flowchart of the preparation of encompass lectures legend: - basic steps of the process,...

FLOWCHART OF THE PREPARATION OF ENCOMPASS LECTURES

Legend:

- Basic steps of the process, organisation, consultation- Key steps of the process, content work

- Supplementation

Basic text of lectureBasic text of lecture

6 weeks before the lecture

Lecturer, assistant, editorial staff, technical coordinator

Deadline

People in charge

Task

- Checkpoint

- Deadline

Title of the lecture, short description


The fourth week before the semester starts

Lecturer. Assistant, Technical coordinator

4 weeks before the semester

-Speakers

-Assistants

Proofreader

Host

Venue

-Televisions

-Speakers

-Assistants

Proofreader

Host

Venue

-Televisions

Editorial meetingEditorial meeting

All weeks

Members of the

editorial board

Shooting of mini-portraitShooting of mini-portraitTV crew,

lecturer, assistant




Delivery of illustration material (illustration material, need for archival materials)


Checking (and replacing, as necessary) of illustration materials, digitalisation of materials, forwarding of archives needs to TV crew

Checking (and replacing, as necessary) of illustration materials, digitalisation of materials, forwarding of archives needs to TV crew4 weeks

before the lecture



Lecturer, assistant, technical coordinator, tv crew, site manager

The delivery of the textual materials of the lecture (CV, list of publications, text of lecture edited for the web, bibliography, glossary, collection of links, test, question for voting)


Copy editor

The accepted illustration material is forwarded to the graphic artist, the materials being prepared are continuously checked



Technical coordinator, graphic artist, lecturer, assistant

Selection and invitation of participants in lecture

Selection and invitation of participants in lecture


Assistant, György Fábri


Final acceptance of illustrations, preparation of other formats (online, web)


The week before the lecture

Technical coordinator, graphic artist

Translation of the short summary of the lecture and the short biography of the lecturer and uploading to foreign language website



Technical coordinator, translation company, international relations, web editor

Definition of the broadcasting times related to the lecture, updating of source list of the end credits



Website manager, technical

coordinator

Finalised illustrations list, checking of coded-in lecture text and script from a formal point of view, forwarding to web editor, tv crew


The Thursday before the

lecture

Technical coordinator

Preparation and mailing of the script of the lecture


Television crew

The Friday before the

lecture

PREPARATION OF LECTURE

At a time separately agreed upon

Proofreading of the textual materials of the lecture



End of stage!End of stage!End of stage!End of stage!

End of stage!End of stage!

Shooting of insertsShooting of inserts

Inviting the lecturer, appointing the assistant


Before the semester

Gy. Fábri; L. Sallai

Specifying delivery deadlines

Specifying delivery deadlines

Lecturer's preparationLecturer's preparation

ENCOMPASS staff

ContractingContracting

Contracting entity


Before the semester, at the time when the lecturer is invited

Before the semester 6 weeks before the lecture





Invitations to VIP guests of the lecturer and to earlier lecturers


Lecturer, marketing


Before the semester



Before the semester

Gy. Fábri; L. Sallai



The fourth week before the semester starts

Lecturer. Assistant, Technical coordinator






Editorial meetingEditorial meeting

All weeks

Members of the editorial

board





Shooting of insertsShooting of inserts

TV crew, lecturer, assistant






Lecturer, assistant, technical coordinator, tv crew, site manager



Copy editor


Technical coordinator, graphic artist, lecturer, assistant








Lecturer, marketing






Technical coordinator, graphic artist




Technical coordinator, translation company, international relations, web editor




Website manager, technical

coordinator



The Thursday before the

lecture


Television crew

The Friday before the

lecture Preparation and mailing of the script of the lecture


THE DAY OF THE LECTURE

Final version of registration listFinal version of registration list

marketing

Setting up equipment on the location, arrangement of the stage

Setting up equipment on the location, arrangement of the stage

Until 5 p.m.

Until 12 noon

Television crew

Until 6 p.m.

Television crew

Camera test, technical testCamera test, technical test

From 6 p.m.

Registration, on-site eventsRegistration, on-site events

Hostesses, marketing

Assistant, lecturer on siteAssistant, lecturer on site

6 p.m.


Production, host, assistant, lecturer all in place

Production, host, assistant, lecturer all in place

7 p.m. Admitting members of the audience, handing over voting devices

Admitting members of the audience, handing over voting devices

Television crew

7:15 p.m.

Hostesses, security guard, director

at 7:30 p.m.

host

Welcome, technical announcements

Welcome, technical announcements

at 7:35 p.m.

ENCOMPASS signal playingENCOMPASS signal playing

Television crew

LECTURE

LECTURE

Lecture elements: (internet, voting, etc.)

Lecture elements: (internet, voting, etc.)

Questions by the audience (on site and over the internet)

Questions by the audience (on site and over the internet)

ClosingClosing

at 9:10 p.m.

host

DismountingDismounting

Television crew

at 9:15 p.m.

Delivery of recorded audio material on minidiscDelivery of recorded audio material on minidisc

TV crew, technical coordinator

Handing over of the pre-edited material on DVDHanding over of the pre-edited material on DVD

at 9:30 p.m.

technical coordinator, Digiscience

Handing over of pre-edited material for streaming preparation

Handing over of pre-edited material for streaming preparation

Delivery of previous week's programme on DVD for archiving purposes

Delivery of previous week's programme on DVD for archiving purposes

at 9:30 p.m.

technical coordinator, "Petőfi" Radio

Delivery of recorded audio material for radio programme

Delivery of recorded audio material for radio programme

Processes taking place parallel with dismounting

At a time separately agreed upon after the lecture

At a time separately agreed upon after the lecture

Preparation of media products


Editing of the lectureEditing of the lecture

From 12 noon on the day following the lecture Streaming

lecture material uploaded on the website

Streaming lecture material uploaded on the website

Website editor

On the day following the lecture

Opening the forumOpening the forum

Assistant, technical coordinator, website editor

4 weeks after the lecture

Assistant, lecturer

Answering the questions of the forum

Answering the questions of the forum

On the day following the lecture


Lecturer, website editor

Chat Chat

Delivery of the version of the text and 10 illustrations for publication in the book Delivery of the version of the text and 10 illustrations for publication in the book

Lecturer, editor of ENCOMPASS book

4 weeks after the lecture

Television crew

flowchart of the preparation of encompass lectures legend: - basic steps of the process,...

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