freebalance civil service management brochure

7/29/2019 FreeBalance Civil Service Management Brochure

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FreeBalanceCivil Service Management

Product Overview


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FreeBalance

Civil Service ManagementStreamline government civil service administration

Government employees are on the forefront of improving results. Governments are introducing civil servicereform programs to improve economic outcomes. Civil service reform is achieved by aligning performance

goals with budget execution and civil service management systems. FreeBalance Civil Service Management

is a fully integrated, comprehensive, web-based human resource management and payroll system designed

exclusively for governments. This enables rapid implementation to conform to requirements across all levels

of government.

Programmed for Government

Generic Human Resource Management Information Systems (HRMIS) are not developed with governmentrequirements such as salary budgeting and complex payment management methods. The use of government

parameters ensures rapid implementation. Configurable language localization, adaptable workflow and

support for international accounting standards enable user context configurations without any software code

customization. FreeBalance Civil Service Management integrates the complete civil service and budget

lifecycles.

Progressive Activation

Traditional human resource management information systems require proprietary software coding to support

reform changes. This approach increases implementation timelines and introduces product support

challenges. Government reform is on-going, requiring frequent changes to support new policies and

procedures. Progressive activation in FreeBalance Civil Service Management simplifies adapting to civilservice reform.

Proven Worldwide

FreeBalance civil service management solutions operate in countries from high stress and low capacity to the

G8. FreeBalance provides the most widely used salary budgeting and management software used by the

Government of Canada.

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Salary Management

Budget controls and IFMIS integration

Government human resource departments (HR)are charged with the responsibility of applying

budgets in a manner that develops a workforce

that is capable of effectively supporting the

services offered to citizens and achieving

economic development goals.

Effective salary management takes into account

budget capacity across all levels of government.

Adapting processes to enforce budget controls

prevents over-hiring and

allows governments tooperate within mandated

budget constraints.

Government good

practices recommend that

HR should factor

budgetary impact for all

programs and activities.

FreeBalance Civil

Service Management provides native salary

forecasting capabilities. This allows HR to adapt

to forecasted budget surpluses and deficits.

Comprehensive analysis features enables HR to

monitor the performance of budget expenditures.

FreeBalance Civil Service Management provides

comprehensive salary budget to actuals

comparisons.

Another aspect of salary management is the

tracking of salary expenditures. FreeBalance Civil

Service Management provides budget controls and

IFMIS integration features to manage the accrual

of civil servant salary and leave.

Salary Planning and Scenarios

Public sector requirements for salary modeling are

more sophisticated than private sector

requirements. Public sector salary models havecomplex salary scales and bonus structures.

Generic human resource management systems

cannot support public sector salary models without

extensive customization.

Many governments have collective agreements

that undergo negotiation. HR must be responsive

to changes while being sensitive to budget

constraints.

FreeBalance Civil Service

Management offers defaultsupport for all public sector

salary and bonus models.

These models are utilized to

enable human resource

departments to build what-if

scenarios to better

understand the impact of

collective agreement

changes. Detailed salary

model aware calculations and forecasting allow

HR to plan for the impact of any change in policyor capacity.

Key Features

Comparison Analysis

Salary Forecasting Workflow

Salary Modeling

Configuration Impact Analysis Performance Monitoring

Flexible Reporting


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Civil Service Reform

Competitive sourcing and outsourcing

Budget driven talent management is designed toallow government to cost effectively acquire and

develop the capabilities of the civil service

workforce to meet current and future demands.

HR constantly monitors skill diversity gaps and

retirement impact statistics to determine the best

approaches for remediation.

Decreasing salary budgets and increasing

government goals are factors in every hiring

decision. Recruitment procedures evaluate both

civil servant and citizen candidates to establishqualifications,

appropriateness,

career potential

and best value for

government.

FreeBalance Civil

Service

Management

provides tools to

support sourcing

decisions. Easilycontrast the total

cost of

recruitment with civil servant development or

promotion to determine best choice.

Policy and regulations

Government continuously adapts public service to

meet the demands of its citizens. This involves

changing or implementing policies, regulations

and services.

These efforts are only sustainable when

standardized processes and effective controls are

applied and enforced. Governments require

software to support and automate processes and

controls.

FreeBalance Civil Service Management can easily

be configured to model policies, regulation and

services. Process is modeled with user context

workflow and controls. Workflow automationstreamlines manual processes while assuring

consistency across all levels of government.

FreeBalance Civil Service Management can easily

be reconfigured to reflect changes in policy and

regulation without software development costs.

Consider typical human resource management

systems that lack government focus. These

systems must be customized by software

developers to reflect requirements at the time of

implementation. Product upgrades are not

immediately useable without additional

development costs.

Furthermore,

additional software

development costs

must be incurred for

all changes to policy

and regulation.

Customizations of this

nature take time to

build and prove

themselves effective

for government use.

In this regard, FreeBalance Civil Service

Management offers a sustainable government HR

solution that offers lower total cost of ownership,

faster implementation time and flexible

configuration options.

Key Features

Flexible Reporting

Process automation Adaptable Workflow

Skill diversity reporting

Impact analysis Integrated career planning


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nd

ifys

ts

s

d

ive

r

h

ice features facilitate career

ight

nsive planning,

es to

Training

s advance capacity with training and

them.

ts

hensive training management features that

identify and

ivil

tion career

e

registration

get

l

nagement

ent and capacity tracking

reporting

Capacity Management

Succession and Talent Management

Developing civil servant talent for advancement isa rewarding aspect of human resource

management. HR constantly monitors positions

for vacancies and promotion opportunities.

FreeBalance Civil Service Management addresses

HR requirements that support civil servant driven

career planning and HR driven succession

planning.

Easily identify

position vacancies a

drill down to identqualified candidate

that take in to account

position requiremen

with candidate skill

competencies an

career goals. Effect

analysis features

allow HR to facto

diversity quotas wit

award decisions.

Civil Servant self servplanning from multiple perspectives. Users

develop career plans and gain immediate ins

into the skills required for advancement and

access to information to obtain the required

training and development.

Managers are provided exte

scheduling and career plan evaluation featur

monitor plan effectiveness.

Government

development programs. Effective programs align

knowledge transfer and leadership development

with government goals factoring the positions,

skills and qualifications necessary to achieve

FreeBalance Civil Service Management presen

compre

allow HR to maintain a catalogue of available

training, course availability, schedules, coursecapacity, skills gained and costs.

Individual, team and organization skills

assessment features enable HR to

recommend specific training to achieve

government goals.

Civil servant self service features allow c

servants to easily ac

planning through the onlin

identification of programs that

qualify them for advancement.

Civil servant self service also

facilitates course registration

and provides insight into course

availability.

Workflow enables HR to

control the enrolment process

by reviewing

requests and verifying bud

prior to approval.

Unlock workforce potentia

with the capacity management features ofFreeBalance Civil Service Management.

Key Features

Course ma

Course enrolm Skills assignment Career planning integration

ills assessments Comprehensive sk Scholarship administration

Civil Servant self service Training budget modeling

y Current and future Vacanc


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Payment Management

Payroll and Pension

FreeBalance Civil Service Management deliversgovernment specific payroll and pension

management functionality.

Manage the full civil service payment cycle.

Maintain payroll integrity and confidence from

linked salary scales, assignments, bonuses and

other benefits. Apply full payroll control by

leveraging the extensive payroll approval features

of FreeBalance Civil Service Management.

FreeBalance Civil Service Management provides

out-of-the-box support for all governmentpayment methods including pay centres, vouchers,

electronic funds transfer, payment cards, cheques

and secure cheques.

Time and Attendance

Payroll is directly related to civil service time and

attendance records. Many government agencies

provide hourly and seasonal employment. This

means that auditable systems are required to track

and validate time and attendance details.

FreeBalance Civil Service Management integratestime and attendance with payment management.

Administrators can define work schedules for

assignment to employees. Administrators can also

detail overtime, vacation, shift work and link the

appropriate codes.

Many government organizations utilize time

tracking systems such as digital clocks to track

work time and attendance. Support is also

provided for user entered time sheets. This allows

employees or managerial staff to input time andattendance details.

FreeBalance accesses attendance details from both

sources and presents the relevant information for

manager review and approval before transferring

details for payroll processing.

Key Features

Earnings and Deductions

Payroll processing Payment management workflow

Direct Deposit, Cheques and Pay Master support

Work schedule Management Leave management Manual and automated time sheets

Pensioner self-serve portal


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Workforce Management

Compensation and Scales Management

Compensation strategies are critical to attracting,motivating and retaining a competent workforce,

capable of achieving improved economic results.

Governments align compensation strategies and

budgets to develop civil service talent and

maximize workforce potential.

An integral feature of FreeBalance Civil Service

Management is flexible scales modeling. This

feature has been engineered to manage all

government scales models. This allows

governments to quickly define scales that reflectcurrent models and provides the flexibility to

adapt scales to meet changing compensation,

qualification and incentive requirements.

Establishment and Positions

FreeBalance Civil Service Management allows

governments to manage establishment and

positions.Abide to civil servant and regiment career laws

and regulatory guidelines by taking advantage of a

fully integrated public financial management

system that links budgets, establishments,

positions, salary scales and payroll.

Automated budget forecasts ease establishment

modeling. FreeBalance Civil Service Management

calculates accurate budgets based on the number

of positions, position types and their associated

salary scales.Minimize budget shortfalls and over hiring by

leveraging establishment controls. Plan, develop

and execute a budget driven civil service structure

and strategy that enables government to achieve

its workforce goals.

Key Features

Flexible Salary Scales

Organization modeling Incentive planning

Establishment controls Establishment forecasts Position definition


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FreeBalance Civil Service Management.

&

vil Service Management also

n

Appraisal templates

scheduling

l Recruitment workflow

olution

Movement

Advancement and Performance Evaluation

Developing a civil service performance culturerequires incentives that motivate employees to

execute and achieve. Governments improve staff

relations and attain retention goals by balancing

motivation, equity and performance.

Merit based advancement recognizes and rewards

performers. FreeBalance Civil Servant

Management enables government to manage

employee performance.

Integrated performance management formalizes

360 degree performance appraisals throughadministration, scheduling and evaluation.

Use performance evaluation results to align

employee performance with goals. Benefit from

analysis reports detailing present and future

human resource needs.

FreeBalance Civil Service Management

incorporates recruitment, succession planning,

career planning and performance assessments to

makes it easy for HR to evaluate civil service

structure to identify the best suited candidates forvacant positions.

Recruitment

FreeBalance Civil Service Management offers

comprehensive recruitment features to support the

entire internal and external recruitment cycle

including citizen self service.

Government e-Recruitment features allow HR to

post vacancies online for civil servant or citizen

consideration. HR can easily analyze the set of

applicants to identify best suited candidates.Simple to use interview scheduling and

management features expedite the candidate

evaluation and selection process. Linked salary

scales enable HR to rapidly onboard citizen

candidates and manage civil servant transfers.

FreeBalance Civil Service Management equips

HR with premium insight and supportive features

to attract and reward the best performing civil

servants or best qualified citizens. Develop aprofessional performance driven civil service with

Retirements, Dismissals, DisciplineDisputes

FreeBalance Civil Service Management includes

support to manage civil servant retirement and

related pension, payroll and succession planning

requirements.

FreeBalance Ci

facilitates the implementation of dispute resolutio

and disciplinary action processes to create a

professional civil service that complies withgovernment rules.

Key Features

Performance

360 degree performance appraisaland evaluation

Flexible Reporting

eRecruitment

terna Internal and Ex

Candidate Assessment Analysis

Onboarding

anagement Retirements m

Discipline and Dispute Res Dismissals Management


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Benefits Management

Loans, Insurance, Allowances and

IncentivesFreeBalance Civil Service Management features

flexible benefits and deduction management

functionality capable of supporting the unique

requirements of emerging nations.

Effective benefits management anchors salary

planning objectives and stimulates workforce

motivation and performance.

Integral links to salary and payment management

enable accurate processing of earnings and

deductions.

Streamline benefits administration with benefits

management automation to assure remuneration

compliance, confidence and integrity.

Key Features

Comprehensive Benefits modeling

Salary management integration Payment management integration

Automated benefits administration Flexible Reporting

Accelerate civil service reform

FreeBalance Civil Service Management

FreeBalance Civil Service Management is reform-enabling technology supporting the attainment of

development outcomes. Prime civil service with

the imperative information required to adapt and

align performance goals with budget execution.


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FreeBalance

About FreeBalanceFreeBalance is a For Profit Social Enterprise

(FOPSE) software company that helpsgovernments around the world to leverage robust

Government Resource Planning (GRP) technology

to accelerate country growth. Proven FreeBalance

GRP products and focused methodology supports

financial reform and modernization to improve

governance, transparency and accountability.

Good governance is required to improve

development results. FreeBalance ensures high

success rates for governments under stress to those

in the G8 and enables governments to improve

performance and comply with government goals.Unlike other Commercial Off-the-Shelf (COTS)

vendors, FreeBalance is socially responsible as

core, customer-centric and focused 100% on

government.

Contact FreeBalanceT: +1 613 236-5150 (outside North America)[email protected]

CanadaFreeBalance (Headquarters)1101 Prince of Wales DriveSuite 210, Ottawa, OntarioCanada K2C 3W7T: (613) 236-5150Toll Free: 1-877-887-3733 (North America only)F: (613) 236-7785

GuatemalaFreeBalance

The FreeBalance Accountability Suite is a

comprehensive fully web-based Government

Resource Planning software suite that supports the

entire budget cycle and strengthens governance by

improving budget transparency, fiscal control and

predictability. The proven Suite integrates

transactions with content and collaborationthrough innovative Government 2.0 technology

and links budget controls with objectives to enable

governments to improve performance,

transparency and comply with government goals.

Unlike other Commercial Off-the-Shelf (COTS)

software, the FreeBalance Accountability Suite is

proven in government implementations around the

word, programmed for government and

progressively activated to adapt to current and

changing government context.

EuroPlaza World Business CenterTower 1 Suite 903 A5 Avenue 5-55 Zone 14Guatemala City, Guatemala

Kosovo

FreeBalanceBedri Pejani, 7A10000 Pristina, Kosovo

PortugalFreeBalanceEdificio Cyprum, Avenida 25 de AbrilNo. 15-B, 2DLinda-a-Velha, Portugal

UgandaFreeBalancePlot No. 23, Soliz House

Lumumba Avenue, Kampala, UgandaFreeBalance i3+qM is an integrated product

development, implementation and sustainability

services methodology designed for Government

Resource Planning to ensure long term

implementation success.

United StatesFreeBalance1001 Connecticut Avenue, Suite 720Washington, DC. 20036T: 1-877-887-3733 (North America Toll Free)

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