Sandia National Laboratories is a multi-program laboratory managed and operated by Sandia Corporation, a wholly owned subsidiary of Lockheed Martin Corporation, for the U.S. Department of Energy’s National Nuclear Security Administration under Contract DE-AC04-94AL85000.

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FRMAC Laboratory Analysis Web PortalSean D. Fournier and Sonoya Shanks

Sandia National LaboratoriesFRMAC Laboratory Analysis Working Group

SAND 2013-1806C

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Overview

Introduction Project objectives Design Functionality Future Work Conclusions Questions

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Introduction FRMAC Lab Analysis Division – Provide sample management,

field sample data quality assurance, and interface with laboratories to provide timely and accurate radiological data

1000’s of samples/sample results processed during a response QA performed on each sample record All data stored in the Radiological Assessment and Monitoring

System (RAMS)

FRMAC Laboratory Analysis Structure

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FRMAC Laboratory Analysis Manager

Deputy Laboratory Analysis Manager

Quality Assurance Specialist

Sample Control

Specialist

Shipping Specialist

Consequence Management Home Team

(CMHT)

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Laboratory Analysis Functions

FRMAC Sample Process

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1. Collect Field Samples,

enter samples into RAMS

2. Group samples for

analysis, send to laboratories

3. Sample analysis by the

laboratory4. Result data

QA/QC

5. Upload data to RAMS for

use by Assessment

scientists

6. Determine the need for additional samples

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Project Objectives Increase efficiency of field sample result submission by the

laboratories Develop a website where laboratories can view analytical

requests and post sample results External to RAMS to avoid sensitive information issues Accessible by both DOE and commercial laboratories Enable laboratories to prepare for samples en route to their sites. Easy-to-use interface that requires minimal training for users Allow RAMS to automatically parse and retrieve data Minimal site maintenance

Take opportunities to introduce laboratories to this website before it is used in a response

Design

RAMS

Send:• Analysis Instruction

Sheet (AIS)• Analysis Request

Form (ARF) pdf• ARF information

Receive:• New results from portal• Results that were

previously submitted but amended by the lab

• Hardcopy pdfs of preliminary results

WebPortal

Send:• Analysis Instructions• ARF pdfs• Portal Use Instructions• New Results to RAMS• Results marked as

amended to RAMS

Receive:•ARF pdf, ARF info, and laboratory analysis instructions

•Results from laboratory •Hardcopy of preliminary results as a pdf

•Changes to submitted results

Analysis Laborator

ySend:• Results to WebPortal

via EDD or manual• pdfs of preliminary

results to WebPortal

Receive:• ARFs, instruction

sheets, and webportal use instructions from the webportal

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Functionality: Analysis Request Submission Analysis Request is created in RAMS

Includes all information that the laboratory needs to analyze a batch of samples

List of samples and analytes Measurement Quality Objectives Contact dose rates Special instructions

ARF is sent to WebPortal, email sent to laboratory POC Introductory email Notification email

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Functionality: Laboratory Home Page

Laboratory can login and view the ARF and analysis instructions sheet to prepare for receipt and analysis of samples.

Laboratory receives samples and performs analysis Laboratory will login and post data to Webportal

Manually Via Electronic Data Deliverable (EDD)

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Functionality: Analysis Request Home Page

Sample analyte information

Analysis Request Documents

Result document uploader

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Functionality: Manual Result Submission Form Enter all information for

the analyte here Options to save and

submit, or just save without submitting to RAMS

Required fields for any entry: Result Type, Result Unit, Result, Uncertainty, Unc Sigma, Critical Level or MDA

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FRMAC RAMS Electronic Data Deliverable

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Functionality: Upload of RAMS EDDto the Webportal Create New result with nuclide “_EDD-upload” Enter any number in the required fields Save record but do not submit Attach EDD excel file as a result document with a

description of what samples are included. Attach all hardcopy reports for the data submitted in

the EDD Submit “_EDD-upload” dummy result

WebPortal Process

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1. Create ARF in RAMS and mark

as “shipped”

2. Send Analysis instructions and

sample information to

WebPortal

3. Laboratory reviews analysis instructions and

prepares to receive samples

4. Laboratory receives

samples and analyzes them. Data is posted to WebPortal

5. RAMS continuously

parses WebPortal for new data.

Collects new data and processes it

through QA engine

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Future Work

Improve EDD submission process to make more user-friendly Create upload utilities for other common EDDs (ICLN’s MDE,

EPA’s WebEDR, etc.) Expand ease of use

Unit converter Copy/Paste functionality for manual entry Upload multiple documents at one time

Improve communication between FRMAC and Laboratory Current Laboratory Capacity Issues with Analysis

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Conclusion Introduction of the Webportal greatly reduces

the workload of the FRMAC personnel Decreases turn-around-time for data upload

which leads to faster Assessment deliverables Site requires minimal maintenance but has

obvious room for improvement

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Questions/Feedback?