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2019 UNIFORM SPECIFICATIONS

“Safeguarding Our Community”

NOTICE TO BIDDERS

Notice is hereby given that sealed bids (clearly marked on front) will be received by the Arlington Fire District, 11

Burnett Boulevard, Poughkeepsie, New York 12603 until 9:00 A.M., the 24th

day of June, 2019. Bids will be publicly

opened at that time for the purchase of uniforms. Specifications may be obtained at Arlington Fire District Headquarters,

11 Burnett Boulevard, Poughkeepsie, New York or online at www.afd.org.

Dated: June 11, 2019

Renee O’Neill

District Secretary

Arlington Fire District 11 Burnett Boulevard

Poughkeepsie, NY 12603

www.afd.org

Business: (845) 486-6300

Fax: (845) 486-6322

For Emergencies

DIAL 911

http://www.afd.org/


SPECIFICATIONS FOR UNIFORMS

ARLINGTON FIRE DISTRICT

GENERAL INFORMATION:

Trade or brand names used in this specification are for the purpose of describing and establishing minimum requirements

of construction and shall not prohibit the bidding of other items that are of exact or superior standards. Bidders shall state

their intention to substitute with their bid proposal and provide sufficient supporting data to demonstrate equivalence.

Purchaser shall be the sole judge of the garment that is most advantageous and that decision shall be final.

Bidder shall be thoroughly familiar with the specifications contained herein. No additional allowances shall be made

because of lack of knowledge of this specification.

Bidder shall have or be an authorized distributor of a manufacturer who has in operation a factory adequate for and

devoted to the manufacture of the clothing specified herein. If garments are proposed other than of his own manufacture,

the bidder shall provide with proposal a certificate of compliance from the manufacturer that all items supplied meet all

requirements of this specification.

The successful bidder shall have the capability of providing the listed clothing and accessories. The bidder shall maintain,

on premises, a supply of awarded bid items for emergency purchase replacement. Such purchases shall be supplied in a

shorter time frame than the stated 30 calendar days, as described under DELIVERY.

Upon request of the District, bidding vendors shall make available to the District samples of any or all items to be bid, to

assure that items conform to the specifications contained herein and to that of existing station wear now in service.

Prior to ordering, successful bidder MAY be asked to supply sizing clothing in all available sizes. All sizing clothing will

be returned to successful bidder after order is placed.


QUANTITIES: Yearly estimated quantities of each item to be placed is included with this bid specifications. (See attachment #1).

However, each contract shall be for the quantities actually ordered during the contract period. The contract period shall

extend for one (1) year from the date of acceptance of bid.

DELIVERY: Delivery shall be made directly to Arlington Fire District Headquarters located at 11 Burnett Boulevard, Poughkeepsie,

NY, within a maximum of thirty (30) days from the date of issued purchase order. Delivery is expressed in the number of

calendar days required to make delivery after date of purchase order and shall be made in accordance with instructions on

purchase order. Any delivery charges must be included in the bid submission.

UNIFORM WORK PANTS:

Work Pants shall be Dickies® Item #874, Original Fit and Dark Navy in color. Work Pants shall be comprised of

heavyweight 8 ½ oz. twill of easy-care and 65% polyester / 35% cotton. The Work Pants shall be wrinkle resistant with

built in stain release, with a permanent crease. There shall be distinctive, longer tunnel belt loops, welt back pockets,

ratcheting brass zipper with a hook and eye closure. The sizing shall be made available in 26” to 72” waist sizing

variance.

UNIFORM WORK PANTS – (Administrative Only) Work Pants shall be Flying Cross® Men’s Polyester Cotton Trousers with Flex Waistband item #F1 47400 in Navy Blue.

Work Pants shall be comprised of 6 ½ oz., 65% polyester, 35% cotton twill with 1” wide belt loops tucked into waistband.

Lintrak permanent creases hook-and-eye with fully functional French fly. Inseams and out seams are neatly pressed for a

smooth finish with pucker-free seams.

UNIFORM WORK SHORTS:

Work Shorts shall be Dickies® Item #WR850, Flex 11” Regular Fit and Dark Navy in color. Work Shorts shall sit slightly

below the waist, traditional fit in seat and thigh, straight leg. Shall be comprised of 7.25 oz. mechanical stretch twill, 65%

polyester / 35% cotton. The Work Shorts shall be wrinkle resistant with built in stain release. There shall be multi-use

pockets. Must be able to accept embroidery.

Dark Navy Blue Shorts shall be embroidered with gray thread with “AFD” on the left leg. Embroidered font size shall be

1” x 2 ¾”, centered on left leg, 2” up from the bottom seam. (See attachment for font style - #2A).

UNIFORM SHIRTS - LONG SLEEVE (Mechanics Only):

Shirts shall be Lion® brand, item #1232 with the safety panel on the length of the buttons. They shall be constructed of

65/35 Dacron/Cotton twill, permanent press, acid resistant and have a soil release finish. Shirts have mitered breast

pockets with button down flaps and fused banded dress collar and cuffs. A panel shall cover six of the seven front buttons.

Shirts shall have full badge sling. Shirts shall be supplied in the color of midnight blue.

Shirts shall be supplied with an Arlington Fire District arm patch (“Chicago Style”) sewn on the upper left sleeve. Shirts

worn by District EMT, Paramedic or Civilian Mechanic employees shall have a second Arlington Fire District patch

(Paramedic, EMT or Mechanic patch) sewn on the upper right sleeve. District patches will be supplied to the successful

bidder by the Fire District.


UNIFORM SHIRTS - SHORT SLEEVE – (Captains Only) Shirts shall be 5.11® Station Non-NFPA Class-A Short Sleeve item #46122 with Badge tab and Epaulette kit attached.

They shall be constructed of a 5.6 oz. 100% Cotton Twill and shall be supplied in the color of white.

Shirts shall be supplied with an Arlington Fire District arm patch (“Chicago Style”) to be sewn on the upper left sleeve.

Shirts worn by District EMT or Paramedic employees shall have a second Arlington Fire District patch (Paramedic or

EMT patch) sewn on the upper right sleeve. District patches will be supplied to the successful bidder by the Fire District.

UNIFORM SHIRTS - SHORT SLEEVE – (Administrative Only) Shirts shall be 5.11® Station Non-NFPA Class-A Short Sleeve item #46122 with Badge tab and Epaulette kit attached.

They shall be constructed of a 5.6 oz. 100% Cotton Twill and shall be supplied in the color of white.

Shirts shall be supplied with an Arlington Fire District arm patch to be sewn on the upper left sleeve. Shirts worn by NYS

EMT or NYS Paramedic employees shall have a second NYS Paramedic or NYS EMT patch sewn on the upper right

sleeve. District patches will be supplied to the successful bidder by the Fire District.

UNIFORM SHIRTS - SHORT SLEEVE – (Training Lieutenant Only) Shirts shall be 5.11® Station Non-NFPA Class-A Short Sleeve item #46122. They shall be supplied in the color of Fire

Medium Blue. Shirts do NOT have Badge tab and Epaulette kit attached.

Shirts shall be supplied with an Arlington Fire District arm patch (“Chicago Style”) to be sewn on the upper left sleeve.

Shirts shall be embroidered with dark navy thread with “AFD” (1” x 2 ¾”) on the upper left chest (See attachment for

font style - #2B) and an embroidered collar bar (3/8” x 1”) in dark navy thread, placed parallel to front collar, shall be

embroidered on both right and left collars. Shirts shall be supplied with an Arlington Fire District arm patch (“Chicago

Style”) to be sewn on the upper left sleeve.

UNIFORM SHIRTS - SHORT SLEEVE – (Lieutenants, Firefighters, Mechanics Only): Short sleeve shirts shall be 5.11® Professional Polo item #41060. Shall be constructed with 6.8 oz. 100% pique knit

cotton. Shall have no roll-collar with flexible collar stays, three button front placket made with melamine buttons, and a

drop tail hem with side splits. Must be able to accept embroidery and silk screening.

Shirts shall be supplied in the colors of Heather Gray and Dark Navy Blue. The sizing shall be made available in all sizing

variances, including regular and tall length.

Dark Navy Blue shirts shall be embroidered with gray thread with “AFD” (1” x 2 ¾”) on the upper left chest. (See

attachment for font style - #2A). Shirts shall be supplied with an Arlington Fire District arm patch (“Chicago Style”) to be

sewn on the upper left sleeve. Shirts worn by District EMT or Paramedic employees shall have a second Arlington Fire

District patch (Paramedic or EMT patch) sewn on the upper right sleeve. District patches will be supplied to the

successful bidder by the Fire District.

Heather Gray shirts shall be embroidered with dark navy thread with “AFD” (1” x 2 ¾”) on the upper left chest. (See

attachment for font style - #2B) and an embroidered collar bar (3/8” x 1”) in dark navy thread, placed parallel to front

collar, shall be embroidered on both right and left collars. Shirts shall be supplied with an Arlington Fire District arm

patch (“Chicago Style”) to be sewn on the upper left sleeve. Shirts worn by District EMT or Paramedic employees shall

have a second Arlington Fire District patch (Paramedic or EMT patch) sewn on the upper right sleeve. District patches

will be supplied to the successful bidder by the Fire District.


JOB SHIRT

Job shirt shall be 5.11® brand, item #72363 in Fire Navy color. Shall be authentic Storm Cotton Blend, 100% water

repellant, with a chest breakthrough pocket. Side seam hand warmer pockets with pen pocket on left sleeve. Job shirt shall

have 1/4”zip front and secure cuffs and hem. Job shirt must be able to be embroidered.

Arlington Fire District patch (“Chicago Style”) will be sewn on left sleeve. Patch will be provided by the District. An

approved insignia will be embroidered on left chest (3.8” x 3.8”) in white thread. (See attachment for insignia and font

style - #1).

_______________________________________________________________________________________________

BELT: Belts shall be Boston Leather® item #6582. They shall be of the garrison type. They shall be plain without lining and vat

dyed black in color. Fittings shall be solid brass, silver or gold in color and heavy duty nylon lock stitching. They shall be

supplied in one width: 1 ½” and various lengths.

_______________________________________________________________________________________________

JACKET & COAT:

HI-VIS Winter Coat

Winter Coat shall be 5.11® Responder Parka Hi-Vis, item # 48073. Shall be waterproof and breathable construction.

Shell is lined with fully seam sealed DuPont® laminated taffeta; must have upper and reflective tape/piping placement.

Shall contain abrasion panels at shoulders to provide grip for backpack straps; 3 way adjustable hood rolls up into collar

or zip off; must be resistant to blood borne pathogens; Double storm flap to keep wind and rain out. Exterior utility pocket

under storm flap; Back zipper access for imprinting details.

Arlington Fire District patch will be sewn on left sleeve. Patch will be provided by the District. Reflective “AFD” shall be

heat pressed on the back of the His-Vis coat.

Dickies® Insulated Eisenhower Jacket

Station jackets shall be Dickies® Insulated Eisenhower Jacket, item #TJ15. Shall consist of 65% Poly / 35% Cotton 8 oz.

twill shell with lining of nylon taffeta quilted to polyurethane foam for warmth and is non-removable Shall have

adjustable tabs at waistband and consist of a two-piece sleeve; one –button cuffs. Durable brass zipper front closure.

Must be available Dark Navy Blue in color; option of regular and tall lengths and be available in all various sizes.

Arlington Fire District patch (“Chicago Style”) will be sewn on left sleeve. EMT, Paramedic or Mechanic employees

shall also have a patch (EMT, Paramedic or Mechanic patch) sewn on the upper right sleeve. Patches will be provided by

the District.

Must be embroidered on left chest with “AFD” in gray thread and font size shall be 1” x 2 ¾”, centered on left chest, 2” in

from the zipper. (See attachment for font style - #2A).

WINTER HAT:

Winter hat shall be Carhartt® Acrylic Knit Hat, style #A205, available in Navy and Heather Gray. Shall be 100% acrylic

stretchable rib-knit fabric, beanie style and Carhartt® label sewn on the front.

Must be embroidered with “AFD” opposite the Carhartt® logo, in gray thread (for the Navy hats) and font size shall be 1”

x 2 ¾”. (See attachment for font style - #2A)

Must be embroidered with “AFD” opposite the Carhartt® logo, in navy thread (for the Heather Gray hats) and font size

shall be 1” x 2 ¾”. (See attachment for font style - #2A)


BDU TROUSER:

Shall be Propper® BDU Zipper Fly Trousers item #F5205-38 in Dark Navy color. Must withstand hard use. Shall be

made with durable 65/35 Poly/Cotton Ripstop fabric. Shall be fade, shrink and wrinkle resistant with felled inseams, out

seams and seat seams for reinforcement. Zipper fly, six-pocket design with two cargo pockets that include button flaps;

two back pockets that include button flaps; drain holes in pockets and drawstring leg enclosures that seal shut.

TDU LONG SLEEVE SHIRT:

Shall be 5.11®, item #72002 Ripstop long sleeve TDU shirt in Dark Navy color. Shall be triple-stitch construction, with

individual bartacking at key stress points. Must have tough melamine buttons that won’t burn, crack or melt. Shall be

made with Poly/Cotton Ripstop fabric with a Teflon fabric treatment to repel liquids, stains, and soil. Shall include

bi-swing shoulder for wider range of motion.

Must be embroidered with “AFD” in gray thread on left chest. Font size for “AFD” shall be 1” x 2 ¾”. (See attachment

for font style - #2A) Employee’s last name shall be embroidered in gray thread on the right chest. Font size for last name

shall be .70” tall. Font type shall be supplied by the Fire District. (See attachment with example font for last names - #3)

“Special Operations” patch shall be sewn on left shoulder. Patches and a list of last names to be embroidered will be

provided by the District.

TDU SHORT SLEEVE SHIRT:

Shall be 5.11®, item #71339 Ripstop short sleeve TDU shirt in Dark Navy color. Shall be triple-stitch construction, with

individual bartacking at key stress points. Must have tough melamine buttons that won’t burn, crack or melt. Shall be

made with Poly/Cotton Ripstop fabric with a Teflon fabric treatment to repel liquids, stains, and soil. Shall include

bi-swing shoulder for wider range of motion.

Must be embroidered with “AFD” in gray thread on left chest. Font size for “AFD” shall be 1” x 2 ¾”. (See attachment

for font style - #2A). Employee’s last name shall be embroidered in gray thread on the right chest. Font size for last name

shall be .70” tall. Font type shall be supplied by the Fire District. (See attachment with example font for last names - #3)

“Special Operations” patch shall be sewn on left shoulder. Patches and a list of last names to be embroidered will be

provided by the District.


The following described Dress Blue Uniforms (Class A Uniforms) shall be bid as a single unit. Bid price shall be for a

combined coat/trouser unit.

DOUBLE BREASTED DRESS BLUE FIRE DEPARTMENT COAT WITH TROUSERS - OFFICERS

Dress Blue Fire Department coat shall be constructed of 14 oz. dac/wool serge material. The garment shall be fully lined.

The garment shall have a peak lapel, two (2) inside pockets with reinforcements, shoulder pads-full hymo canvas front.

Garments shall be made available in four button models (four rows consisting of 2 buttons each for a total of eight double

breasted buttons and shall have three buttons on the lower sleeve). Buttons shall be nickel or gold fire department buttons,

(according to Officer rank) as specified by the purchaser. Fire Department rank stripes (according to Fire Department

protocol) shall be sewn of the sleeves of the coat. Stripes shall be supplied in the colors of silver or gold, according to

rank.

Dress Blue Fire Department coats shall be supplied with an Arlington Fire District arm patch sewn on the upper left


SINGLE BREASTED DRESS BLUE FIRE DEPARTMENT COAT WITH TROUSERS – NON-OFFICER Dress Blue Fire Department coat shall be constructed of 14 oz. dac/wool serge material. The garment shall be fully lined.

The garment shall have a peaked lapel, two (2) inside pockets with reinforcements, shoulder pads-full hymo canvas front.

The garment shall have four front nickel buttons and three nickel buttons on each sleeve.

Dress Blue Fire Department coats shall be supplied with an Arlington Fire District arm patch sewn on the upper left


CAPS Caps shall be the New York City bell style. Caps shall be made available in blue surge for Firefighters and white

naugalite for Officers. Caps shall be made available with gold or silver fire department hat buttons, based on rank. Black

rayon velvet hat band and/or gold or silver expansion “snake” straps shall be available for Officers and will be based on

rank.

TIES Ties shall be pre-tied, clip on style. They shall be constructed of woven, black 75% Polyester, 25% wool material. They

shall be supplied in medium or long lengths, as need dictates.

GLOVES Gloves shall be of the “parade glove” or “dress uniform” style. They shall be supplied in the color white. Sizes shall be

made available in all sizes: small, medium, large, and x-large. They shall have fastener snaps on the wrist area of glove to

hold the glove in place. Visible outside areas of the snap fastener shall be white in color.

DRESS SHOES

Dress shoes shall be Bates® High Gloss Duty Oxford in black.


250 Uniform Work Pants

10 Uniform Work Pants – (Administrative Only)

250 Uniform Work Shorts

15 Uniform Shirts – long sleeve (Mechanics Only)

20 Uniform Shirts – short sleeve (Captains Only)

10 Uniform Shirts – short sleeve (Training Lieutenant Only)

10 Uniform Shirts – short sleeve (Administrative Only)

225 Uniforms Polo Shirts (Lieutenants, Firefighters, Mechanics Only)

70 Job Shirts

70 Belt - 1 ½”

10 Hi-Vis Winter Coat

70 Dickies Insulated Eisenhower Jacket

70 Winter Hats (Navy & Heather Blue)

20 BDU Trousers

10 TDU long sleeve

10 TDU short sleeve

3 Double breasted dress blue Fire Department coat with trouser (Officers Only)

4 Single breasted dress blue Fire Department coat with trouser (Non-Officers)

3 Fire Department bell caps – (Officers Only)

4 Fire Department bell caps – (Non-Officers)

1 dz. Tie, pre-tied, clip on, black

4 Dress Shoes

1 dz. each size - Gloves, white, dress uniform style

ATTACHMENT #1

YEARLY “ESTIMATED” QUANTITIES OF UNIFORM BID ITEMS


NOTE: The mention in the specifications of apparatus, equipment or materials by brand name or by such specified

description of same is thereby made, is intended to convey to the bidders understanding, the degree of excellence

required. Any article, equipment or material which will conform to the standards of excellence so established and is of

equal merit, strength, durability and appearance to perform the desired function, is deemed eligible for the offer as a

substitute. The qualifications of the offering will be judged by the committee and the Board of Fire Commissioners as to

their conformance with these specifications. Their decision shall be final. All exceptions to these specifications MUST be

noted and explained below.

1. ___________________________________________________________________________________________

2. ___________________________________________________________________________________________

3. ___________________________________________________________________________________________

4. ___________________________________________________________________________________________

5. ___________________________________________________________________________________________

6. ___________________________________________________________________________________________

7. ___________________________________________________________________________________________

8. ___________________________________________________________________________________________

9. ___________________________________________________________________________________________

10.___________________________________________________________________________________________

EXCEPTIONS TO SPECIFICATIONS

Company Name: _____________________________________________________

Company Address: ___________________________________________________

___________________________________________________________________

Company Phone: ____________________________________________________

Company Representative: (print) ________________________________________

Company Representative: (signature) _____________________________________


Board of Fire Commissioners

Arlington Fire District

11 Burnett Boulevard

Poughkeepsie, NY 12603

Gentlemen:

The undersigned proposes to sell to the Arlington Fire District uniform station wear manufactured in accordance with the

attached specifications.

Our price for the following uniform wear as described is:

Uniform Work Pants _______________________________

Uniform Work Pants – (Administrative Only) _______________________________

Uniform Work Shorts _______________________________

Uniform Shirts – long sleeve (Mechanics Only) _______________________________

Uniform Shirts – short sleeve (Captains Only) _______________________________

Uniform Shirts – short sleeve (Training Lieutenant Only) _______________________________

Uniform Shirts – short sleeve (Administrative Only) _______________________________

Uniforms Polo Shirts (Lieutenants, Firefighters, Mechanics Only) _______________________________

Job Shirts _______________________________

Belt - 1 ½” Silver Buckle: ________________ Gold Buckle: _____________________

Hi-Vis Winter Coat _______________________________

Dickies Insulated Eisenhower Jacket _______________________________

Winter Hats (Navy & Heather Blue) _______________________________

BDU Trousers _______________________________

TDU Long Sleeve _______________________________

TDU Short Sleeve _______________________________

BID PROPOSAL


Double breasted dress blue Fire Department coat with trouser (Officers Only) ____________________________

Single breasted dress blue Fire Department coat with trouser (Non-Officers) _____________________________

Fire Department bell caps – (Officers Only) _______________________________

Fire Department bell caps – (Non-Officers) _______________________________

Tie, pre-tied, clip on, black _______________________________

Dress Shoes _______________________________

Gloves, white, dress uniform style _______________________________

Attached hereto is a certificate of Non-Collusion in accordance with Section 103-D of the General Municipal Law of the

State of New York.

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint

bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and

belief that each bidder is not on the list created pursuant to paragraph (b) of subdivision 3 of Section 165-a of the State

Finance Law regarding the Iranian Divestment Act.

Company Name: _____________________________________________________

Company Address: ___________________________________________________

___________________________________________________________________

Company Phone: ____________________________________________________



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STATE OF NEW YORK )

) ss.:

COUNTY OF )

_____________________________________ being duly sworn, states:

I have submitted a bid or proposal made to the Arlington Fire District for goods sold or to be sold.

By submission of this bid, I certify under penalty of perjury, that to the best of my knowledge and belief:

The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement,

for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any other

competitor; and,

Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the

bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to

any competitor; and

No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit

or not to submit a bid for the purpose of restricting competition.

By: _____________________________________

STATE OF NEW YORK, COUNTY OF ______________________ss: On the __________day of ____________________,

20____, before me, a Notary Public in and for said State, personally appeared ______________________________personally

known to me or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within

instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies) and that by his/her/their

signature on the instrument, the individual, or the person upon behalf of which the individual acted, executed the instrument.

____________________________________

Notary Public

AFFIDAVIT OF NON-COLLUSION

Company Name: _____________________________________________________

Company Address: ___________________________________________________

___________________________________________________________________

Company Phone: ____________________________________________________



#2A

#2B

#1(above)

#3TDU Long Sleeve / Short

Sleeve Font for Last Names

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