fp elite webinar #12 certified mail solutions
TRANSCRIPT
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FP Elite Webinar #12Certified Mail SolutionsMark Evanoff, Product Marketing August 2017
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AGENDA
USPS SERVICES OVERVIEW1
SALES STRATEGY3
COMPETITIVE OFFERINGS4
Q&A5
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CERTIFIED MAIL SOLUTIONS2
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WEBINAR GOALS
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Consultative Knowledge of USPS Extra Services
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Ability to Articulate Certified Mail Solutions
Basic Level of Selling Strategies
FP Mailing Solutions Strictly Confidential
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FP Mailing Solutions – Strictly Confidential
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USPS EXTRA SERVICES OVERVIEW
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USPS EXTRA SERVICES FOR RECORDS
FP Mailing Solutions – Strictly Confidential5
• Proof of mailing• No tracking• Post Office only• Form is only receipt• Manual process
CERTIFICATE OF MAILING CERTIFIED MAIL USPS TRACKING & SIGNATURE CONFIRMATION
REGISTERED MAIL
• Proof of mailing• Proof of delivery with
Return Receipt• Tracking with status• Audit trail
• Proof of mailing• Proof of delivery with
Signature Confirmation• Tracking with status• Not available on letters
• Proof of mailing• Proof of delivery with
Signature Confirmation• Tracking with status• Not available on letters
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SELECTING A SERVICE
FP Mailing Solutions –Strictly Confidential6
Proofof mailing
Protectionin transit
Confirmationat delivery
Priority Mail Express
Receipt Provided at Time of Mailing
Insured Mail($100 included)
Date & TimeSignature Upon Request
Priority Mail Certificate of MailingInsured Mail
($50 included)Registered Mail
Certified MailUSPS Tracking
Signature ConfirmationRegistered Mail
First-Class Mail Certificate of Mailing Insured MailRegistered Mail
Certified MailUSPS Tracking*
Signature Confirmation*Registered Mail
Retail Ground, Media Mail
Certificate of Mailing Insured Mail USPS Tracking*Signature Confirmation*
*packages only
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FP Mailing Solutions – Strictly Confidential
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CERTIFIED MAIL
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• Prove you sent it• See delivery status
• In transit, attempted, notice left, delivered
• Optional Return Receipt of recipient with signature proving it was delivered
CERTIFIED MAIL – PROOF OF MAILING
FP Mailing Solutions – Strictly Confidential8
Proof is Obtained When USPS Provides Postmark Stamp on Receipt or in Firm Mailing Book Form 3877
PostmarkHere
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2017 CERTIFIED MAIL PRICES
9 FP Mailing Solutions – Strictly Confidential
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RETURN RECEIPT
FP Mailing Solutions – Strictly Confidential10
Evidentiary Proof of Delivery
• Tracking IMpb barcode
• Article number
• Recipients address
• Date of delivery
• Signature of recipient
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BARCODED RETURN RECEIPT DELIVERY PROCESS
FP Mailing Solutions – Strictly Confidential
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RETURN RECEIPT ELECTRONIC
FP Mailing Solutions – Strictly Confidential12
Evidentiary Proof of Delivery
• RRE Item number
• Date and time of delivery
• Recipients address
• Signature of recipient
• Customer reference number
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ERR DELIVERY PROCESS
FP Mailing Solutions – Strictly Confidential13
PDF ERR uploaded weekly to vendors (FP)
Customer views Certified Mail records online
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Records:• Service• Article number
• Addressee• Postage• Fees
FIRM MAILER BOOK 3877
FP Mailing Solutions – Strictly Confidential14
THREE OR MORE PIECES
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2017 RETURN RECEIPT MAIL PRICES
15 FP Mailing Solutions – Strictly Confidential
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UNIFORM ELECTRONIC TRANSACTIONS ACT
FP Mailing Solutions Strictly Confidential16
• Congress passes the Uniform Electronic Signature Act – 2000
• Does not make electronic transactions mandatory
• Provided the foundational framework• Focuses on contracts related to business, commercial and governmental matters
• Grants electronic copies of a signature same validity as hardcopy
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USPS ANNOUNCES EQUIVALENCY
FP Mailing Solutions Strictly Confidential17
• USPS, a Federal Agency asserts that ERR is the same as hardcopy
• Demonstrates that the government agency sees that electronic copy of a signature is same as hardcopy
• Precedent is the Uniform Electronic Transactions Act
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WHY BUSINESSES USE CERTIFIED MAIL
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Proof of Delivery
Legal requirement to show evidence of receipt. Delivery can be restricted, for an additional fee, to a specific recipient at delivery address.
Tracking
Able to track mail status and maintain accountable mail records.
Proof of Mailing
Legal requirement to show evidence of mailing. Shows date and place of mailing to recipient.
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Compliance
Legal requirement to be able to show evidence in a court of law with records maintained for up to 7 years.
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FP Mailing Solutions –Strictly Confidential
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TOP GREEN CARD VERTICALS
Computer Periphery Equipment Manufacturers
IT Services
Federal Government
FP Mailing Solutions Strictly Confidential
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TOP E‐RETURN RECEIPT VERTICALS
IT Services
Banking
Shipping
FP Mailing Solutions Strictly Confidential
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OTHER TOP VERTICALS
FP Mailing Solutions Strictly Confidential21
COURTS SYSTEM
LEGAL & TRUSTEES
INSURANCE
HEALTHCARE
MORTGAGE SERVICES
AUTO & VEHICLE FINANCE
MUNICIPALITIES & UTILITIES
ACCOUNTING & CPAs
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WHY BUSINESSES AUTOMATE CERTIFIED MAIL
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Better Tracking & Visibility
Web solutions provide real time tracking and visibility. Easily see delivery statuses.
Reduce Risk
Better processes, management,storage and access of documents mitigates risk of lost accountable mail evidence.
Simplify RecordKeeping
Digital methods provide secure and easy access of records with disaster recovery with cloud storage.
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Lower Costs
Processing time can be reduced by up to 50%. Record retrieval is fast and easy. Automated record storage reduces time and space. ERR is about ½ the cost of the Green Card.
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FP Mailing Solutions –Strictly Confidential
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FP Mailing Solutions – Strictly Confidential
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CERTIFIED MAIL SOLUTIONS
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mailOne for PostBase
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POSTAL SHIPPING
mailOne KEY FEATURES – 3 IN 1
FP Mailing Solutions Strictly Confidential25
MAIL ACCOUNTING
CERTIFIED MAIL MANAGEMENT
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FP CERTIFIED MAIL MANAGER
FP Mailing Solutions Strictly Confidential26
Authorized FP Partner
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• Web based solution
• Creates Certified Mail with Return Receipt or eReturnReceipt
• Individual or enterprise‐wide
• Processed millions of Certified Mail pieces
FP CERTIFIED MAIL MANAGER
FP Mailing Solutions Strictly Confidential27
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KEY BENEFITS
FP Mailing Solutions Strictly Confidential28
EASILY MONITOR & MANAGE CERTIFIED MAIL
REDUCES LABOR COSTS OF PREPARATION
QUICKLY PRINT ONE OR A BATCH OF CERTIFIED MAIL LABELS
ADDRESS BOOK FOR FAST PRINTING
QUICK VIEW TRACKING DASHBOARD
QUICK AND EASY ACCESS TO ELECTRONIC RETURN RECEIPTS
PROVIDEDS SECURITY AND COMPLIANCE
REDUCES POSTAGE COSTS
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FP Mailing Solutions – Strictly Confidential
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LIVE DEMONSTRATION
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FP Mailing Solutions – Strictly Confidential
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FORMS
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FORMS: FP ITEM #FMCEL43
FP Mailing Solutions –Strictly Confidential31
Blank Form Printed Form
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FORMS PRICING
FP Mailing Solutions – Strictly Confidential
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Part Description Cost per Label MSRP
FMCEL43Certified for eReturn Receipt Labels 1 pack of 100 sheets; 300 labels
$ 0.67 $ 199.50
FMCEL43Certified for eReturn Receipt Labels 2 packs of 100 sheets; 600 labels
$ 0.50 $ 299.52
FMCEL43Certified for eReturn Receipt Labels 5 packs of 100 sheets; 1500 labels
$ 0.33 $ 499.50
FMCEL43Certified for eReturn Receipt Labels 10 packs of 100 sheets; 3000 labels
$ 0.27 $ 799.50
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FP Mailing Solutions – Strictly Confidential
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SELLING STRATEGIES
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• Consultative approach
• Follow the workflow
• Meet all the stakeholders
• Identify key areas of importance
• Risk reduction• Compliance• Better tracking & visibility• Workflow improvement• Simplified record management• Lower costs
POSITIONING YOUR SOLUTION
FP Mailing Solutions Strictly Confidential34
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PIC OF THE WEEK
FP Mailing Solutions – Strictly Confidential
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Ideas:
• Include forms into lease price
• Reduce forms price – build part into lease
• First year of forms included/free
• Professional services for consultation, support and installation coordination
PROPOSING YOUR SOLUTION
FP Mailing Solutions Strictly Confidential36
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FP Mailing Solutions – Strictly Confidential
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SUPPORT
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SUPPORT AND INSTALLATION
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TECHNICAL & PRE‐SALES: Todd Hackett, Director of Technical Operations, Laser Substrates
Phone: ﴾607﴿ 229‐1833
Email: [email protected]
Installation request: fp‐usa.com/eCertifiedinstall
Authorized FP Partner
FP Mailing Solutions –Strictly Confidential
PRODUCT MARKETING: Mark Evanoff, National Sales & Product Marketing Manager, FP USA
Phone: ﴾630﴿ 827‐5703
Email: mevanoff@fp‐usa.com
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FP Mailing Solutions – Strictly Confidential
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COMPETITIVE OFFERINGS
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PITNEY BOWES SENDSUITE LIVE
FP Mailing Solutions – Strictly Confidential40
Cover Sheetin Special Envelope Pre‐Printed Labels
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SENDSUITE PROCESS – COVER SHEET
FP Mailing Solutions –Strictly Confidential41
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PB SENDSUITE COVER SHEET OUTPUT
FP Mailing Solutions – Strictly Confidential
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PB SENDSUITE PREPRINTED LABEL
FP Mailing Solutions – Strictly Confidential
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NEOPOST METER SOLUTION
FP Mailing Solutions –Strictly Confidential44
Workflow at Meter. Limited Web Information.
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NEOPOST COVER SHEET SOLUTION
FP Mailing Solutions –Strictly Confidential45
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NEOPOST CONNECTSUITE
FP Mailing Solutions – Strictly Confidential
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NEOPOST CONNECTSUITE
FP Mailing Solutions – Strictly Confidential
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FP‐FRANCOTYP.COM | 48July 2017
For more information about FP Elite please contact:
Mark Evanoff, National Sales & Product Marketing Manager – Mailing Solutions
630‐827‐5703
mevanoff@fp‐usa.com