 – 11:30
Dec 2011
30 Nov 2011
9 Jan2012
Communication from the logistical committeeA correct email address is critical otherwise you will
not receive important updates If you need to change your address please email the
committee with your new [email protected]
If you aren’t sure if you have successfully registered check with your ward leaders or email the committee
Approval form to be signed by a parent and Bishop and filed in Clerk’s office – legal requirement
Payment in full by 30th November 2011 unless arranged otherwise with the committeeCredit card online , Bank Transfer, Donation slip
(Sunday)
Final Preparations
5 nights (Mon 9 – Sat 14 January 2012)University of Queensland, St. Lucia CampusApprox 1250 youth, ~ 180 YSA CounsellorsRegistration check-in Monday from 8:30amEFY Session Directors Kendall & Chantal Pitman
No other adult leaders, only YSA CounsellorsAdult teachers for classes on Tue and WedBased on BYU EFY program (33 years in
operation)International program of EFY is called SMYC
Overview of Brisbane 2012 SMYC
ScripturesClothes and personal supplies for 5 nights
BackpackToothbrush, toothpasteHair brushSunscreenSunday church dress (shirt, tie, dress pants)Casual clothes (T-shirts, long shorts)Strong shoes with soles (not thongs)Cap and water bottle will be provided but good
to bring your own alsoFor the Strength of Youth booklet is the guide
What to bring
First Aid (general supplies)Medical clinic close by if required
Water bottle and capAccommodation (single rooms)
Bed linen, pillow and towels are providedBYO Teddy and special needs items
All meals (breakfast, lunch, dinner)Security at night (contracted firm)
What is provided for you?
Health Counsellors are contacting the parents of every youth who has registered a health concern or dietary requirement in their registration
If you (the parent/youth) have not been contacted by Sun 11 December and feel you should have been – please contact the organising committee via email – a member of the health committee will contact you via phone
The Health Counsellors will not be supplying or administering any pain relief tablets (paracetamol) If you (the youth) are prone to a headache then please bring
along any medication for your own useAny health enquiries please send to the organising
committee ([email protected])
Medical and Health
Check-in Form
• Leaders will provide you with the print out
• Leaders can print from the funds tracking page in the web site if required (regional areas)
• Bring the form with you on Monday 9 Jan 2012
Day 1 Check-in Process (Mon 9 Jan)
• Luggage drop from 8:15am
• Car park (enter from Sir William MacGregor Drive)
1• Walk upstairs in to hall• Check-in at relevant
table2• Collect materials in hall• Through to lecture theatre
• Group allocation• Taken to college/room
8:30am
3
4
Luggage and TransportPlease limit luggage to 2 pieces per youthPlease follow all directions from traffic control personnel
(leaders and UQ staff)Delays are expected due to the number of youth attending so
please be patient, we will endeavour to move traffic through as quickly as possible
Parents please remain in your vehicles at ALL times – your youth will be escorted to the luggage check in area by our capable (and very excited) counsellors
Parents with youth that require additional assistance will be contacted and provided with an individual drop off plan – please make sure your Bishop is aware of the needs of your youth to ensure we accommodate you in the best way possible
Luggage check in from 8:15 am if parents need to come early
Each college will conduct an orientation and explain the health and safety regulations and provide keys
Do not lose your key – you will have to pay to replace it
Do not use hair straighteners, curling irons or hairdryers in your roomIt will set off the fire alarmsFire brigade callout fee is $1100Use in designated areas only (common
bathrooms)
Accommodation
Conference duration Mon 9th – Sat 14th Jan (finish Sat morning around 8:30am) University of Queensland St. Lucia Campus
Payments due by 30th Nov 2011 unless arranged otherwise with leaders and the committee
Organising committee primary contact is email [email protected]
Bring check-in form with you on 9 JanLuggage drop off in car park next to UQ Centre (access via
Sir William MacGrefor Drive) from 8:15amBring scriptures and a backpackBring church clothesEnsure your email is correct in your registrationDo not use hairdryer or curling iron in rooms
Summary