FoMSF Survival Guide For Groups

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CONTENTS

WELCOME 3

INTRODUCTION TO MSF MSF’s Charter Témoignage MSF’s Financial Position

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INTRODUCTION TO FRIENDS OF MSF 7

HELPING MSF DELIVER 8

NATIONAL COMMITTEE 2011/2012 9

FoMSF NATIONAL AGM 10

MAP OF FoMSF GROUPS 11

FRIENDS OF MSF SOCIETY GUIDELINES 12

GETTING STARTED: ADVICE FOR NEW GROUPS 16

RECRUITMENT AND SOCIAL MEDIA 19

WEBPAGES AND LOGOS 22

SOCIETY FINANCES 23

SPONSORSHIP & CORPORATE GIFT ACCEPTANCE POLICY 24

FUNDRAISING FOR MSF 26

PUBLICITY AND COMMUNICATIONS 30

HANDOVER CHECKLIST 31

SPEAKER EVENTS 32

MATERIALS MSF UK Scientific Day 2011 Video Presentations

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THE FoMSF LIBRARY: SUGGESTED READING 36

FREQUENTLY ASKED QUESTIONS 37

CONTACTS 42

FORMS AND DOCUMENTS 44

Front Cover: FoMSF Run 2011, Regent’s Park London (Photo taken by Amaresh Ray)

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WELCOME

Since the establishment of the first groups in 2005, Friends of MSF has grown to include 39 FoMSF Societies* around the UK and Ireland. The expansion of the Friends of MSF movement would not have been possible without the support of the thousands of students like you who choose to get involved with Friends of MSF. Friends of MSF Societies enable university students to get more involved in MSF’s work. While most students lack the expertise required for humanitarian missions, MSF recognises that students can play a great role in raising funds and awareness for MSF’s work. MSF UK supports and encourages students as much as possible to participate in helping the world’s most vulnerable communities. Each year, new groups are set up whilst established groups see a change in leadership with the handover of FoMSF committees. This guide serves as the ultimate resource for FoMSF Societies, with information on organising your society, hosting events and mapping the direction of the group. The FoMSF National Committee UK and Ireland is here to support the work of groups, and to act as a mediator between FoMSF and MSF UK. Requests from the Friends of MSF societies are managed by a Friends of MSF volunteer coordinator who works part-time in the London office. We understand that setting up a group or taking over the running of one are both challenging tasks and hope that this handbook will equip you with the necessary information. In addition, separate handbooks for Events Guidelines and Advocacy Campaigns are available. We encourage all groups to make full use of the resources available to you. Please do not hesitate to get in touch with us should you have any problems or queries (contact details can be found in the National Committee section). Thank you for choosing to get involved with Friends of MSF and MSF, we hope that your time in the group will be meaningful and enjoyable.

* Not all 39 are currently fully active so if your local Friends of MSF society is no longer active, please get in touch if you are interested in re-activating the society. The words Societies and Groups are used interchangeably to accommodate the different terms used in different universities/ institutions.

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INTRODUCTION TO MSF

Médecins Sans Frontières/Doctors Without Borders (MSF) is an independent international medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare. In emergencies and their aftermath, MSF rehabilitates and runs hospitals and clinics, performs surgery, battles epidemics, carries out vaccination campaigns, operates feeding centres for malnourished children and offers mental health care. When needed, MSF also constructs wells, dispenses clean drinking water, and provides shelter materials such as blankets and plastic sheeting. Through longer-term programmes, MSF treats patients with infectious diseases such as tuberculosis, sleeping sickness and HIV/AIDS and provides medical and psychological care to marginalised groups such as street children. Founded by doctors and journalists in 1971, MSF is now a global movement with offices worldwide and an international coordination office in Geneva, Switzerland.

Committed to independent humanitarian action An independent and self-directed organisation, MSF’s actions are guided by medical ethics and the principles of neutrality and impartiality. This means that MSF offers assistance to people based only on their need and irrespective of race, religion, gender or political affiliation. MSF strives to ensure that we have the power to freely evaluate medical needs, to access populations without restriction, and to directly control the aid we provide whilst giving priority to those in most grave danger. MSF does not take sides in armed conflict and insists on unhindered access to patients. When MSF is witness to massive and neglected acts of violence against individuals and groups, we may speak out publicly, basing our reports or statements on eyewitness accounts, medical data and first-hand experience. The work of MSF is carried out by over 25,000 health professionals, logistics experts and administrative staff who run projects in approximately 65 countries around the world.

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MSF'S CHARTER Médecins Sans Frontières/Doctors Without Borders (MSF) is a private international association. The association is made up mainly of doctors and health sector workers and is also open to all other professions which might help in achieving its aims. All of its members agree to honour the following principles: Médecins Sans Frontières offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict. They do so irrespective of race, religion, creed or political convictions. Médecins Sans Frontières observes neutrality and impartiality in the name of universal medical ethics and the right to humanitarian assistance and claims full and unhindered freedom in the exercise of its functions. Members undertake to respect their professional code of ethics and to maintain complete independence from all political, economic or religious powers. As volunteers, members understand the risks and dangers of the missions they carry out and make no claim for themselves or their assigns for any form of compensation other than that which the association might be able to afford them.

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TÉMOIGNAGE From the very beginning MSF understood that it was not enough to simply treat patients. We have a responsibility to speak out about suffering and their realities. This is “témoignage” or bearing witness: “Silence has long been presented as a necessary condition of humanitarian action… MSF was created in opposition to this assumption. We are not sure that words can always save lives, but we know that silence can certainly kill.” Dr. James Orbinski, former MSF International President accepting the Nobel Peace Prize on behalf of MSF in 1999

MSF’S FINANCIAL POSITION MSF strives to operate efficiently and to minimize fundraising and administrative costs. MSF tries its utmost to make sure that your donations are spent on saving lives rather than on administration and management costs. In 2010, for example, MSF spent 82% on field work; 5% on admin and management; and 13% on fundraising. Unlike most other aid agencies, the vast majority (more than 85%) of MSF’s money comes from concerned private individuals and trusts, not governments. Many people choose to give MSF a small monthly donation. These individual donations enable MSF to respond immediately to crises, whether they are natural disasters like earthquakes, outbreaks of disease or conflicts, without having to launch special appeals or wait for government funding. In addition, the financial independence provided by private donations allows MSF to:

Choose freely where to intervene based on medical needs alone.

Intervene quickly, particularly in emergency situations, regardless of political concerns or media coverage.

Decline government funding that would compromise their ability to run effective

programmes, or funds from parties involved in the crisis.

Commit resources and teams to innovative new projects to improve the situation of individuals they assist and demonstrate their appropriateness in specific interventions. For example, MSF was able to treat patients living with HIV/AIDS with antiretroviral medicines long before governments started allocating funding for this.

As Friends of MSF, you may be able to help us raise funds to continue our good work. We very much appreciate any money you can raise for MSF. More information and ideas for raising funds for MSF are available in later pages of this handbook.

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INTRODUCTION TO FRIENDS OF MSF The Friends of MSF societies are university groups established and run by students on a voluntary basis. Individual groups are run in different ways, but all have the same core aim of supporting MSF by means of raising awareness and funds. Since the first few groups started in 2005, the number of FoMSF societies has spread across the UK & Ireland, and early 2007 saw both the first Annual General Meeting for Friends societies, and the formation of the Friends of MSF National Committee. At the end of 2011, there were a total of 39 FoMSF Groups in the UK and Ireland.

Friends of MSF (FoMSF) societies are independent entities whose aims are to:

1 - Raise awareness and knowledge about humanitarian issues and MSF’s work in the field.

2 - Encourage students of the UK & Ireland to consider working with non-governmental organisations such as MSF as a possible career post-graduation.

3 - Raise money for MSF, their work in the field and specific campaigns. NB: The Friends of MSF movement is a separate and independent organisation to MSF. While we do work together; it is vitally important that while you are involved in Friends of MSF, you correctly inform people that you do not work for MSF nor do your views represent the official MSF stance

THE FRIENDS OF MSF NATIONAL COMMITTEE The main aims of the National Committee were initially to ease the workload on MSF UK by being the first port of call for the individual FoMSF societies and to host the annual general meeting (AGM) for the FoMSF societies. While these are still the main aims, the committee has been seeking to establish various resources to support the individual FoMSF societies, such as the Events Guidelines and Advocacy handbooks that are available to all groups. Additionally, with the support and collaboration of MSF UK, new initiatives have been developed and continue to be formed. The committee is entirely composed of students from different universities who have been elected at the AGM. To apply to become part of the committee you must experience with your local committee. You will also need to fill in the nomination form (which is sent out to all societies before the AGM), as well as attend the AGM. There are many ways we can assist your society and, depending on what you seek, you can directly contact the relevant committee member. Below are listed the main responsibilities of each member. We regularly update our webpage at www.msf.org.uk/nationalcommittee.friend with the latest information on past and upcoming national FoMSF events and campaigns.

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HELPING MSF DELIVER As a member of a Friends of MSF group, you can play a role in helping MSF to deliver emergency medical aid to populations in need throughout the world while studying in university How can you do this? GET ACTIVE, GET INFORMED, GET CREATIVE

GET ACTIVE: You might think that one person alone cannot achieve very much. However; this is not the case as every group has to start from somewhere. The very fact that your group exists is progress and expanding from small foundations takes time, effort and continuity. Start small and get all your friends/classmates/family on board. Plan events with enough time and consideration and don’t be afraid to delegate duties. Then consider expanding into other years and courses; tailoring your events to attract people from all backgrounds to properly reflect that Friends of MSF is an organisation relevant to everyone.

It’s also vital that a proper handover from year to year takes place. It is natural that a group’s activity can peak and wean but a simple handover procedure at the correct time of year (typically at the end of Term 2) really makes a difference to keep your group active! If you need help with this, the National Committee is always on hand to help

GET INFORMED In order to raise awareness about the work that MSF carries out around the world and the associated humanitarian issues, you must be accurately informed. The following are a number of resources to help you:

MSF UK/Ireland main website www.msf.org.uk www.msf.ie Témoignage (bearing witness) reports www.msf.org.uk/reports.aspx Dialogue reports www.msf.org.uk/dialogues.aspx Access to Essential Medicines www.msfaccess.org www.dndi.org MSF Field Research fieldresearch.msf.org/msf MSF Reference books www.refbooks.msf.org General Medical Press Review: To receive this digest produced by the medical editors at MSF UK please email the National Committee President (president.fomsf@gmail.com) MSF Access Info Newsletter To receive this please email Michelle Vilk, Access Campaign (michelle.vilk@geneva.msf.org)

GET CREATIVE Let your imagination run wild. A wide range of diverse events will help appeal to wider audiences, which will in turn create greater awareness about MSF’s work. If you are unsure of any issues such as the correct use of the FoMSF logo please contact the National Committee!

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NATIONAL COMMITTEE 2011-12 President - Alan Quinn - president.fomsf@gmail.com If you would like to

- Ask any questions or share thoughts or ideas about anything not covered below. - Help with getting your own Friends of MSF groups up on the website.

Advocacy Liaison - Alisha Allana - advocacyliaison.fomsf@gmail.com If you would like

- To find out about FoMSF's involvement in advocacy campaigns - To share or discuss any ideas about FoMSF's advocacy role

Events Liaison - Tamsin Smith - eventscoordinator.fomsf@gmail.com If you would like

- To get ideas and templates for events - To discuss individual joint FoMSF events - Help with planning events, for example a Fun Run

Groups Liaison - Germaine Liu - newgroups.fomsf@gmail.com If you would like

- Advice on starting up a new group - Help with handover between committees - Advice on how to develop your FoMSF group

Schools Liaison - Kelly Ameneshoa - schoolsliaison.fomsf@gmail.com If you would like

- To help with promoting the work of MSF in local schools - To get involved in the FoMSF Schools project and give your own presentation to

your old school

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FoMSF NATIONAL AGM

ANNUAL GENERAL MEETING (AGM) Every year, the National Committee organises an Annual General Meeting (AGM), in which representatives from FoMSF Groups all around the UK and Ireland congregate for a day or two in order to…

Listen to and be inspired by keynote speakers (e.g. Katy Athersuch on Campaigning for Access, FoMSF 2011)

Attend workshops and discuss issues that are important to FoMSF (e.g. “What is Humanitarianism anyway?”, Peter Siordet Scolding, Joel Cunningham, FoMSF 2011)

Learn about what other FoMSF groups have been doing

Elect the new National Committee!

Get to know members from other FoMSF groups! In previous years, the AGM has been held in London. However, from 2011, the National Committee have invited all FoMSF groups to bid to host the AGM at their university/institution. Interested groups must submit an application form stating their intended programme, expected costs of travel to their location and their reasons for wanting to host the AGM. While the National Committee will be at hand to provide as much support as is required, the host FoMSF group will have the

flexibility to plan the programme and logistics of the AGM. It is our hope that this will enable more groups to get directly involved with FoMSF on a national level and we strongly encourage all interested groups to strongly consider applying for a position when the application process opens.

The next FoMSF AGM will be held in late February / early March 2012.

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FoMSF GROUPS MAP

Credits: www.maps.google.com)

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FRIENDS OF MSF SOCIETY GUIDELINES In the event of your university requiring a constitution, you will be able to use the set of guidelines below.

CODE OF PRACTICE FoMSF societies exist to support the work and campaigns of MSF and although they are the official student support/partner organisation, it is important to note that they are not part of MSF UK itself. Care should be taken for this to be clear when hosting or partaking in any events. The guidelines below are there to help you in this matter, so please read through them carefully. Should a FoMSF society fail to abide by the FoMSF guidelines and/or the ethics of MSF, MSF UK can ask the misbehaving FoMSF society to change their practice. If this does not help, MSF UK has the authority to cease the collaboration with the society or group, which is thereafter disallowed to use the name and/or logo of FoMSF. To establish and function as a FoMSF entity a group must: 1. Be approved by MSF UK; approval is granted through the confirmed receipt from MSF UK of a signed Memorandum of Understanding (see forms and documents). 2. Be in regular and direct communication with the national committee. 3. Work in concordance with the set guidelines for FoMSF in the UK and Ireland set out

below

Friends of MSF (FoMSF) societies are independent entities whose aims are to: 1. Raise awareness and knowledge about humanitarian issues and MSF’s work in the

field. 2. Encourage students of the UK & Ireland to consider working with non-governmental

organisations such as MSF as a possible career post-graduation. 3. Raise money for MSF, their work in the field and specific campaigns. NB: The Friends of MSF movement is a separate and independent organisation to MSF. It is vitally important that whilst you are representing Friends of MSF, you inform people that you do not work for MSF (or lead people to believe that you do) nor do your views represent the organisation’s official stance

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GENERAL RULES

1. FoMSF work in concordance with MSF UK’s vision, mission, core values and action plans. 2. When introducing the group, the full name “Friends of MSF” (or “Friends of Médecins Sans Frontières”) should be used, to make it clear that this is a group supporting MSF rather than MSF itself. 3. When applying for sponsorships it is important to make the potential sponsor aware of the role and aims of FoMSF, as well as to maintain the good name of MSF through good tone. The FoMSF sponsors or groups associated to an event should also be checked against MSF’s fundraising ethics. Details of the policy guarding these ethics are available in the “Sponsorship & Corporate Gift Acceptance Policy” section on pages 24-25. 4. MSF UK has the complete and final authority to cancel or terminate any event/FoMSF society if they deem it to be in conflict with the FoMSF guidelines and/or the ethics of MSF. 5. A year will be counted from summer to summer so as to follow the academic year which most FoMSF societies will be following.

ORGANISATION OF THE FOMSF

A FoMSF society or group must consist of a minimum of 4 members. 1. A society or group is only officially FoMSF once it:

a. Has been approved by MSF UK. b. Has registered with the National Friends of MSF Committee. c. Has made itself familiar with the rules and guidelines and has agreed to

follow them. 2. A FoMSF committee consists of at least a president and a treasurer. The president is

responsible for the coordination of the society or group and the overall contact with MSF UK.

3. FoMSF makes decisions by a simple majority.

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ORGANISATION OF THE FOMSF (CONTINUED)

4. Suspension of FoMSF’s practice is made with a 2/3s majority for. a. Furthermore, MSF UK can ask the society or group to suspend the

practice as FoMSF if it is not in concordance with the FoMSF guidelines or the ethics of MSF.

5. Ideally each FoMSF will partake in the AGM for FoMSF in UK & Ireland with at least one representative. If attendance is difficult (for example due to high travel costs or exams) the FoMSF society should get in touch with the National Committee.

6. Groups should hold their own Annual General Meeting (AGM) at the end of each academic year to allow for proper handover and for the incoming committee to appropriately plan for the upcoming year. Agenda topics include:

a. Summary of the past year from the president & report from the treasurer.

b. Election of new president and treasurer (and further committee posts). c. Decision of membership fee for the coming year. d. Ideas and setting of

events for the coming year. d. An Extraordinary General Meeting (EGM) can be held at the beginning of the

academic year to fill any committee positions yet to be filled following the AGM or to ratify any changes to the group constitution

7. A sample constitution, which your group can edit as necessary, provided the core

objectives remain unchanged, is available here: issuu.com/fomsf/docs/sample_constitution

KNOWLEDGE SHARING 1. The FoMSF AGM is called by the FoMSF National Committee, who will set the

agenda and chair the meeting. 2. The purpose of the AGM is to:

a) Share and discuss experiences of “good practice” (i.e. successful events) within the work of FoMSF in one or several areas.

b) Discuss ideas for major co-ordinated events in the coming year. c) Elect the new committee!

3. To support the work and collaboration of the FoMSF in UK, MSF UK has made a site

available for the individual societies or groups to add their outlines (www.msf.org.uk/friends)

4. All FoMSF shall use the internet portal and keep it updated about their individual

group activities.

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FINANCING 1. FoMSF will f inance i ts work through membership f e e s and money available

through the university. 2. Any surplus profits from sponsorships, events, etc. will go to MSF. 3. The AGM will be financed by FoMSF through paid attendance of each participating

member. 4. The FoMSF internet sites will be financed by MSF UK. The content will be subject to

approval by MSF UK before being published online.

5. Groups can apply for sponsorship from external sources, provided the organisation(s) in question are in accordance with MSF’s “Corporate Gift Policy”. See “Sponsorship & Corporate Gift Acceptance Policy” section, pages 24-25

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GETTING STARTED: ADVICE FOR NEW GROUPS Fourteen easy steps to setting up Friends of MSF Society at your university 1. First of all, check that there isn’t already an active FoMSF society or group at your university – there’s a list of existing groups in this manual but it’s worth checking on the website (www.msf.org.uk/friends) in case a new group has been started since the date of printing this edition. 2. If no society or group exists, then contact the Groups Officer (newgroups.fomsf.gmail.com) from the National Committee who is there to support you through the latter steps of this guide, as well as answer any questions you might have through this venture. The Groups Officer will also notify the President for the National Committee so we can include you in any communication from then on. 3. Find at least three other people who are interested in helping you – an official Friends of MSF society or group has to consist of at least four members. 4. Speak to your students union. Your students union will have someone who deals with setting up societies. They can advise you on the best way to go about this, as well as putting you in touch with people who may have similar interests. They can also give you guidance on publicising your society and getting entries in the prospectus, student newspapers and websites. Alternatively, if your university or medical school has a group focusing on global health (for example, Medsin or a Global Health Society) then these may also be a good starting point for finding interest and support. 5. Consider registering as a university society. Once you register as an official student society, you will be able to set up a society email account and website. Most students unions will also have some money set aside for societies. Make sure you find out what you’re entitled to. The union may also be able to help with publicity and printing costs for FoMSF events. It is worth speaking to a student adviser in order to maximise the

help available to you. If you can choose the format of your email account, please give it a

user name that will identify you as a FoMSF society to others. For example, FriendsofMSF@university.ac.uk clearly identifies this as a FoMSF society both with students and external audiences. If you are unable to get a university account, you can make an account with any of the free email services online – here you might want to call your account University.FoMSF@emailprovider.com. Generic account names can also stay the same even if members or the presidents change, so it is important to not make them person-specific.

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6. Let MSF UK know. MSF UK is also here to help! As soon as you have registered as a society, let us know. Not only can we put you in touch with other student groups (perhaps you can form a regional network), but we’ll also be able to provide you with materials, information and advice on MSF activities and campaigns. Furthermore, we’ll be able to advertise your group on our website. Please fill in the Memorandum of Understanding on page 26 and send it to MSF UK so that you can become a fully recognized FoMSF society. 7. Personalise your logo. Official ‘Friends of MSF’ logos have been designed for each group. To request your logo please contact our FoMSF Coordinator at the London office volunteer at friends@london.msf.org. You can then use this logo to promote your group and events. 8. As soon as you become an official university society, you will be able to start recruiting more members. The best time to do this is at the Freshers’ Fair, but if it has already taken place don’t worry; some universities have “Re-freshers’ Fairs” throughout the year, or you can advertise around your campus with posters, stalls, flyers and through the internet. Most societies charge members a small joining fee. It is probably

better to raise awareness by getting as many members to join (without charging them)

and then organising separate fundraising events through the society with the members’ support. If you charge a members’ fee, please use the income generated responsibly in aid of MSF. Check out our ethics and codes of practice section for further advice.

9. Hold your first meeting. Once you’ve got your members, it’s time to start holding meetings. Initially, this will involve getting a group together to gauge how much your society hopes to achieve, what type of fundraising or campaigning you want to do, and what sort of events you would like to organise.

10. Get together an executive committee. It’s now time to elect an executive committee to run the society. Some student unions stipulate that a society needs a minimum “core executive” of students who are accountable for the society’s conduct and finances. Depending on the number of members you recruit, this may not be the case. Some smaller groups may only need a head that is responsible for all society matters; larger groups may need an entire committee. Committee members might include President, Treasurer, Secretary, Events Officers, and Publicity. 11. Sort out a constitution. The committee and members should work together to put together a constitution. This should be in keeping with both the university regulations and MSF’s values and ethics. This needn’t be a lengthy legal document, just make sure that it is clear what your group stands for, and who is responsible for what. A sample constitution is available here: issuu.com/fomsf/docs/sample_constitution

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12. Organise some events. It is important to keep up the momentum once you have formed the society. The best way to do this is through events. Whether they are to raise awareness or funds, regular well-attended events help give the society credibility and maintain members’ interest. For event ideas and tips, look at the relevant sections later in this handbook, and make sure to visit the dedicated part of our website: www.msf.org.uk/friends 13. Get online. The internet is a fantastic and inexpensive way to raise awareness about your society. Our webmaster in the London office is able to host and help you develop your own society website. He has written a manual explaining how to set up and maintain your site and this is available in the annex of this handbook. However, we also recommend that you make full use of mailing lists and social networking sites. Sites like Facebook, for example, allow you to create events and invite all your friends online. Not only is this a quick and easy way to reach a big crowd, but it also keeps down the costs of printed publicity. 14. Make a big difference. Your society is now ready to start being ACTIVE. Why not celebrate by holding a launch event? This will start the ball rolling and alert people that your Friends of MSF society is up and running and campaigning for MSF.

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RECRUITMENT AND SOCIAL MEDIA

RECRUITMENT The key time for recruitment is during your local Freshers fest/week/fair. Availing of stands/display areas is crucial. You will have to organise a stand/display area through your University’s student union/association and every University will have a different method of doing this. Some will automatically email all the societies to ask if you want a stand whereas other Universities you may need to be more proactive and fill out an online form. For a successful stand you should follow the points below:

Make sure that you go to all the fairs that are taking place (including the smaller

medical fairs and/or the re-freshers fair). This will help you to build a large

membership number which is vital for running successful future events.

Request the materials available to you from the MSF office and contact the Groups

Officer (newgroups.fomsf@gmail.com) for the latest FoMSF recruitment materials

Preferably take membership details down on a laptop. This will make it easier for

you to transfer the names into your email account later on.

Have the first month of events advertised on the stall and send an email reminder

out about the events as soon as possible and then again the day before each

event.

Smile and be enthusiastic about the work of MSF and all the interesting speakers

and events that you have planned!

Available Recruitment Materials: “Friends of MSF - An introduction” Slide Show: issuu.com/fomsf/docs/freshers.ppt “All about Friends of MSF” Publicity leaflet: issuu.com/fomsf/docs/fomsf_leaflet New recruitment materials are being developed every year. For the latest recruitment pack and advice please contact the Groups Officer at newgroups.fomsf@gmail.com

Initial event ideas:

Introductory talk/slide show informing new members of the work of MSF and your FoMSF branch

Run a workshop exploring the issue “What is humanitarianism”

Introductory social event (potentially discussing aims of your branch and the role of MSF)

Quiz night at a local pub/house asking questions about MSF and humanitarianism

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What next?

If you have missed the fairs then you should put up posters around your University where people can write their email and/or a link to your website (or facebook/twitter account) where people can sign up.

You should concentrate your posters in medical faculties (medical school, nursing colleges, biological science departments etc.) but you should also include other departments such as engineering, philosophy, social science, international relations, global politics as all of these people could potentially want to consider a role with MSF (for example as a water and sanitation engineer, coordination or mental health specialist).

Use social networking sites and invite EVERYONE you know.

Set up a website (see forms and documents) and keep it up to date with all your events. If possible, put up a pod cast of past events so that people can see the types of talks that you can provide.

Send emails out to heads of departments, the University careers service and any other similar societies whose members could be interested (e.g. Medical/Nursing Societies, Engineers without Borders, St. Johns ambulance etc.)

The key to successful events!

Outline your event schedule on a term and monthly basis. Give your members plenty of notice so they can put them into their diaries and start to spread the word!

Try to plan your events so that they do not concur with periods of exams or when students typically carry out placements or overseas electives.

In summary: PLAN WELL and ADVERTISE, ADVERTISE, ADVERTISE!

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SOCIAL MEDIA This is an increasing important aspect of group development and recruitment. There are several existing MSF pages on social media sites which allows you to keep up to date with all the latest MSF news and developments while also promoting your own group activities

MSF Blogs:

TB & ME msf.ca/blogs/tb Real stories of people living with multi-drug resistant tuberculosis

Photo blog msf.ca/blogs/photos One of the most popular blogs containing images from MSF projects around the world

TB doc in Tajikistan msf.ca/blogs/kartikc A Doctor in Eastern DRC msf.ca/blogs/jennifert

Blogs from the field www.msf.org.uk/blogs

www.msf.ie/voices

Facebook: Twitter:

MSF English language page: www.facebook.com/msf.english twitter.com/msf_UK

MSF Ireland page: www.facebook.com/msfireland twitter.com/msf_ireland

MSF Access Campaign: www.facebook.com/MSFaccess twitter.com/MSF_access

DNDi: www.facebook.com/dndi.org twitter.com/DNDi_HQ

FoMSF UK & Ireland page: www.facebook.com/fomsf

Many FoMSF groups have set up twitter accounts, facebook groups and pages. It is also possible to link your facebook page to your twitter account so whatever is published on your facebook page is automatically published on twitter. However due to the 140 character limitation on twitter, it is probably best to tailor your posts to each site

Facebook: groups vs pages

Both groups and pages have advantages over one another, each allowing different ways of communicating with your members. Groups allow you to send messages to members whereas page updates will go directly onto members status feeds. If your page has more than 25 fans, you can set the page username through www.facebook.com/username to a format like facebook.com/groupname.fomsf. This is not possible to do this with groups.

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WEBPAGES AND LOGOS

FRIENDS OF MSF WEBPAGES Every new Friends group gets a page on the main MSF UK website where you can promote events, share contact details and link to places like Facebook or Twitter. We want to make managing this page as easy as possible and we want the pages to help you attract members and get some attention! Once you have registered your group on the website (www.msf.org.uk/myaccount.aspx) the MSF team will set up a page for you. This will have some background on MSF, a quick video about the work of MSF and details on how Friends of MSF works, all branded with your University name. The contact email you register with (unless you have another you’d prefer – just let us know) will also be included. We hope this will let you get started straight away, without having to worry about building a new website! But if you want to alter the content or create additional pages you can log in and make the changes. You could add pages for upcoming event, committee members or photos, for example. Before you add new pages or content, please read the guide available here: issuu.com/fomsf/docs/web A best practice guide for adding content to your webpage is available here: issuu.com/fomsf/docs/webwriting

If you have any trouble with your webpage please contact Ben Holt at ben.holt@london.msf.org

LOGOS Every Friends of MSF group is issued with their own logo once their group is registered with MSF and the National Committee. To request your group logo, please contact the Friends Co-ordinator (friends@london.msf.org)

In mid-2011, MSF UK changed its logo to the bilingual Médecins Sans Frontières/Doctors Without Borders format. The Friends of MSF logo changed in accordance. If your group continues to use the old format, you MUST request the new logo from the Friends Co-ordinator

Key notes:

Once you are issued with your group logo, you are not permitted to edit it further

The MSF logotype must remain black

The Running Man graphic and Friends of MSF logotype must remain red

Never change logotypes fonts or tint the logo as the colours will look washed out

Never adapt or change the positioning of the Running Man graphic

Maintain the appropriate exclusion zone around the logo to protect its clarity and integrity. The Running Man’s head is used a reference point for this zone

Slogans should always be placed below the logo and should never be made too large as they will overpower the main logo

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SOCIETY FINANCES

KEEPING ACCOUNTS

To fulfil the terms of the Memorandum of Understanding, all local groups must maintain good financial records for reasons of transparency and good practice.

All members of the group have the right to know how the group's money has been used.

To keep track of money (e.g. to ensure that you've collected all the subs, or to avoid paying a bill twice) and to know how much you have available.

To help make the best use of your money. Your records will help you work out how much money the group needs next year and then budget accordingly.

To help with fundraising you'll be asked for accounts as proof that the group is well run.

If you're trying to decide whether to run a raffle or have a stall at a local fete then past records will show which raises the most money.

REQUIREMENTS

Appoint a president and a treasurer.

Many of the major banks and building societies have accounts specially designed for local community groups. You'll usually need at least two signatories, but a system whereby any two members from a panel of three sign is also acceptable. The group President and Treasurer must be two of the three signatories.

When you receive or pay out money, record it at once and write out a receipt. Keep all receipts together (clipped together, in a file).

Always record the full amount of cash you receive or pay out. For example, if you take in cash from a jumble sale and then use some of it to buy tea and coffee, you should record both the total takings and the monies spent.

Balance the books at the end of the month or quarter.

Use your summaries to create financial reports about the group to help you plan for the future.

Choose a financial year that suits your committee.

Annual accounts - the point of balancing the books is to make sure that at the end of the financial year the group's account books and bank account tally.

Report to the Friends of MSF national committee the following information on an annual basis:-

o Total amount received, with a breakdown of the receipts (i.e. How much the group received from fundraising and donations)

o Total amount paid out, with a breakdown of the payments (how much the group spent on stamps, stationery, etc, one-off payments)

o Total amount in the bank.

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SPONSORSHIP & CORPORATE GIFT ACCEPTANCE POLICY

FoMSF can seek sponsorship to help cover their running costs provided the organisation in question doesn’t clash with MSF’s corporate gift acceptance policy which states in accordance with the MSF charter: MSF does not accept gifts from corporations and industries (including small businesses, companies, multinationals and corporate foundations etc) that are in the following categories: A) TOBACCO, ALCOHOL, ARMS MANUFACTURING The reasoning behind the refusal of corporate funds from the tobacco, alcoholic beverage, and arms manufacturing industries is straightforward. A business whose activities or products damages health or cause human suffering is in conflict with the principles and values of the MSF charter. Tobacco and alcoholic beverage corporations should not be associated with an organisation committed to public health and medical ethics. The arms industry not only provides the means to cause human suffering, but any association with this industry could compromise the independence or the perception thereof, from "all political, economic, and religious influences." B) MINERAL, OIL, GAS AND OTHER EXTRACTION INDUSTRIES Mining and oil companies have inherent characteristics that conflict with the values of MSF and its charter. These conflicts of interest prevent MSF from accepting contributions or associating with these companies in good conscience, regardless of the companies' intentions. Acceptance of support from the extraction industry not only conflicts with the MSF Charter, but it could also seriously compromise the security of volunteers in the field. Last to leave Oil, gold, diamonds, and other natural resources are a source of profit for these companies no matter where they are found. Mining and drilling operations are generally long-term and can last twenty years or more. The costs of abandoning such an investment are high since the value of a natural resource does not change in the midst of a war or other political or economic crises. If one company leaves, a competitor will quickly step in to take its place. This often leads extraction firms to deal with and support regimes that have poor human rights records. The characteristic of being the "last to leave" distinguishes the extraction industry from other multinational industries that rely on stability such as banking or manufacturing. A bank will pack up and leave, for business reasons, long before an oil company.

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Fuelling conflict The high cost of pulling out provides extraction firms with an incentive to co-operate with undemocratic and repressive governments. Armed conflicts in unstable regions often stem from disputes about control of natural resources. Recent examples where natural resources, diamonds in particular, have played a clear role have been in Sierra Leone, Democratic Republic of Congo, and Angola. The mere presence of foreign oil or mining companies in war zones forces them to take sides. Even if the companies are not present in the country, they may be used by the armed factions to sell their finds on the international market. Association with such companies therefore compromises MSF's principle of strict neutrality, impartiality, and independence from economic forces. Population displacement Because mining and drilling operations must be where the resources lie, there is a strong likelihood of population displacement. Oil companies, in particular, have been complicit in the forced displacement of people where there are oil fields or pipelines. Examples of this have been documented by NGOs, most recently in Sudan. Accepting support from firms that directly or indirectly lead to the displacement of populations that MSF endeavours to help undoubtedly violates the spirit of the Charter. Public perception Another major reason to not accept support from companies in the extraction industry is public perception. High profile cases of firms contributing to human rights violations by governments or fuelling armed conflicts have been recently brought to the forefront by other NGOs. Any perception by the public that MSF is backed by firms that either take sides in a conflict or support human rights violations could directly and adversely affect the security of MSF volunteers in the field. C) PHARMACEUTICAL INDUSTRY Accepting corporate funding from the pharmaceutical industry, particularly members of the International Federation of Pharmaceutical Manufacturers Association (IFPMA), would put MSF in a compromising position with respect to MSF's Access to Essential Medicines Campaign. The IFPMA, as a body, objects to parallel imports and compulsory licensing, supports uniformly high prices, and sets a profit-driven research & development agenda, all of which counter the objectives of the campaign. Companies who donate to MSF could potentially undermine the Campaign against their practices by announcing their support of the organisation in publicity materials, annual reports, and speeches. MSF does engage in dialogue and negotiations with pharmaceutical companies in order to find the most practical solutions for populations in danger. However, the appearance of accepting corporate funds or entering into public relations-driven "sponsorship" arrangements with members of the pharmaceutical industry would be hypocritical, and could potentially endanger more long-term, sustainable solutions to the access crisis.

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FUNDRAISING FOR MSF Fundraising is a great way of having fun, raising money for a worthwhile cause as well as spreading awareness about MSF and its causes. The offices of MSF UK (UK FoMSF groups) and MSF Ireland (Irish FoMSF groups are here

to help with any events that you organise and can help provide materials to support your

fundraising (see the “Ordering Materials” page for more info). Additionally we can

provide you with a letter of event notification for any authorities if needed. The national committee of Friends of MSF is developing a database of successful event

templates that you may find useful – for details, please contact

eventscoordinator.fomsf@gmail.com . You may also find the Events Coordinator can

support you in organising greater events involving other Friends of MSF societies. Ideas for Friend of MSF fundraising events:

Themed cinema nights (with popcorn/refreshments stall): MSF, Disney, Art house…

Street / Festival / Sporting Event Collections

Cake Sale, Raffle, Bag Packing

Quiz, Bingo, Karaoke, Race Night

Fashion / Comedy / Talent Show, Battle of the Bands!

Open mic night (in the spirit of Lyrix Organix lyrixorganix.co.uk!)

Head / Beard Shave, Waxing, Movember for MSF!

Concerts, Discos, Raves, Running Event Cloakrooms

Mystery tour, Pub crawl

Themed Gala balls

Marathons: Running, Movie, Dancing

Challenges: Fasting/Starves, Fancy Dress, Abseiling, Sky diving, Bungee Jumping,

Sporting events: Fun Runs, Bowling / Darts / Football Tournament, Christmas Day Swim

International Food Night, Dinner Party (Come dine with me!), Wine & Cheese Party

Coffee Morning, Photography / Art Exhibitions, Art / Book Sale

Calendars, Christmas Cards, Carol Singing

Scavenger Hunt, Duck Race, Bursting balloons; breaking borders!

Expeditions: Mountain climbs, hill walking

Knitting: p/hop - p-hop.co.uk

Auctions: Promises, dates (sports teams, local celebrities)…

Flash Mobs, World Record Attempts

Lobby for MSF to be made an official RAG charity!

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KEY CONSIDERATIONS

Make a plan: What needs to be done and by whom. More hands make light work!

Supporters: Have regular meetings see how things are progressing and make the

appropriate changes as necessary. It is much better to act sooner rather than later

Venues: Ease of access is essential. Include a map and have the appropriate signage

Publicity and communications: There’s no such thing as too much notice. Social media is

a great resource and get help from your lecturers/faculty members to help spread the

word

Keep track of the budget: Make a list of all expenses and expected income. It is easy to

underestimate costs so be careful. Approaching local businesses for sponsorship can help

cover costs as well as making your event more enticing to attend

Expanding the event: Think outside the box! Combining several components in the same

event, for example, a quiz and raffle night and movie screening and cake sales are very

effective. It is also very helpful to hold joint events with other like minded societies /

regional FoMSF groups!

Sending the money to MSF: Send “After the event” section below

NB: Wherever possible use a “personal donation” system. This leaves the amount

donated up to the supporter. This works particular well for cake sales as people might be

deterred by set prices that they see as too expensive whereas if you use a “pay by

personal donation” system, they are more likely to be more generous (hopefully!)

This doesn’t apply to ticketed events such as concerts, quizzes etc.

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Recommendations for FoMSF street fundraising

Make sure you have the appropriate permits.

If possible, wear MSF branded doctors coats or t-shirts.

When approaching the public do make it clear that you are a student fundraising on behalf of MSF. Do not feel that you have to represent MSF or their institutional opinions.

Ensure that you are well prepared for whatever it is you are fundraising for (whether it be a specific appeal/ your universities RAG week etc) and ensure that your team of fundraisers have done the appropriate background reading and are informed enough to answer any obvious questions from the public. For example “How much of MSF’s money is spent in the field”. MSF’s activity report has some useful information for this purpose. Found here: www.msf.org.uk/activityreports.aspx

Have a very brief “elevator pitch” prepared to explain who you are, what MSF is, how a donation will make a difference.

It is important to try and not appear as “chuggers”. Be respectful in your fundraising, do not rattle tins in faces and avoid being too forceful or intruding. If someone is not keen to talk to you, then do not force them.

Have an MSF information leaflet handy in case people want further information to take away with them.

Make sure that the collection box is sealed, and has the charity name, address and charity number on it.

If you are collecting for a specific Appeal (e.g. Somalia), make sure this is obvious on the collection boxes (this can make a big difference to how much is raised).

Emphasise that MSF has a UK / Irish side to it, in that we have a UK / Irish office, UK / Irish staff and UK / Irish Doctors/nurses/logisticians etc working in the field.

AFTER THE EVENT:

Once you have had the event, making sure the money raised gets to MSF is just as

important.

Send your cheques, made payable to Médecins Sans Frontières, to

MSF UK:

Joanna Knight,

Fundraising Dept

Médecins Sans Frontières (MSF)

67-74 Saffron Hill

London EC1N 8QX

MSF Ireland:

Gareth Shaw

9-11 Upper Baggot Street

Dublin 4

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AFTER THE EVENT (CONTINUED):

Alternatively if you don’t have the option of writing cheques, you can lodge money directly into the MSF accounts. However, if you use this method please contact MSF beforehand so the money can be tracked

MSF UK: Please email James Hodgson prior to lodging money: james.hodgson@london.msf.org Bank Name: Bank of Scotland Account Number: 00524518 Sort code: 12-01-03 Account Holder: Médecins Sans Frontières (UK) Branch Address: London Chief Office, PO Box 17235, Edinburgh, EH11 1YH

MSF Ireland: Please email Gareth Shaw prior to lodging money: gareth.shaw@dublin.msf.org Bank Name: Bank of Ireland Account Number: 19100781 Sort Code: 90-00-17 Account Holder: Médecins Sans Frontières Branch Address: College Green, Dublin 2

Online Fundraising: It’s also possible to set up online giving pages to help with your fundraising efforts. These pages can stay open for a certain period of time and once the page closes, the money is automatically transferred to MSF

FoMSF UK: www.justgiving.com Please contact Joanna Davies at Joanna.davies@london.msf.org if you want to use JustGiving.com to fundraise for specific MSF country projects e.g. Somalia, DRC etc. to discuss your plans and the available options

FoMSF Ireland: www.mycharity.ie Please contact Gareth Shaw at gareth.shaw@dublin.msf.org if you want to use MyCharity.ie to fundraise for specific MSF country projects

MSF and the National Committee would love to know how your fundraising event went. If you could fill out the post-event feedback form and send it back to us, we would be really interested to hear about your successes, comments and tips for future fundraising events. Your responses help us learn from your experience. Remember to upload your photos on the website so we can share your success with other Friends of MSF societies and fundraisers

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PUBLICITY AND COMMUNICATIONS Guidelines for writing a press release A great way to publicise your FoMSF event and MSF’s work in general is to get an article written in the student newspaper. You may have a society member who is quite active in the student press community. If you don’t, and you think your event is newsworthy, you should send a press release to the newspaper. This is likely to get you a mention and possibly even a story. Here are some tips on writing a press release for the student press: Timing: Unlike the conventional press which is extremely fast-paced and driven by up-to-the-minute current affairs and news, the student press works at a slightly slower pace. Therefore articles tend to be a bit more issue-driven and a little less news-driven. They tend to run stories that are topical, so timing is still important. Length: Keep the press release short, ideally just one A4 page. Student journalists tend to be very busy and probably don’t have time to read lengthy and detailed releases. You can supplement your release with additional information, but make sure a summary of the important facts is available. Facts: If somebody has been assigned to write your article, they may not know very much about the issue so be as helpful as you can. Try and give the writer as much factual information on the topic as is possible, as this will help him/her to write a better informed article. You can get factsheets on a variety of themes and countries from MSF’s website. You can send factsheets to supplement the actual press release. Structure of press releases

Headline: Open with a strong headline to grab the reader’s attention. Sub-head: Use to add interest, facts, context and relevance. Lead: Who did (or is doing) what, where, why and when is crucial. This tells the story in a nutshell. Must be clear and precise. Quotes: These always add interest to the story. They can be quotes from a FoMSF society member, just ensure that it is unambiguous who is quoted and the quote is not used out of context. Resources and contacts: Include who to contact for more information, and links to the MSF UK/Ireland and society website. MSF has trained media and communications staff who will try and assist you where possible. We will proof read and check your press releases but cannot commit to proactively seeking media coverage of your event. Contact Aisha Dodwell, MSF UK (aisha.dodwell@london.msf.org) or Dee Mangaoang, MSF Ireland (deirdre.mangaoang@dublin.msf.org) if you want this help.

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HANDOVER CHECKLIST

This checklist is a tool for FoMSF groups to facilitate the handover process each year and to ensure that information and resources are carried over to the incoming committee.

REVIEW OF PAST YEAR’S ACTIVITIES (OUTGOING COMMITTEE)

HANDOVER MEETING WITH OUTGOING AND INCOMING COMMITTEES

HANDOVER OF GROUP FINANCIAL STATEMENTS AND BANK ACCOUNT

HANDOVER OF PUBLICITY MATERIALS AND RESOURCES

UPDATE FoMSF NATIONAL COMMITTEE WITH INCOMING COMMITTEE CONTACT

DETAILS

INFORM UNIVERSITY STUDENT UNION

OUTLINE OF UPCOMING YEAR’S ACTIVITIES (INCOMING COMMITTEE)

A complete group handover guide is available here: issuu.com/fomsf/docs/fomsf_handoverguide

NB: Once an AGM/EGM is held please update your committee details here: docs.google.com/spreadsheet/viewform?formkey=dFJxNjdCbk9adUxaVjJSbG9fc2xUQXc6MQ

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SPEAKER EVENTS

Requesting an MSF speaker for your events If you would like a speaker from MSF to attend a FoMSF event then please contact Aisha Dodwell (aisha.dodwell@london.msf.org), the Public Engagement Manager at MSF, who will be able to organise this on your behalf. Please give her approximately two months notice of your event. Be sure to let her know what the event is, the venue of the event, how many people you expect to attend,what facilities are available for visual aids and any particular areas or specific focus you would like covered in the talk. But please be as general as possible, as this will increase the likelihood of a speaker being found. If you wish, you can use the speaker request form (See Forms and Documents section)

What you can expect MSF receives numerous requests for speakers to attend events for a variety of audiences. In fact, they receive more requests than they have speakers which mean occasionally requests for speakers have to be declined. FoMSF speaker requests are always looked upon favourably, but are part of a huge demand for which we have a limited supply. It can take time to find a speaker for your event so please be patient! The speakers from MSF who speak at FoMSF events are usually field staff recently returned from the field back into their regular jobs (in the NHS for example). This means that it can be tricky for them to accommodate speaker requests, often having to take annual leave in order to attend; therefore it is useful if you are able to be flexible with dates. Office staff are less available to attend FoMSF events, and our HR team as a general rule do not attend student careers days as they unfortunately do not have the capacity. In light of this, it is best not to depend on someone from MSF to be able to talk specifically about recruitment but focus instead on hearing from someone recently returned from the field who can give you more of a personal insight, not forgetting that recruitment information can be found on our website as well as in our recruitment brochures. In light of the difficulty of finding speakers for your events, please avoid requesting more than one speaker per event. You can also try and do events that do not require speakers, such as film screenings, or showing the films from Scientific Day (see videos section). Once you have a speaker confirmed Once your speaker has been confirmed, you will be put in direct contact with them. Please ensure that you give your speaker all the required information with enough time to allow them to prepare their talk appropriately. Please do remember that the speakers are giving up their time to do these talks on behalf of MSF, and are not paid to do it. Please ensure that you advertise the event appropriately beforehand so that the speaker does not turn up to a lecture theatre of four people! After the event Please remember to thank the speaker. If you have any feedback on the event and the speaker please e-mail it to Aisha.

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MATERIALS MSF can provide you with some materials to support your events and fundraising. At the time of going to print the following items were available: MSF fundraising t-shirts

Branded collection tins

A range of posters

Movies: Invisibles, Positive Ladies Soccer Club…

Various leaflets and newsletters

MSF Stickers

Country / programme specific information

10 minute DVD introducing MSF

MSF-branded sponsorship forms

This list may be subject to change - contact the MSF UK Friends Co-ordinator, Madeline Greene Lally at friends@london.msf.org for the latest details. For FoMSF groups based in Ireland, please contact Gareth Shaw, gareth.shaw@dublin.msf.org MSF MULTIMEDIA WEBSITES:

Starved for Attention: www.starvedforattention.org

Urban Survivors: www.urbansurvivors.org

MSF Delivers: delivers.msf.org.uk VIDEOS:

Introduction to MSF: www.youtube.com/watch?v=8jdq9OcjajM www.youtube.com/watch?v=73zMcdGfXGE

Subscribe to: The MSF UK YouTube channel here: www.youtube.com/user/msfuk The MSF International YouTube channel here: www.youtube.com/user/MSF

Starved for Attention: www.youtube.com/watch?v=vmisHrUZTH4&feature=list_related&playnext=1&list=SP5B29001261012A20

Condition Critical: www.youtube.com/watch?v=I-LJEdCiMEc&feature=list_related&playnext=1&list=SP8521C5B826CA587C

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MSF UK Scientific Day 2011 Video Presentations:

Infections in severe acute malnourished children: results of a descriptive study Anne-Laure Page, Epicentre, Paris

www.youtube.com/watch?v=kxS68NWBux0

Highly drug-resistant bacteria in burn-associated sepsis in an Iraqi burn centre Jean-Baptiste Ronat, MSF Paris www.youtube.com/watch?v=a3x0cHiG7aY

Liposomal amphotericin B for visceral leishmaniasis in HIV-coinfected patients: two-year treatment outcomes in Bihar, India Johan van Griensven, MSF and Institute of Tropical Medicine, Antwerp www.youtube.com/watch?v=7wLJZyWcOsI

Determinants of drug resistant tuberculosis in Swaziland Frauke Jochims, MSF www.youtube.com/watch?v=15baLKD1O9g

Field-friendly spatial analysis tool to aid MSF cholera response in Haiti Ludovic Dupuis, MSF

www.youtube.com/watch?v=9XYuz7Kh2Sg

Physicochemical treatment of cholera treatment centre wastewater in Haiti Huw Taylor, University of Brighton www.youtube.com/watch?v=mdlQ4spFvGU

Outcomes from a specialised cholera treatment unit for pregnant women in Leogane, Haiti Iza Ciglenecki, MSF

www.youtube.com/watch?v=pZsz0V2dZ8E

Tele-consultation and tele-mentoring—does this service improve health care delivery in a remote conflict setting in Somalia? Latifa Ayada, MSF www.youtube.com/watch?v=rH7617_MR98

Indications for Caesarean Section in Resource Limited Settings: A Study in Three African Countries / K08 Post-operative infection after Caesarean section in resource-limited settings Hilde Cortier, MSF www.youtube.com/watch?v=qe1v70VLY38

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MSF UK Scientific Day 2011 Video Presentations (continued):

Antiretroviral treatment outcomes from a decentralised ART programme in rural Zimbabwe: Impact of targeted adherence strategies and extended ART supply Helen Bygrave, MSF www.youtube.com/watch?v=nO82Rt0dC-0

TB and HIV service integration within a South African primary health care setting reduces the time to ART initiation, facilitates coordinated care, and improves case note recording without negatively impacting TB outcomes Colin Brown, King`s College London www.youtube.com/watch?v=8w7ofIGI4Xk

Integrating mental health into primary care for displaced populations: the experience of Mindanao, Philippines Yolanda Müller, Epicentre, Paris www.youtube.com/watch?v=cbaru-73MqQ

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THE FoMSF LIBRARY: SUGGESTED READING

The following list has been compiled to help you expand your interests in the issues surrounding humanitarian action. However this is not an exhaustive list

An Imperfect Offering: Dispatches from the Medical Frontline - James Orbinski **

Condemned to Repeat: The Paradox of Humanitarian Action - Fiona Terry **

Six Months in Sudan: A Young Doctor in a War-torn Village - James Maskalyk **

Chasing the Flame: Sergio Vieira De Mello and the Fight to Save the World - Samantha Power *

Hope in Hell: Inside the World of Doctors Without Borders - Dan Bortolotti *

How to Avoid Being Killed in a Warzone: The Essential Survival Guide for Dangerous Places - Rosie Garthwaite *

Humanitarian Diplomacy: Practitioners and their Craft - Larry Minear, Hazel Smith *

Humanitarian Negotiations Revealed: The MSF Experience - Claire Magone, Michael Neuman, Fabrice Weissman *

In the Shadow of Just Wars: Violence, Politics and Humanitarian Action - Fabrice Weissman *

Shadows of War: Violence, Power, and International Profiteering in the Twenty-First Century - Carolyn Nordstrom *

Writing on the Edge: Great Contemporary Writers on the Front Line of Crisis - Dan Crowe, Tom Craig *

A Bed for the Night: Humanitarianism in crisis - David Rieff

Do No Harm: How Aid Can Support Peace - or War - Mary Anderson

Hard Choices: Moral dilemmas in humanitarian intervention - Jonathan Moore

Planet of Slums - Mike Davis

Shaping the Humanitarian World - Peter Walker, David Maxwell

The Dressing Station: A Surgeon’s Odyssey - Jonathan Kaplan

The Selfish Altruist: Relief work in Famine and War - Tony Vaux

** - A MUST READ!! * - Highly recommended (But it’s up to you!)

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FREQUENTLY ASKED QUESTIONS:

How do I set up a FoMSF group at my university? Once you are sure there are no pre-existing FoMSF groups at your university, there are a number of things you need to do. Assemble a committee of at least four members, fill out the Memorandum of Understanding to register your group with MSF and the National Committee (see Forms and Documents section) and return it to the MSF Friends Co-ordinator. New groups are highly encouraged to set up a group email address. Do not hesitate to ccontact the Groups Officer (newgroups.fomsf@gmail.com) for more advice and any help that you might need during this process!

Do we need to register a new FoMSF group with our university? Generally, we advise all new groups to register the FoMSF group with their university/ student union. From experience, this makes logistics much easier (e.g. advertising events, booking rooms) and would also make you eligible for any university society grants that might be on offer.

What positions are needed in a new FoMSF Group committee? Each Group committee must have a president and treasurer and at least 2 other members. Coomon positions include a secretary, events officer, fundraising officer, publicity officer, advocacy/campaigns officer. The positions and number of people on a committee varies from group to group, depending on the specific dynamics of the group.

When is the best time to hold an AGM? The best time to hold your group AGM is near the end of Term 2 circa March/April. Important agenda items include the Activity and Financial Reports and the election of new committee members. Holding the AGM at this time allows the new committee the opportunity to find its feet as well as using the summer months to plan upcoming year in detail. This also helps with handover as the incoming committee as ample opportunity to learn from the outgoing committee. If you hold the AGM at the beginning of the academic year, you are liable to lose interested parties over the summer and it’s vitally important to have a new and organised committee ready for freshers’ fairs etc. Holding an AGM at this time can severely stunt your potential and activity for the year as you are constantly playing catch up! If you have remaining positions to be filled after the AGM, or if you want to get new members involved after freshers, you can hold an EGM for this purpose. If you need any help/advice with handover please contact the Groups Officer newgroups.fomsf@gmail.com Once your group has elected a new committee, please update the National Committee!

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How can I request MSF materials for upcoming events? The MSF Friends Co-ordinator (friends@london.msf.org) will help you with any requests for materials such as MSF documentaries, dispatches, posters etc. This is subject to availability. Documentary screenings are usually really popular and past screenings have been made even more successful by including a short discussion of the film afterwards. You could either keep these as free events or ask for an entry fee so that you can raise money for MSF at the same time. Equally you may choose to have a “suggested donation” at the door so that you don’t put anyone off coming and still have the opportunity to raise some money There are also a number of online materials available at: www.msf.org.uk/resources.aspx www.msf.ie/resources issuu.com/fomsf/docs

How can I request MSF speakers? Complete the speaker request application form (see Forms and Documents section) and email it to Aisha Dodwell at aisha.dodwell@london.msf.org. For FoMSF groups in Ireland please contact Gareth Shaw at gareth.shaw@dublin.msf.org. There is huge demand for MSF speakers and MSF will do what it can to fulfil your request, although sometimes requests are declined due to lack of notice or speaker unavailability However.... Do not let this deter from having lots of speaker events.

You may be able to find someone in your University who has experience working

overseas with another aid agency. These people are worth their weight in gold so

treat them well and they may be able to provide you with regular talks for years to

come!

You may be able to find someone in your University who is willing to discuss their

research that has relevance to the areas that MSF works in such as:

o Anthropological research of developing countries and how they perceive aid

o Drug development and the problems of distribution

o Politics of international aid

o Aspect of medical research that is applicable to the work of MSF such as:

HIV/AIDs and TB, Neglected tropical diseases….

o Nursing around the world, Engineers without Borders etc.

o Charity talks (e.g. how to fund raise so that the money goes to the right

people)

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Do we need to have a MSF speaker to show “Living in Emergency”? The regulations regarding the documentary “Living in Emergency” have changed so that you no longer officially regard a MSF speaker at the event. However due to the complex issues that the movie deals, it would be best to have a joint screening-speaker event. Movie screenings and speaker events are in their own right excellent stand alone events so by combining them, your event will be very attractive to attend!

Do FoMSF groups charge membership fees? Some FoMSF groups collect a small membership fee to cover the operational costs of the Group. It is not necessary for Groups to charge membership fees if they are able to obtain sufficient funds from grants for the running of the group. Refer to the FAQ: “Can FoMSF raise funds for other purposes?” for more details on fundraising for the group’s operational costs. Can FoMSF groups apply for sponsorship from companies to help cover costs? Yes FoMSF can apply for sponsorship provided the company/party in question comply with MSF’s corporate gift policy (see “Society Finances” section). We actively encourage groups to use sources of revenue such as sponsorship to help keep running costs at a minimum, ensuring that members aren’t deterred from your group for financial reasons

How can my group get its own FoMSF logo? The MSF Friends Co-ordinator (friends@london.msf.org) will issue your group with its own logo (styled “University Name Friends of MSF Student Society), provided you have sent a completed Memorandum of Understanding

* NB: In the summer of 2011, MSF underwent rebranding so all previous FoMSF logos

must be replaced by the new dual Médecins Sans Frontières / Doctors without Borders logo formatted FoMSF logo. If you have not already requested your new logo please contact the Friends Co-ordinator

Can I make any changes to the FoMSF logo, such as colouring etc? It is very important to note that the main component of the FoMSF logo is the official MSF logo. This logo is bound by international copyright law and any tampering with this is strictly prohibited. The FoMSF logo was drawn up with the approval of MSF and groups are not allowed to alter it further.

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Does FoMSF have its own charity number? FoMSF is not an official charity and therefore does not have its own charity number. Since one of our main aims is to fundraise for MSF, we can use the official MSF charity number (UK: 1026588, Ireland: 18196) should a charity number be required. If you need a confirmation letter stating that you are a FoMSF group and have permission to use the MSF Charity Number, please contact the Friends Co-ordinator at friends@london.msf.org (for groups in the UK) or Gareth Shaw at gareth.shaw@dublin.msf.org (for groups in Ireland)

Can FoMSF raise funds for other purposes? Occasionally FoMSF have to fundraise specifically to help cover their operational costs. Fundraising to cover operational costs is fully acceptable provided that the purpose of the event is clearly stated. This can be avoided if all expenses are appropriately budgeted for at the beginning of each year and the financial protocol is tailored to suit your group’s needs. For example, if necessary you can send the net amount of funds raised to MSF at the end of the academic year/term rather than after every event if you make a loss with certain events. If you make a loss with certain events, you should careful examine how this can be avoided for future events With regard to fundraising for charitable organisations; FoMSF should only fundraise for MSF unless they are holding a joint collaborative event with another charitable group; in which both MSF and the group in question will receive funds

Can funds be used for specific issues such as malnutrition, HIV/AIDS etc? When you fundraise for MSF, you can donate money in two ways. You can donate money to the general organisation allowing MSF to spend that money on whatever is necessary, wherever it is necessary. Alternatively you can request for that money to be used in a specific MSF programme such as Somalia, DRC etc. If you want funds to be used for a certain issue such as malnutrition, you can request for your donation to be used in a programme that focuses primarily on this issue. The care of these patients is multi-faceted and there are many factors that must be taken into consideration such as additional medical services, transport etc! If you have any questions about donating to specific programmes please contact Joanna Davies at Joanna.davies@london.msf.org (for groups in the UK) or Gareth Shaw at gareth.shaw@dublin.msf.org (for groups in Ireland)

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What are the best ways to raise money for MSF? There are lots of different ways that you could raise money for MSF! Obviously the bigger the event, the more money you could potentially raise, but bigger events also cost a lot more (both in terms of money and time) so you might want to start small. One of the easiest ways to raise money is through organised pub quizzes. If you want to set these up as a regular event then you might even be able to persuade your local pub to let you put on the quiz for free (in return they will get a regular group of people buying drinks and food). This event has the added bonus of raising awareness of MSF if you base the questions on the MSF advocacy themes. These events raise money through entry fees, and collection buckets that can be passed round at the half way point and at the end of the evening (...people are often more generous after a couple of pints!). Other successful fund raising events include ticketed events such as black tie dinners (that can include an MSF speaker), cheese and wine tasting events (that can include country information for all the areas of the world that the wine/cheese is from) and special speaker events (which can be a fantastic way to raise money if you are lucky enough to find a really well known speaker to talk to your group). The London fun run has become one of the biggest fund raising successes for FoMSF. If you are from a group outside London and keen to prove that you can do it bigger and better then why not contact the NC events co-ordinator and ask for advice on how to set up your own local MSF fun run. (Last year £16000 was raised by the fun run alone)! Think outside the box and do something that makes sense in your area and for your members as well as the local community! If you are struggling for ideas, please contact the events co-ordinator and we can help give you some great ideas! eventscoordinator.fomsf@gmail.com

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CONTACTS

Contacts: MSF UK Office phone number

020 7404 6600

www.msf.org.uk

General Enquiries Press and Media Web/Internet Fundraising MSF Speakers

Madeline Greene Lally Heather Whelan Ben Holt Joanna Knight Aisha Dodwell

friends@london.msf.org heather.whelan@london.msf.org ben.holt@london.msf.org joanna.knight@london.msf.org aisha.dodwell@london.msf.org

Contacts: MSF Ireland Office phone number

01 660 3337

www.msf.ie

General Enquires Press and Media Fundraising/Materials

Office email Dee Mangaoang Gareth Shaw

office.dublin@dublin.msf.org deirdre.mangaoang@dublin.msf.org gareth.shaw@dublin.msf.org

Contacts: Friends of MSF National Committee President president.fomsf@gmail.com

Advocacy Liaison Officer advocacyliaison.fomsf@gmail.com Groups Officer newgroups.fomsf@gmail.com

Events Coordinator eventscoordinator.fomsf@gmail.com Schools Liaison schoolsliaison.fomsf@gmail.com

Contacts: Friends of MSF Societies

The list of contacts on Page 43 was compiled in November 2011. Since then, there may have been new societies or groups that are not mentioned on this list – please do check on our website: www.msf.org.uk/friends for the latest information. Where there is no group email, or where contact to a group email yields no reply, please contact the president of the national committee.

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Contacts: Friends of MSF Societies (continued)

FoMSF Group Contact Address 1. Aberdeen aberdeenfomsf@gmail.com 2. Bart's and the London barts.msf@gmail.com 3. Belfast (Queen’s University Belfast) r.j.hoggett@hotmail.co.uk 4. Birmingham friendsofmsf.birmingham@googlemail.com 5. Bradford bradford.fomsf@gmail.com 6. Brighton & Sussex bsms.msf@googlemail.com 7. Bristol bristolfomsf@gmail.com 8. Cambridge friendsofmsf@cusu.cam.ac.uk 9. Cardiff msf@cardiff.ac.uk 10. Cork dwb@uccsocieties.ie 11. Dundee thomasdowns@hotmail.co.uk 12. Durham durhamfomsf@gmail.com 13. Edinburgh fomsfedinburgh@gmail.com 14. Galway, NUIG friendsofmsf@socs.nuigalway.ie

15. Glasgow 0805728e@student.gla.ac.uk 16. Hull and York Medical School hyms.friends.of.msf@gmail.com 17. Imperial fomsf@imperial.ac.uk 18. KCL (King’s College London) fomsf@kcl.ac.uk 19. Keele keele-fomsf@hotmail.co.uk 20. Lancaster lancasterfomsf@gmail.com 21. Leeds leeds.friends.of.msf@gmail.com 22. Leicester leicesterfomsf@gmail.com 23. Liverpool msf.liverpool@gmail.com

24. LSHTM (London School of Hygiene & Tropical Medicine)

berkin.hack@lshtm.ac.uk

25. Manchester msfmanchester@hotmail.co.uk 26. Newcastle newcastlefomsf@gmail.com

fomsf.newcastle@newcastle.ac.uk 27. Nottingham msf.nottsuni@googlemail.com 28. Oxford msf@oxfordghg.co.uk 29. Royal College of Surgeons, Ireland rcsi.fomsf@hotmail.com 30. SGUL (St George's University London)

London) fomsf.sgul@gmail.com

31. Sheffield Sheffield.msf.soc@gmail.com 32. Southampton southampton_msf@yahoo.co.uk 33. St Andrews ipk2@st-andrews.ac.uk 34. Swansea fomsfswansea@gmail.com 35. Trinity, Dublin jamesdeb2@hotmail.com 36. UCL (University College London) uclmsf@gmail.com 37. UEA (University of East Anglia) emma.nash@uea.ac.uk 38. University College Dublin msf.ucd@gmail.com 39. Warwick warwickfriendsofmsf@gmail.com

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FORMS AND DOCUMENTS

Memorandum of Understanding: In order to officially register your group with MSF UK and the National Committee you must fill out and return this form with up to date group contact details to: Friends of MSF Co-ordinator MSF UK 67-74 Saffron Hill London EC1N 8QX The form is available here: issuu.com/fomsf/docs/mou If you have any queries regarding the Memorandum of Understanding please contact the Groups Officer at newgroups.fomsf@gmail.com

MSF Speaker Request Applications: All speaker-related enquiries and bookings are dealt with by Aisha Dodwell, MSF UK Public Engagement Manager at aisha.dodwell@london.msf.org The speaker request application form is available here: issuu.com/fomsf/docs/speaker_form

FoMSF Webpages: All FoMSF groups can set up web pages on the main MSF website, with the approval of MSF web editors. A guide explaining this process is available here: issuu.com/fomsf/docs/web A best practice guide for adding content to your webpage is available here: issuu.com/fomsf/docs/webwriting

FoMSF Charity Run Guide: A fantastic collaborative event between regional groups, in addition to being a fun way to raise awareness about MSF’s work, is to organise a charity run The London Fun Run has grown from strength to strength year on year and the following guide has been developed using the experiences gained from this event issuu.com/fomsf/docs/charity_run

FoMSF Advocacy Plan 2011-12

A fantastic guide from September to March, helping you to expand your advocacy activities issuu.com/fomsf/docs/advocacy2011-12

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“Insight” – The FoMSF Magazine All editions of the Friends of MSF magazine are available here: issuu.com/insight.fomsf

Past FoMSF Activity Reports (Event ideas!): 2010-2011: issuu.com/fomsf/docs/annual_report_10-11 2009-2010: issuu.com/fomsf/docs/annual_report_2009-10 2008-2009: issuu.com/fomsf/docs/fomsf_annualreport_2009 The complete FoMSF Issuu library is here:issuu.com/fomsf/docs