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aSa SOFT WARE FORUM 2013

Rebar Financials FORUM SESSON MATERIALS

Why You Need Rebar

Financials

Monday, March 18, 1:15 p.m.

Wednesday, March 20, 1:15 p.m.

What’s New in Rebar

Financials

Monday, March 18 2:30 p.m.

Rebar Financials Tips and

Tricks

Tuesday, March 19 8:00 a.m.

Sage Intelligence

Tuesday, March 19 9:15 a.m.

Job Pricing Copy and

Maintenance

Tuesday, March 19 1:15 p.m.

Business Explorers and

Analyzers

Tuesday, March 19 2:30 p.m.

Next Generation Rebar

Financials

Wednesday, March 20 9:15 a.m.

Q&A Rebar Financials

Wednesday, March 20 10:45 a.m.

Rebar Financials

Contact Us

aSa World Headquarters

5270 Logan Ferry Road

Murrysville, PA 15668 USA

1.800.CALL.ASA

+1.724.733.8700

www.asarebar.com

aSa Australia

+61.429.227.891

aSa India

+91.9870284190

Copyright © 2013 Applied Systems Associates, Inc. All rights reserved.

aSa is a registered trademark and service mark of Applied Systems Associates, Inc. All other product names

and company names are the property and/or trademarks of their respective owners.

This document contains proprietary and confidential information of Applied Systems Associates, Inc. (aSa). It

is provided in conjunction with the aSa Software Forum 2013 and is intended only for companies licensed for

aSa products and enrolled in the aSa Software Subscription Service. Distribution to or use by any other parties

is strictly prohibited. This document and the software it depicts are protected by copyright law.

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Paperless handouts: View online

or download to your device

asarebar.com/forum/fin

Wi-Fi Passcode: APPLIED3

Why You Need

Rebar Financials

What is Rebar Financials?

Integration with aSa ex Modules

Inventory Controls

Profitability Reporting

Contract Management Features

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Why You Need Rebar FinancialsKristina Compton

You will learn

• What is Rebar Financials?• Integration with aSa eX Modules• Inventory Controls• Profitability Reporting• Contract Management Features

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What is Rebar Financials?

• Customized specifically for Rebar Fabricators

• Built into Sage MAS 500 ERP Accounting System

• Full Accounting Software Package(including Accounts Payable, Cash Management and General Ledger)

Integration with aSa eX ModulesEstimates are pushed directly into Rebar Financials

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Integration with aSa eX ModulesMiscellaneous Products are shared with Estimating and Bar List

Integration with aSa eX ModulesJobs are automatically available in CAD

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Integration with aSa eX ModulesControl Codes can be pulled or entered onto Sales Orders

Integration with aSa eX ModulesRebar items can also be listed directly on Sales Orders

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Integration with aSa eX ModulesBar Lists & Tags can be printed directly from the Sales Orders

Integration with aSa eX ModulesSales Orders can show in Scheduling based on Projected Fab Dates

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Integration with aSa eX ModulesCustom Reports can be made pulling data from all modules

Inventory Controls

• Maintain sufficient quantity to meet production needs• Orders• Receipts• Adjustments

• Track the cost of products

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Inventory Orders

Inventory Receipts

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Inventory Adjustments• Adjustments

• Used to adjust quantities up or down

• Receipt Cost Adjustments• Used to adjust the cost used on a

receipt• Book to Physical

• Used to adjust book quantities to actual on hand quantities

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Profitability Reporting

• Sales Order – Totals Tab• Sales By Product Report• Sales Activity Report

Sales Order – Totals Tab

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Sales By Product Report

Sales Activity Report

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Contract Management Features

• Job Warnings• Job Tabulation• Job Status• Job Backlog• Rebar Backlog

Contract Management Features• Define Job

Warnings to better manage your contracts

• Define CreditLimits

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Contract Management FeaturesJob Tabulation Report – Cover Page

• Provides a detailed listing by job of estimated dollar amounts and quantities, actual shipments to date, and remaining balances

Contract Management FeaturesJob Tabulation Report – Estimate vs Actual

• Shows estimated values, shipped quantities and dollars

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Contract Management FeaturesJob Tabulation Report – Change Orders

• Lists Change Orders entered in Job Pricing and their affect on the original estimate.

Contract Management FeaturesJob Tabulation Report – BOL / Invoice

• Lists all shipments and invoices for the job

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Contract Management FeaturesJob Tabulation Report – Cash Receipts

• Shows all Cash Receipts for the job as well as which invoices they were applied to

Contract Management FeaturesJob Tabulation Report – Correspondence Notes

• Displays free form text notes that can be displayed here or any place in the system where there is a Memo button.

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Contract Management FeaturesJob Status Report – Summary

Contract Management FeaturesJob Status Report – Detail

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Contract Management FeaturesJob Backlog

Contract Management FeaturesRebar Backlog

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What you learned

• What is Rebar Financials?• Integration with eX Module • Inventory Controls• Profitability Reporting• Contract Management Features

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What’s New in

Rebar Financials

Global Enhancements

New Menu

Job Pricing Copy/Maintenance

Escalation

Field Placing

Customer Refunds

ACH and Positive Pay

E-Mail PDF Documents

Business Form Customization

Delete Job

Sage Intelligence

SQL 2008 and Windows Server 2008 Compatibility

Base Version Enhancements

Print Purchase Orders

Purchases Clearing Report

Inventory Transaction Report

Item Display Defaults

Pricing Sheet Improvements

Inventory Management Version Enhancements

Negative Lines on IM Sales Order

Cascading Sales Order Line Updates

Print/Preview Bill of Lading in Process Order and Edit

Shipments

Landed Costs in Purchase Order

Book to Physical Enhancements

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What’s New in RebarFinancials Version 13.1

Linda Bendel

What’s New in Version 13.1

• Part I: Global Enhancements• Part II: Improvements

applicable to– Base Rebar Financials only– IM Rebar Financials only

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Part I: Global Enhancements• New Menu

• Job Pricing Copy/Maintenance

• Escalation

• Field Placing

• Customer Refunds

• ACH and Positive Pay

• E-Mail PDF Documents

• Business Form Customization

• Delete Job

• Sage Intelligence

• SQL 2008 and Windows Server 2008 Compatibility

New Menu

• Display menus one module at a time

• New “Recently Accessed Tasks” List

• Customizable “My Tasks” List

• Customizable “My Toolbar”

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Version 13.1 New Menu

Task Groups

Task List (for the Task Group selected)

Personalize “My Tasks” Menu

New “Recently Accessed Tasks” List


• Estimate Groups (new)

• Copy Types• Effect of Changes• New “Delete”

feature

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• View Job Pricing scenarios

• View pricing scenarios “won” and “lost”

• Add reason codes and comments

• Copy/Delete Job Pricing scenarios

Escalation

Use Maintain Escalation to build automatic price increases into your rebar contracts to account for inflation, rising material costs, and other factors.

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Escalation

• Applicable only to jobs with Job Pricing

• Must define Escalation items

• Define escalation periods and methods

• Apply at Item Class or Item level

• Automatically adds escalation billing lines to an invoice

Escalation

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Escalation

Field Placing

• Track the amount of material installed at a project site

• Track the hours worked to install the material

• Generate reports to show your progress

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Field Placing

1. Set up Placing Rates

Field Placing

2. Record Percent Placed Information

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Field Placing

3. Allocate Work Hours

Field Placing

Reporting

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Customer Refunds• Create and track customer overpayments

• Issue customer refunds directly from Cash Receipts

Customer Refunds• Select “Allow

Invoice Overpayments” in Set Up AR Options

• Select “Allow Refunds” option in Maintain Customer Class

• Defaults to Maintain Customer

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Customer Refunds• New Payment Type in Cash Receipts

• New Option on Cash Receipts Batch screen

ACH and Positive Pay• ACH allows you to use electronic funds transfer as an alternative payment method

• ACH supports both U. S. and Canadian formats

• Positive Pay generates a file for your bank to verify check information prior to payment

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A positive pay file will generate and save to the directory set. Currently, there is no industry standard for positive pay files. The file may need to be customized based on your banks’ requirements.

The positive pay file is a fixed length file. Layout formats are located in the help files.

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PDF Document Transmittal

PDF Document Transmittal

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Business Form Customizations

• Enhancement to the business forms customization feature

• Allows you to preview what your form will look like

• Can easily move logos and addresses up, down, left and right on the form

Business Form Customizations

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Delete Job

• Checks for open items in Rebar Financials and in aSa Reinforcing– Open invoices, BOL’s, Sales Orders, etc.– Open control codes, production sessions, etc.

• Determines if job is eligible for deletion or not

• If eligible, all job transactions are deleted• You can no longer run reports on the job

Sage Intelligence

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What is Sage Intelligence?

• Excel Based Reporting Tool• Includes Predefined Standard Reports• Embedded into Sage 500 Desktop• Requires Excel 2003 or 2007* and

MAS500 v7.4 (aSa v13.1)• 4 User Licenses Provided

* Excel 2007 Required for Report Designer

Sage Intelligence

• Access Standard Reports• Customize Standard Reports• Create New Reports

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Sage Intelligence

Customer Sales

SQL 2008 and Windows Server 2008 Compatibility

• Full SQL Server 2008 and 2005 support for Sage MAS500 databases.

• Windows Server 2008 and 2003 Support• Internet Explorer 7.0 and 6.0• Microsoft Office XP, Office 2003, and Office 2007• SQL Server 2000 and Windows 2000 Server will no

longer be supported.

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What we’ve seen so far:• New Menu

• Job Pricing Copy/Maintenance

• Escalation

• Field Placing

• Customer Refunds

• ACH and Positive Pay

• E-Mail PDF Documents

• Business Form Customization

• Delete Job

• Sage Intelligence

• SQL 2008 and Windows Server 2008 Compatibility

Part II: Base Rebar Financials Enhancements

• Print Purchase Orders

• Purchases Clearing Report

• Inventory Transaction Report

• Item Display Defaults

• Pricing Sheet Improvements

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• The ability to print a Purchase Order document

• Flag an entire order as “direct ship”

• Include stock, non-stock, and expense items on the order


• A customizable PO form has been provided

• Must have a valid vendor

• AP Vendor

• aSa Quick Vendor

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• A report to help you reconcile your Purchases Clearing account

• Based on inventory “Receipt Number”

• Matches AP vouchers and Inventory Receipts


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Inventory Transactions Report

• Displays all transactions that affect inventory

• Run by

• Location

• Item

• Item Class

• Post Date or Fiscal Period/Year

• Transaction Type

• GL Account Number

• Run in Summary or Detail format

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Inventory Transactions Report


• Set up items to have the same display defaults regardless of the defaults set at the job or customer level

• Carry comments throughout the system (i.e., print on all sales documents)

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• Pricing Sheet allows you to define up to 4 levels of pricing for each product

• Pricing has a direct relation to cost

• The Current Average Unit Cost is now part of the Pricing Sheet screen

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Part II: What we’ve seen so far

• Print Purchase Orders

• Purchases Clearing Report

• Inventory Transaction Report

• Item Display Defaults

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Part II: IM Rebar Financials Enhancements

• Negative Lines on IM Sales Order

• Cascading Sales Order Line Updates

• Print/Preview Bill of Lading in Process Order and Edit Shipments

• Landed Costs in Purchase Order

• Book to Physical Enhancements


• Use to apply non-standard discounts, coupons, or credits

• Add a negative quantity for a non-inventory item to a Sales Order

• Reduces overall order amount

• Eliminates the need to create inventory items with no physical stock

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• Updates made in the order header cascade down to all open SO lines

• Changes to the following details are supported:

• Ship To (FOB, Ship Via, Sales Tax)

• Ship Via (from line defaults)

• Delivery Method (FOB, Ship Via, Freight Amount, Preferred Vendor, Sales Tax)

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Print/Preview BOL in Process Order and Edit ShipmentYou will now be able to preview the BOL on the screen before printing it.

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Print/Preview BOL in Process Order and Edit Shipment

Landed Costs – Purchase Order• Landed Cost is the total cost of a product including the original cost of the

item, all brokerage and logistics fees, complete shipping costs, customs duties, tariffs, taxes, insurance, currency conversion, crating costs, and handling fees.

• You can now define how the cost will be allocated in Set Up Landed Costs.

• Apply, change or generate landed costs in Enter Receipt of Goods.

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Landed Costs – Purchase Order

Physical Count Enhancements

Expanded selection criteria

Expanded column display

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Physical Count Enhancements

Include counted or uncounted items

Filter list of count items

Set all uncounted items to zero

Enter counts directly into grid Edit and

navigate batch

Conclusion• Global enhancements in version

13.1• Version 13.1 enhancements

applicable to– Base Rebar Financials– IM Rebar Financials

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Rebar Financials Tips and

Tricks

Navigation Tips

My Tasks

Custom Menus

Keyboard Controls

User Preferences

Search Windows

Report Tips

Adding Lines to Filters

Saving Filters

Exporting to PDF or Excel

Searching a Report Preview

Exporting Explorer Reports to Excel

Exporting Screen Grids to Excel

Processing Tips

Splitting Invoice Batches

Credit/Debit Memos for Sales Tax

Updating Your Fiscal / Inventory Calendar

Active Job Customer Reassignment

Setting up Electronic Invoices

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Rebar FinancialsTips and Tricks

Colleen Pesi

You will learn• Navigation Tips

• My Tasks• Custom Menus• Keyboard Controls• User Preferences• Look Up Windows

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You will learn• Report Tips

– Adding Lines to Filters– Saving Filters– Exporting to PDF or Excel– Searching a Report Preview– Exporting Explorer Reports to Excel

You will learn• Processing Tips

– Splitting Invoice Batches– Credit/Debit Memos for Sales Tax– Updating Your Fiscal Calendar– Active Job Customer Reassignment– Setting up Electronic Invoices

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What you learned• Navigation Tips

– My Tasks– Custom Menus– Keyboard Controls– User Preferences– Search Windows

• Report Tips– Adding Lines to Filters– Saving Filters– Exporting to PDF or Excel– Searching a Report Preview– Exporting Explorer Reports to Excel– Exporting Screen Grids to Excel

• Processing Tips– Splitting Invoice Batches– Credit/Debit Memos for Sales Tax– Updating Your Fiscal / Inventory Calendar– Active Job Customer Reassignment– Setting up Electronic Invoices

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Sage Intelligence

The Purpose of Sage Intelligence

How to Access Standard Reports

How to Customize Standard Reports

How to Create New Reports

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Sage IntelligenceKim Ley

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You will learn

• The Purpose of Sage Intelligence• How to Access Standard Reports• How to Customize Standard Reports• How to Create New Reports

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What is Sage Intelligence?

• Excel Based Reporting Tool• Includes Predefined Standard Reports• Embedded into Sage 500 Desktop• Requires Excel 2003, 2007*, or 2010*,

and MAS500 v7.4 (aSa v13.1)• 4 User Licenses Provided

* Excel 2007 or 2010 Required for Report Designer

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Accessing Standard Reports

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Dashboard Analysis

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Vendor Purchases

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Customer Sales

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Customizing Standard Reports

• Customizations Can ONLY be Made to Copies of Standard Reports

• Valid Customizations Include:• Cosmetic Changes• Removing Data• Adding Data

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Customizing Standard ReportsMake a Copy of the Standard Report

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Customizing Standard ReportsRun the New Report

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Customizing Standard Reports

Change the Logo

Modify ColorsEdit Filters

Add or Delete Columns

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Job Pricing Copy Function

Estimate Groups (new)

Copy Types

Effect of Changes

New “Delete” feature

Job Pricing Maintenance Screen

View Job Pricing scenarios

View pricing scenarios “won” and “lost”

Add reason codes and comments

Copy/Delete Job Pricing scenarios

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Linda Bendel

What we will learn:

• Job Pricing Copy Function– Estimate Groups (new)– Copy Types– Effect of Changes– New “Delete” feature

• Job Pricing Maintenance Screen– View Job Pricing scenarios– View pricing scenarios “won” and “lost”– Add reason codes and comments– Copy/Delete Job Pricing scenarios

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• New level in Job Pricing• Allow for structural and

quantity changes• Allow for multiple pricing

scenarios

Estimate Groups

Estimate Groups

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• Est. Group– creates a new Estimate Group (structure)

• Price ID – creates a new pricing scenario (dollars)

• Est. Group & Price ID– creates a new Estimate Group and pricing scenario (structure and price)

Copy Types

Job Pricing Copy

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• Structural changes to an Estimate affect only Base Estimate Group

• Structural changes to any pricing scenario affect all pricing scenarios in that Estimate Group

• Structural changes include changes to quantities or the addition/deletion of items

Effects of Changes

• Delete button now available in Job Pricing

• Delete option also available in Job Pricing Maintenance screen

• Cannot delete a “winning” pricing scenario (Estimate > Job)

Delete Job Pricing Scenarios

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Job Pricing Maintenance

Job Pricing Maintenance• View all Estimate Groups and Pricing

Scenarios from a single estimate on one screen

• View the status of pricing scenarios to track “won” and “lost” bids

• Add comments to estimate groups and pricing scenarios

• Delete Estimate Groups and pricing scenarios.

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Let’s Take a Look

What we’ve learned• Job Pricing Copy

– Estimate Groups (new)– Copy Types– Effect of Changes– New “Delete” feature

• Job Pricing Maintenance– View Job Pricing scenarios– View Job Pricing scenarios “won” or “lost”– Add reason codes and comments– Copy/Delete Job Pricing scenarios

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aSa SOFTWARE FORUM 2013

Business Explorers and Analyzers

How to use Business Insights Explorer

How to use Business Insights Analyzer

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Business Insights Explorers and Analyzers

Colleen Pesi

You will learn

• How to use Business Insights Explorer• How to use Business Insights Analyzer

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• BIE is new in aSa v7.2.

• BIE replaces Inquiries used in previous MAS500 versions.

BIE allows you to:

• Navigate through data

• Drill into related data

• Customize data view settings

Business Insights Explorer (BIE)

Business Insights Explorer Can Be Accessed Via:

The MAS500 Main Business Insights Folder A Module’s Business

Insights Folder

Right click on Key Fields within MAS500 / RF Screens

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B – Data View Grid• View data records. Click on a row to view detailed

information in the Preview grid.C – Preview Grid

• View detailed information for the record you select in the Data View grid.

Business Insights Explorer Screen Overview

A – Navigation Pane

• PreviewSelect the data to display in the Preview grid.

• Drill IntoAccess other associated Explorer tasks.

• AnalyzeAccess associated Analyzer tasks.

• ManageAccess associated Maintenance and Activity tasks.

A

B

C

Business Insights Explorer Toolbar

Refresh

Show / Hide Filter

Export Options

Options

Exit

Edit Columns

Enable / Disable Sum

Enable / Disable Grouping

Enable / Disable Splitter

View / Hide Preview Pane

Find

Save Setting As

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Business Insights Explorer Demonstration

Let’s Take a Look……

• BIA is included in all Rebar Financials versions currently available.

• BIA allows you to identify, analyze, and display different types of data such as sales and purchase activities.

• BIA offers three displays:• Data View• Pivot Table• Chart

Business Insights Analyzer

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Business Insights Analyzer Can Be Accessed Via:

The MAS500 Main Business Insights Folder

A Module’s Business Insights Folder

A Right Click on Key Fields within MAS500 / RF Screens

Business Insights Explorer

Business Insights Analyzer Screen Overview

Use the Data View tab to view data in grid format. The data view grid allows for grouping and summarization of any column by sum, average, count, minimum, or maximum.

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Use the Pivot Table to dynamically display and organize data. Various data pieces can be placed into the Table via drag and drop.


Use the Chart tab to create pie, graph, line, or bar charts for various data sets.

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Business Insights Analyzer Demonstration

Let’s Take a Look……

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Next Generation

Rebar Financials

What is Next Generation?

Preliminary Design

Next Generation New Modules

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Next Generation Rebar Financials

Kim Ley

You will learn

• What is Next Generation?

• Preliminary Design

• Next Generation New Modules

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About Next Generation RF• Will be Built Outside of MAS500

MAS500 will be Retired ~2017• Will Integrate w/ Multiple Accounting

Packages• Will Utilize Microsoft SQL Server• Will Utilize ActiveReports• Will be Released in Phases• Initial Phase will be Available ~2015

Next Gen. Preliminary PlansHierarchy Structure

Enterprise(Not Required)

Company

Region(Not Required)

Location

Warehouse

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Next Gen. Preliminary PlansSecurity

• System Level Security– (Screen Permissions/Restrictions)

• Data Level Security– (Data Permissions/Restrictions)

• User Level Security– (Private Owner Restrictions)

Next Gen. Preliminary PlansGlobal Sharing

• Customers• Vendors• Employees• Jobs• Items

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Next Generation New Modules

• Job Costing Module

• Field Placing Labor Billing

• Bundle Inventory / Rebar Financials Inventory Integration

What do you think?

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aSa SOFTWARE FORUM 2013

Business Explorers and Analyzers

How to use Business Insights Explorer

How to use Business Insights Analyzer

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You learned

• What is Next Generation?

• Preliminary Design

• Next Generation New Modules

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