Fraternity Sorority Life Re-Registration STUDENT ORGANIZATION REGISTRATION Congratulations, youre registered!! Org ID Objectives of Training Inform you on policies & procedures Understand the SeaOrg Program Notify you of free resources available Learn how to register your organization Benefits of being a Registered Student Organization Registered student organizations have privileges reserved for active student organizations, including, but not limited to: Reserving space on campus (questions for space and programs) Reserving space on campus Requesting funds from SGA Requesting funds from SGA Accessing funds from an on-campus account Accessing funds from an on-campus account Holding fundraisers on campus Holding fundraisers on campus Using the universities name or logo Using the universities name or logo Accessing technology resources (i.e. website,, timmy folder, etc.)Accessing technology resources What is SeaOrg? Social Network for your Organization for UNCW Students Allows students who are not members to learn about and contact you Allows CAIC to contact the correct student leaders Allows officers to see updated information about the FREE resources you have yet to use Tracks Budget Points for Operational Budget purposes .. and so much more! How to Register 1.Go to uncw.edu/studentorgs 2.Put in your username and password and Org ID (located on slide 2) 3.Scroll to the Member Information section 4.Edit or Delete as necessary How to register How to update officer information Sammy Seahawk sts Seahawk, Sammysts1963 Officer Information You must have five members listed under the officer tab If you only have four officers (President, Vice President, Secretary, Treasurer) add any other person as an other officer Since most Fraternity & Sorority organizations have more than five officers please list the category by subject Anyone who does anything with money or fills out funding requests should be listed as a Treasurer All VPs should be listed as a Vice President Anyone who does paperwork should be listed as a Secretary *** The program is limited **** think critically, this is just how we determine who to sends to based on a topic. *Try not to use the Other Officer category How to update meeting information Current Information How to Edit 1. 2. Update Organization Information Social Media? Recruitment website? Is this your current advisor? Resources in the Involvement Center Per Semester! Once you log in, the menu is located on the left hand side of the screen Resources in the Involvement Center available for student organizations Helium Balloons: 50 total (you provide the balloons and ribbon) In Color Poster Maker 5 posters (24x36) *5 laminations Buttons: 50 total (provided in increments of 10 buttons per bag) Quantity listed is Per Organization, Per Semester! Button Maker Template Here: Section 3 Resources in the Involvement Center available for student organizations Projectors, Laptops, Computer Speakers, Mac Cord Photoshop, Illustrator and Contribute programs on office computers for your use 60 Black and White or 35 Colored Flyers PER EVENT Quantity listed is Per Event or Unlimited! Tents Speakers for events and much more... Advertising on Campus CAIC Calendar: Calendar that is up in the restrooms and posted around campus twice a month click herehere Feeds into Hawk E-News that gets sent to every studentsevery week from the Career Chalking is a great way to advertise, Free with your student ID Must keep the ID with our office while you are chalking The buckets have where you can and cannot chalk under overhangs, on bricks, in the Amphitheatre Advertising on Campus Continued Housing & Residence Life Must distribute through HRL administrative office they will approve and post for you 80 Banners, Posters, Flyers, etc. Organization name must be on ALL marketing materials; contact # and/oraddress should also be provided Banner spaces are reserved through CAIC; cannot be reserved in advance; space can be reserved for up to 2 weeks at a time Banner Board: Bookstore loading dock Spirit Rock and Boulder! 24 hour courtesy Marketing and Branding Workshops Tuesday, January 19 1:00 2:00 p.m. Topsail Island Rm Monday, January 25 5:00 6:00 p.m. Topsail Island Rm Wednesday, February 10 1:00 -2:00 p.m. Topsail Island Rm Tuesday, February 23 11:00-12:00 p.m. Topsail Island Rm Flyers: Need them printed? 35 color copies OR 60 black and white copies PER EVENT with your finished flyer (8 x 11) with the following Name Student Organization Name How many flyers you would like printed DO YOU NEED 4 TO A PAGE? -Be sure to send 4 pages of that one image Button Examples Poster Examples HELP! What do I do at meetings ? I dont want to meet just to meet Do you have accreditation for your National Organization? Do you have requirements with topics? What to do at meetings? Campus Resources Campus Resources: Career Center Health Promotions Office of the Dean of Students UNCW Counseling Center CARE Office of Student Leadership and Engagement Constitutions 101 Workshop Campus Activities & Involvement Center Campus Resources: Career CenterCareer Center Career Presentations for Student Organizations Using LinkedIn and social media in the job search Resume Assistance Career Assessments Career Exploration Campus to Career Campus to Grad School Your idea here Submit program request herehere Campus Resources: Office of the Dean of Students Office of the Dean of Students A member of the Community Standards Committee can come into your meeting and help facilitate the creation of meaningful standards that will guide membership behavior and how you want to be perceived by the UNCW community. Are you having problem with one particular member or clicks this is the resource for you Please contact Dr. Chip Phillips at or for more information. Campus Resources: Healthy Living UNCW Health PromotionsHealth Promotions Condom Bingo Sex on the Big Screen Nutrition Jeopardy Eat This, Not That Healthy is the New Skinny Pit Crew Nutrition Stressbusters Requests a program for your organizations meeting here.here UNCW Counseling CenterCounseling Center Adjustments to College Anxiety Conflict Management Depression Diversity Organizational Skills Time Management/Procrastination Stress & Anxiety Communication Skills Requests a program for your organizations meeting here.here Campus Resources: Healthy Living UNCW CARECARE Become a My Stand Mentor : you will receive training to handle crises, intervening in potentially difficult situations and assisting in CARE presentations. Become a My Stand Mentor UNCW CARE Workshops Mixed Messages: Alcohol, Sex & Consent Real Relationships How to Help a Friend Stalking and Internet Safety Bystander Intervention Your Idea Here and much more Requests a program for your organizations meeting here.here Campus Resources: Office of Student Leadership and Engagement Office of Student Leadership and Engagement LEAD SERVE CELEBRATE You can: LEAD Participate in the Seahawk Leadership Conference or LeaderShape Complete the Leadership Development Program Invite us to facilitate a leadership workshop or StrengthsFinder session Attend a workshop Participate in Greek Emerging Leaders You can: SERVE Volunteer alongside other UNCW students at our weekly and signature service events Register to vote we can submit your forms for you! Have your members track service with Engagement Reporting Hours System Participate in a Fraternity or Sorority Life philanthropy event April 9th Sponsor volunteers for your organization by donating $15 per volunteer 34,500 MEALS You can: CELEBRATE Have your organization recognized at the Dub Awards Be recognized for YOUR contributions to campus at Cornerstone Awards You can: CELEBRATE Have your organization recognized at the Dub Awards Be recognized for YOUR contributions to campus at Cornerstone Awards You can: CELEBRATE Outstanding Community Service Program Outstanding Philanthropic Program Outstanding Community Program President of the Year New Member of the Year Most Improved Member of the Year Greek Legacy Award Man & Woman of the Year Award Scholar of the Year Award Advisor of the Year Risk Management Award What is CAIC all about?? https://twitter.com/uncwCAIC/CAIC is more than an office Its a gateway to ENTERTAINMENT INVOLVEMENT LEADERSHIP ACTIVE PARTICIPATION PERSONAL GROWTH EXPLORATION OF INTERESTS Meet the CAIC Staff in the Involvement Center! Jon Kapell & Nicole Fedders Director & Assistant Director For CAIC Meet the Graduate Assistants! Dani Roberts UNCWeekends Graduate Assistant Olivia McNeill Multicultural Student Organization Graduate Assistant Meet the involvement specialists! Sarah Mayer Manager Lauren Nalevaiko Lizzie Lovett Sarah Mayer Nathan Liu Noah CampagnaCamille Baker What are Involvement Specialists? and what do they do?? Inform students about the process for starting new student organizations Help navigate SeaOrg Assist with general Involvement Center needs (i.e. copying, printing, use of scanner, student organization forms, etc) Advise on marketing materials Support SGA Services (Legal Services) Setting up appointments with Nicole Answering student organization questions justPeer educators trained to assist students develop leadership skills and learn to effectively run their student organizations. How do you get in touch with an Involvement Specialist?? M-W 9am-8pm, Thurs & Fri 9am-5pm Meet the Office Assistants! Daysja Phillips Calendar Assistant Sarah Carroll Posting Assistant Meet the Office of Student Leadership and Engagement Jaime Russell Director of the Office for Student Leadership and Engagement Hilary Loso Coordinator of Fraternities and Sorority Life Becca Edens Office Manager Ebony Wofford GA for Fraternity and Sorority life Brianna Nichols GA Timothy Johnson GA Erin Williamson Assistant Director of the Office for Student Leadership and Engagement Meet the Campus Life Staff Sandra Jackson Interim Assistant Director of Campus Life Arts and Programs Stefanie Norris Director of Campus Life Arts and Programs Larry Wray Executive Director of Campus Life Andrea Ingle ACE Program Coordinator Meet the Campus Life Staff Continued Alan Hinton Assistant Director of Facilities Cynthia Hartman, Associate Director for Facilities and Business Operations Cathy Murphy Business Operations Coordinator Questions about on campus accounts Meet the Campus Life Staff Continued Amlie Brogden Director of Conferences, Events, and Reservations Amanda Turner Reservations Assistant Justin Edwards Reservations Coordinator Event Planning Guide Event Planning Checklist Youve Got Mail! Mailbox Uses Off Campus Bank statements should be mailed to this address for easy transition (even with online access) Tax Exempt information from the IRS should be mailed here. Tax Exempt information Advertising or Inviting other organization leaders to your events, fundraisers, programs . Departments use this to inform organizations about their events and resources. You get to stop in and see us! Campus Activities Office c/o Organization Name Here CB: South College Road Wilmington, NC Tax ID- Non-Profit Status Go to: Drop off a copy of your letter to the CAIC office (Takes about 6 weeks) Student Organization Forms and Resource Page Section 1: Policies, Classifications, Rules Section 2: Registration Info. Section 3: Resources Section 4: Financial Management Section 5: Event Planning Section 6: Advisors Info. Section 7: Fraternity & Sorority Life Section 8: Sport Club Council Section 9: Various Forms Printing Logos? First, Send Cathy Murphy the graphic of the t-shirt design or logo design Second, Cathy will forward the design to Jon Kapell for final approval Learn more about the logos you can use herehere For the list of approved companies click herehere Permits Dig Permit Physical Plant, (permit here)permit here Public Performance Rights Film Licensing Lumina Theater,(see Reservations and Programming)www.uncw.edu/lumina Sandra Jackson is the film guru! Sandra Jackson Freedom of Expression Speakers/Events sponsored by RSOs 1. RSOs are welcome to sponsor speakers on campus. 2. Reserve the Amphitheatre space as you would any other event. 3. Meet with the Assistant Director for Campus Activities within a week of receiving funding. Learn about the solicitation policy. Understand academic mission of the university. Obtain placard/lanyard to wear during event. 4. Day of event: Student organization representatives must be present at all times (lanyard/placard worn by primary representative) Have a copy of the reservation confirmation with you. SGA Funding Opportunities Types of Funding For a complete list of SGA Financial Statutes click herehere SGA Funding Opportunities: Program Funding Program Funding You can apply for Program Funding now for programs and events on campus Funding proposals are due every Tuesday by 4:59 p.m. to an Involvement Specialist in CAIC $3,000 cap per event, no cap on the number of events 9 weeks in advance for events with contracts 5 weeks in advance for events without contracts Forms are herehere READ THE POLICIES AND DIRECTIONS ON THE FIRST PAGE!!! For questions,the SGA Treasurer, Jane Chiffriller SGA Funding Opportunities: Travel Funding (Gone for this semester) Travel Funding You can apply for Travel Funding now for a travel request Funding proposals are due by Tuesdays at 4:59 p.m. to an Involvement Specialist in CAIC 2 trips per year (July 1 June 30) $250 per person with a cap of $1,000 per group Forms are herehere READ THE POLICIES AND DIRECTIONS ON THE FIRST PAGE!!! For questions,the SGA Treasurer, Jane Chiffriller SGA Funding Opportunities: Operational Budgets (SP 16) Starting in the Fall, each organization needs to attend four budget workshops to get a budget point Get budget points for events on our live calendar Teal and Blue categories onlylive calendar For items for your organization to use throughout the year to accomplish their mission Cap is $500 for supplies and $100 for promotional ($600 total) ONLY Panhellenic, Interfraternity Council and National Pan- Hellenic and Order of Omega are able to apply Last years forms are herehere SGA Funding Opportunities: Operational Budgets (FA 16 +) Starting in the Fall, each organization needs to attend 2 budget workshops to get a budget point + 1 treasurer workshop Get budget points for events on our live calendar Teal and Blue categories onlylive calendar For items for your organization to use throughout the year to accomplish their mission Cap is $500 for supplies and $100 for promotional ($600 total) ONLY Panhellenic, Interfraternity Council and National Pan-Hellenic and Order of Omega are able to apply Last years forms are herehere Requests will open each semester, but you can only apply one time a year Operational Ideas Panhellenic: NameTags for Recruitment IFC: Games for Retreats Pens that have the website on it $200 ($100 for each council) How do you know if you have Budget Points? SGA Funding Opportunities: Capital Expenditure (CapEx) Opens twice a year, at the end of the fall semester and the beginning of the spring semester GET SPRING DATES are TBA Large capital purchases in excess of $500 that fits with the mission of your organization Flicker Film Society requested lenses for cameras Sailing Club requested a trailer to transport sailboats One item or one line item over $500 Must demonstrate organization relevance and overall benefit to the university as a whole. This funding is a supplement for your organizations items CapEx forms herehere SGA Funding Opportunities: Just some hints! If you want to request funding, do not wait until the last minute! READ THE POLICIES AND DIRECTIONS ON THE FIRST PAGE!!! For questions,the SGA Treasurer, Jane Chiffriller Campus Activities & Involvement Center Fisher Student Center Room 2029 Hours of operation: Monday-Wednesday: 9 am 8 pm Thursday-Friday: 9 am 5 pm Contact us: ~ Campus Life Reservations Submission of Space Reservation Requests : All UNCW registered student organization space requests should be submitted by the reservation delegate through the Campus Reservation System (CRS). Campus Reservation System Each registered student organization is allowed two reservation delegates, who will be responsible for all reservation requests and event communications. In order to request space, your delegate status must be reflected on SeaOrg.SeaOrg Reservation Delegate Selection Things to Think About Who reserves space for meetings times? Which members are in charge of event planning? Which members are in charge of fundraising events on campus? Whoever puts the reservation into the system is the person who is expected to be able to answer questions about the event. FYI: These members will need to attend a training in the fall! Campus Life Reservations: To do list Submission of Space Reservation Requests : SeaOrg and CRS do not talk to each other! If you make changes to your Reservation Delegates, you will not have immediate access to reserve space: After your update SeaOrg:to request a CRS user account and name of the student organization delegate name(s) phone number(s)(s) If all delegates are new or changed, please request that the existing reservations for your student organization be adjusted to reflect a new delegate as the event contact. Responsible Use of Facilities Expectations: Leave meeting space in the same condition found, including moving furniture back into its original place Only use sections of the facility that have been reserved by the organization Immediately report any incident(s) or damage(s) to the appropriate reservations office, whether caused by the organization or not Remove any additional trash from the facility (especially large items.. such as pizza boxes) A UNCW student member from the sponsoring student organization must be present at all times during the time of the event Student organizations are required to inform the appropriate reservations office should an event, meeting, etc. be canceled at least 2 business days before the event date. Technology use in rooms comes with a fee (Student Organization can reserve laptops and projectors from CAIC) Responsible Use of Facilities Student organizations that fail to uphold the Universitys facility policies may be subject to penalty which include, but not limited to: Loss of reservation privileges Charges for damages Charges for clean-up CL Policies & Procedures at a Glance Recurring Reservations: Campus Life spaceCampus Life space is available for the entire University community to share. To provide availability for other campus constituents and programs, please note: Reservation requests should be limited to three days per week and may not exceed four hours per booking. No more than a total of 12 hours may be reserved per week by any one organization or program. Solicitation Tables: Campus Life solicitation tables are located in the Fisher Student Center lobby, Fisher University Union lobby, the Courtyard and at the Randall Library entrance. Only one solicitation table per program/group may be reserved per day. Tables should be reserved no more than three consecutive dates in a week. Solicitation tables must be staffed at all times. Literature left on the table without staffing present will be removed. Philanthropy Events on Campus How many of you know your organization will be planning a philanthropy event next semester? How many of you have been charged to have fundraiser on campus in the last year? How many of you would like to avoid this fee? Resources Facility Fee Waiver Request form Facility Fee Waiver Request form Fundraisers Fundraisers University Facility Use Policy University Facility Use Policy Student Code of Conduct Student Code of Conduct Dance Policy (Item VII-3) Dance Policy Pricing structures (Group 1 v. Group 2) Pricing structures Road Races Road Races Accounts and Billing To confirm a reservation, a signed facility use agreement must be returned to our office and should always include your organizations account code or fund number. Those organizations without an on-campus account will need to fill out and submit this form to the Controllers Office in order to receive an 850 number used for billing external accounts. If you have questions, contact the Campus Life Reservation & Event Services Office by visiting us in the Fisher University Union, Suite 2041; by phone at ; or byat Academic and Other Facilities Madeline Suite and Wise House Request online:Delores Hansley Classrooms Request online:Tina Strickland 1.Academic facilities are available from 7am 10pm (everyday of the week) 2.Closed on state holidays 3.If classroom set-ups are re-configured to accommodate a meeting, the room must be reset to its original configuration 4.No access to AV equipment Hover over Browse & Search for available spaces. Campus Life Reservations: Things to Remember Reservation delegates should request space fromand allow 2 business days for requests to be processed. By submitting a request online the space will be tentatively held until you return a signed facility use agreement. If you do not sign and return your agreement within 5 business days of the event, your event may be cancelled. Some rooms have a setup and breakdown time incorporated into their information. When you browse for availability, although a space may appear to be vacant, setup and breakdown times might prevent you from reserving that specific room. Due to scheduling, technical needs should be requested at least seven days in advance. *additional fees may be encumbered so plan ahead. Some rooms have static setups, meaning the furniture is not to be moved. Familiarize yourself with these spaces to avoid unnecessary fees (listed online in the terms and conditions Campus Life Reservations and Event Services Office Fisher University Union, Room 2041 * * Reservation requests accepted online only through CRS (Campus Reservation System) CRS can be found at the following link: Questions, Comments, Concerns Due Dates January 29 Student Organization Officers Updated Advisor Information Updated Meeting Times Updated Officer Information Updated