food corporation of india regional …fci.gov.in/app2/webroot/upload/stationery tender of ro...4...

1

FOOD CORPORATION OF INDIA

REGIONAL OFFICE: BHOPAL

No. Genl./ Stationery Items/2015-16

NOTICE INVITING TENDER

Sealed tenders are invited from financially sound parties having business competency for

appointment as Contractor/Supplier for supply of stationery and printing articles to Food Corporation of

India, Regional Office, Bhopal for a period of one year.

List of items of

Stationery/

Stores articles

Estimated

Value of

Contract

(Rs. In Lakh)

Earnest

Money

(Rs.)

Security

Money

(Rs.)

Cost of Tender

Form inclusive

of Taxes

Date of Receipt of tender up to 3.00 PM & opening of technical

bid at 3:30 PM

Date of opening of Price bid at

3:00 PM

(1) (2) (3) (4) (5) (7) (8) As per

Appendix-I of

MTF

4.00 8,000/- 20,000/- 570/- 02/11/2015 09/11/2015

NOTE:

1- No negotiation will be conducted with any of the bidders who participate in this tender.

The tender forms (nontransferable) containing detailed terms and conditions and NIT can be

downloaded from our website at http://www.fciweb.nic.in. and www.eprocure.gov.in . Tenderer has

to enclose along with the Technical & Price bid, a separate D.D/Pay order of Rs.570/-(incl. of all

taxes), in favour of the General Manager(Region), Food Corporation of India, Payable at Bhopal,

towards the cost of tender document.

Asstt. Genl. Manager(H.K.)

For General Manager(R)

http://www.fciweb.nic.in/

2

TECHNICAL BID

&

PRICE BID

3

Food Corporation of India Regional Office, Bhopal

Price Rs.570/-(cost of tender form + taxes).

Tender No. Genl/Stationery Items/2015-16 for supply of stationery articles to be supplied to the

Food Corporation of India (tender can be downloaded from our website at http:// www.fciweb.nic.in and

http://www.eprocure.gov.in). Last date for submission of tender is before 3.00 p.m. on 02/11/2015 Tender

to be opened at 3:30 p.m. on the same day i.e. 02/11/2015 in the presence of tenderers/ Authorized

representatives. Tenders will remain open for acceptance upto 02/12/2015 with full right to the Food

Corporation of India to extend the period of acceptance thereafter for a further period upto 30 days.

If the date upto which offers should remain open for acceptance be declared a holiday for the

Corporation's office, the offers will remain open till next working day. NOTE: Date of submission of Tender : - 02/11/2015 up to 3.00 pm.

Date of opening of Technical bid : - 02/11/2015 at 3:30 pm.

Date of opening of Price bid : - 09/11/2015 at 3:00 pm.

FOR GENERAL MANAGER (R)

http://www.fciweb.nic.in/

4

From The General Manager, Food Corporation of India, Regional Office, Bhopal (M.P)

To,

M/s......................................... .............................................. ..............................................

Dear Sir,

The Food Corporation of India, Bhopal invites sealed tenders to be addressed to

the General Manager, Food Corporation of India, Bhopal for the supply of stationery &

printing articles conforming to the quality specification/quality as per Appendix- I.

The terms and conditions governing above supply are attached. The instructions

to be followed strictly before submitting the tender are as given therein.

Yours faithfully,

Asstt. Genl. Manager (HK)

For General Manager(R)

5

Food Corporation of India,

Regional Office, Bhopal

Tender No. Genl/Stationery Items/2015-16 Terms & conditions for the supply of stationery articles

to Food Corporation of India, Regional Office, Bhopal 1. Submission of Tender: (a) The tender shall be submitted in one part only and will be inclusive of Technical Bid & Price bid.

(b) The original copy of the tender along with the documents required is to be inclusive of Technical &

Price Bid kept in separate sealed envelope super scribed “Tender No Genl/Stationery Items/2015-

16 for supply of stationery articles.” and addressed to the General Manager (Region), Food

Corporation of India with the name and address of the tenderer. (c) The envelope containing the Technical Bid shall include the following:

(i) The tender document along with all its Appendixes duly signed on each page by the

Tenderer.

(ii) Earnest Money Deposit. (iii) List of Documents attached, as per the Appendix- III, duly signed by the Tenderer.

(d) Tenders which do not comply with these instructions shall be summarily rejected. (e) Outstation Tenderer may send their tenders by Registered Post.

(f) The tender form shall be filled in by Tenderer clearly, neatly and accurately. Any alteration, erasure

or overwriting must be duly initialed by the authorized signatory.

(g) It should be clearly understood by the Tenderer that no opportunity shall be given to them to alter,

modify or with-draw any offer at any stage after submission of the tender.

(h) Technical bid shall be accompanied by earnest money of Rs.8000/- ( Rupees Eight thousands only)

in the form of a Demand Draft/issued by a scheduled bank or through Electronic clearing

system(ESC)/ other electronic means in favor of the General Manager(Region), Food Corporation

of India.

(i) The Technical & Price Bid shall be opened on the due date and time specified in the NIT in the

presence of the Tenderer or their authorized representative who may remain present.

6

2. Signing of Tenders:

Person(s) signing the tender shall state in what capacity he is, or they are, signing the tender,

e.g. as sole proprietor of the firm, or as a Secretary /Manager/Director etc. of a Limited Company. In

case of partnership firm, the names of all partners should be disclosed and the tender shall be signed

by all the or by their duly constituted attorney, having authority to bind all the partnership deed

should be furnished along with the tender .in case of limited company, the names of all the directors

shall be mentioned and a copy of the resolution passed by the company authorizing the person

signing the tender to do so on behalf of the company shall be attached to the tender along with a

copy of the Memorandum and Articles of Association of the company.

The person signing the tender ,or any documents forming part of the tender ,on behalf of the

another , or on behalf of a firm shall be responsible to produce a proper power of attorney duly

executed in his favor, stating that he has authority to bind such other person ,or the firm ,as the case

may be , in all matters ,pertaining to the Contract. If a person so signing the tender fails to produce

the said power of attorney, his tender shall be summarily rejected without prejudice to any other

rights of the corporation under the law and the earnest Money Deposit paid by him/her shall be

forfeited.

The power of attorney should be signed by all the partners in the case of a partnership

concern, by the proprietor in the case of proprietary concerns. And by the person who by his

signature can bind the company in the case of a limited company. The entire tender document along

with its appendixes must also be signed on each page by the authorized person.

The decision of the General Manager, Food Corporation of India, Bhopal as to any matter or

anything concerning or arising out of this clause or any question whether contractor or any partner

of the contractors firm has committed a breach of any of the conditions in this clause shall be final

and be on the contractor.

3. Documents(Attached to Tenders): The tenderer should submit the documents as per the Appendix-III in technical & price bid.

Besides, the tenderer will have to give an undertaking/ declaration to the effect that they have not

been black listed or their business dealing with the Govt. /PSUs has not been banned.

4. Earnest Money Each offer must be accompanied with Earnest Money of Rs. 8,000/-(Rupees Eight Thousand

only) ) in the form of a Demand Draft/issued by a scheduled bank or through Electronic clearing

system(ECS)/ other electronic means in favour of the General Manager(Region), Food Corporation

of India. If any tender is received without prescribed EMD in prescribed form, the tender/offer will

be treated invalid and shall be summarily rejected. The Earnest Money is liable for forfeiture, if the

tenderer after submitting his tender resiles from his offer or modifies the terms and conditions

thereof.

7

Earnest Money will be returned to all unsuccessful tenderers as soon as practicable after

decision on tenders and to successful tenderer after he furnishes the Security Deposit, if the

successful tenderer does not desire the same to be adjusted towards the Security Deposit. No

interest shall be payable on the amount of Earnest Money.

5. Security Deposit: The successful tenderer shall furnish security deposit of Rs. 20,000/- (Rupees Twenty

Thousand only) within seven working days of the acceptance of his tender. The security deposit

shall be deposited in favour of General Manager, Food Corporation of India, Bhopal in the form of

demand draft/pay order issued by any scheduled bank. The security deposit will be returned to the contractor within 1 month from completion of

contract/work on due and satisfactory performance of the services and on completion of all

obligation by the supplier/contractor under the terms of the Contract as well as on submission of

‘No Demand Certificate’, subject to such deduction from the security as may be necessary for

making up of the Corporations claims against the contract. If the tenderer having been called upon the General Manager, Food Corporation of India,

Bhopal to furnish the Security Deposit fails to do so within the specified period, it shall be lawful

for the Corporation to cancel the contract or any part thereof and to purchase or authorize for the

purchase of the store articles at the risk & cost of tender. Further, if the tenderer fails or neglects to observe or perform any of his obligations under

the contract, it shall be lawful for the Food Corporation of India to forfeit the Security Money

either in whole or in part in the absolute discretion of General Manager, Food Corporation of India,

Bhopal or to appropriate the Security Deposit or any therein or towards the satisfaction of any sum

due to be claimed for any damages, losses, charges, expenses or cost that may be suffered or

incurred by the Corporation save as aforesaid.

If the tenderer duly performs and completes contract in all respect and presents an absolute

(No Demand Certificate), the General Manager, FCI, Bhopal shall refund the Security Deposit to

the tenderer after deducting all costs and other expenses that the Corporation may have incurred

and all dues and other money including all losses and damages which the Corporation is entitled to

recover from the tenderer. The decision of General Manager, FCI, Bhopal in respect of damages,

losses, costs or expenses shall be final and binding on the tenderer. The Corporation shall not be

liable for payment of any interest on the Security Deposit or any depreciation thereof for the time it

is held by the Corporation.

6. Acceptance of Tenders: Tenders received after closing time prescribed shall not be accepted any circumstances. The

Corporation reserves the right to reject any or all the tenders without assigning any reason. The

successful tenderer will be intimated of the acceptance of his tender by letter/email. The date of

communication so sent shall be the date reckoned for the purpose of furnishing S.D. initiation of

contract.

8

7. Quantity: The quantities shown in the Appendix-I can be increased or decreased to any extent, at the

discretion of purchaser. The yearly purchase cost may be to the tune of Rs. 4/- Lacs which may

also vary as per requirement.

8. Quality of the supplies:

Pre-approval of samples for each and every item mentioned in Appendix-I of Technical

Bid must be ensured by the successful tenderer before supply of stationery items. The Tenderer to

ensure the supply the items mentioned in appendix I as per manufacturer specifications of

branded/reputed Company and tenderer has to meet the quality standard as per brand/manufacturer

specifications based on FCI demand. The supplier shall guarantee that the stores, stationery,

articles sold/supplied to the purchaser (FCI) under this contract shall be of the best quality and

workmanship and new in all respects and shall be strictly in accordance with the specification and

particulars contained/ mentioned in the purchase order.

On subsequent inspection, if the consigner (FCI) finds any defect in quality then the

supplier will ensure rectification of goods/stores/articles or such portion thereof as is found to be

defected by the purchaser within 3 working days.

In case of failure of the supplier to rectify or replace the goods etc. within specified time,

the purchaser (FCI) shall be entitled to recover the cost with all expenses from the supplier for such

defective stores/articles/goods etc.

9. Prices:

(i) The price should be quoted for each and every item as mentioned in Appendix-I of price bid.

(ii) The price shall include octroi, duty free packing, free handling, free delivery charges and

upto the purchaser’s office premises.

(iii) VAT/CST will be paid extra if leviable under the Act. A copy of the Sales Tax return

actually filed by the tenderer to the Sales Tax authorities shall be furnished, if so called up in

support of having deposited the amount of Sales Tax with the Government.

(iv) Rates quoted for quality other than mentioned in the Appendix-I will not be considered.

(vi) 100% payment will be released within 7 working days on satisfactory receipt of the

goods/articles ordered. Advance payment will not be made under any circumstances.

(vii) Purchaser will not pay separately for transit insurance and the supplier will be responsible till

the entire stores contracted for, arrive in good condition at the destination.

10. Delivery: (i) The delivery of stationery articles mentioned in Appendix-I must be completed within 15

days of issue of acceptance letter.

(ii) General Manager will have the sole right to extend the period of delivery. (iii) Tenderer/Suppliers will be responsible till the entire stores contracted for, arrive good

condition at the destination.

9

11. Defaults: In the event of the failure of the tenderer to supply the articles or any installments thereof in

accordance with the purchaser’s order within the period fixed for such delivery or breach of any

terms thereof, the General Manager, FCI, Bhopal has the right to cancel the contract and

repurchase the unsupplied quantity at the sole risk & cost of the tenderer subject to levy of

liquidated damages up to 2% of the value of supplies per week or part of the week for the period

between the date when supplies are made and the date, when they were due for supply. The

quantum of the liquidated damages to be levied will be at the sole discretion of the General

Manager, Food Corporation of India, Bhopal. 12. Payments: (a) The tenderer shall supply the articles in accordance with the prescribed specifications unless any

deviation has been expressly specified in the acceptance of the tender. The payment will be made by the FCI on production of pre-receipted bill (in triplicate)

including therein full particulars and duly supported by delivery challan. Central/Local Sales Tax,

if any, payable will be paid extra at the rates applicable at the time of delivery.100% payment will

be released within 7 working days on satisfactory receipt of the goods/articles ordered. Advance

payment will not be made under any circumstances. (b) Purchaser will not pay separately for transit insurance and the supplier will be responsible till the

entire stores contracted for, arrive in good condition at the destination. 13. Law Governing The Contract:

The contract will be governed by the laws of India for the time being in force. 14. Period:

The period of contract will be one year from the date of acceptance of Rate Running Contract and

may be extended upto a further period of one year depending upon the requirements with mutual

agreement.

15. Tenderer has to quote their offer/rate in FCI’s prescribed proforma Appendix-I in Price Bid only. 16. Conditional tender will not be considered for acceptance & will summarily be rejected.

Asstt. General Manager (HK) For General Manager(R)

10

The Food Corporation of India,

Regional Office, Bhopal

Tender No. Genl/Stationery Items/2015-16

From, ................. Tenderer's name & address with PIN code/Telephone No. and date of birth

To, The General Manager,


Regional Office, Bhopal. Sir,

1. I/We submit the sealed tender for the supply of stationery articles to be delivered at RO, FCI,

Bhopal.

2. (i) I/We offer the rates of stationery item as mentioned in Appendix-I.

(ii) Above (i) shall include octroi, duty free packing, free handling; free delivery charges upto the

purchaser’s office premises.

(iii) VAT/CST will be paid extra if liable under Sales Tax Act. A copy of the Sales Tax return

actually filed by the tenderer to the Sales Tax authorities shall be furnished, if so called up in

support of having deposited the amount of Sales Tax with the Government.

2. I/We have thoroughly examined the terms and conditions of the Model Tender Form (and if the said

date be declared a holiday for Corporation office, till the next following working day) and shall be

bound by communication of acceptance dispatched within the time. I/We further undertake that this

offer shall not be retrached or withdrawn by me/us after the opening of the tender and 30 days

thereafter if extended by the Food Corporation of India, Bhopal.

5. I/We confirm that person(s) who have signed below have the authority to sign the tender and given

the above after on behalf of M/s……………………….

Yours faithfully,

Signature of Tenderer

Indicating capacity in which the

Signatory has signed with Seal of the Firm

11


Regional Office, Bhopal Appendix-I

Sl.

No.

Items

Size Brand Rate/Pc./Box

1 Photo copy Paper A-4 J.K

2 Register Quire 1 8 1/2 X 13 1/2 Standard






8 Karbon A-4 Kores

9 Stapler Big Kangaroo

10 Stapler Small Kangaroo

11 Stapler Pin Big Kangaroo

12 Stapler Pin Small Kangaroo

13 Pencil - Natraj

14 Stamp Pad - Ashoka

15 Stamp pad Ink 100 ML Mohini

16 Tags - Sample

17 Lace Big (Green) Sample

18 Lace Small (White) Sample

19 Poker Plastic Medium -

20 Punching Machine Small Natraj

21 Punching Machine Big Natraj

22 Ball Pen Spark-II Luxor

23 Gel Pen (Trimax) - Reynolds

24 Pen Refill (Trimax) - Reynolds

25 Pen 0.5 (Pilot) - Luxor

26 Pen 0.7 (Pilot) - Luxor

27 Sketch Pen - -

28 OHP Marker - Luxor

29 Marker Pen Highlighter - Luxor

30 Plastic Scale 12" Natraj

31 Gum Bottle 700 ML Mohini

32 T Pins 100 gm -

33 U Pins 24 MM - -

34 Box File - Veer

35 Correction Fluid - Kores

36 Fevi Stick 15 gm Pidilite

37 File Folder - -

38 Printed Envelop Laminated 12x16 Sample

39 Printed Envelop 10x12 Sample

12

40 Printed Envelop 9x4 Sample

41 Attendance Register - -

42 File Cover Printed 10*14 Sample

43 Note Sheet Printed Legal 70 gsm paper

44 Cello Tape 02" -

45 Calculator C-T 500 Citizen



48 Flag - -

49 Sangam Cash book & Ledger 02 N0. -











60 Paper Weight - -

61 Basta Cloth - -

Rates to be mentioned per piece, per packet (specifying number of articles therein), per

book as may be applicable. Sample mentioned against items may be verified from FCI, RO, Bhopal.

13

Appendix-II

FORWARDING LETTER

Recent photograph of tenderer

From:-

(Full name & address of the tenderer)

______________________________.

______________________________.

______________________________.

To,

The General Manager,


Regional Office, Bhopal, Pin: 462011 Dear Sir,

1. I submit the Sealed Tender for supply of Stationery articles at FCI, Regional Office

building, Bhopal for a period of one year, extendable for further period of one year on

same rates, terms and conditions.

2. I have thoroughly examined and understood all the terms & conditions as contained in the

Tender document, Notice Inviting Tender and its annexure & appendices and agree to

abide by them.

3. I agree to keep the offer open for acceptance upto and inclusive of

____________and to the extension of the said date by a fortnight in case it is so decided

by the General Manager, Regional Office, Bhopal, Chhattisgarh. I shall be bound by

communication of acceptance of the offer dispatched within the time. I also agree that if

the date upto which the offer would remain open is declared a holiday for the Corporation

the offer will remain open for acceptance till the next working day.

4. Demand draft/Pay Order/Electronic Clearing System (ECS) No_____________

dated______________ drawn on the_______________________________ for

Rs………….... (……………………………….……………………..…) is enclosed as

Earnest Money. In the event of my Tender being accepted, I agree to furnish Security

Deposit as stipulated in the Tender.

14

5. I do hereby declare that the entries made in the Tender and Appendices/Annexures

attached therein are true and also that I shall be bound by the act of my duly Constituted

Attorney.

6. I hereby declare that my Firm/Company has not been blacklisted or otherwise debarred

during the last five years by the Food Corporation of India, or any other Public Sector

Undertaking or any Department of Central Government or State Govt., for any failure to

comply with the terms and conditions of any contract, or for violation of any Statute,

Rule, or Administrative Instructions. (*)

OR

I hereby declare that my Firm/Company was blacklisted/debarred by______________ (here give the name of the client) for a period of _________, which period has expired on_________. (Full details of the reasons for blacklisting/debarring, and the communication in this regard, should be given)(*)

(*) (Strike out whatever is not applicable)

7. I hereby declare that no contract entered into by my Firm/Company with the Food

Corporation of India, or any other Public Sector Undertaking or any Department of Central

Government or State Government has been terminated before the expiry of the contract period at

any point of time during the last five years.

8. I hereby declare that the Earnest Money Deposit and/or Security Deposit has not been

forfeited or adjusted against any compensation payable, in the case of any Contract entered into

by me with the Food Corporation of India, or any other Public Sector Undertaking or any

Department of Central Government or State Government during the last five years.

9. I hereby declare that I have not been convicted at any time by a Court of Law of an offence and sentenced to imprisonment for a period of three years or more. I certify that all information furnished by me is correct and true and in the event that the

information is found to be incorrect/untrue, the Food Corporation of India shall have the right to

disqualify me without giving any notice or reason therefor or summarily terminate the contract,

without prejudice to any other rights that the Corporation may have under the Contract and Law.

(Signature of Tenderer)

15

Appendix-III

FOOD CORPORATION OF INDIA

TENDER FOR APPOINTMENT OF CONTRACTOR/SUPPLIER FOR SUPPLY OF

STATIONERY AND PRINTING ARTICLES TO FCI, REGIONAL OFFICE, BHOPAL (M.P.)

The Following Mandatory documents duly self attested to be submitted by the

tenderers with the tender.

Sl. No. Documents Remarks

1

Earnest Money of Rs 8000/-(Rs Eight Thousand

Only) in shape of Demand Draft drawn in favour of

General Manager(MP), FCI, RO, Bhopal from any

nationalized/scheduled Bank.

2 Attested Copy of Registered Deed of Partnership

/Memorandum (Mandatory, if applicable)

3 Power of Attorney of person signing the Tender.

(Mandatory, if applicable)

4 Service Tax Registration Certificate.

5 Copy of Pan Card clearly showing the PAN no. of

tenderer.

6 Copy of Registration Certificate of TIN.

7 Name, Date of Birth & Address of the Tenderer,

email id & contact no.

8 Part-A- Technical Bid with all its annexure &

Appendices

Name and Signature of Tenderer With seal