ford motor company common internal format …...820 outbound mapping version 003040 gsec ptg page 1...

820 Outbound Mapping Version 003040

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Ford Motor Company Common Internal Format Record Layout

Transaction: 820 Version 2.0 Remittance Advice 09/28/2001

The Outbound Remittance Advice transaction consists of data that can be arranged according to the following diagram.

Record Name

Transaction Comments ID Type

Routing Header 820 HD Routing Header Record

Primary Control 820 H1

Header Level Note 820 H2

Trace 820 H3 Uniquely identifies the transaction.

Currency 820 H4

Reference Number 820 H5

Name Loop Loop Repeat Max 100.

Name 820 H6

Additional Name 820 H7

Address Information 820 H8

Geographic Location 820 H9

Reference Numbers 820 HA

Contact Information 820 HB


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Detail Loop Loop Max occurrence 100.

Entity 820 D1

Vouchered Supr Name 820 D2

Adjustment Loop Loop Max occurrence 10000.

Adjustment 820 A1

Adjustment Note 820 A2

Adjustment Date 820 A3

Adjustmnt Ref Loop Loop Max occurrence 100.

Adjustment Ref 820 A4

Reference Date 820 A5

Baseline Item Detail Loop Max occurrence 1000.

Baseln Item Dtl 820 A6

Base Ref Loop Loop Max occurrence 100.

Base Ref 820 A7

B Ref Date 820 A8

Subline Item Dtl 820 A9

Remittance Loop Loop Max occurrence 10000.

Remittance Advice 820 R1

Remittance Note 820 RN

Remittance Ref 820 R2

Reference Date 820 R3

Baseline Item Dtl Loop Max occurrence 1000.

Baseln Item Dtl 820 R4

Baseline Ref Loop Max occurrence 100.

Baseln Ref 820 R5

B Ref Date 820 R6

Transaction Trailer 820 T


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Record: Header Record Record Length: 48

Max Occurrence: 1 Mandatory Application EDI

Field Name Reqd Data Type

Len Beg End Value Element Name Mapping Instructions

Record ID M ID 5 1 5 820HD N/A M

Header Version M AN 2 6 7 20 N/A M

Data Version M AN 2 8 9 20 N/A M

Trans Control Nbr M AN 16 10 25 N/A M

Sender Location M AN 5 26 30 N/A M

Receiver Location M AN 5 31 35 N/A M

Delimit M AN 1 36 36 N/A M

Recvloc2 O AN 5 37 41 N/A O

Delimit2 M AN 1 42 42 N/A M

Recvloc3 O AN 5 43 47 N/A O

Delimit3 M AN 1 48 48 N/A M


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Record: Primary Control Record Length: 218



Len Beg End Value Element Name

Mapping Instructions

Record ID M ID 5 1 5 820H1 N/A

Transaction Handling Code

M ID 1 6 6 e.g. "I" = Remittance Advice

BPR01

Total Amount M R 17 7 23 BPR02

Credit/Debit Flag

M ID 1 24 24 e.g. "C" = credit for payment "D" = debit for debit balance statement

BPR03

Payment Method Code

M ID 3 25 27 e.g. "CHK" = check

BPR04

Payment Format Code

O ID 10 28 37 Used by FMCC BPR05

Id Number Qualifier

C ID 2 38 39 e.g. "01"=ABA Routing Number

BPR06 If ID Number Qualifier or Identification Number is present, both must be present.

Identification Number

C AN 12 40 51 BPR07 If ID Number Qualifier or Identification Number is present, both must be present.

Account Number Qualifier

C ID 2 52 53 Used by FMCC BPR08 If Account Number Qualifier is present, Account Number must be present.

Account Number

C AN 35 54 88 Originator's bank account number

BPR09 If Account Number Qualifier is present, Account Number must be present.

Originating Company ID

O AN 10 89 98 BPR10

Originating Company Supplemental Code

O AN 9 99 107 Used by FMCC BPR11

Id Number Qual2

C ID 2 108 109 Used by FMCC BPR12 If either ID Number Qual2 or Id Number 2 is present, the other is required.

Id Number 2 C AN 12 110 121 Used by FMCC BPR13 If either ID Number Qual2 or Id Number 2 is present, the other is required.

Account Number Qualifier Code2

C ID 2 122 123 Used by FMCC BPR14 If Account Number Qualifier Code2 is present, Account


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Number 2 is required.

Account Number 2

C AN 35 124 158 Used by FMCC BPR15 If Account Number Qualifier Code2 is present, Account Number 2 is required.

Effective Entry Date

O DT 6 159 164 YYMMDD BPR16

Business Function Code

O ID 3 165 167 e.g. "VEN" = vendor payment

BPR17

Id Number Qualifier3

C ID 2 168 169 Used by FMCC BPR18 If either ID Number Qual3or Id Number 3 is present, the other is required.

Id Number 3 C AN 12 170 181 Used by FMCC BPR19 If either ID Number Qual3 or Id Number 3 is present, the other is required.

Account Number Qualifier Code 3

C ID 2 182 183 Used by FMCC BPR20 If Account Number Qualifier Code3 is present, Account Number 3 is required.

Account Number3

C AN 35 184 218 Used by FMCC BPR21 If Account Number Qualifier Code3 is present, Account Number 3 is required.

Record: Header Level Note Record Length: 68

Max Occurrence: 1 per 820H1 Optional Application EDI





Reference Code O ID 3 6 8 NTE01

Message M AN 60 9 68 NTE02

Note: This segment will be made available, but use of the segment is strongly discouraged.


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Record: Trace Record Record Length: 77






Trace Type Code M ID 2 6 7 e.g. "03" TRN01

Reference Number O AN 30 8 37 For checks, the check number.

TRN02

Originating Company Identifier

O AN 10 38 47 If Originating company Identifier is used, it must equal the Originating Company ID on the 820H1 record.

TRN03

Reference Number 2

O AN 30 48 77 Used by FMCC.

TRN04


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Record: Currency Record Length: 111






Entity Identifier Code

M ID 2 6 7 e.g. "BY" = buying party.

CUR01

Currency Code M ID 3 8 10 ISO table currency code

CUR02

Exchange Rate O R 8 11 18 UsedbyFMCC CUR03


O ID 2 19 20 UsedbyFMCC CUR04

Currency Code2 O ID 3 21 23 UsedbyFMCC CUR05

Currency Market O ID 3 24 26 UsedbyFMCC CUR06

Date/Time Qualifier C ID 3 27 29 UsedbyFMCC CUR07 If Date or Time is present, Date/Time Qualifier is required.

Date C DT 6 30 35 UsedbyFMCC CUR08 If Date or Time is present, Date/Time Qualifier is required.

Time C TM 8 36 43 UsedbyFMCC CUR09 If Date or Time is present, Date/Time Qualifier is required.

Date/Time Qualifiler2

C ID 3 44 46 UsedbyFMCC CUR10 "same"

Date2 C DT 6 47 52 UsedbyFMCC CUR11 "same"

Time2 C TM 8 53 60 UsedbyFMCC CUR12 "same"













Note: Only used for funds other than those of the originator's country.


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Record: Reference Number Record Length: 117






Reference Number Qualifier

M ID 2 6 7 Used by FMCC

REF01

Reference Number C AN 30 8 37 Used by FMCC

REF02 Either Reference Number of Description must be present.

Description C AN 80 38 117 Used by FMCC

REF03 Either Reference Number of Description must be present.

Record: Name Record Length: 65

Max Occurrence: 1 per 820H6 loop. Optional Application EDI






M ID 2 6 7 e.g. "PR","PE"

N101

Name C AN 35 8 42 N102 At least one of Name or Identification Code Qualifier is required. If identification Code Qualifier or Identification Code is present, both must be present.

Identification Code Qualifier

C ID 2 43 44 N103 If identification Code Qualifier or Identification Code is present, both must be present.

Identification Code C AN 17 45 61 N104 At least one of Name or Identification Code Qualifier is required. If identification Code Qualifier or Identification Code is present, both must be present.

Entity Relationship Code

O ID 2 62 63 Used by FMCC

N105

Entity Identifier O ID 2 64 65 Used by FMCC

N106

Record: Additional Name Record Length: 75



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Name M AN 35 6 40 N201

Name 2 O AN 35 41 75 Used by FMCC

N202

Record: Address Information Record Length: 75






Address Information M AN 35 6 40 Used by FMCC

N301

Address Information2

O AN 35 41 75 Used by FMCC

N302

Record: Geographic Location Record Length: 81

Max Occurrence: 1 per 820H6 loop Optional Application EDI





City Name O AN 30 6 35 Used by FMCC

N401

State or Province O AN 2 36 37 Used by FMCC

N402

Postal Code O AN 9 38 46 Used by FMCC

N403

Country Code O AN 3 47 49 Used by FMCC

N404

Location Qualifier C ID 2 50 51 Used by FMCC

N405 If Location Identifier is present, Location Qualifier must be present.

Location Identifier C AN 30 52 81 Used by FMCC

N406 If Location Identifier is present, Location Qualifier must be present.


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Record: Name Reference Number Record Length: 117





Record ID M ID 5 1 5 820HA N/A


M ID 2 6 7 Used by FMCC

REF01

Reference Number C AN 30 8 37 Used by FMCC

REF02 Either Reference Number or Description must be present.

Description C AN 80 38 117 Used by FMCC

REF03 Either Reference Number or Description must be present.


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Record: Contact Record Length: 206





Record ID M ID 5 1 5 820HB N/A

Contact Function Code

M ID 2 6 7 e.g. "AP" = Accounts Payable

PER01

Name O AN 35 8 42 PER02

Communications Number Qualifier

C ID 2 43 44 e.g. "TE" = telephone "FX" = Fax

PER03 If either Communications Number Qualifier or Communications Number is present, both must be present.

Communication Number

C AN 80 45 124 PER04 If either Communications Number Qualifier or Communications Number is present, both must be present.

Communications Number Qualifier 2

C ID 2 125 126 Used by FMCC

PER05 If either Communications Number Qualifier2or Communications Number2 is present, both must be present. Used by FMCC..

Communications Number 2

C AN 80 127 206 Used by FMCC

PER06 If either Communications Number Qualifier2 or Communications Number2 is present, both must be present. Used by FMCC.


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Record: Entity Record Length: 33

Max Occurrence: 1 per 820D1 loop. Optional Application EDI




Record ID M ID 5 1 5 820D1 N/A

Assigned Number O N0 7 6 12 Counter for ENT loops

ENT01


C ID 2 13 14 e.g. "SU" = supplier "SF" = Ship from Vouchered Supplier

ENT05 If Entity Identifier code, Identification Code Qualifier, or Identification Code is present, all three must be present.

Identification Code Qualifier

C ID 2 15 16 e.g. "92" = Assigned by buyer.


Identification Code C AN 17 17 33 Pay to code or GSDB Vouchered supplier for vouchered supplier processing


Note: Entity Identification Code, Identification Code Qualifier, and Identification Code are used to provide

Vouchered Supplier code processing. They are used to identify entities within a receiving master. The sending

master is a single entity.

Record: Vouchered Supplier Name Record Length: 42

Max Occurrence: 1 per 820D1 loop. Optional Application EDI




Record ID M ID 5 1 5 820D2 N/A


M ID 2 6 7 e.g. "SF" = ship from.

N101

Name M AN 35 8 42 GSDB vouchered supplier name.

N102

Note: This record is used only for Vouchered Supplier processing – Entity Identifier, Identification Code Qualifier, and Identification Code are present on the 820D1 record.


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Record: Adjustment Record Length: 56

Max Occurrence: 1 per 820A1 loop. Optional Application EDI




Record ID M ID 5 1 5 820A1 N/A

Monetary Amount

M R 17 6 22 ADX01

Adjustment Reason Code

M ID 2 23 24 e.g. "01" = Pricing error – retroactive adjustment "06" = quantity contesed "E" micro "46" = excess freight "72" = authorized return "D" micro. "E2" = covered by Debit Memo. "ZZ" = Mutually Defined

ADX02


C ID 2 25 26 e.g. "CM"= Credit Memo "CR" = Cust Ref Nbr "DL" = Debit Memo "ET" = Excess Transport "D" micro "OI" = Original Invoice "PE" = Plant Number "PK" = Packing Slip "SI" = Shipment ID "E" micro "TN" = Transaction Nbr "ZZ" = inbound freight

ADX03 If either Reference Number Qualifier or Reference Number is present, both must be present.

Reference Number

C AN 30 27 56 ADX04 If either Reference Number Qualifier or Reference Number is present, both must be present.


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Record: Adjustment Note Record Length: 68






Note Reference Code

O ID 3 6 8 NTE01


Record: Adjustment Date Record Record Length: 16

Max Occurrence: 1 per 820A1 loop Optional Application EDI





Date/Time Qualifier M ID 3 6 8 e.g. "003" = Invoice Date "102" = issue date for retros

DTM01

Date M DT 6 9 14 YYMMDD DTM02

Century O N0 2 15 16 DTM05


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Record: Additional Reference Record Length: 37







M ID 2 6 7 e.g. "CM"= Credit Memo "CR" = Cust Ref Nbr "DL" = Debit Memo "ET" = Excess Transport "D" micro "OI" = Original Invoice "PE" = Plant Number "PK" = Packing Slip "SI" = Shipment ID "E" micro "TN" = Transaction Nbr "ZZ" = inbound freight

REF01

Reference Number M ID 30 8 37 REF02


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Record: Ancillary Reference Date Record Length: 16






Date/Time Qualifier M ID 3 6 8 e.g. "003" = invoice date "011" = ship date "050" = received date

DTM01



Record: Adjustment Baseline Item Detail Record Length: 37

Max Occurrence: 1 per 820A6 Loop Optional Application EDI





Quantity Invoiced M R 12 6 17 IT102

Unit of Measure M ID 2 18 19 IT103

Unit Price M R 16 20 35 IT104

Basis of Unit Price O ID 2 36 37 IT105


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Record: Adjustment Baseline Reference Record Length: 37







M ID 2 6 7 e.g. "PE" = Plant "SF" = Ship From "PM" = Part "PO" = Purchase Order "PS" = PO suffix "SI" = shipment ID – "E" micro "TN" = transaction number – CCAPS micro nbr

REF01

Reference Number M AN 30 8 37 REF02

Record: Adjustment Baseline Date Record Length: 16






Date/Time Qualifier M ID 3 6 8 e.g. "003" = invoice date "004" = purchase order date "007" = effective date "011" = ship date "102" = issue date

DTM01




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Record: Adjustment Subline Item Detail Record Length: 54






Assigned Identification Number

M AN 11 6 16 SLN01

Configuration Code M ID 1 17 17 e.g. "A"=add "D" = deduct

SLN03

Quantity M R 17 18 34 Quantity on original ASN being adjusted for price

SLN04

Unit of Measure M ID 2 35 36 SLN05

Unit Price C R 16 37 52 SLN06 If Basis of Unit Price Code is present, Unit Price must be present.

Basis of Unit Price code

C ID 2 53 54 e.g. "CP" = current price "LR" = prior price

SLN07 If Basis of Unit Price Code is present, Unit Price must be present.


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Record: Remittance Advice Record Length: 90

Max Occurrence: 1 per 820R1 Loop Optional Application EDI




Record ID M ID 5 1 5 820R1 N/A


C ID 2 6 7 e.g. "CM"= Credit Memo "DL" = Debit Memo "FR" = Freight Bill – "P" Micro "IV" = seller's invoice "OI" = Original Invoice "PK" = Packing Slip "SI" = Shipment ID "E" micro "TN" = Transaction Number

RMR01 If either Reference Number Qualifier or Reference Number is present, both must be present.

Reference Number C AN 30 8 37 RMR02 If either Reference Number Qualifier or Reference Number is present, both must be present.

Payment Action Code

O ID 2 38 39 Specifies how the fnds are to be applier. E.g. "ER" = ERS – U & W micros "NS" = not specified "PO" = payment on account

RMR03

Monetary Amount O R 17 40 56 Net amount being paid

RMR04

Total Invoice or Credit/Debit Amount

O R 17 57 73 Gross Amount

RMR05

Discount Amount Taken

O R 17 74 90 Value is positive and reduces the total amount.

RMR06


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Record: Remittance Note Record Record Length: 68





Record ID M ID 5 1 5 820RN N/A

Reference Code O ID 3 6 8 NTE01


Note: This segment will be made available, but use of the segment is strongly discouraged.

Record: Remittance Reference Record Length: 37







M ID 2 6 7 e.g. "PE" = Plant (ship to plant) "TN" = transaction number

REF01

Reference Number M AN 30 8 37 Ancillary reference number relating to the RMR.

REF02

Record: Ancillary Reference Date Record Length: 16






Date/Time Qualifier M ID 3 6 8 e.g. "003" = invoice date "011" = ship date "102" = issued date

DTM01




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Record: Remittance Baseline Item Detail Record Length: 37






Quantity Invoiced M R 12 6 17 IT102

Unit of Measure M ID 2 18 19 IT103

Unit Price M R 16 20 35 IT104

Basis of Unit Price O ID 2 36 37 IT105

Record: Remittance Baseline Reference Record Length: 37







M ID 2 6 7 e.g. "PM" = part number

REF01

Reference Number M AN 30 8 37 REF02

Record: Remittance Baseline Reference Date Record Length: 16






Date/Time Qualifier M ID 3 6 8 e.g. "003" = invoice date "011" = ship date "102" = Issued Date

DTM01




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Record: Trailer Record Length: 19





Record ID M ID 5 1 5 820T N/A

Number of Records M N0 5 6 10 Total records in the group. All records from 820H1 thru the 820T record, inclusive.

N/A

Hash Total M N0 9 11 19 Total number of 820D1 records.

N/A

Note: Each 820HD record must have a corresponding 820T record.

ford motor company common internal format …...820 outbound mapping version 003040 gsec ptg page 1...

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