fms innovation lab seminar 8th january 2013
DESCRIPTION
The aim of this seminar aim is to update the project stakeholders on progress and present the work to the teams’ campus community as well as to development and education actors. It will be delivered by Khartoum University Innovation Lab on their work on a School Kits Distribution Monitoring System. About the Pilot Project and the Seminar: Innovation Labs are national facilities developed by UNICEF in partnership with universities to support the work of UNICEF and governments by building local technological capacities for humanitarian development. The project involves setting up two innovation lab pilots for a period of 4 months to (1) prototype software solutions for selected priorities at UNICEF Sudan Country Office; and (2) use pilots as capacity building mechanisms for innovation teams at participating universities and discussion tools on future innovation possibilities at UNICEF and R & D and Training facilities at Universities. In collaboration with colleagues at the Faculty of Mathematical Sciences (University of Khartoum) and the Computer Centre (Sudan University of Science and Technology), the Innovation Labs pilot project started in October 2012. The project is based on UNICEF’s Innovation Lab model and their approach to “Technology for Development” which is situated within the growing worldwide momentum and enthusiasm to capitalize on improvements in telecommunications and the rapid uptake of mobile technologies to support development work. The project teams are utilising RapidSMS which is an open source software to improve information flows and access as well as provide real-time data monitoring capabilities for two development programmes where UNICEF is providing support for government. The team at Khartoum University is developing a system to monitor the distribution of school kits while the team at Sudan University of Science and Technology will support national efforts to improve coverage of routine vaccination. The teams are composed of fresh graduates and final year students who volunteered to take part in this pilot which consists of several phases that started with a knowledge sharing exercise using a guided self-learning approach. With one month left, the teams have made considerable progress to work collaboratively, liaise with their customers and technical support network to specify and design the system. They are currently in the coding phase and will be demonstrating in this seminar their first working system component as well as what they learned so far. The seminar will also include a preliminary evaluation of the group’s experience and ideas for the way forward.TRANSCRIPT
Accelerating Development through Innovation:A Snapshot from University of Khartoum
Seminar by Innovation Lab Pilot Project at Faculty of Mathematical Sciences
8th January 2013
Khartoum University Innovation Lab Pilot Project Seminar 2
“Traditional development thinking has held that attempts to reach the very poorest, especially in remote areas, are too costly and too difficult. But
new technology and innovations are making it easier to reach the most deprived ... Focusing on the most disadvantaged is right in principle and right in
practice.”
Anthony Lake, UNICEF Executive Director
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An Innovation Lab: A Technology for Development Approach
• National facility set up by UNICEF to support to support the work of UNICEF and governments by building local technological capacities for humanitarian development
• Defined as “... a space and set of protocols for engaging young people, technologists, private sector, and civil society in problem-solving.”
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COLLABORATIVE SPACE
Khartoum University Innovation Lab Pilot Project Seminar
Source: Innovation Labs - A Do-it-yourself Guide - Version 1. Oct. 2012
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Different Projects ... Different Lab Models
08/01/2013 Khartoum University Innovation Lab Pilot Project SeminarSource: Innovation Labs - A Do-it-yourself Guide - Version 1. Oct. 2012
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Which Innovation Lab model?
Lab Models
1. Innovation Lab Kosovo
2. Uganda Innovation Lab
3. CCORE Zimbabwe Lab
4. Copenhagen Innovation Lab
5. IHUB Malagasy and UNICEF
Projects
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1. Outreach/Training
2. Product Development
3. Service Development
4. Operational Research
5. Broadcasting Content
FMS Lab is located in University
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Innovation Lab Pilot Project in Sudan
Information Flow For Project Management Information Flow for Innovation Development
Consultant
Sudan University for Science & Technology
University ofKhartoum
Requirements
RapidSMSRapidSMS
School Kits Vaccination
Requirements
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Innovation Lab Pilot Project in Sudan
September 2012
October November December January2013
February
WorkingGroups
ProjectTeam
CampusCoordinators
CampusCoordinators
RapidSMS
Tech4Dev
SCRUM
SCRUM Master
Development Team
Requirement Engineer
Social Media
Knowledge M
anager
March
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Innovation Lab
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Campus Coordinator
Knowledge Coach
Social Media
Coordinator
Development Team Leader
Requirements Engineer
Coordinator
SCRUM Master
Design Leader
Quality Assurer
Test Leader
Coding Leader
Assistant Assistant Assistant Assistant
@FMS
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Campus Coordinator
• Safa Mohamed Ahmed – Campus Coordinator (Oct. – End)– SCRUM Working Group (Oct.); SCRUM Team (Nov.)
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Requirements TeamTibyan Hussien
– Related Work Group (Oct.); Req. Team Leader (Nov. & Dec.);– Development Team Support (Jan.)
Riham Abdelraheem - Related Work Group (Oct.); Req. Team Member (Nov. & Dec.);
K.management Team member (Jan.)
Eshtiag TarigRelated Work Group (Oct.); Req. Team Member (Nov) Social media support (Dec & Jan).
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Scrum Team
• Abdelgader AbdallahSCRUM Working Group (Oct.); Scrum Master (Nov. – end).
• Amani Mahdi Scrum Master Assistant (Nov. – end).
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Development Team
Twassul Alrasheed–RapidSMS Group (Oct.); –Dev. Team Leader (Oct. – end); –Coding Team Member (Dec & Jan) .
Dev Team Divided to:.
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Coding Team:
Amro Hassan - Coding Team Leader(Nov. – end).
Mohammed Hassan: -Coding Team Member (Nov. - end).
Rania Omer: - RapidSMS Group (Oct.); Coding Team Member (Nov. - end).
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Tasneem SalahRapidSMS Group (Oct.); Coding Team Member (Nov. - end).
Shima MohammedRapidSMS Group (Oct.); Coding Team Member (Nov. - end).
Yosra HusianRapidSMS Group (Oct.); Coding Team Member (Nov. - end).
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Hind ElnigoumiRapidSMS Group (Oct.); Design Team Leader(Nov.-Dec.); Coding Team Member(Jan.).
Salma AlsirRapidSMS Group (Oct.); Design Team Member(Nov.-Dec.); Coding Team Member(Jan.)
Esraa AliRapidSMS Group (Oct.); Design Team Member(Nov.-Dec.); Coding Team Member(Jan.)
Design Team:
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Testing Team:
Khalid Mohammed
- Testing Team Leader (Nov.- end).
Ahamed Ali
- Testing Team Leader (Nov.- end).
Hiba SalahRapidSMS Group (Oct.); Testing Team Leader (Nov.- end).
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Quality Assurance:
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Shaza MohammedRapidSMS Group (Oct.); Quality Assurance Team Leader
(Dec. & Jan.).
Isbah Eltigani:
RapidSMS Group (Oct.); Quality Assurance Team Member(Dec. & Jan.).
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Team’s Knowledge Management
Abdelkareem Omer (Knowledge Coach) SCRUM Working Group (Oct.); Knowledge Coach ( Nov. – end).
Alaa AbdelazeemRelated Work Group (Oct.); Req. Team Leader Assistant (Nov. & Dec.); K.management Team Support(Jan.)
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Team’s Social Media & Activities
Haifaa Abdelazeez (Coordinator)
RapidSMS Group (Oct.); Social Team Coordinator
( Nov. – end)
Iman Ibrahim Social Team Member(Dec. Jan.).
Mawda SaudRapidSMS Group (Oct.); Support Team(Nov- end).
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System Requirements
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The School Kit Distribution Monitoring System
• This system is a collaboration between UNICEF Sudan CO and Ministry of General Education to monitor the distribution and use of the four types of school kits supplied to the school system in Sudan.
• Distribution monitoring will involve:– Time– Quality– Use
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Scope of System
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UNICEF KhartoumWarehouse
Supplier
School
Children
MoE/UNICEFField Warehouse
Procurement
Utilisation
Dist
ributi
on
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System Functions
1. Monitor supplies through SMS based service.a) Calculate the duration of time it takes kits to reach the school.b) Assess the general quality (using a scale defined by UNICEF to assess
the condition of supply boxes) of kits when they reach delivery points in the distribution chain.
2. Generate reports about the supplies quality and quantity.
3. Send mass messages to survey children use of school kits to a defined set of receivers; established by UNICEF and MoE.
4. Query the existing database via a web-based interface.
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System UsersUNICEF • Education Officer: UNICEF staff in Khartoum responsible for school kit
distribution program.• Khartoum Warehouse Assistant: Receive order information from
UNICEF Education Officer.
• Field Store Keeper: UNICEF staff at field warehouse in States.
Ministry of Education• Education Officer (State & Locality): MoE staff responsible for
government education services at Locality level.
• School Headmaster: is responsible for receiving equipment delivered at his/her school.
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How the system works?
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UNICEF & Government Partners
SchoolHeadmaster
- UNICEF/MoE Officers- Warehouse Officers
The Central System sends feedback to message sender
Aggregated data is published to secure website and periodically sent t key stakeholders
System users send on kits dispatch/release data and receipt
at school
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Software Project Management using SCRUM
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Brief Description of System
• SMS Based monitoring System:– SMS server (receive, send)– 2 kinds of SMSs (informative , Alert )– 4 sources of SMSs (UNICEF Khartoum Warehouse
Assistant, Ministry of Education, Localities, Schools )
– Reporting Mechanism
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Classification of System’s SMSes
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SMS
Informative
Release
W-H MoE Locality
Receive
W-H MoE Locality School
Alert
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Project Phases
08/01/2013
•receiving SMSs "by dev. team“ Done
•sending SMSs "by dev. team“ Done
•language issue "by dev. team“ Canceled
•determine the SMSs formats "by design. team“ DONE
•design the DB architecture "by design. team“ DONE
•The Outcome : Demo of SMS server
1. Basic functionalities & DB architecture
1st sprintDur : 14 days DONE
•implementing the DB design
•Determine SMSs kind
•Determine the SMSs sources
•filling up the DB "collaborative work dev. & design"
•The Outcome : full integrated DB & SMS server
2. Building the DB & SMSs classification
2nd sprintDur : 19 days GOING
•Remainder SMSs
•Web design
•By SMSs•By web
solution "collaborative work dev. & design"
•The Outcome : clear & informative Reporting mechanism
3. Feedback & Reporting mechanism3rd sprint
Dur : 13 PLANNED
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Second Phase Plan
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SPRINT 2 TASKS TEAM DURATION RELEASE DATE
From : 23/12/2012
Triggers PRO.TEAM 8 30/12/2012
To : 10/1/2013
DB IMP PRO.TEAM 12 3/1/2013
Duration : 19 Days
Reports Design DES.TEAM 5 27/12/2012
Web site Design
DES.TEAM 9 6/1/2013
Triggers & DB integration
PRO.TEAM 4 8/1/2013
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Third Phase Plan
1. 2nd Sprint Review Meeting– Provide final feedback about the current sprint release– Prepare for the next sprint
2. 3rd Sprint Planning Meeting– Present tasks must be implemented– Schedule sprint tasks and time– Divide tasks between team members– Produce sprint backlog
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Software Development Work
• Starting …
• Team Description
• Where are we?
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System Design
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Use case diagrams
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Client SideServer Side
Mobile communication
network
Application server
Database
Laptop/Desktop
Component Diagram
Low / High end Mobile phone
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GSM modem
Rapid SMS Framework
My SQL
Web service
Informative SMS
Saving
Querying database
Replying the query
Query process
Deployment Diagram
Server Side
-Warehouse assistant - State- Locality- School head master
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Client Side
Interface DesignLogin screen :
Main screen :
Username
Password
Login
Monitor supplies
Calculate Duration
cancel
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Monitor Supplies
Search by location
Search all location
Delivered locations
Non Delivered locations
school locality stateschool locality state
: Location
warehouse,State,locality,school
search cancel
Main screen/ Monitor Supplies Button :
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In case the entrance is a State:
By Choosing A1 locality; new window appears display all the schools under the locality A1 in table.
locality State Locality A1 State A
Locality A2
Locality B1 State B
Locality B2
status schools locality
Delivered A11 A1
Not Delivered A12
Time1 Types Quality Quantity school
A11
Main screen/ Calculate Duration Button :
When The UNICEF/ MoE officer press this functionality; new window appears showing the time the supplies take to received schools as shown in the below table.
Duration school Locality State
9 days A11 A1 A
5 days A12
6 days A21 A2
20 days A22
3 days B12 B1 B
Calculate Duration
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Coding
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RapidSMS Architecture
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RapidSMS Configuration
• Operating System (Ubuntu).
• Install Django framework.
• Install RAPIDSMS Packages.
• Install Database System.
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Configure Backbend
• Why GSM modem?
• Installing and configuring PYGSM.
• Testing PYGSM.
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Understand RapidSMS File Structure
project
apps App.pyModels.py
Urls.pyViews.pyAdmin.py
Manage.py
Urls.py
Settings.py
static
Css,js,img
templates HTML
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RapidSMS Apps
• SMS Configuration
• Query
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Demo
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0929618420
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Support Members
• Dealing with problems or errors
• Search for the problem and the solution
• Implementing the solution with coding team
Experience (last problem)
• From error message: NO MODULE installed>> pygsm.py file
• Download mox and unittest packages
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Outside support
• Local support
• International support– Mailing list (google group)– IRC channel (#rapidsms)
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Software Testing
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Software testing
Software testing def. Software testing methodologies:
white box testing. Unit testing. Integration testing.
black box testing.
black box testing:◌Usability testing.◌Functional testing.◌Security testing.◌Performance.
Software testing activities:
Learning the product.Execute test case.Write bugs reports.
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Test plan
Test Plan
Test IDTest environment
Roles and responsibilities
Schedule
Brief Introduction
Features to be tested
Features not to be tested
Test approach
Entry/Exit criteria
Test item
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Test Case
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Characteristics of a good test case
Test case
Simple
Updated Testability
Exact
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Quality Assurance
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Software Quality Assurance
• Used to Monitor and Improve the Software Development Process
• Making Sure That Standards and Procedures are Followed
• Ensures that Problems are Found and Dealt with
• Formal Technical Reviews
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What will be quality assured?
• Software Design process
• Software coding process
• Software testing process
• School Kit Monitoring System Non-functional requirements
– Interface
– Maintainability
– Inter-operability
– Security
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Management
Name Role Responsibilities
Shaza Mohamed Preparing standards for every stage
Before every stage(e.g. design) standards will be given to the Certain team
Iman Ibrahim
Isbah Eltigani Auditing work products After every work product is finished auditing will be done by the QA team
Eshtiag Tarig
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Reviews and Auditing • Standards Used:
– IEEE Guide to Software Design Descriptions
– IEEE Testing Standards
• Software Design Description ( SDD):
– UML Diagrams.
– Database tables Design.
– Web interface Design.
– SDD Document.
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Management of Innovation Lab’s Knowledge
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The Beginning …• The UNICEF project and the new knowledge area’s• The first step we did was the pre-questionnaire so we can
assess the learning of our team• The questionnaire results show that it is completely new
concepts, tools and platforms as we will see in the following graph
• Our second step is a data collection from different teams, we collect all generated manuals, presentations, and even source files we used
• we use Dropbox to make the presentations and manuals be accessible to all as a knowledge sharing value
• Following are the questionnaire results:
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Questionnaire results
tec4dev scrum ubuntu python0
1
2
3
4
5
6
7
8
9
10
goodfairlittlevery littlenill
Way forward
• We intend to build our Lessons learned system and skills database.
• In term of this we chose our lessons learned template and we design our Excel sheet for the skills.
• Following is the lessons learned life-cycle and a snapshot for the lessons learned template that we will use.
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Lessons learned lifecycle
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Snapshot from the lessons learned template
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Low end , Smart phone
RapidSMS : Mobile Side
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Smart phone: Rapid Android
• Rapid Android is a supply chain management and data collection tool built on Android, the open source phone operating system.
• a phone can now be used not only as a data entry tool but a data aggregation platform.
• in addition to using phone as an SMS client, allowing users in the field to enter data, to create surveys, and rapidly analyze data in the field.
• Rapid Android is a complete two-way SMS solutions that unlike other tools on the market, allows for analysis and processing on the actual phone.
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Advantages of Rapid Android include:
• Price – Rapid Android is a free platform available on any Android Phone which runs around $300, and getting cheaper. Android on netbooks makes this even more exciting.
• Power – a phone requires much less power than a laptop, for example, can be charged from 12V, and has a built in UPS (battery).
• Technical Expertise – Rapid Android phones can be easily deployed with field staff minimizing the need for a technical person on the deployment side.
• Data entry – Android is an ideal data entry device with touch screen, keyboard, and form based error corrections.
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Low end phone• Mobile Active group .. Suitable for Nokia
Malnutrition reporting .. Jokko initiative.
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Advantages of Using Low end phone
Low cost
Large coverage of people
Easy interface and user friendly
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Innovation Lab’s Social Media & Activities
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Social Media outputs
• Innovation Lab logo design• Innovation Lab facebook page• Meeting Sudan university Social Media team• Interviewing all members of the Innovation Lab
team• Producing two videos• Organized two social activities at one day
(breakfast meal at a restaurant and horse riding)
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Social Media Future plan
• Start tweeting.• Organizing more team social activities.• Working with UNICEF’s communication
section.• Contacting the conventional media.• Advertising campaign for the final event.• Working on a magazine to be distributed
online.
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How Social Media affects the Innovation Lab?
• Publicize the innovation lab activities and events.
• Help the KM team in gathering knowledge from the different teams.
• Strengthening the relationship between the innovation lab teams by organizing social activities.
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How is the pilot going?
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Weaknesses Strengths
Team Work • variable commitment• un/employment distractions
• self motivation• attachment to FMS
Capacity Building
• insufficient support• lack of lab infrastructure
• self/group learning• team flexibility
Software Development
• new tools• limited support network
• new tools• resilient members
Engagement with/by Stakeholders
• inadequate communication• new partnership model
• space/funding/new contacts• new partnership model
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Benefits an Innovation Lab can bring to:
University1. Capacity building:
– Employment/entrepreneurship potential
– Application of concepts taught
2. Multidisciplinary and open access thinking
3. Real challenges and societal impact opportunity
4. Publicity and partnerships
5. Innovation structure and socially-relevant curricula
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UNICEF1. Prototype solution
for two priorities
2. Spread of Tech4Dev concepts
3. Documentation:‒ Pilot lessons‒ RapidSMS
application
4. Publicity and partnerships
5. Innovation structure / sustainability
Community1. Local capacity
development
2. Local responses to pressing needs
3. Collaboration space for different partners
4. Tuned partners to development problems
5. Cheaper solutions
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What it takes?
• Creating a Lab is not easy ... It requires:– Steady Leadership– Stakeholders Support– Flexibility
• It can however:– Accelerate Innovation for Development– Utilise creativity and energy of young people– Create new partnerships– Adapt solutions across communities and countries
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FMS
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Thank you
5 Jan. 2013