Formatting and Formatting and ProcessProcess

CCD Detail Format CCD Detail Format

Paragraph Title Font – Arial 11 (Bold)Paragraph Title Font – Arial 11 (Bold) Text Font – Arial 11Text Font – Arial 11 Full JustificationFull Justification Line space – 1.5???Line space – 1.5??? Page Setup - MarginsPage Setup - Margins

Top Margin – 1.25Top Margin – 1.25 Bottom Margin – 1.00Bottom Margin – 1.00 Left Margin – 1.00Left Margin – 1.00 Right Margin – 1.00Right Margin – 1.00

Orientation of Document = PortraitOrientation of Document = Portrait LayoutLayout

Header = 0.5Header = 0.5 Footer = 0.5Footer = 0.5

CCD General Formatting and CCD General Formatting and Layout Layout

Please see the sample narrative word document!

CCD Formatting Cont.CCD Formatting Cont.

Consistency with the rest of the document is Consistency with the rest of the document is key.key.

Indentions Indentions Use Tab and indention tools onlyUse Tab and indention tools only Do not use the space bar to indentDo not use the space bar to indent

DocumentationDocumentation Capture a PDF version of the web page or Capture a PDF version of the web page or

document of the cited documentationdocument of the cited documentation Capture the URL of the cited documentation if Capture the URL of the cited documentation if

applicableapplicable

CCD Formatting - CitationCCD Formatting - Citation Citation Example:Citation Example:[1][1] Florida Statutes, Section 1001.705 (1) (b) (8), Florida Statutes, Section 1001.705 (1) (b) (8),

Responsibility for the State University System under s. 7, Responsibility for the State University System under s. 7, Art. IX of the State Constitution; Art. IX of the State Constitution; legislative finding and intent. legislative finding and intent. [[pdfpdf]] [web][web]

http://www.documentationlink.comhttp://www.documentationlink.com Include “Include “[[pdf]pdf]”at the end of each citation. (all source ”at the end of each citation. (all source

documentation files should be in pdf format and named with the documentation files should be in pdf format and named with the citation number. Example: “[1] flst1001.705.pdf”)citation number. Example: “[1] flst1001.705.pdf”)

Include “Include “[web][web]“ at the end of each citation. This should be a “ at the end of each citation. This should be a hyperlink of your web site source documentation if applicablehyperlink of your web site source documentation if applicable

If you do not know how to create a hyperlink add the URL below If you do not know how to create a hyperlink add the URL below any web site citation.any web site citation.

CCD Formatting – CCD Formatting – Creating a MS Word hyperlinkCreating a MS Word hyperlink

Highlight the text “web” at the end of your citation.Highlight the text “web” at the end of your citation.

CCD Formatting – CCD Formatting – Creating a MS Word hyperlinkCreating a MS Word hyperlink

Once you have highlighted the text select the “Insert” Once you have highlighted the text select the “Insert” drop down menu then select “Hyperlink”drop down menu then select “Hyperlink”

CCD Formatting – CCD Formatting – Creating a MS Word hyperlinkCreating a MS Word hyperlink

Go to the web page you are citing and copy the URL.Go to the web page you are citing and copy the URL.

CCD Formatting – CCD Formatting – Creating a MS Word hyperlinkCreating a MS Word hyperlink

Once you have copied the URL. Go to the “Insert Once you have copied the URL. Go to the “Insert Hyperlink” window and paste that URL in the Address Hyperlink” window and paste that URL in the Address field. Once the URL has been pasted select the “OK” field. Once the URL has been pasted select the “OK” button.button.

CCD Formatting – CCD Formatting – Creating a MS Word hyperlinkCreating a MS Word hyperlink

Once you select the “OK” button, the text Once you select the “OK” button, the text will turn bluewill turn blue will be underlinedwill be underlined. The text is now hyperlinked. If you . The text is now hyperlinked. If you wish to change or remove the hyperlink, repeat the prior wish to change or remove the hyperlink, repeat the prior steps.steps.

CCD Formatting - CitationCCD Formatting - Citation

CCD Formatting – CCD Formatting – Documentation NamingDocumentation Naming

Please see the Sharepoint Tutorial!

Editing ProcessEditing Process

Jackie and Kelly (check that the resource Jackie and Kelly (check that the resource manual questions are answered in narratives)manual questions are answered in narratives)

SACS Office Staff (check that documentation SACS Office Staff (check that documentation suggested in resource manual is in narratives)suggested in resource manual is in narratives)

Rocquale (ensure that narratives and Rocquale (ensure that narratives and documentation are formatted appropriately)documentation are formatted appropriately)

Jackie (compile all of the narratives into the Jackie (compile all of the narratives into the comprehensive Compliance Certification comprehensive Compliance Certification Document)Document)

Recommended Recommended Sharepoint Directory Sharepoint Directory StructureStructure

Please see the Sharepoint Tutorial!

SecuritySecurity

For general security maintenanceFor general security maintenance,, passwords have been reset. You should passwords have been reset. You should have notification of the change.have notification of the change.

Contact and Follow upContact and Follow up

Please see the Sharepoint Tutorials located at….Please see the Sharepoint Tutorials located at….

If you have any questions please contact:If you have any questions please contact:

Ayinde Johnson Ayinde Johnson

850.321.7590850.321.7590

ayinde.johnson@famu.eduayinde.johnson@famu.edu