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IN GOOD COMPANY ADMINISTRATORFixed term until August 2021; this post is funded by the European Regional Development Fund until September 2019

We’re pleased that you’re interested in our new vacancy – IN GOOD COMPANY ADMINISTRATOR – and have decided to find out more.

ABOUT IN GOOD COMPANY

In Good Company is the flagship professional creative and business development programme for theatre makers and companies in the Midlands.

"What marks out In Good Company is that Derby began by asking artists what it was they wanted and needed rather than simply telling them what they had planned for them, and the scheme continues to consult"

Lyn Gardner, Critic

In Good Company has been a dynamic catalyst for the development of new work and regional artists, and has inspired a culture of nurturing and support across the region. Derby Theatre and In Good Company are part of ‘The Big House’, a £5 million tailored support programme for the creative and digital industries (CDI) sector, part-funded by the European Regional Development Fund (ERDF).

Our new In Good Company programme which begins in Autumn 2018 (funded by Arts Council England until 2021 and ERDF until 2019) builds on the original partnership from 2014 of Derby Theatre, Attenborough Arts Centre and Create, Mansfield and is now supported by ten partners: Derby Theatre, Attenborough Arts Centre, Burton Brewhouse, Lincolnshire One Venues, The Old Library (Mansfield), Arena Theatre (Wolverhampton), Nonsuch (Nottingham), Curve (Leicester), Nottingham Playhouse and New Diorama (London).

The new programme works across the East Midlands and beyond, and will consist of the following strands:

Community: · Regular newsletters, social events and 1-to-1 advice meetings for artists· Online directory which will allow artists to upload and share CVs/portfolios

Development:· 36 Masterclasses and workshops

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· Rolling artist-support fund offering seed commissions to local artists (between 24 - 48 awards)

· Three commissioning funds for mid-career artists· Two commissioning funds for specific areas of work set by IGC partner venues, e.g.

work for young people, diversity

New Writing· Three new writing shows realised to production

Performance · Platforms for new work through festivals and scratch nights including the flagship

Departure Lounge Festival (Derby) and its precursor Check-In Festival (Leicester)· Development and performance opportunities with our London partner New Diorama

for artists from the East Midlands· Subsidised touring programme supporting partner venues to programme three high

quality, risk-taking shows In all of this work we are committed to actively removing barriers to enable creative people to get involved, whatever their circumstances. This project is premised on the idea that a partnership between an artist or company and a venue is, in itself, an artistic activity, where the artist brings ideas, inspiration and sound practice and the venue brings resources, collective expertise and, crucially, critical mass in the shape of an inquisitive audience. The project or production comes into being as a result of this synthesis.

Through ‘The Big House’ project, Derby Theatre and In Good Company have secured additional funding from the European Regional Development Fund (ERDF) as part of a consortium of creative organisations across Derby/Derbyshire and Nottingham/Nottinghamshire. As a result we have launched a range of business support services for the creative and digital sectors in the region, focusing on the performing arts.

This industry-specific support to increase the competitiveness of small and medium sized enterprises (SMEs) is provided under the umbrella of the existing In Good Company scheme for emerging artists and talent development. The support offered to SMEs complements the support offered by the other partners across the region: NBV; New Arts Exchange; Nottingham Trent University (The Hive); Creative Quarter; QUAD.

ABOUT DERBY THEATRE

Derby Theatre is the lead partner for In Good Company and the team is based there. You will be employed on a contract via Derby Theatre.

Derby Theatre has pioneered a new vision of what a regional producing theatre can be with its ground-breaking Learning Theatre model, which was established in 2013. This has transformed the theatre from a traditional producing house into an organisation that places learning at the heart of its mission.

In a unique relationship, students from the University of Derby’s degree programmes study in the theatre, both learning from our professional staff and putting on productions in a professional environment.

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'Increasingly the most crucial theatre in the region because of its emphasis on learning, nurturing and nourishing'

Lyn Gardner

FURTHER INFORMATION

Please find more information on the following sites:

In Good Company: https://www.derbytheatre.co.uk/artist-development/in-good-company

Trailer for Departure Lounge 2018: https://www.youtube.com/watch?v=DKNqCeITvac

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JOB DESCRIPTION

Job Title: In Good Company Administrator

Responsible To: Creative Producer

Key Relationships: Partner Venues, Artists and Creatives who are engaged on the programme, Derby Theatre Artistic and Learning Team, Derby Theatre Development Team, Derby Theatre Technical Team, Derby Theatre Marketing and Front of House Teams, Arts Council and other stakeholders

PURPOSE OF POST

In Good Company seeks an Administrator to manage and develop administrative processes to support In Good Company activities. With additional funding from the European Regional Development Fund under D2N2’s ‘The Big House’ Project, you will also track artists’ progress, outputs and compliance. This is a fixed-term post – please see terms and conditions for more details.

You will have a base at Derby Theatre but will also have the opportunity to work at the partner venues across the region.

DUTIES

· Liaise between the partner venues in the East Midlands and beyond, plus other organisations associated with the programme in other ways to ensure administrative processes, including payments and stats collation are followed or established

· Use a variety of software packages, including Microsoft Word, Outlook, Power point, Excel to develop and implement systems which support In Good Company activities, including collating responses to call-outs for events such as Scratch Nights, sending out surveys, monitoring feedback and creating evaluation summaries

· Management of the In Good Company mailbox and requests for 1-to-1 artist mentorship meetings for local artists

· Support the IGC Creative Producer in co-ordinating events and meetings, including making space bookings using Derby Theatre’s scheduling software (Midas), arranging catering, liaising with partners and providers and preparing materials

· Maintain and develop In Good Company’s digital presence, including scheduling IGC social media (Facebook, Instagram, Twitter) and website, and ensure IGC events are consistently profiled across all IGC related partnerships and organisations

· Monitor digital activity and audience through analytics and produce regular reports· Support the development of the Artists Network (our regular communication to

artists) and the new online directory · Track and record payment request progress and effectively communicate with the

University of Derby’s Finance team to ensure income is received and payments are processed on time

· To support the Creative Producer with the inputting and tracking of the In Good Company budget

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· Managing the process of tracking outputs for the ERDF-funded Big House project· Liaising with the overall ERDF-funded Big House project team and partners across the

D2N2 region· Working with the Creative Producer and University of Derby to ensure appropriate

administration of Big House programmed activity · Work with Derby Theatre’s development team and venue partners to fundraise for

additional programmes of work and/or opportunities in line with funding commitments

GENERAL

· To keep up to date with developments in the industry as they relate to your role, and to contribute to the overall development of the department and organisation

· To take an active role in the team and staff as a whole, and to attend team, departmental or cross-organisation meetings as required

· Ensure that Derby Theatre policies, procedures and values are observed in every area of the department’s work

· To contribute to the development of departmental policies and practices.· To act always in the best interests of In Good Company and Derby Theatre,

protecting intellectual property and confidential information at all times· To carry out any other duties as may reasonably be required from time to time,

commensurate with the level of the post· We expect all Derby Theatre staff to work in a flexible manner to effectively deliver

their role and in line with the objectives of the company, including the Learning Theatre model, Equality and Diversity, and Sustainability

· To actively support and promote Derby Theatre’s Learning Theatre model, including a commitment to engage with the University of Derby’s Theatre-related higher education provision; to contribute to learning opportunities such as work experience, placements, and the theatre’s role as a learning environment

· The job description for this position may be reviewed and amended to incorporate the future needs of the department and the organisation

This job description is intended as a guide to the nature of the work required of this position, it is neither wholly comprehensive nor restrictive and is subject to review.

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PERSON SPECIFICATION

Criteria Essential/Desirable

Method of Assessment

Knowledge and SkillsExcellent verbal and written communication skills Essential Application,

interview, task Computer literate with knowledge of all Microsoft Office software

Essential Application, interview, task

Excellent office administration skills Essential Application, interview, task

Knowledge of Google Analytics and other analysis tools Desirable Application, interview

ExperienceExtensive experience of creating and using spreadsheets in a working environment

Essential Application, interview

Experience of co-ordinating logistics such as making room bookings, arranging catering etc

Essential Application, interview

Experience of budget administration Essential Application, interview

Experience of monitoring and evaluating grant-funded activity Desirable Application, interview

Experience of working with a range of partners and stakeholders Desirable Application, interview

Some experience of finance systems such as raising purchase orders, tracking payments, requesting invoices

Desirable Application, interview

Personal AttributesAn understanding of and interest in website management, social media, and keeping up to date with digital developments

Essential Application, interview

Highly organised with a good eye for detail Essential Application, interview

Friendly and empathetic nature, with an ability to develop positive working relationships

Essential Application, interview

An interest in theatre and the arts industry Desirable Application, interview

When writing your personal statement please ensure you make reference to all of the essential criteria in the person specification and give examples of how you have experience in each area. If you can fulfil the desirable criteria please also detail this in your application. Please refer to our “Help for making your application to Derby Theatre” accompanying document.

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MAIN TERMS & CONDITIONS OF SERVICE

Salary: Up to £19000 per annum (depending on experience)Hours: 39 hours a week

· Occasional evening, weekend and bank holiday working may be required

Duration: Fixed term until 31st August 2021Full-time until 30th September 2019Part time (20 hours) from 1st October 2019 to 31st August 2021It is possible that the role will be full-time throughout, subject to further funding - funding to make the job up to full time from 1/10/19 to 31/8/21 is being applied for, but this cannot be guaranteed.

Holiday: 28 days per annum, including Bank HolidaysPension: Derby Theatre operates a contributory pension scheme provided by

NEST. The University of Derby will match your contribution up to 5%.Probation: This post is subject to a six month probationary periodNotice: One week during probationary period, one month thereafterBenefits: Complimentary or discounted tickets to selected shows (non-

transferable and subject to availability), childcare vouchers scheme, free travel on University of Derby buses, intu discount card offering discounts at a wide range of stores.

Other Terms In accordance with BECTU and the Derby Theatre House Agreement

HOW TO APPLY

Please visit our website www.derbytheatre.co.uk to download an application form and equal opportunities monitoring form. You must fill this form out to apply as no CVs will be accepted.

Please email your completed application form and equal opportunities monitoring form to jobs@derbytheatre.co.uk

We positively encourage people with disabilities or from minority ethnic backgrounds to apply to join our teams as they are under-represented within Derby Theatre’s workforce. We guarantee to interview any candidate with a disability or from an ethnic minority background who meets the essential criteria for the role.

Closing Date: Monday 22nd October 2018, 10.00am

Interview Date: Thursday 1st November, 2018.

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