Jurrius, Stephanie

Subject RE: City Of Mississauga Council - February 12, 2014

From: Carmela Radice [mailto:Carmela.Radice@missjssauga.ca] sent: February 13, 2014 9:52AM To: Lockyer, Kathryn Cc: Powell, Martin Subject: City Of Mississauga Council - February 12, 2014

Good morning,

Council, at its meeting on February 12, 2014, considered a Corporate Report dated January 29, 2014 2014 American Public Works Association (APWA) Congress Exposition - Toronto and approved the following Resolution 0028-2014:

"That the report dated January 29, 2014 from the Commissioner of Transportation and Works re: 2014 American Public Works Association (APWA) Congress and Exposition - Toronto be referred to the Region of Peel."

I have attached the Corporate Report regarding the above noted matter.

Regards,

Carmela Radice, Legislative Coordinator City of Mississauga Legislative Services Division, Office of the City Clerk 905-615-3200, ext. 5426; Carmela.Radice@mississauga.ca

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REFERRAL TO AECOMMENDED.--------

DIRECTION REQUIRED -------RECEIPT RECOMMENDED __ ../ __ _

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RESOLUTION NO.: C02~- 201~ Page_/_ ot_l _

Date: febn 10fl-/ f;J, 2D 14= File:

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Mayor

Form 132 (Rev. 96110)

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DATE:

TO:

FROM:

SUBJECf:

Corporate Report

January 29, 2014

Mayor and Members of Council Meeting Date: February 12~ 2014

Martin Powell, P .Eng.

Oed.::'sFilcs

Originator's Files

Commissioner of Transportation and Works

FEB t 2 2814

2014 American Public Works Association (APWA) Congress

Exposition - Toronto

RECOMMENDATION: That the City ofMississauga sponsor $5000 at the Bronze level to the 2014 American Public Works Association (APWA) Congress and

Exposition - Toronto.

BACKGROUND: In August 2008, the Ontario Public Works Association (OPWA) and the City of Toronto were awarded hosting the 2014 American Public Works Association (APWA) Congress. The event will be held at the Metro Toronto Convention Centre from August 17 to 21,2014. OPW A is a Chapter of both the Canadian Public Works Association (CPWA) and APW A. The APW A Congress and Exposition attracts some 6,000 delegates from the United State~, Canada, Mexico and other countries.

The City ofMississauga has always been a supporter ofthe OPWA. Staff and elected officials attend OPW A events, including Congress and the majority of OPW A Technical events are held within 1he City at the Mississauga Grand Banquet and Convention Centre.

The OPW A, CPW A and APW A provide excellent technical sessions of all Public Works functions and provide awareness and education and awareness to provincial and federal representatives on infrastructure needs.

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COMMENTS:

The City bas participated in National Public Works Week for many years. This event is promoted and organized locally by the OPW A. The City in the past has received numerous awards from the OPW A and CPW A regarding City projects as well as our National Public Works Week programs. These awards provide an OPPortunity to showcase the work done by the City ofMississauga.

Given that the 2014 Congress and Exposition will be held in Toronto, it is an ideal opportunity for elected officials and staff to economically obtain the latest information on what is happening in Public Works.

Attached is a request dated December 9, 2013 from Paul Smeltzer, Chair, 2014 Congress Organizing Committee, for the City of Mississauga to become a sponsor and be recognized at the 2014 APW A Congress and Exposition which ranges from $5,000 to $20,000+. As noted a number of municipalities have already

committed sponsorship including the Region of Peel at $15,000. It is recommended that the City become a bronze level sponsor at $5,000.

FINANCIAL IMPACT: The $5,000 cost of the sponsorship can be accommodated within the Transportation and Works Department 2014 budget

CONCLUSION:

ATTACHMENTS:

It is recommended that the City become a bronze level sponsor of the 2014 APW A International Congress and Exposition to be held in Toronto from. August 17 to 21,2014.

Appendix I: Letter dated December 9, 2013 from Paul Smeltzer, Chair, 2014 Congress Organizing Committee.

Powell, P.Eng. Commissioner of Transportation and Works

Prepared By: Martin Powell, P.Eng. Commissioner, Transportation and Works

Management Commltlee:

Ganaral Chair Paul Smeltzsr

Vic&-Chaim Myres Gunia Yvonne T1ndall

PrcMnclal Ualson SleYII Naylor

Organizing Committees:

Exhlbitlon Jell Johnson

Flnant;e & Sponsor.~hip Pa!J ~ay

I ocaJ Liaison :helle Albert

CeJemOnles & Celebralials Keitt Dedman

Sporting Activities Chris Hamel

FU!im Debbie Koro!nek

TOOlS Richard Noehammer

Transpor!aliol) Bob Penner

Voiunieeri T rish Holden

December 9, 2013

City of Mississauga 201 City Centre Drive, Suite 800 Misslssauga, ON L58 2T4

Dear Martin:

RE: 20~4 A?'WA Congress and EXPOsition- Toron.tQ

Appendix 1

In August, 2008, the Ontario Public Works Association (OPWA) and City of Toronto were pleased to be awarded the 2014 APNA Congress. This is a wonderful opportunity to showcase Ontario to public work delegates across North America. The event will be held at the Metro Toronto Convention Centre from August17111 to 21111

, 2014. OPWA is a Chapter of both the Canadian Public Works Association (CPWA) as well as the American Public Works Association (APWA). OPWA Is a yolunteer, non-profit, organization comprised of publlc works professionals from both the public and private sectors.

The APWA Congress and Exposition attracts some 6,000 delegates from the US, Canada, Mexico and other countries. Toronto last hosted the Congress in 1988. at which time Angus McDonald of the City of Mlssissauga was the Chair of the local Planning Committee. Reports of the 1988 Congress ranked the Toronto experience very highly.

The City of Mississauga has always been a great supporter of the OPWA. Staff and elected officials attend OPW A events, including Congress, and the majority of OPWA Technical events are held within the City at the Mississauga Grand.

The OPWA are well into the planning for the 2014 Congress having set up nine sub·c:ommittees to plan the Congress events. We wish to thank you for ~!lowing Donna Watters and Joe Pltushka to sit on the planning sub-committees. We are now reaching out to municipalities as well as private corporations and other organizations across Ontario to assist in the planning and execution of our event. We have Identified two very significant ways in which your. municipality can participate.

Firstly, we expect that 350 to 400 volunteers will be required leading up to and during Congress. Volunteers will serve on Cpmmittees, act as moderators, provide direction, and serve as Ambassadors to Toronto and Ontario. We have put the organization in place and most volunteers will be required to provide time in the lead-up and during the actual event in 2014. This is an excellent opportunity to provide for your staff to practice their leadership skills and create and expand their networks of professional contacts that make them more effective in the delivery of services to your community. The call for volunteers will be rolled out In March 2014.

The other area of support Is financial. The OPWA has prepared a Draft Budget in the order of $250,000 to support events prior to and during Congress. This is a substantial commitment for a volunteer organization, and we will be working hard to ensure our commitments are delivered. We have enclosed our Sponsorship

2014 APWA lntemationa( Congress & Expl)silion Onttlrio Public Works Asl"cc/ation, 1525 ComwaU Road, llnlt 22, Oalrville. ON L6J 082 Tet 64l-726-()l67 Fox: 289-191·6477 Emcrit 2014Congrw@gnwiLalm

Mana.gtment Committee:

General Chair Pa!A SmeUzer

VICe-Chairs Myles CUrrie YvcmeTindal

Provincial Liaison Steve Naylor

Organizing Committees:

Exltiial Jeff Johnscn

Finance & Sponsorship Paul May

local L.iaiSIX1 Michele Albert

Care monies & C!lebralions Kealy De<inatl

SpDIIing Amivilies Q ris Hamel

Futures Debbie Korolnek

Tours Richard Noehammer

Transporlation BobPemer

VCJiunteer& Tllsh Hoklen

Information for your consideration. To date we have had a good response from municipalities Including the following:

Region of Peel- Gold Sponsor City of Hamilton - Silver Sponsor City of Kltchener- Silver Sponsor Region of York- Silver Sponsor Region of Niagara - Sliver Sponsor City of Toronto- SHver Sponsor Region of Halton - Bronze Sponsor

Should have any questions, please do not hesitate to contact myseH at (9D5) 335~ 2353 or our Finance and Sponsorship Chair, Paul May at (905) 886·6767, ext. 1030.

Sincerely yours,

~~-Per: PauJLitzer

Chair, 2014 Congress Organizing Committee

PDS/kf

c.c. Paul May · .York Transit

2014 APWA International Congress & Exposilion Ontario Public Works AssociotioA 1525 ComwoU Rood, Unit 22. Oakvilk. ON L6J OB2 Tel: 647-726-(}167 Ftnr. 289-l'il-6477 Email: 20llfCongteSS@9mail.cum

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