fpc mission ~ knowing christ and making him known…kuhlman, randy 1138 n 19th st., fd 515-227-6724...

FPC Mission ~ KNOWING CHRIST AND MAKING HIM KNOWN

God is calling First Presbyterian Church of Fort Dodge, Iowa to:

Encounter o By living our lives within our community, partnering with our neighbors so that we might

see God at work o By seeking out, building relationships with, and blessing those who have not yet

experienced the saving grace of Jesus Christ

Empower o By caring for the spiritual and physical needs of all our members and all the persons

with whom God brings us into contact o By growing as disciples of Jesus Christ through the practices of prayer, Bible study, and

devotional time o By engaging in fellowship as we encourage one another to grow spiritually so that each

person identifies, develops, and uses their spiritual gifts in ministry o By proclaiming the good news of Jesus Christ through worship, prayer, and Bible study

in order for lives to be transformed

~~~~~~~~

FPC Vision ~ The Spirit of God is leading First Presbyterian Church in its next chapter of ministry to respect important traditions while cultivating a culture that equips all of God’s people to love others deeply, build relationships and participate more fully in God’s mission in their daily lives within the ever changing circumstances of Fort Dodge and beyond.

Key Guidelines for Partnering with God to Pursue this Vision

Stewarding Our Core Ministries: We will steward well our core ministries while we work to adapt them to respond to the changing needs within our church and our larger community.

Willingness to Risk and Experiment: We will engage in God-ordained risks for the sake of the Kingdom through experimentation in trying new ways to address changes taking place.

Every Member in Ministry: We will increase member involvement within our ministry at all levels, with staff working primarily to recruit, train, and empower these persons to lead.

Balancing Inward and Outward: We will work at achieving more balance in the time and effort we invest in serving our members with that we use to engage our larger community.

Learning to Engage With Others: We will actively engage persons in our larger community not presently served by the church in ways that listen to, walk with, and learn from them as we bear witness to the good news of the gospel. We seek to meet people where they are.

Discerning God’s Continued Leading: We will continually evaluate our ministry environment for places where God appears to be at work both in our church and within our larger community, and then act to align our ministry with these movements of the Spirit.

OUR CHURCH OFFICERS

SESSION ELDERS 2021 2022 2023 Dea: Glenda Molgaard KidZone: Ray Stanley Cong. Life/Mission: Mary Maly

Per.: Janelle Groteluschen Stew.: Brian Pederson Per..Nom.: Judy Sheker Foundation: Aileen Sandell Sp. Form: Tony Recker Foundation: David Cook P&F: Chris Helton Wor& Music: Steve Hulsebus Dea: Gary Lauterbach

Clerk: Marlene Zech

CONGREGATIONAL MISSION

Sondra Holmstrom Delpha Holtzman Sharon Moser Laurie Johnson Sarah Black Cathy Hugghins Kim Bodholdt Teri Jackson

DEACONS

Lexie Hugghins Terry Dessinger Linda Parker Martha Dessinger Melody Murtle Kathy Hulsebus Jill Yriarte Steve Vance Liddy Hora

FOUNDATION

Brent Johnson Randy Kuhlman Ted Hugghins Linda Whiting Annette Julson Marcia Vote

PROPERTY & FINANCE

Joyce Garton-Natte Belinda Lee Curt Schroeder Rick Maehl Steve Pedersen Joe Jackson Sue Sorlien Mary Alves Mary Alves Mary Alves

AUDITORS

Dave Jackson Dave Cook Dick Hersom

PERSONNEL

Gary Gronbach Gregg Hora Bruce Hartley Mike Becker

SCHOLARSHIP

Diane Pratt Dennis Den Hartog Aileen Sandell (Pastors, Present & Past Moderators of P& F)

KIDZONE BOARD

Karen Lloyd, Director Shelly Keith Megan Ruden Bernadette Ricke, Assistant Director Kim McCarville Amber Gambill, Preschool Director Ryan Walstrom, President Bruce Hartley – Personnel Advisory Board Liaison 2021 NOMINATING Luke Hugghins Steve Pederson Marcia Vote Marlene Barnes Janelle Groteluschen Harlan VandeBerg/alt. Donna Savory Judy Sheker

ELDER OF THE DAY 2021 Schedule

Glenda Molgaard 1/03/21 Judy Sheker 7/04/21

Janelle Groteluschen 1/10/21 Chris Helton 7/11/21

Judy Sheker 1/17/21 Ray Stanley 7/18/21

Chris Helton 1/24/21 Brian Pederson 7/25/21

Ray Stanley 1/31/21 Tony Recker 8/01/21

Brian Pederson 2/07/21 Steve Hulsebus 8/08/21

Tony Recker 2/14/21 Mary Maly 8/15/21

Steve Hulsebus 2/21/21 Aileen Sandell 8/22/21

Mary Maly 2/28/21 David Cook 8/29/21

Aileen Sandell 3/07/21 Gary Lauterbach 9/05/21

David Cook 3/14/21 Glenda Molgaard 9/12/21

Gary Lauterbach 3/21/21 Janelle Groteluschen 9/19/21



Judy Sheker 4/11/21 Ray Stanley 10/10/21

Chris Helton 4/18/21 Brian Pederson 10/17/21

Ray Stanley 4/25/21 Tony Recker 10/24/21

Brian Pederson 5/02/21 Steve Hulsebus 10/31/21

Tony Recker 5/09/21 Mary Maly 11/07/21

Steve Hulsebus 5/16/21 Aileen Sandell 11/14/21

Mary Maly 5/23/21 David Cook 11/21/21

Aileen Sandell 5/30/21 Gary Lauterbach 11/28/21

David Cook 6/06/21 Glenda Molgaard 12/05/21

Gary Lauterbach 6/13/21 Janelle Groteluschen 12/12/21



Meeting Dates for 2021

January February March April May June

1/12 Session

2/9 Session

3/8 Session

4/9,4/10 C.Mission

5/11 Session

6/8 Session

1/13 KidZone

2/10 KidZone

3/10 KidZone

4/13 Session

5/12 KidZone

6/9 KidZone

1/18 Deacons Personnel

2/15 Deacons

3/15 Deacons

4/14 KidZone



1/19 C.Mission Ministry Teams

2/16 Ministry Teams

3/16 Ministry Teams


5/18 C.Mission Ministry Teams

6/22 Ministry Teams

2/23 C.Mission

4/20 Ministry Teams

July August September October November December

8/9 Session

9/8 KidZone

10/12 Session

11/9 Session

12/14 Session

8/11 KidZone

9/14 Session

10/13 KidZone

11/10 KidZone

12/20 Deacons


9/20 Deacons

10/18 Deacons

11/16 C.Mission

12/21 Ministry Teams

8/17 Ministry Teams

9/21 Ministry Teams

10/19 Ministry Teams

8/27,8/28 C.Mission

2021 Elder Deacon List

Elders Ministry Teams

Molgaard, Glenda 2021 Deacons 1527 D St. W, FD 515-571-6193 [email protected]

Groteluschen, Janelle

2021 Personnel 2011 N 25th St., FD 515-570-1817 [email protected]

Sandell, Aileen 2021 Foundation 31659 Country View Dr., Temecula, CA 92591

515-570-2071 [email protected]

Helton, Chris 2021 P&F 3031 14th Ave N, FD 515-418-2743 [email protected]

Stanley, Ray 2022 KidZone 1024 N 22nd

St, FD 712-330-7986 [email protected]

Pederson, Brian 2022 Stewardship 2981 22nd

Ave N, FD 515-570-2984 [email protected]

Recker, Tony 2022 Spiritual Form. 5748 22nd

Ave N, FD 515-570-6934 [email protected]

Hulsebus, Steve 2022 Worship & Music 1129 S 17th St, FD 515-408-3130 [email protected]

Maly, Mary 2023 Cong. Mission 328 Country Club Dr. FD 712-887-0045 [email protected]

Sheker, Judy 2023 Personnel, Nom. 1016 14th Ave N, FD 515-576-0997 [email protected]

Cook, David 2023 Foundation 1249 N 8th St, FD 515-408-9153 [email protected]

Lauterbach, Gary 2023 Deacons 1404 N 9th St, FD 515-890-7934 [email protected]

Deacons

Hugghins, Lexie 2021 1421 14th Ave N, FD 515-570-3098 [email protected]

Dessinger, Terry 2022 1504 Timberlane, FD 515-571-0386 [email protected]

Dessinger,Martha 2022 1504 Timberlane, FD 515-571-1937 [email protected]

Hulsebus, Kathy 2022 1129 S 17th St, FD 515-571-5135 [email protected]

Vance, Steve 2022 2914 21st Ave N, FD 515-571-6991 [email protected]

Parker, Linda 2023 2040 Parker Dr. FD 515-08-3001 [email protected]

Murtle, Melody 2023 1111 8th Ave SW,

Humboldt, 50548 515-201-6524 [email protected]

Yriarte, Jill 2023 1654 N 25th St., FD 515-570-6308

Liddy Hora 2023 1730 River Forest Dr. FD 515-570-4151 [email protected]

Program Staff

Hill, Austin Head of Staff 2025 Gordon Pass, FD 925-788-2245 [email protected]

Hill, Sara Assoc. Pastor 2025 Gordon Pass, FD 484-351-8446 [email protected]

Dix, Rebecca Assoc. Pastor of Spiritual Form.

1305 8th Ave S, FD 319-215-7900 [email protected]

Alves, Gabriel Director of Worship & Music

1710 4th Ave N, FD 515-570-4082 [email protected]

Alves, Mary AV Tech. & Communications

1710 4th Ave N, FD 605-254-5685 [email protected]

Helton, Chris Business Admin. 3031 14th Ave N, FD 515-418-2743 [email protected]

2021 Staff List and Emails

First Presbyterian Church

1111 5th Avenue North

Fort Dodge, IA 50501

[email protected]

515-576-2091

Rev. Dr. Austin D. Hill Head of Staff [email protected]

Rev. Sara C.R. Hill Assoc. Pastor [email protected]

Rev. Rebecca L. Dix Assoc. Pastor of S.F. [email protected]

Gabriel Alves Director of Worship & Music [email protected]

Mary Alves A/V Tech. & Communications [email protected]

Chris Helton Business Administrator [email protected]

Abigail Kelleher Office Secretary [email protected]

Amy Conlon Church Accountant [email protected]

Linda Ruge Kitchen Coordinator [email protected]

Joe Gunderson Custodian/Maintenance

Paula Schulze Custodian/Maintenance [email protected]

Karen Lloyd KidZone Daycare Director [email protected]

Bernadette Ricke KidZone Assist. Director [email protected]

Amber Gambill KidZone Preschool Teacher [email protected]

Ilene Magruder Librarian

Gary Lauterbach Volunteer Coordinator [email protected]

2021 Ministry Team Names and Addresses

Name Address Phone Email Team

Holmstrom, Sondra 1729 River Forest Dr. FD 515-570-2662 [email protected] Cong. Mission

Johnson, Laurie 130 Bicentennial Court, Webster City, 50595

515-297-1328 [email protected] Cong. Mission

Hugghins, Cathy 1900 N 30th Court, FD 515-571-0039 [email protected] Cong. Mission

Holtzman, Delpha 2716 N 25th St., FD 515-570-2881 [email protected] Cong. Mission

Black, Sarah 1361 220th St, Barnum

50518 515-351-0263 [email protected] Cong. Mission

Bodholdt, Kim 22612 Old Hwy 169, FD 515-570-6653 [email protected] Cong. Mission

Jackson, Teri 1687 Elmhurst Ave, FD 515-570-6562 [email protected] Cong. Mission

Moser, Sharon 324 9th Ave N, FD 515-570-2259 [email protected] Cong. Mission

Johnson, Brent 130 Bicentennial Court, Webster City, 50595

515-297-0731 [email protected] Foundation

Whiting, Linda 930 Williams Dr., Apt. 1, FD

515-570-0629 [email protected] Foundation

Kuhlman, Randy 1138 N 19th St., FD 515-227-6724 [email protected] Foundation

Julson, Annette 1919 n 16th St., FD 515-419-5632 [email protected] Foundation

Vote, Marcia 2340 19th Ave N, FD 515-573-2614 Foundation

Hugghins, Ted 1900 N 30th Court, FD 515-571-1061 [email protected] Foundation

Garton-Natte, Joyce 2109 N 30th Court, FD 515-571-9938 [email protected] P&F

Maehl, Rick 1320 13th Ave N, FD 515-570-1210 [email protected] P&F

Sorlien, Sue 506 1st St. N, Dakota City,

50529 515-890-9087 P&F

Alves, Mary 1710 4th Ave N, FD 605-254-5685 [email protected] P&F

Lee, Belinda 3006 20th Ave N, FD 515-571-5695 [email protected] P&F

Pedersen, Steve 2051 Dana Ave, FD 515-570-2425 [email protected] P&F

Schroeder, Curt 20078 Sherri Lane, FD 515-576-0874 [email protected] P&F

Jackson, Joe 1921 Floral Ave, FD 515-570-0737 [email protected] P&F

Jackson, Dave 1687 Elmhurst Ave, FD 515-570-0130 [email protected] Auditor

Cook, Dave 1249 N 8th St., FD 515-408-9153 [email protected] Auditor

Hersom, Dick 602 Kenyon Rd, Apt. 4208, FD

515-571-4714 Auditor

Gronbach, Gary 2729 N 13th St., FD 515-227-2140 [email protected] Personnel

Hora, Gregg 1730 River Forest Dr., FD 515-570-5233 [email protected] Personnel

Becker, Mike 2024 Nicole Rd., FD 515-408-2602 [email protected] Personnel

Harley, Bruce 2218 16th Ave N, FD 515-571-0289 [email protected] Personnel

Pratt, Diane 1851 9th Ave N, FD 515-571-0037 [email protected] Scholarship

Den Hartog, Dennis 5548 146th St., FD 515-408-2105 [email protected] Scholarship

Sandell, Aileen 31659 Country View Dr., Temecula, CA 92591

515-570-2071 [email protected] Scholarship

Keith, Shelly 1211 N 22nd

St., FD 515-408-2717 [email protected] KidZone

Ruden, Megan 506 S 20th St., FD KidZone

McCarville, Kim 1035 16th Ave N, FD 515-408-2608 [email protected] KidZone

Hugghins, Luke 1421 14th Ave N, FD 515-571-6004 [email protected] Nominating

Barnes, Marlene 100 Hilltop Rd. H-3, FD 817-948-8885 Nominating

Savory, Donna 856 N 20th St., FD 612-743-5093 [email protected] Nominating

Vote, Marcia 2340 19th Ave N, FD 515-573-2614 Nominating

Pederson, Steve 2051 Dana Ave, FD 515-570-2425 [email protected] Nominating

Groteluschen, Janelle 2011 N 25th St., FD 515-570-1817 [email protected] Nominating

Sheker, Judy 1016 14th Ave N, FD 515-576-0997 [email protected] Nominating

VandeBerg, Harlan,alt. 2011 N 24th Pl, FD 515-269-3491 [email protected] Nominating

Reminders for Elders and Ministry Team Chairpersons

Elders

1. Be responsible to attend Session and Ministry team meetings as scheduled. Remember, you are the liaison to your ministry team and will report actions or requests to the Session.

2. You are encouraged to work as a team with the co-chairperson of the Ministry Team. 3. Check your mailboxes (located outside the church office door) every time you are in the

building for pertinent information. 4. Currently Session meets the 2nd Tuesday of each month at 5:30 p.m. on Zoom. If meeting in

person, Session meets the 2nd Tuesday of each month at 6:30 p.m. in the Commons. There are occasional exceptions.

5. Ministry Team meetings are the 3rd Tuesday of each month, unless otherwise decided by a particular team.

6. Session minutes should be typed and emailed to Abigail at [email protected] as a word document.

Ministry Team Chair

1. Be responsible to attend all scheduled Ministry Team meetings. 2. Prepare an agenda for your meeting. 3. A “Minutes Form” will be available for each Ministry Team in the mailboxes (located outside the

church office door). See example. 4. Encourage your recording secretary to transmit minutes of the meeting to the church office

ASAP following the meeting. The minutes must be typed in a Word document and sent via email to Abigail at [email protected]

5. Check your mailboxes every time you are in the building for information regarding your ministry team, especially financial information. Invoices to be approved will be in a folder in your mailbox. Do not take these out of the church. Please approve the invoices in a timely manner. If possible, place the folder in Amy’s inbox after approval. If the office is closed, return the folder to the mailbox.

Ministry Team Meeting Schedules

Ministry Team meeting dates need to be determined by each team each year. Ministry Teams need to determine their meeting schedules tonight and report them to Abigail in the official as soon as possible.

General Information

1. We use email to notify you frequently. Please check your email regularly (and junk email folder, just in case).

2. Information for Sunday bulletins must be submitted to the office by Wednesday morning. Church newsletter articles must be received on Tuesday before noon of newsletter week.

3. If your Ministry Team has an announcement to make during worship services, please submit this request to the Pastor by email as soon as it is discussed at your Ministry Team meeting. Pastor Austin will help determine which Sunday this will be included in the worship services.

Example

Minute form for the Deacon Ministry Team

Date:

In Attendance _____ Glenda Molgaard (Elder) ____ Gary Lauterbach (Elder)

_____ Lexie Hugghins ____ Martha Dessinger

_____ Terry Dessinger ____ Kathy Hulsebus

_____ Steve Vance ____ Linda Parker

_____ Melody Murtle ____ Jill Yriarte

_____ Liddy Hora

Events & Date to Remember:

Actions needed by Session (Write motions for Session in this section):

Minutes of the Meeting:

Please submit your Ministry Team Minutes typed in a word document as soon as possible.

You may email them to Abigail at [email protected].

Example

Ministry Teams – Meeting Rooms

Tuesday, February 16th

Congregational Mission - Room 107

Foundation - Conference Room

P&F - Room 109

AUDIT MINISTRY TEAM GUIDELINES

The purpose of the Audit Ministry Team is to report to the membership on the stewardship of the governing board(s); including the performance in meeting the annual budget as reflected by the church financial records and minutes. The Audit Ministry Team may begin work in January of each year, however the financial reviews will probably only be able to begin after the Church Financial Secretary completes the prior year’s reports near the end of January. Church General Fund (main checking account) Continuing Education Savings Account Prepaid Pledges Savings Account Contingency Reserve Fund and General Reserve Fund Deacons’ Fund Deacons’ Memorial Fund Presbyterian Women’s Fund Presbyterian Men’s Fund KidZone Christian Day Care Checking and Savings Account Foundation Funds to include: Foundation Money Market Account Presbyterian Church USA Foundation Westminster Trust Account State Street Investments Joselyn Fund Edward Jones Accounts Farm Management Account All Scholarship Funds The church staff should be instructed to gather the following for the audit ministry team as well as making available records pertaining to the topics listed in the below items #1 thru # 14. The Audit Ministry Team Guidelines A Notebook of the Session, Board, and Ministry Teams minutes for the past year. A list of the Session, Board, and Ministry Team members and chairpersons for the past year. A Chart of Account of all funds on the Church computer showing the past year’s Budget and actual revenue and expenditure entries.

Insurance and Bonding Policies Correspondence from contributors with large donations. The Audit Ministry Team

1. Obtain a complete understanding of the systems and procedures for collecting, controlling and accounting for cash and revenue handling and make recommendations or comments on same. Such understanding should include the procedures used to account for offerings by individual members and the reporting of contributions to the membership.

2. Review and make recommendation concerning the approval of, and the payment of all expenses, e.g., vouchers procedure.

3. Review the years Session, Board, and Ministry Team minutes, and track the posting in the general ledger on all major project expenditures voted on from inception to payment, e.g., new roof.

4. Review the Church and Foundation Articles of Incorporation and By-Laws and Foundation Purpose and Principles to see if the current process and procedure matches the document’s intent.

5. Review and report on the Property, Casualty, and Liability Insurance for the main church property and operations, as well as the Foundation property and liability.

6. Review the year end chart of accounts for all funds to include: A. Balance of all cash accounts with appropriate subsidiary ledgers and/or bank year end statements. B. Select and confirm posting of all high dollar expense accounts, e.g., payroll, per capita and insurance.

Compare costs to prior periods and expected budgeted amounts. C. Review and account for deferred or advanced pledges/revenue/promissory notes. D. Select one or two expense accounts from the major expense categories listed below and track the posted vouchers to the computer/journal entries for a randomly selected period. Christian Education, Adult Christian Education, Youth and Young Adults Ministry,

Presbyterian Women, Deacons, New Members, Mission, Stewardship, Pastor, Associate Pastor, Christian Ed Director, You and Young Adults Director, Director of Music, KidZone Day Care, Personnel, Property and Finance, Worship and Music, Scholarships, Technology, Foundation and miscellaneous.

E. Review and balance all liability accounts, e.g., payroll taxes. F. Review any major accrued payables or bills yet to be paid, e.g., property taxes, interest owed. 7. Review and comment on the Budget to include: its preparation process, its approval, its monthly breakdown, its comparison to financial statement, on variances from budget, on actual revenue and expenses

as compared to the budget, and to the prior year actual revenue and expenses, and on plans if expenses exceed revenue.

8. Review documentation and correspondence for major bequests and legacies, be they monetary or material. Tract the posting of same on the general ledger. Comment on whether the bequests are spent in full or partially spent, or if the interest only is spendable, and any other restrictions.

9. Comment on the completion or progress of the prescribed reporting function to the I.R.S. Determine whether the conditions for tax exempt status are being met and that the necessary information

returns have been timely filed, for both the Church and the Foundation. Comment on any debt or collateral arrangements and cross reference same to the general ledger. Review the balances payable from lenders.

11. Comment on any perceived illegal acts or irregularities that could have a material direct or indirect effect on the financial statements, or lack thereof.

12. Comment on any unusual audit, accounting or reporting problem encountered. 13. Comment on any of the following: A. Assets pledged as collateral. B. Long Term Debt with any significant covenants and guarantees. C. Employee benefit plans, e.g., Pastors’ retirement plans. D. Lease commitments, e.g., house tenants. E. Warranties. F. Self-insured risks. G. Inter-fund or intra-fund transfers. H. Prepaid expenses. I. Any trust arrangements, e.g., Scholarship, Foundation accounts. J. Safekeeping or custodial agreements of the church documents, e.g., licenses, abstracts, deeds, warranties, contracts, mortgages, and loans. The majority of this data is in the Church’s Safety Deposit Box. Do an annual inventory. K. Consider the reasonableness of interest rates being paid. 14. Examine tax bills (property, Foundation Farm land).

The Audit Ministry Team members should draft and all sign a report to Session concerning the topics in this guideline. The Audit Ministry Team should offer in the report a description of what areas were reviewed, whether there were any areas of concern, and offer recommendations for improvement. The Audit Ministry Team should get the report to the Session close to the date of the church’s Annual Congregational meeting. The Audit Ministry Team should put a paragraph in the Church Newsletter briefly stating its findings and that the Audit Ministry Team’s report is on file in the church office. An Audit Ministry Team representative should present a report to the Congregation at the Annual Church Congregational Meeting in February. The Audit Ministry Team periodically needs to update these Guidelines and present such updated Guidelines to the Session for their acceptance. The Session is requested to acknowledge in their Session Minutes receipt of said report and to accept the Audit Ministry Team’s report and to act on any or all of the recommendations in said report.

CONGREGATIONAL MISSION TEAM JOB DESCRIPTION First Presbyterian Church

Fort Dodge, IA Revised: 10/20/2020 Approved by Session: Nov.10, 2020 Effective: 01/01/2021 Purpose/Goals The purpose of Congregational Mission Ministry Team is to welcome new members into the life of the church and provide growth of all members through sharing in fellowship and mutual support. This is accomplished by fostering among members an attitude of responsibility for the needs of others, and inviting new and current members into worship, fellowship, witness, and preserving the gifts of our environment. This also includes fostering within the congregation members an attitude of responsibility for the needs of others and to preserve the gifts of our environment. The church is to be Christ’s faithful evangelist, demonstrating love of its members for one another, sharing in worship, nurturing relationships, practicing prayer and service under the guidance of the Holy Spirit. Accountability The Congregational Mission Ministry Team is accountable to the Session and works in cooperation with the Pastors. The Session provides support, report, review, and control. Membership The Congregational Mission Ministry Team shall consist of up to 10 members at large and one elder in 2021. With the combining of the two teams, Congregational Life and Mission Ministry Teams, it is important that we honor all team members and offer them the opportunity to keep providing the vital services that they care about and/or wish to do. It will be determined in 2021 whether there should be a decrease in numbers dependent upon the numbers of the team who come to meetings and/or participate in the activities selected by the Team. If any other church member wishes to take the place of anyone resigning, the Team can continue to keep 10 members. Responsibilities:

1. Provide opportunities for the congregation members to learn and practice evangelism, so members may be better equipped to articulate their faith, to witness in word and deed to the saving Grace of Jesus Christ, and to invite persons into a new life in Christ. This could include serving the Manna Meal, etc.

2. Encourage the congregation members to participate and promote mission efforts. This could include organizing visits to local ministries, providing food or collecting other items for local ministries, etc.

3. Participate in the welcoming of visitors and new members to our congregation. This could include reaching out to visitors and new members, helping the pastor plan and promote the new members classes and the public recognition of members, etc.

4. Plan activities and events that strengthen the bonds of friendship and community among the congregation members. This could include guest speakers, topical classes, yoga faith, outings to local activities, Heritage Sunday recognition of 50+ year members, brunch on Easter, cookies and caroling in December, etc.

5. Allocate funding to local, national, and international mission efforts, including Presbyterian seminaries, based on mission dollars.

6. Participate in and Support the Greater Fort Dodge Growth Alliance.

Meetings/Time/Place The Congregational Life Ministry Team shall meet monthly, at least 6 times per year, on the 3

rd Tuesday of the month at

6:30pm at the Church or by Zoom. The January training meeting qualifies as one of the 6 required meetings. On the January training night the selection of officers shall be done. Officers will include the chairperson, co-chairperson, and secretary. Additional meetings may be called by the chairperson or suggested by other members as needed. Meetings shall convene and end with prayer. Additionally, members may vote and otherwise participate in meetings utilizing appropriate electronic methods. A record of all actions and recommendations will be kept by the secretary and submitted to the session and to all team members. Length of Service Term: Team members can serve for three years with the choice of an additional three years. Six years is the maximum for service. Following two consecutive three-year terms, members must be off the team for one year before serving again. This begins anew in 2021 so it is possible members can serve through 2026 as this is a new team. A pastor shall serve as an ex-officio member. The kitchen coordinator shall also serve as an ex-officio member or choose to be a team member. Membership should not go below 6-8 members over time.

Board of Deacons Job Description First Presbyterian Church

Fort Dodge, IA 50501 Revised September 2017 | Session Approved: June 11, 2019

Purpose: The purpose of the Board of Deacons is to fulfill the office of sympathy, witness, and service after the example of Jesus Christ. (SEE Book of Order G-2.0201) Goal: It is the duty of the Deacons to minister to those who are in need, to the sick, to the friendless, and to any who may be in distress. They shall assume such duties as may be delegated to them from time to time by the Session. (SEE Book of Order G.2.0201 & G-2.0202) Accountability: The Board of Deacons is under the jurisdiction of the Session spelled out in the Book of Order G-2.0202. Membership: The Board of Deacons shall consist of Deacons ordained and installed according to the constitution and the by-laws of the congregation. The Board shall have a chairperson, vice-chairperson, and secretary. The church financial secretary shall handle the funds of the Deacons coming from congregational offerings and memorial gifts. The Pastor(s) shall serve as an advisory member. Deacons shall serve a three-year term of office with eligibility for a second three year term. The provisions for election, preparation for ministry, service of ordination and installation, and terms of service are found in the Book of Order. (G-2.04) Deacons should be of spiritual character, honest repute, and have brotherly and sisterly love. The ordination as Deacon is for life. It is an exemplary office that promotes the ministry of Jesus Christ, who came not to be served, but to serve. (G-2.0201) Responsibilities: Mail Ministry: This ministry is to keep an up-to-date list of members who are 80 years old

or older in conjunction with the church office and to send greetings on a regular basis such as birthdays, Easter, Christmas, and thank you notes for memorial gifts and others. We also send greetings to college students and those serving our country.

Visitation Ministry: This ministry encourages active participation in compassion and care-giving

activities involving visitations of those who are hospitalized, sick, homebound, and others as determined by the church staff. All members of the Board of Deacons are encouraged to participate in the church’s Caregivers.

Flower Ministry: The Deacons shall deliver the flowers used in the Sunday morning worship

services to homebound members, members recovering from a surgery, or other members as deemed appropriate by the Deacons or a Pastor. This is only to be done if the family donating the flowers that Sunday doesn’t wish to take them home.

Worship-Communion: This ministry is to prepare communion for worship services, and to maintain

all communion-ware. The Deacons also provide extended home communion throughout the year. Deacons may also serve communion.

Compassion Meals: The Deacons shall prepare, with the help of the kitchen coordinator, meals

that can be stored in the Deacons’ freezer. These meals shall be delivered to members in time of need, such as but not limited to the birth of a child or a death in the family. Other special requests will be considered.

Compassionate Care: This ministry works with the church staff and Webster County Health

Department to meet with and assess the needs of persons seeking financial and/or other assistance, and provide assistance as determined appropriate.

Van: This ministry is to provide transportation for our elderly/homebound/non-

driver membership. This ministry is to monitor the use of the vans/bus by the youth and other FPC groups. Arrange for van/bus maintenance and report information to the church office.

Audio-Visual Ministry: This ministry should request recordings of the Sunday worship services,

either DVD or audio only. This ministry then delivers them to those homebound members who would like to have them.

Church Fellowship: This ministry is to arrange, schedule, and carry out special projects at FPC, such as but not limited to Harvest Home Dinner and Thanksgiving Brown Bags.

Memorial Fund: This ministry is to acknowledge and use memorial gifts to the church

in a responsible, organized manner. Meetings: The Board of Deacons shall have stated monthly meetings as determined by the Board or as called by the chairperson or by a Pastor. The team typically will meet a minimum of 10 times per year. Deacons will normally meet at 6:30 p.m. in the Commons on the 3

rd Monday of each month as determined by a majority of the Board, or by a Pastor.

Usually, the Board does not meet in July or December. A secretary shall record all actions and recommendations. Communication and relations with other Ministry Teams: The Board of Deacons works with and is a part of the Caregivers of this church. Deacons cooperate with the Presbyterian Men to prepare and serve the Harvest Home Dinner and with the Spiritual Formation team on the Thanksgiving Brown Bags. As required by the Book of Order, the Deacons meet once a year with the Session. Chairperson Selection: The chairperson, vice-chair, and the secretary are elected annually at the January meeting of the Deacons.

Foundation Ministry Team Job Description First Presbyterian Church Fort Dodge, IA. 50501

Revised: 11/17/2020 Session approved: January 12, 2021 Foundation Purpose and Principles, and or Foundation By-Laws, will take precedent over the Foundation Ministry Team Job Description. PURPOSE: The Foundation exists to support the ministry and mission of the Church through investing wisely, encouraging giving, maintaining benefactor’s confidence and funding mission, Spiritual Formation, as well as Church property. GOALS: The Foundation is motivated towards several long standing objectives.

(1). Not to accumulate monies, but to be good stewards managing it while doing the work Jesus Christ. (2). Not to endow the whole of the Church and its programs, least the congregation become apathetic about

giving. (3). Provide assistance for Seminary students. (4). Provide funds for Mission projects. (5).Provide for the upkeep of our Church buildings and grounds.

MISSION: It is the Foundation’s objective to maximize the total returns of its investments through interest, dividends and capital gains, while using a conservative yet prudent risk level when investing. ACCOUNTABILITY: The Foundation is a part of the whole, it is ultimately under the authority of the Session, and should see itself as a part of the PCUSA; indeed the Church Universal. The Session shall provide support, report, review, and control. MEMBERSHIP: The Foundation shall consist of NINE members divided into three equal classes, with one class of three elected each year for a three-year term. At the conclusion of a member’s 7/24/2013 three-year term, if he or she so chooses, they may be elected for another three-year term. After completing the 2nd three-year term he or she would not be eligible for another three-year term until after a one year lapse of time. One Foundation member will be a current member of the Session and will serve as a liaison between the Foundation and The Session. RESONSIBILITIES: Foundation is responsible for the investment policy and overall guidance and monitoring of funds with a goal of maximizing the return. The Foundation will also be active in the promotion of growing the Foundation through personal contacts, promotional materials, as well as establishing a Foundation Sunday to share the good news of the Foundation’s work. MEETING: Foundation meets on a regular basis the 3rd Tuesday of every month at the First Presbyterian Church in Fort Dodge. Foundation also meets and presents its annual report at the Church’s regular annual meeting in January or February each year. COMMUNICATION; In addition to supplying Session with quarterly reports, a procedure is in place to channel monetary requests to the Foundation. (1) Requests of the Church are given to the appropriate Ministry team. (2) Ministry team then reviews the request. If deemed worthy and the team is unable to fulfill the request it is then passed on to the Session.(3) If the Session then agrees with the Ministry team that the request should be funded, then it passes it on to the Foundation with its approval that the Foundation fund the request.(4) The Foundation can either fund the request using undesignated-unrestricted monies OR if they are not comfortable with the request, they notify the Session and a joint meeting between Session and Foundation occurs to determine the future of the request. In addition to the above, all Foundation members are all available to answer questions at any time when approached by Church members. CHAIR SELECTION PROCEDURE: The Foundation will select a Chairperson and a Vice-Chairperson by the vote of its members. It is customary that at least a 3rd year member of the Board be elected Chairperson. Second year members may also be considered. It is also customary that the Vice-Chair fill the vacated Chair position when it becomes available. NOTE: The Session/Foundation liaison is not eligible for either Chair position. CONFIDENTIALITY: Any confidential information received or discussed as part of Director’s role on the Foundation board may not be shared in any form with family members, friends, or anyone other than other Directors, Session members and authorized agents of the Foundation. Breach of this confidentiality obligation may result in removal from the board and any other necessary and appropriate action.

PERSONNEL MINISTRY TEAM First Presbyterian Church Fort Dodge, Iowa 50501

Revised: 10/19/2020 Approved by Session: 11/10/2020

Effective: 1/01/2021 Vision: “Each has his/her own special gift from God to use for the common good.” (I Cor.

12:7) “Administration enables the church to give effective witness in the world to God’s new creation in Jesus Christ and strengthens the church’s witness to the mission of the triune God. (G-3.0106” Administration of Mission) “A council shall make provision in its manual of administrative operations (G-3.0106) for the process of electing executive staff and the hiring of other staff, the description of the responsibilities of the positions, the method of performance review, and the manner of termination of employment. (G-3.0104)” (G.3.0110 Administrative Staff)

Purpose: The purpose of the Personnel Ministry Team is to provide confidential support and encouragement

to the Pastor-Head of Staff and the “staff” as we “encourage one another and build up each other.”(I Thess. 5:11) As a Ministry Team, we function as one working fellowship with the staff, other ministry teams, and with the congregation, serving in and for a cause greater than ourselves, either individually or corporately. We develop a sensitivity to each other and our common work, which expresses itself in a rapport with one another and a respect for each one’s unique gifts. We seek, not to control, but to graciously solve personnel issues. We deal with our common faults, mistakes, and needs in Christian love and understanding. Above all, we seek to be creative and always helpful to one another.

With the above always before us, the Personnel Ministry Team serves as the mediator between the Session and the employees of the church (all persons on the payroll), and deals with employee relations such as performance, salary, work hours, fringe benefits, work conditions, etc.

Accountability: The Personnel Ministry Team is responsible to the Session and works in cooperation with the

Pastors and the Church Business Administrator to:

propose all recommendations for hiring or dismissing staff members to the session before any action is taken including complete supporting evidence concerning either action. When necessary, the team will work with an employee’s direct supervisor to develop and monitor mentoring, and, when there are performance concerns, develop and monitor a plan of assistance, with timelines and clear expectations for all parties.

written minutes including all items discussed must be confidential, but are available to all active Session members in the church office upon request

The Personnel Ministry Team, as well as the Session of First Presbyterian Church, are both accountable to all state and federal laws and regulations regarding employee compensation, safety, discrimination, and like rulings.

The session shall provide support, report, review, and control. Membership: The Personnel ministry team shall consist of 5 members at large and one serving elder, or 4

members at large if there are two serving elders, beginning no later than 2020. Two members shall be elected each year except one shall be elected the year a session member is appointed beginning in 2018. Starting in 2018, the Personnel ministry team shall decrease from its current number of members to a total of 6, which will include the elder. This will occur over the course of three years. Personnel ministry team members serve a three-year term and ministry team member years of service are staggered to provide continuity. The Lead Pastor/Head of Staff will attend all meetings of the Personnel Ministry Team as non-voting ex-officio member. Members will have a working knowledge of the overall church mission and a diversity of perspectives related to employment including a practical knowledge of working with staff.

Responsibilities:

The Personnel Ministry Team may be called upon to review and/or investigate employee relations issues at the discretion of the Head of Staff, the Church Business Administrator, the Session, or at the request of an employee. It may be necessary to oversee or assist in the resolution of employee issues.

The Personnel Ministry Team establishes employment policies, reviews the Personnel manual annually and makes recommendations to the Session for their approval.

The Personnel Ministry team members meet with their assigned staff person a minimum of two times per year. This would include, but not limited to, an annual review procedure and a meeting to inform the employee of their compensation package for the year, which will take place after Session’s approval of the budget. Program staff annual reviews will be completed in the fall. Support staff annual reviews will be completed at the beginning of each year.

The Personnel Ministry Team supervises the annual performance and salary for clergy and all employees of the church.

The ministry team facilitates, under supervision of the Session, the staffing of the church in conjunction with the Head of Staff (with the exception of calling an installed pastor which is the responsibility of the Pastor Nominating Committee).

The ministry team studies the short and long range planning and structure of staffing for the church and makes recommendations to the Session for their approval.

Meeting Time/Place: The ministry team will meet the 3

rd Tuesday of January of each year for a training session. At

that time, officers will be appointed if not already done at the December meeting. In addition, members will lock in dates to meet throughout the year. Unless otherwise requested, typically called meetings will be the 3

rd Monday of the month.

Other personnel ministry team meetings may be called as needed by the chairperson at the request of the session or Lead Pastor/Head of Staff. Additionally, members may vote and otherwise participate in meetings utilizing appropriate electronic methods. The Session liaison elder shall be the chairperson. The ministry team shall elect a vice-

chairperson (co-chairperson) and secretary for Personnel. Meetings shall be convened with prayer and a record of all actions and recommendations shall be kept.

Length of Term: Members may be elected to serve a three-year term. Members may serve two consecutive three-

year terms. Following service of two consecutive three-year terms, individuals must be off of the team for a minimum of one year before again serving on Personnel.

Communication/Relationships with other Ministry Teams: The session liaison member will communicate regularly with session, reporting Personnel

recommendations and actions to them as needed and reporting session information back to the Personnel ministry team at their monthly meetings. The session liaison member will communicate with other ministry teams as needed and requested by the ministry team chair, or by session.

Property & Finance Ministry Team (Technology Merged Into P&F In 2019 / Stewardship Merged Into P&F In 2021)

First Presbyterian Church

Fort Dodge, Iowa Revised: 10/13/20 Approved By Session: November 10, 2020 Effective:01/01/2021 Purpose: The purpose of the Property and Finance Ministry Team is to oversee all facets pertaining to the

Church property/finances/technology and to administer the operating budget. This includes directing and leading Church stewardship activities.

Accountability: The Property and Finance Ministry Team is responsible to the Session and works in cooperation with the Lead Pastor, Church Business Administrator, and the A/V Technology & Communications Media Coordinator. The Session shall provide support, report, review, and control. In property matters, the Church may also responsible to the Presbytery.

Membership: The P&F ministry team shall consist of four members at large and at least two elders. New team members shall be nominated by the Church Nominating ministry team, and approved by Session, each year as needed to fill the spots of outgoing team members. A youth elder may serve on the P&F ministry team if she/he chooses to do so. A simple majority of total team members shall constitute a quorum. A simple majority vote with a quorum present is required for motions to carry within the P&F ministry team meetings. Additionally, members may vote and otherwise participate in meetings utilizing appropriate electronic methods.

Responsibilities: The Property & Finance ministry team works with the Lead Pastor on matters of stewardship. The Property & Finance ministry team works with the Church Business Administrator to: (1) administer/oversee acquisition, maintenance, repair, and replacement of church property; (2) oversee new construction projects; (3) work to stay within the adopted church budget; (4) protect the church property with respect to usage by membership, authorized and unauthorized persons; and (5) forecast potential high dollar repairs or replacements. The Property & Finance ministry team works with the Church Business Administrator and the A/V Technology & Communications Media Coordinator to encourage and support the integration and effective utilization of media and technology.

Meeting Time and Place: The P&F ministry team shall meet a minimum of 6 times each year. The January training meeting

qualifies as one of the 6 required meetings. The P&F ministry team shall meet in January for the training night and selection of officers (if not already done in a meeting before the end of the prior year). A Session liaison elder shall be a Co-Chairperson. The P&F team shall elect a second Co-Chairperson and a Secretary each year. The elected Co-Chairperson shall serve as Chairperson of the Scholarship Committee. Time of meetings and place of meetings at the church shall be selected by the P&F ministry team. Email may be used for projects or decisions between meetings. Additionally, members may vote and otherwise participate in meetings utilizing appropriate electronic methods.

Length of Service Term: Members may be elected to serve a three-year term. Members may serve two consecutive three-year terms. Following service of two consecutive three-year terms, individuals must be off of the team for a minimum of one year before again serving on P&F.

Communication/Relationships with other committees: The P&F ministry team will work to keep open lines of communication with other ministry teams. The following subcommittees and their responsibilities are:

1. Scholarship – This subcommittee is chaired by the Property and Finance Ministry Team’s elected Co-Chairperson. The subcommittee is made up of the current chairperson, prior year’s chairperson, the Church pastors (as assigned by the Lead Pastor), and three Church members at-large.

2. Decorating – Responsible for holiday/seasonal decorating around the Church. Funding typically comes from the Beautification funds managed by our Church’s Foundation.

3. Any other appropriate subcommittees deemed to be necessary by the team.

SCHOLARSHIP MINISTRY TEAM JOB DESCRIPTION First Presbyterian Church

Fort Dodge, IA 50501

Revised 6/11/2019 Approved by Session: June 11, 2019 Purpose: To award educational scholarships from designated and/or restricted funds in accordance with restrictions set forth by the donors, if any, and to promote availability of scholarships. Accountability: The team is responsible to session and works in cooperation with pastors. Session shall provide support, report, review, and control. Membership: The team consists of at least six members as follows: three members from the congregation as selected by the Nominating Ministry Team, a current pastor, the current chairperson and prior year’s chairperson of the Property & Finance Ministry Team, and a member of the First Presbyterian Church Foundation. Responsibilities:

1. General procedures: a. Determine the amount available for scholarships (see #2). b. Announce to the congregation (through newsletters or bulletins) that applications are being accepted and

the deadline for submission of applications. c. Review each application thoroughly as to qualifications and merit. d. Determine eligible recipients. e. Calculate monetary award per recipient (need not be equal among all recipients). f. Communicate the awards to recipients. g. Communicate the total dollar amount given and recipients to the congregation. h. Communicate availability of camp scholarship funds to appropriate ministry teams for distribution. i. Establish procedures for conducting the ministry team’s business each year with continuity, and review

the application process as a whole. 2. Determination of amount available:

a. Determination of the dollar amount available for scholarships is the primary responsibility of the First Presbyterian Church Foundation. The Foundation has custody of all scholarship accounts except the Rufer and Holmstrom accounts. While funds are generally only available when the current balance exceeds the restricted principal balance, the Foundation may use their discretion to designate unrestricted funds for scholarship purposes.

b. The church financial secretary is responsible for understanding and communicating each scholarship’s restrictions to this team. The financial secretary annually prepares a listing of each account and any specific criteria necessary to adhere to the wishes of the donor. The worksheet also provides the dollar amount available from each restricted account and a designated amount from Foundation’s unrestricted funds, if the Foundation approves such an amount.

3. Listing of scholarship accounts: a. Held by the First Presbyterian Church Foundation:

i. Sergeant funds (only account available to nonmembers of the church). ii. Living Scholarship. iii. Leonard and Beulah Nelson Scholarship. iv. Lyle and Ruth Cook Scholarship. v. Van Gundy Scholarship vi. Keith Stanek Scholarship. vii. Decker Scholarship. viii. Willis and Virginia Cook Scholarship.

b. Held outside or separate from the Foundation’s investments: i. Rufer funds (administered in connection with Dan Brown of the Masons). ii. Holmstrom funds. iii. Daggy Scholarship.

c. Seminary Scholarships: i. Amond Seminary Scholarship. ii. Seminary Scholarship. iii. John and Evan Amond seminary/camp/music scholarship.

d. Camp Scholarships: i. James and Helen Burke Scholarship. ii. Nicholas Meyer Scholarship. iii.

4. Nondiscrimination policy: a. The team shall consider the entire diversity within its pool of applicants when selecting eligible recipients.

Persons of all racial ethnic groups, socio-economic status, different ages, both genders, various disabilities, diverse geographical areas, different theological positions consistent with the Reformed tradition, as well as different marital conditions, (married, single, widowed, or divorced) shall be considered.

5. Conflict of Interest policy: a. The team members shall pay close attention to situations where awards might present a potential conflict

of interest or the appearance of a conflict of interest, where the person or persons involved may be influenced or be influential in decision making by any motive or desire for personal advantage other than the success and well-being of the church and its ministry. The team members shall discuss and agree when it may be appropriate for a team member to abstain from voting on an award when the recipient is a child, grandchild or other relative by blood or marriage, or a member of the same household of a team member.

6. Selection policy: a. Applicants shall be selected for scholarships by prayerfully and carefully considering:

i. Content & completeness of the application. ii. Church involvement. iii. Christian living. iv. Educational success to-date. v. Financial need. vi. Community service. vii. Any and all restrictions based upon the specific fund’s criteria.

b. All information about scholarship requirements and eligibility is available in the church office with the church financial secretary.

Meetings: The team meets as needed each spring immediately after the deadline for submission of applications which is typically April 1

st. The team’s work is generally completed prior to high school graduation ceremonies. The team will also

meet as needed to discuss availability of camp scholarships and disbursement of any seminary scholarships. Length of Term: The three members selected by the Nominating Ministry Team shall serve staggered 3-year terms so that one new member is selected each year. Communication/Relationship with other Ministry Teams: The team works closely with First Presbyterian Church Foundation as custodian of the funds. Chair Selection Procedure: The Vice-Chairperson (Co-Chairperson) of the Property & Finance Ministry Team shall be the chairperson of this team.

MISCELLANEOUS MINISTRIES & ACTIVITIES

Revised: 1/21/2021 Bible at Breakfast – Bible Study for men on Tuesday mornings at 6:30 at Zakeers’ restaurant. Men’s Bible Study – Bible Study for men on Thursday mornings at 7:00 at HyVee Market Grille. Caregivers – Congregation members that call on homebound people, hospitalized and those over 80. Library – Available to all with books, resource materials and other matter. Nurses-on-Call – Kia Deuel coordinates the Parish nurses. They are available to provide care in a medical at-home circumstance. Prayer Partner Program – Youth are assigned an adult prayer partner to pray for the youth. Presbyterian Women – Organization for women of the church for Bible study and service. Presbyterian Men – Organization for men of the church to participate in significant ways in the church. Bible study is offered on Tuesday mornings. Sewing & Knitting Groups – These individuals sew quilts, lap robes, etc. for outreach in our community. The knitters provide prayer shawls and hats for members who are homebound, hospitalized and outreach. Volunteers – Provide the services of ushering, greeting, driving the van, making coffee, helping with Vacation Bible School, Spiritual Formation, etc. Wheelchair Ministry – Church members and friends of the church are involved in making sport and specifically designed wheelchairs to be donated to national and international ministries. Spiritual Formation Opportunities – Help with elementary school small groups, middle school, confirmation, or senior high.

First Presbyterian Church 1111 5th Avenue North

Fort Dodge, Iowa 50501 515.576.2091 www.fpcfd.org

fpc mission ~ knowing christ and making him known…kuhlman, randy 1138 n 19th st., fd 515-227-6724...

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