frontiercities – grantee mobilisation bootcamp funded by the seventh framework programme of the...
TRANSCRIPT
frontierCities – Grantee Mobilisation Bootcamp
Funded by the Seventh Framework Programme of the European Union
• B-19 Country Club,
• Uccle,• Brussels
22nd-24th July 2015
frontierCities – Grantee Mobilisation Bootcamp
Overview
1. Project Deliverables
2. Deliverables’ approval
process
3. Payment
4. Book-Keeping
frontierCities – Grantee Mobilisation Bootcamp
Good Administration is Key!
• Project Deliverables need to be linked to:
– Inception phase
– Development phase
– Deployment phase
frontierCities – Grantee Mobilisation Bootcamp
Commercial & Technical Committee
Key Actors in the Grant Cycle
Commercial & Technical Coaches 2
3
Grant Management Committee (GMC) Secretariat 4
Grantee1
Grant Management Committee (GMC)5
frontierCities – Grantee Mobilisation Bootcamp
Approval Process
Deliverable Coach
No1
Yes
Feedback
GMC
Payment
Yes
NO PAYMENT
No
c
frontierCities – Grantee Mobilisation Bootcamp
Deliverable Submission & Approval Procedure
1. Grantee Submits Deliverable to Coach for review and
approval:
a. Del. OK - Coach approves and signs SoA
b. Del. Needs Improvement – Coach returns to Grantee
– Grantee works on Del. and re-sends deliverable for approval
2. Where Del. approved, Grantee uploads following
3 documents for the Grant Mngt Secretariat :
a. Deliverable
b. SoA
c. PRF.
frontierCities – Grantee Mobilisation Bootcamp
Coaches Roles & Responsibilities
1. Your Coach(es) will review the Deliverable(s)
• will request changes or modifications if needed.
2. When satisfied with the quality of the
Deliverable your Coach will sign the SoA
frontierCities – Grantee Mobilisation Bootcamp
Commercial and Technical Committee
1. Comprises three experts, from the frontierCities
Consortium.
1. will be convened only when a coach does not approve a
deliverable.
2. Review the deliverable and make a recommendation to
the GMC, on whether the deliverable should be
accepted or not.
3. The GMC, on the basis of the recommendation, will
make a decision on the grantees continued
participation in frontierCities.
frontierCities – Grantee Mobilisation Bootcamp
Documentation
Deliverable Denial Statement (DDS)
Payment Executed Statement (PES)
Deliverable Approval Statement (DAS)1
2
3
frontierCities – Grantee Mobilisation Bootcamp
Grant Management Committee (GMC)
Secretariat
1. The liaising entity between the Grantees, the Coaches
and the Grant Management Committee
• All documentation to be sent to the GMC Secretariat.
2. Documentation is received by e-mail
[email protected] and uploaded on Project’s
Area.
3. After the review the GMC Secretariat will send the DAS
or DDS. DDS will be accompanied by a feedback sheet,
detailing key requested changes.
4. PES will be sent to notify the grantee that payment has
been made.
frontierCities – Grantee Mobilisation Bootcamp
GMC Responsibilities
1. Responsible for final decision.
• Secretariat forwards the relevant documentation
to the GMC members.
2. GMC reviews the documentation and makes a
collective decision.
3. If the deliverable is rejected = feedback sheet
will be issued to the grantee.
frontierCities – Grantee Mobilisation Bootcamp
Deliverables & Payments
a. Deliverables assigned to deadlines
Deadline Del Submission Date Payment amountInception 31/08 (M1) 20%
Development 1.A 15/10 (M3) 15%
Development 1.B 15/12 (M5) 15%
Development 2 15/12 (M5) 10%
Deployment 1.A 15/02 (M7) 10%
Deployment 1.B 15/04 (M9) 10%
Deployment 2 15/04 (M9) 5%
Final report 1 month after project end 15% is amount is withheld until after final payment made by the commission
frontierCities – Grantee Mobilisation Bootcamp