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Development & Implementation of ERPSystem

Global Blue

F UNCTIONAL S PECIFICATION D OCUMENTH UMAN R ESOURCE M ANAGEMENT S YSTEM

Prepared by:

BINARY I NTEGRATED T ECHNOLOGY S OLUTIONMANAGEMENT & ERP CONSULTANTS

Status Contents Version Su !itte" on

Final Functional Speci cation V 1 !1 1"#$"#%$1"

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Development & Implmentation of ERP SystemFunctional Specification Document– Human Resource Management

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DOCUMENT INFORMATION '

STATEMENT OF CONFIDENTIALITY (

)$ HUMAN RESOURCE MANAGEMENT MODULE *

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A E VE =D **E=D =6E ; = @E;E=* !$

Copyright (c) 2011 ABC Technology Solution All rights reserved Unauthorized copy or use of this docu ent is strictly prohi!ited" Pa2e C %

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Leave +e uest4s5 ;# La*or Leave +e uest ;" Managers Leaves pplication ;)


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Copyright (c) 2011 ABC Technology Solution All rights reserved Unauthorized copy or use of this docu ent is strictly prohi!ited" Pa2e C "


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Document 0n ormationFollo4in2 is information about t(is document

Cate+or, In or!ation

Do-u!ent I"enti.er @S FS ?R GV 1 "%HC%ient @lobal Su(aimiPro/e-t Version 1Do-u!ent Functional Speci cation DocumentDo-u!ent Version 1 "%Status DraftAut0or 56 Pro ect *eamA11ro2ers @S *ec(nical *eamDo-u!ent Lo-ation ?ead 9Jce' Riyad(

Distri ution @S56

Copyright (c) 2011 ABC Technology Solution


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All rights reserved Unauthorized copy or use of this docu ent is strictly prohi!ited" Pa2e C !


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Development & Implmentation of ERPSystem

Functional Specification Document– Human Resource Management

Statement o 6onf&entialit

*(e contents of t(is document s(all remain t(e con dential property of 56 & @S

and may not be communicated to any ot(er party 4it(out t(e prior 4ritten approval

of @S *(is document must not be reproduced in 4(ole or in part It must not be

used ot(er t(an for contractual purposes only by @S' no information as to t(e

contents or sub ect matter of t(is contract a2reement or any part s(all be 2iven or

communicated in any manner 4(atsoever to any t(ird party 4it(out t(e prior

4ritten consent of 56


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Copyright (c) 2011 ABC Technology Solution All rights reserved Unauthorized copy or use of this docu ent is strictly prohi!ited" Pa2e C .


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)$ Hu!an Resour-e Mana+e!ent Mo"u%e

?uman Resource ;odule is 2oin2 to be implemented as a compre(ensive 4eb

based suite of ?uman sset ;ana2ement 4(ic( is broadly divided into lo2icalse2ments one 4(ic( ta8es care of t(e compensation and disbursement processes4(ile t(e ot(er covers t(e core ?uman Resources mana2ement related activitiesalon2 4it( compliance to le2al and statutory re2ulations Eac( se2ment consists of various modules 4(ic( can be used independently as 4ell as in an inte2ratedenvironment *(is scalability facilitates t(e user to plan t(e implementationaccordin2 to t(e available resources

*o speed up t(e deployment process' ?R ;odule supports common and consistenteasy#to#use interface *(ese interfaces are desi2ned 8eepin2 in mind diKerent levelof computin2 s8ills of t(e users 6on 2uration mana2ement by applyin2parameteriLed approac( (elps in de nin2 variety of policies and user#de nedcalculations into t(e system 4it(out any customiLation 7ser Documentation is alsoprovided alon2 4it( necessary trainin2

3ide ran2e of reports and inMuiries 4ill be available to cater various levels of information reMuests supported by selection criteria to suit ever#c(an2in2 userreMuirements ?R ;odule 4ill provide facility to e/port t(e data in ot(er oJceproductivity tools for furt(er analysis

?R data can be entered at remote locations ma8in2 users data processin2 moreeJcient' streamlined and accurate and facilitates in better business decisions andfocus on t(e strate2ic' pro t 2eneratin2' areas of t(e company Follo4in2 ma orfunctions 4ill be considered as startup basis for implementationN

1 ;ulti#branc( Aocation2 Setup based ?R & Payroll 6on 2uration3 7ser based Employee Self#Service OESS to vie4 pay#slips and reports4 Aocation 4ise user 4ise payroll 2eneration5 6omplete ?R Induction Process6 6ompre(ensive security options7 E/pense claim settlement 4it( mont(ly payroll

8 *rac8 of ;edical 7tiliLation9 Reduces data redundancy10 =o need to install any soft4are on users clients mac(ines

11 ll members of or2aniLation can lo2 in t(e systemN be it topmana2ement or middle mana2ement' ?R (ead or ?R assistant and allemployees

12 @enerate all reports from any4(ere in t(e 4orld' all reports 4ould be ust aclic8 a4ay



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bove listed capabilities can vastly improve your Return on Investment OR9I andyour employee satisfaction' as 4ell as ma8e your company more productive byimprovin2 t(e eKectiveness of your administrative information processin2

Major Functions1 ;aster Setup2 9r2aniLation Setup3 Salary Setup4 Standard Aetter *emplates5 Recruitment Induction6 ?R ;ana2ement7 Payroll ;ana2ement8 Aoan & dvances ;ana2ement

9 Aeaves & ttendance ;ana2ement10 *rainin2 ;ana2ement11 Final Settlement12 Employee Self Service13 ;edical Insurance 7tiliLation14 ?R Reports15 Payroll Reports16 nalytical Reports

Stan ar Features

Master Setu1s *(ere 4ill be a provision in a ?R module to de ne diKerent type of setupde nitions mainly t(is 4ill include follo4in2 setups de nitions arereMuired for con 2uration of ?R systemN

Sr$ 3 Setu1s Re!ar4s1 Aan2ua2es System 4ill record

follo4in2 data eldsN- 6ode- En2lis(

Description- rabic

Description% =ationality Do" 6ountry Do! 6ity Do. Aan2ua2es Do- Aan2ua2e Aevel Do> dvertisement ;edia Do



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0 ppointment ;ode Do, Employee 6ate2ory Do1$ 6adre Do11 Education Do

1% E/perience Do1" ?obbies Do1! Pay mode Do1. Reli2ion Do1- Relation Do1> Employee Status Do10 Sub ect SpecialiLation Do1, =ame Initials Do%$ Violation Do%1 E/pense *ype Do%% Facility *ype Do

%" *ravel *ic8et *ype Do%! Visit *ype Do%. Performance bilities Do%- Performance Revie4 Period Do%> S(ifts Do%0 Aeave *ype Do%, Aeave @roup Do

Or+ani5ation Setu1System 4ill provide provision to de ne follo4in2 setup componentsfor ?R module to attac( 4it( eac( employeeN

Sr$ 3 Setu1s Re!ar4s

1 AocationsERP 4ill be 4or8in2 a2ainst locationsincludin2'employeeQs placement' sales' inventory' /edassets and user ri2(ts 4ill be de ned a2ainstlocations =omenclature of t(e location 4ill beas underN

- 6ompany- 5ranc( Subsidiary-

Site- Department% Desi2nations" @rade Pay Scale! Secession Plan

Setup


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Lea2es De.nition

System 4ill provide interface to de ne leave 2roups' 4(ic( 4ill becombination of set of leaves allo4ed for any 2roup 7ser can attac(ed t(is

leave 2roup over t(e master pro le of t(e employee System 4ill 8eep recordof eac( type of leaves allo4ed to particular employee durin2 t(e nancialyear

Lea2es Grou1Sr$ No Data Fie%" T,1e Re!ar4s

)$ Aeave @roup 6ode Input 7ser 4ill de ne t(e 6ode of t(eleave 2roup e 2 ;$1' E$1' A$% etc

6$ Aeave @roup =ame Input 7ser 4ill de ne t(e =ame of t(eleave 2roup e 2 ;ana2ement'

E/ecutives' Aabor etc7$ Aeave 6ode Selection Standard Aeaves 6ode e 2 Sic8'

6asual' nnual'$ =o of days Input s per leave policy

Mu%ti1%e S0i ts

System 4ill provide provision to open diKerent s(ift codes and record dailylo2 s(eet a2ainst eac( s(ift

E8!ai% Noti.-ations

System 4ill 2enerate e#mail noti cations for diKerent con 2ured events


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!R Mana"e#ent

E!1%o,ee Pro.%e

System 4ill provide interface to enter t(e employee data alon2 4it(provision of attac(in2 documents

E!1%o,ee Main DataNo Data Fie%" T,1e Re!ar4s

1 Employee 6ode Input% =ame Initials Selection Dr ' ;r ' ;iss etc" First =ame O R Input! ;iddle =ames O R Input Fat(er + @randfat(er

=ame in rabic

. Aast =ame O R Input Family name- First =ame OE= Input> ;iddle =ames OE= Input Fat(er + @randfat(er

=ame in En2lis(0 Aast =ame OE= Input Family name

, Aocation Selection *(is is t(e location 4(ereemployee is appointed' itis lin8ed 4it( t(e AocationDe ned based on9r2aniLational 6(art

1$ Employment Status Selection In#ServiceRetired Suspended etc

11 @ender Selection ;ale Female1% =ationality Selection From 4(ic( nationality

employee belon2s1" Employee Picture ttac(ment1! ttendance ;ac(ine 6ode Input1. Remar8s Input1- ppointment ;ode Selection 6ommittee Direct

Induction ?RDF etc1> ?RDF 6ontract Input10 Secondary Input 6od in ne4 location 4(en

O6ode Department transferred

E!1%o,ee Persona% Detai%sNo Data Fie%" T,1e Re!ar4s1 Department Selection dmin ccounts etc% Desi2nation Selection President Vice



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President Director etc" SpecialiLation *rade Selection En2ineer Doctor Electrician

etc

! Saudi ID Input. IMama =umber Input- @9SI Input> Employment 6ate2ory Selection ;ana2ement StaK Aabor

etc0 S(ift Selection ;ornin2 Evenin2 =i2(t etc, 9Jcial e#mail Input1$ lternate e#mail Input11 9Jcial P(one Input1% Date of birt(1 O@re2orian Input1" Date of birt(% O?i ri Input1! Date of 6ontract O 6ontract End Date Input10 Salary End Date Input *(is is t(e date 4(ic( 8ept

for t(e salary preparationpurposeN durin2 payrollprocessin2 systems c(ec8

t(e salary end date andaccordin2ly include ore/clude t(e employee forpayroll processin2 andcounts t(e number of daysto be paid if itQs in t(e notcomplete mont(

1, Reference 1 Input%$ Reference % Input%1 5lood @roup Selection +' 5+ etc

%% Reli2ion Selection Islam 6(risten etc%" ;arital Status Selection ;arried 7n

;arried 3ido4er etc%! Save 6V ttac(ment%. Aeave @roup Selection Every employee 4ill be

attac(ed 4it( some leave2roup e 2 Aeave @roup is;ana2ement Aeaves andit cantinas de nition of diKerent type of leaves



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allo4ed e 2- 6asual Aeaves "$- Sic8 Aeaves %$

EtcDe nition 4ill be sett(rou2( leave setups

%- Family ;edical Insurance Selection Bes =9Entitlement

%> 6ompany 6ar Entitled Selection Bes =9%0 6ompany Insurance Input

=umber%, Direct ;ana2er Selection Searc( and select in

Employee database

A""ress 9Present &Per!anent:

No Data Fie%" T,1e Re!ar4s)$ ddress Input6$ Postal 6ode Input7$ 6ountry Selection 7nited )in2dome India

etc

'$ 6ity Selection3it(in country list ofcities

($ P(one Input*$ ;obile Input;$ e#mail Input$ Permanent 6ountry Selection 7nited )in2dome

India etc

))$ Permanent 6ity Selection3it(in country list ofcities

)6$ Permanent P(one Input)7$ Permanent ;obile Input)'$ Permanent e#mail Input

Pass1ort In or!ationNo Data Fie%" T,1e Re!ar4s

)$ =ame on Passport Input6$ Passport Input7$ Passport Ima2e ttac(ment'$ Date of Issue Input($ E/piry Date Input*$ Place of Issue 6ountry Selection 7nited )in2dome India etc


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;$ Place of Issue 6ity Selection 3it(in country list of cities

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$ Entry Port Input))$ Entry Date Input)6$ Visa document Input)7$ Remainin2 days to e/pire 6alculated

Dri2in+ Li-ense In or!ationNo Data Fie%" T,1e Re!ar4s

)$ 6ard Aicense Input6$ Place of Issue 6ountry Selection 7nited )in2dome India

etc

7$ Place of Issue 6ity Selection3it(in country list ofcities

'$ Date of Issue1 Input($ Date of E/piry1 Input*$ Date of Issue% ?I


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)'$ IMama 6ancellation Date1 Input)($ IMama 6ancellation Date% ?i ri Input)*$ IMama 6ancellation Reason Input);$ 3or8 Permit Input)<$ 3P Date of Issue1 Input)=$ 3P Date of Issue% ?i ri Input

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6>$ 3P E/piry Date1 Input6)

$ 3P E/piry Date% ?i ri Input

Re%ations0i1 in Co!1an, 9Mu%ti1%e Entries:No Data Fie%" T,1e Re!ar4s

)$ Relative Employee ID Selection @S Employee ID6$ Relation *ype Selection Fat(er 5rot(er 6ousin etc7$ Remar8s Input

@ua%i.-ation 9Mu%ti1%eEntries:

No Data Fie%" T,1e Re!ar4s)$ Uuali cation *ype Selection 6erti cate Diploma De2reeetc

6$ From Selection Aocal Forei2n 9nline7$ Uuali cation *itle Selection En2ineerin2 P?D etc'$ 6ountry Selection 7nited )in2dome India etc($ Institute Input*$ Passin2 Bear Input;$ @P Selection 1 to .

$ File ttac(ment ttac(ment

Trainin+s 9Mu%ti1%e Entries:No Data Fie%" T,1e Re!ar4s

)$ *rainin2 *ype Selection Aocal Forei2n 9nline In(ouse

6$ *rainin2 6ode Selection *rainin2s 4ill be de ned- P?P Development- ;aintenance- Performance

;ana2ement7$ Start Date Input'$ End Date Input($ 5ud2et 6(ar2es Input mount spent on

trainin2*$ Institute Input;$ 6ountry Selection 7nited )in2dome India

etc


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=$ Remar8s Input

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)>$ File ttac(ment ttac(ment))$ Uuali cation Selection ReMuired education

professionalism level to

oin t(e trainin2

No!inees 9Mu%ti1%e Entries:No Data Fie%" T,1e Re!ar4s

)$ 5ene t 6ode Selection 6ompensation in case of accident 6ompensationin case of deat( durin2service

6$ Relation 6ode Selection Fat(er 5rot(er 3ife etc7$ =ominee =ame Input'$ IMama or Saudi ID Input($ Percenta2e Input*$ P(one Input;$ e#mail Input


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*$ Role Responsibilities Input;$ 9n @oin2 Selection B =


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;$ *o Desi2nation Selection ;ana2er Deputy;ana2er etc

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$ Remar8s Input

Re+istrations Ot0er Li-enses 9Mu%ti1%eEntries:

No Data Fie%" T,1e Re!ar4s)$ Re2 Input6$ *ype Input7$ Date issued Input'$ E/piry date Input($ Re2istrar Input

*$ Remar8s Input

De1en"ents 9Mu%ti1%e Entries:No Data Fie%" T,1e Re!ar4s

)$ Relation *ype 6ode Selection Fat(er ;ot(er 3ife Dau2(ter etc

6$ Dependent =ame Input7$ Date of 5irt( Input'$ ;edical Insurance =umber Input($ ;edical Insurance E/piry Date Input*$ Insurance 6ate2ory Selection;$ Insurance *ype Selection

$ IMama Ima2e Input))$ IMama Date of Issue Input)6$ IMama Date E/piry Input

)7$ Place of issue O6ity Selection

)S6ity

)'$ 6urrent Sponsor =ame Input)($ =ame on Passport Input)*$ Passport Input);$ Passport Ima2e ttac(ment)<$ Date of Issue Input


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)=$ Date of E/piry Input6>$ Place of issue 6ountry Selection 7nited )in2dome India

etc6)$ Place of Issue # 6ity Selection

3it(in country list ofcities

66$ Profession on Passport Selection En2ineer Doctor Electrici

an etc67$ Relation start date Input

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6'$ Relation end date Input

Re eren-es 9Mu%ti1%e Entries:No Data Fie%" T,1e Re!ar4s

)$ =ame Input6$ Desi2nation Selection7$ ddress Input'$ P(one Input($ e#mail Input*$ Date Input;$ Remar8s Input

o Des-ri1tionNo Data Fie%" T,1e Re!ar4s

)$


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7$ *ype Selection 3arnin2 Information etc'$ Sub ect Input

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($ 6ontent ttac(ment

E it Re8Entr, 9Mu%ti1%e Entries:

No Data Fie%" T,1e Re!ar4s)$ Visa Input6$ Issue Date1 Input7$ Issue Date ?i ri Input'$ E/piry Date1 Input($ E/piry Date% ?i ri Input*$ *ype Selection Sin2le ;ultiple;$ Duration Input 5y mont(s


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- ut(oriLation Input> Insurance Input

0 Remar8s Input, Document ttac(ment

A11oint!ent Pro-e"ures 9 Mu%ti1%e Entries:No Data Fie%" T,1e Re!ar4s

1 Procedure Selection ID 6ard Insurance 5an8account etc

% ReMuest Status Selection Sent Re ectedpproved

" ReMuest Date input

! 6ompletion Selection 6ompleted Pendin2 . 6ompletion Date Input- Remar8s Input

Fa-i%ities Han"o2er an" Ta4eo2er

System 4ill provide support to assi2n facilities to employee durin2 t(eservice periodN facilities 4ill be lin8ed 4it( t(e /ed assets module *(is 4illsupport t(e process of retrievin2 t(e assets from employee 4(ile (e is leavin2

t(e or2aniLation' similarly man a2ent can ta8e list of diKerent type of facilitiesprovided to employees

Fa-i%ities 9 Mu%ti1%e Entries:No Data Fie%" T,1e Re!ar4s

1 Aocation Selection% Document =9 uto" Document Date input! Employee 6ode Selection. Facility *ype Selection 6ar Aaptop ;obile

- sset 6ode Input 9ptional> Issue Date Input0 E/piry Date Input, ut(oriLation *ype Selection1$ ut(oriLation Input11 Insurance Input1% Remar8s Input1" Document ttac(ment

9nce t(e document is saved' t(e system 4ill provide a ?andover *a8eoverdocument as per @S format


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Development & Implmentation of ERP System


E!1%o,ee Trans er

Detai%s o trans erre" e!1%o,eesSr =o Data Field *ype Remar8s1 Employee selection% =ame of Employee selection" 6ate2ory Input

! Date of *ransfer Input

. *ransferred Input *o Department

- *ransferred Input *o rea

> Indicate if employee is Input

under probation or trainin2

E!1%o,ee Nu! erEmployee number 4ill be entered 2enerated in t(e format O 1///// i e1$$$%1

HR E2ents

System 4ill (ave provision to record follo4in2 ?R eventsN

1 Performance ppraisal2 Resi2nation3 Final Settlement4 Violations Disciplinarily ctions5


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Recruit#ent In uction $rocess

o Announ-e!ent

o Announ-e!ent

Sr =o Data Fie%" T,1e Re!ar4s

1


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Job Application Form

ll applications 4ill be saved in t(e system database for arc(ivin2 andon demand searc(:

Do-u!ent In or!ation


1 9Jce location Selection

% pplication number Selection

" pplication date Selection

Personal Information

1 First =ame Input

% pplicant Picture Input

" Aast =ame Input

! Fat(er =ame Input

. ?usband =ame Input

- pplicant 6V Input

> Family =ame Input

0 =ic =o Input

, Date of birt( Selection

1$IMama =o

Input

11 @ender Selection

1% Passport =o Input

1" ;arital Status Selection

1! 6urrent Sponsor Input

1. =ationality Selection

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=umber of Dependents

1 dults Input

% )ids Input

Professional Information

1 Profession Selection

% 5rief 5ac82round Input

6ontact Information

1 Postal ddress Input

% Postal 6ode Input

" 6ountry of Residence Selection

! 6ity Selection

. Email Input

cademic Uuali cation O ;ultiple H

1 *ype Selection

% From Selection

" Uuali cation Selection

! 6ountry Selection

. Passin2 Bear Selection

- Institute Input

> Remar8s Input

E/perience O ;ultiple H

1 6ompany =ame Input

% Desi2nation Selection

" Date From Selection

! Date *o Selection



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. 6ountry Selection

-E/perience

Selection

References O ;ultiple H

1 =ame Input

% Desi2nation Selection

" P(one Input

! ;obile Input

. Email Input

- ddress Input

> Remar8s Input

Short Listing

Revie4ed applications 4(ic( (ave been ltered and s(ort listed' 4ill

be available for furt(er revie4 and processin2 for intervie4 sc(edulin2

InterviewIf a s(ort listed applicant did an intervie4' t(en t(e intervie4 result and

feedbac8 s(ould be entered in t(e system in a customiLed form:Inter2ieD

Sr$ No Data Fie%" T,1e Re!ar4s1 pplication =umber Selection

% Date Input

"Evaluation

Selection Fair @ood V@ood

! Uuali ed Selection Bes =o 9ver Muali ed

. Remar8s Input

o O er o O er

Sr$ No Data Fie%" T,1e Re!ar4s1 pplication =umber Selection

% Date Input

"


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6ontract &


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># 6urrent practice: t(e salary statement is naliLed eac( - mont(s' ormore' t(en for4arded to ?RDF to collect t(e payment

0# Recommended: t(e system 2enerates a mont(ly statement for ?RDF

to collect t(e paymentsA+ree!ent In or!ation

No Data Fie%" T,1e Re!ar4s1 2reement =o Input

% Date1 Input

" Date% ?i ri Input

!Description

Input

. Document ttac(

- Remar8s Input

E!1%o,ee In or!ation9Mu%ti1%e:

> Emp =o Input

0 Full =ame Input

Detailed information about employee, =ationality Input4ill be saved in Emp pro le

1$ Date of birt( Input

11 Saudi ID Input

1%


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%1 ?RDF 6ontribution1 InputX of salary paid by ?RDF durin2trainin2period

%% ?RDF 6ontribution% Input X of salary paid by ?RDF after trainin2period

%" 6ontract End Date1 Input Date of Aast salary s(ared 4it( ?RDF

%! 6ontract End Date% ?i ri Input Date of Aast salary s(ared 4it( ?RDF

Re-ruit!ent P%an it0 HRDF@S prepare its recruitment plan t(rou2( ?RDF as per follo4in2 principlesN

1# @S prepares an annual recruitin2 plan and submit it to?RDF %# ?RDF 4ill pprove' ;odify or Re ect t(e plan"# @S 4ill recruit some people and enroll t(em under onea2reement !# *(ere can be more t(an one a2reement.# For eac( a2reement' @S prepares a mont(ly invoice to be submitted

to ?RDF-# Eac( a2reement (as a special uniMue number

HRDF Mont0%, In2oi-eSr =o Data Field *ype Remar8s

1 2reement Selection% Invoice Date1 Input" Invoice Date% ?i ri Input! ;ont( =ame Input For 4(ic( t(e invoice 2enerated

Liste" E!1%o,ees 9 Mu%ti1%e Entries:1 Emp Full name Selection

% Emp cc Selection

" @ross Salary Input

!@9SI Deduction

Input

. Penalties Input

- 9t(ers Input

> =et Payable 6alculated

0 Remar8s Input

Trainin" Mana"e#ent System 4ill (ave provision to de ne diKerent trainin2s alon2 4it( bud2ets

and record trainin2 reMuest and its resultsN


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Sr$ 3 Trainin+ Setu1s Re!ar4s1 Aevel Do% P(ase Do

" *ype Do! Aocation Do

.6ompany

ctivities Do- 6ate2ory Do

>5lastin2operations Do

0Paintin2operations Do

,3or8in2 at?ei2(ts Do

1$ Road ;ar8in2 operation Do11 ;aintenance ctivities Do1% ?andlin2 of ;aterials at Sites Do1" Safety spects Do

1!End#of#S(ift

ctivity Do1. Inspection Do1- Site 9perations & Safety Precautions Do1> *ype of Evaluation Do10 Pro ciency Evaluated do

TRAINING DEFINITION9Mu%ti1%e:

No Data Fie%" T,1e Re!ar4s1 6ode Selection% *rainin2 *itle Selection

" Aevel Selection 5e2inner intermediateadvanced e/pert

! P(ase Input P? SE 1P? SE %P? SE "

. *ype Select i e Aocation Selection

0 Period Input

, Start Date Input

1$ End Date Input

11 5ud2et Input


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1% =ame of *rainer Input

1" ReMuired InputUuali cations

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ON OB TRAINING RECORDS 9Mu%ti1%e:

No Data Fie%" T,1e Re!ar4s1 *rainin2 6ode Selection

% *rainin2 *itle Selection

" E;PA Select

! =ame of Select

Employee. Present *rainin2 9utput

- Remar8s Input

Trainin+ E2a%uationfter completin2 t(e trainin2' evaluation to trainees can be done by

selectin2 bot( t(e trainin2 and t(e employee:

Trainin+ E2a%uation Re-or"No Data Fie%" T,1e Re!ar4s

1 *rainin2 6ode Selection

% *ype of Evaluation Selection 9ral test 3ritten *est Practical *est

" Date of Evaluation Input

! Emp =o Selection

. =ame Selection

*rainin2 Details O;ultiple1 Uuality System Ref Input

% Pro ciency Evaluated Selection

" Evaluation Findin2s Input

Revie4ed 5y

1 Evaluated 5y *rainer Selection

% Revie4ed 5y Dept ?ead Selection

" Revie4ed 5y Uuality Selection


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Dept

pproved 5y

1 Director of 9perations Selection

% VP 6orporate Kairs Selection

" VP *ec(nical Kairs Selection

! President Selection

Trainin+ C0e-4%ist

*(is is a standard @S trainin2 c(ec8list done for a labor 4(en oinin2 t(ecompany or s(iftin2 to a ne4 site *(is c(ec8 list 4ill be dynamic so it can bemodi ed and assi2ned to any


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5. Protection to ad acent surface and outdoor protection durin2 Paintin26. 6leanup of Painted Surface before subseMuent coats

D$ GENERAL A#ARENESS ON #OR ING AT HEIGHTS1. Erection and Dismantlin2 of ScaKoldin22. 7sa2e of Aadders for 3or8in2 at ?ei2(tsE$ GENERAL A#ARENESS ON ROAD MAR ING OPERATIONS1. Details of ;aterials ' EMuipment and *ools used for Road ;ar8in22. Details on Pre mar8in2 for Road ;ar8in2 activities3. Details on 6leanup of surface before ;ar8in2 Paintin24. Details on strippin2 of E/istin2 ;ar8in25. ?eatin2 ;i/in2 and *(innin2 of Paints

6. Details of ;ar8in2 *ec(niMues and application of Paint by paintby ;ac(ine by ?and

7. 6ontrollin2 *raJc at t(e ob location durin2 Road ;ar8in2 ctivities

F$ GENERAL A#ARENESS ON MAINTENACE ACTIVITIES)$ Identi cation of EMuipment repaired serviced by 3or8s(op6$ Details on functionin2 operation of eac( EMuipment7$ Referrin2 ;aintenance ;anual and Parts ;anual'$ Service sc(edule maintained for preventive maintenance of EMuipment($ 7sa2e of service 6(ec8lists durin2 maintenance of EMuipmentG$ GENERAL A#ARENESS ON HANDLING OF MATRIALS AT SITES)$ ;anual ;aterial ?andlin2 ;et(ods for s(iftin2 of EMuipment ' ;aterials6$ ?andlin2 of 4or8 pieces before and after Surface preparation7$ ?andlin2 of 4or8 pieces before and after Paintin2'$ ?andlin2 of ScaKoldin2 pipes 4(ile erection and dismantlin2H$ A#ARENESS ON SAFTY ASPECTS TO BE ADHERED AT SITES)$ Safety and ?ealt( reMuirements to be ad(ered 4(ile 4or8in2 at sites6$ ?aLardous ;aterials involved in 5lastin2 and Paintin27$ 7sa2e of personnel protection devices and responsibility of user'$ Safety precaution to be ta8en 4(ile 4or8in2 at Sites($ 6ontrollin2 *raJc at t(e ob location durin2 Road ;ar8in2 ctivities

I$ END OF SHIFT ACTIVITY )$ 6leanin2 of EMuipment accessories and *ools at t(e end of activity

6$)eepin2 ;aterials ' EMuipment accessories ' *ools and ot(er items bac8toStora2e rea

$ GENERAL INFORMATION ON INSPECTION

)$=ormal c(ec8in2 reMuired 4(ile Receivin2 items OUty' =ame' E/pirydate

6$ Details of applicable in process inspection$ DEMONSTRATION OF SITE OPERATION & SAFETY PRECAUTIONS

1. Demonstration of 5lastin2 and Paintin2 ctivities OVideo 6assette2. Demonstration of 5lastin2 and Paintin2 ctivities OPractical Site


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3. Demonstration of Safety spects involved at Sites OVideo 6assette

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'$ Demonstration of Safety spects involved at Sites O Practical Site

Trainin+ & Bon"s@S uses t(e bonds on employees (ad a paid trainin2 outside of @SY *(ecompany 4ill pay t(e cost of t(e trainin2 and 4ill ma8e t(e employee si2nan a2reement t(at (e 4ill never leave t(e company till t(e end of t(isa2reement Onumber of years

1# If t(e employee 4ill not leave t(e company till t(e end of (isa2reement' not(in2 4ill be deducted from (is salary

%# If t(e employee 4ill leave t(e company before t(e end of (isa2reement' (e (as to pay bac8 to company some amount calculatedas per mont( installment for t(e remainin2 mont(s of (is a2reement

"# t least % persons s(ould 2uarantee any employee nominated totrainin2 and attac(ed 4it( a bond

Bon"s 9Mu%ti1%e Entries:No Data Fie%" T,1e Re!ar4s

)$ Doc Input6$ Date From Input7$ Date *o Input'$ 5ond *ype Selection 2ainst *rainin2 2ainst

Service etc($ @uarantor 1 Selection Searc( & Select from

Employee D5*$ @uarantor % Selection ####;$ @uarantor " Selection ####$ mount Input))$ *rainin2 period input =umber of mont(s)6$ Remar8s Input

$er%or#ance A&&raisal Non Su1er2isors

System 4ill provide interface to enter t(e employee data alon2 4it(provision of attac(in2 documents

Per or!an-e E2a%uationSr$ No Data Field *ype Remar8s

1=ame

Selection



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% Emp =o Selection

" ppraisal *ype Selection nnual fter trainin2

! Position Input ORead 9nly. Department Input ORead 9nly

- Period from Input

> Period to Input

Ite!s)$ Innovation @uidance Selection

6$ ttendance Selection

7$ bility to 4or8' Selection

Uuantity and Uualityof 4or8

'$ Reliability and Selection

Responsibility($ 6ommunication and Selection

Relations(ip S8ills*$

3or8 )no4led2eSelection

;$ daptation' Selection

Fle/ibility' and bilityto tolerate pressuresof 4or8

$Personality

Selection

I!1ro2e!ent Nee")$ Innovation and Selection

Recreation6$ ttendance Selection

7$ bility to 4or8' Selection

Uuantity and Uualityof 4or8



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All rights reserved Unauthorized copy or use of this docu ent is strictly prohi!ited" Pa2e C "!Development & Implmentation of ERP

SystemFunctional Specification Document– Human Resource Management

'$ Reliability and Selection

Responsibility($

6ommunication andSelection

Relations(ip S8ills*$ 3or8 )no4led2e Selection

;$ daptation' Selection

Fle/ibility' and bilityto tolerate pressuresof 4or8

$ Personality Selection

Su1er2isors

Annua% Per or!an-eE2a%uation

Sr =o Data Field *ype Remar8s1 =ame Selection

% Emp =o Selection

" Position Input ORead 9nly

! Department Input ORead 9nly

. Period From Input

- Period *o Input

Ite!s1 Innovation and Selection

Recreation% ttendance Selection

" bility to 3or8' Uuantity Selection

and Uuality of 3or8! Reliability and Selection

Responsibility

. 3or8 8no4led2e Selection


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- 6ommunication and Selection

Relations(ip S8ills> daptation' Fle/ibility' Selection

and t(e bility totoleratepressure of 4or8

0 Self Development Selection

, Initiative Selection

1$ Personality Selection

11 Public 5e(avior Selection1% bility to 5uild' Develop Selection

and *rain team 3or81" Plannin2 and 9r2aniLin2 Selection

S8ills1! Dele2ation S8ills Selection

1. ppreciation Selection

1-Documentation

Selection

1> Aeaders(ip and Selection

Supervision S8ills10 Follo4 7p Selection

1, EKective Participation in Selection

;eetin2s%$ nalyLe and Solve Selection

Problems

I!1ro2e!ent Nee"

Innovation and Selection1 Recreation% ttendance Selection

" bility to 3or8' Uuantity Selection

and Uuality of 3or8!

Reliability andSelection


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Responsibility

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. 3or8 8no4led2e Selection

- 6ommunication and Selection

Relations(ip S8ills> daptation' Fle/ibility'

andSelection

t(e bility to toleratepressure of 4or8

0 Self Development Selection

, Initiative Selection

1$ Personality Selection

11 Public 5e(avior Selection

1% bility to 5uild' Develop Selection

and *rain team 3or81" Plannin2 and 9r2aniLin2 Selection

S8ills

1! Dele2ation S8ills Selection1. ppreciation Selection

1- Documentation Selection

1> Aeaders(ip andSupervision S8ills Selection

10 Follo4 7p Selection

1, EKective Participation in Selection

;eetin2s%$ nalyLe and Solve Selection

Problems

E#&lo'ee Sel% Ser(ice1 Employee Pro le Vie4:

Employee can see (is full pro le or limited pro le as per @S policy2 Employee Salary Information Vie4

http://var/www/apps/conversion/tmp/scratch_4/HYPERLINK%23page10http://var/www/apps/conversion/tmp/scratch_4/HYPERLINK%23page10


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1) ll salary information can be vie4ed2) Deductions3) llo4ances4) Pay slip

3 Aeaves:


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1) 5alance Vie42) Aeaves (istory

2 @eneral ReMuests1) Aeave ReMuest2) Aoan & dvances ReMuest3) E/pense 6laims4) @eneral ReMuestOs5) Aetters reMuests: provided t(rou2( a templates' a user can apply for

any letter de ned in t(e system:1. Aetter of drivin2 license application2. ?ouse rental3. 6ar purc(asin2

4. 9penin2 ban8 account credit card5. Sponsors(ip and salary letter6. 9t(ers can be added dynamically

Leave Request

Lea2e Re?uest

Sr =o Data Field *ype Remar8s

1 ReM uto

% Aeave *ype Selection

" Departure from Selection

! Destination Selection

. First date of leave Input

- Aast date of leave Input

> Return to 4or8 on Input

0 *otal days Input

, vailable 5alance 9utput

1$ E/tra Days 6alculated

11 Reason For e/tra days Input

Aeave ddress



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All rights reserved Unauthorized copy or use of this docu ent is strictly prohi!ited" Pa2e C "0DevImpof E

Functional SpecificatioDocument– Human ReManagement

1 ;obile Input

% ddress Input

3. Email

4. P(one Fa/

Per!ission to Lea2e O -e

Sr =o Data Field *ype Remar8s

1 ReM uto

% Date Input

" Permission duration Input

! 6ontact =umber Input

. Department ?ead =ame Selection- @uardian (as been called Selection

General Request

Resi+nation Re?uest

Sr$ No Data Fie%" T,1e Re!ar4s

1 Aocation Selection

% ReM uto

" ReM Date Input

! Employee Selection

. ReMuest *ype Selection 6ard 7niform etc

- Priority Selection 7r2ent' ?i2(' =ormal' Ao4

> ReMuest Input


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Booking Request

Boo4in+ Re?uests

Sr =o Data Fie%" T,1e Re!ar4s1 Date Input

% From Input

" Department rea Input

! *o Selection

. 5oo8in2 *ype Selection

Hote%s Boo4in+1 ?otel =ame rea Input

%@uests =ame

Input

" 6(ec8 In 6(ec8 9ut Input

! 6ost Input

. Includin2 ;eals Input

Air Ti-4et Boo4in+1 Date Input

% =ame s Per Passport Input

" Route Input

! 6ost Input

Car Renta%1 Date Input

% 6ost Input

" 6ar SiLe Input

Lea(e an atten ance Mana"e#ent Lea2e Re?uest9s:

System 4ill (ave provision for employee t(rou2( self service portal to

launc( a leave reMuest Aeave reMuest 4ill be processed a2ainst t(e policy of leaves de ned in t(e system and also based on leave 2roup in 4(ic(employee is attac(ed t present follo4in2 is applicable for vacation leavesfor diKerent cate2ory of employment:

T)e %ollo*in" ata *ill be use in i#&le#entation &)ase+

Cate+or, Da,s Year Si-4 Ne BornPresi"ent !. ccordin2 to t(e " =e4bornMana+ers !% medical report 1De1ut,Mana+ers !% 1

"-Nor!a% fter completin2 1


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Z"$5efore

completin2 t4o

years service+Saudi laborsZ%-Non8Sau"i %a ors %1 #

La or Lea2e Re?uestLea2e Re?uest

Sr Data Field *ype Remar8s=o

1% Aeave *ype Selection

Employee Information

1 Emp =o Input

1" =ame Input

1! *itle Input

1. Department rea Input

1- Department code Input

rea code

1> Due Date Input

Aeave ddress

0 ;obile Input

, ddress Email Fa/ Input

1$ First date of leave Input

11 Aast date of leave Input

1% Return to 4or8 on Input

1" *otal days Input

1! dvance leave Selectionpayment

5oo8in2 *ic8ets



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1. ir *ic8et Selection

1- 5oo8in2 date Input

1> Route Input

10 Employee Si2nature Input

1, Date Input

For ?R use

1 Entitlement Days Input

% 7ntil Date Input

" *otal days Input

! Salary Input

. IMama E/piry Date Input

- E/it Re#entry e/piry date Input

> Veri ed 5y Input

Mana+ers Lea2es A11%i-ationLea2e T,1e

=o Data Field *ype Remar8s

1 Aeave *ype Selection

Employee Information

% Emp =o Input

" =ame Input

! *itle Input

. Department rea Input

- Department code Inputrea code

> Due Date Input



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0 *a8in2 over t(e Inputemployee durin2 t(e trip

Aeave ddress1 ;obile Input

% ddress Email Fa/ Input

" First date of leave Input

! Aast date of leave Input

. Return to 4or8 on Input

- *otal days Input

> dvance leave Selectionpayment

5oo8in2 *ic8ets

1 ir *ic8et Selection

% 5oo8in2 date Input

" Route Input

! Employee Si2nature Input

. Date Input

For ?R use

1 Entitlement Days Input

% 7ntil Date Input

" *otal days Input! Salary Input

. IMama E/piry Date Input

- E/it Re#entry e/piry date Input

> Veri ed 5y Input



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Va-ation Sett%e!entNo Data Fie%" T,1e Re!ar4s

1 Employee =o Selection

% Employee =ame Selection

" Desi2nation 9utput

! Department 9utput

. Aocation 9utput

- 5asic Salary 9utput

> Aivin2 allo4ance 9utput

0 ?ousin2 allo4ance 9utput

, *rans allo4ance 9utput

Detai%s

No Data Field *ype Remar8s

"$ Date of


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De"u-tions

No Data Field *ype Remar8s

)$ @9SI 6alculated6$ DiK In ir Fare 6alculated

7$ E/it Re entry Fee Input

'$ *otal deductions 6alculated

($ =et Payable 6alculated

Dai%, Lo+ S0eet

System 4ill provide interface to enter t(e daily lo2 s(eet from eac(location' t(ere 4ill be a one document from eac( location for eac( day oft(e mont( 5asis of t(at system 4ill compile follo4in2 lo2 s(eets onmont(ly basisN

1- Employee 4ise *ime S(eet2- 6ate2ory 4ise Daily & ;ont(ly Ao2 S(eet for Ao2istic Department

Data entry screen 4ill be of master and detailed level input style for 4(ic(data elements are de ned belo4N

Dai%, Lo+ S0eet Do-u!ent MasterLe2e%Sr$ No Data Fie%" T,1e Re!ar4s

)$ Aocation Selection Aist of locations 4ill appear as peruser ri2(ts assi2ned to user

6$ Document =umber uto Separate document numberseries for eac( location 4(ic( 4illbe initialed after completion of

nancial year7$ Date Input *(is 4ill be t(e date for 4(ic( lo2

s(eet is prepared

Dai%, Lo+ S0eet Do-u!ent Detai%e" Le2e% 9Mu%ti1%eEntries:Sr$ No Data Fie%" T,1e Re!ar4s

)$ Employee 6ode Selection ?elp 4ill display list of employeeavailable at master level selectedlocation

6$ =ame Display System 4ill display t(e employeename of selected employee

7$ Desi2nation Display System 4ill display t(e employeedesi2nation of selectedemployee


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'$ 6ate2ory Display

Ti!e T,1e($ Re2ular ?ours Input*$ 9vert time ?ours Input;$ 5onus ?ours Input


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Fina% Sett%e!ent


)$ Employee =o Input

6$ Employee =ame Input

7$ Desi2nation Input

'$ Department Input

($ Aocation Input

*$ 5asic Salary Input

;$ Aivin2 allo4ance Input


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Development & Implmentation of ERPFunctional Specification Document– Human Resource Ma

))$ Vacation Pay InputOPrevious Salary

)6$ Service 5ene ts Input)7$ Service 5ene ts Input

)'$ *otal Earnin2s Input

De"u-tions

No Data Field *ypeRemar8s

)$ @9SI Selection

6$ Indemnity Paid Selection

7$ 9ne mont( notice Selection

'$ Pay Input

($ *otal deductions Input

*$ =et Receivable Input


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La or Ter!inationE!1%o,ee In or!ation


)$ Emp =o selection

6$ Full =ame selection

7$ *itle Input

'$ Department rea Input

($ Department code Inputrea code

*$ Date1 Input

;$ Date% ?i ri Input

0 Department ?ead selection

5oo8in2

1 Final e/it 5oo8in2 date Input

% Route Input

For ?R use

1 6ontract e/piry date Input

% IMama e/piry date Input

" Entitlement days Input

! *otal days Input

. Salary Input

- Veri ed by Input

Personnel 6learance

1 Department Division Selection

% Department (ead Selection

" 6omments Input



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Sta Ter!inationE!1%o,ee In or!ationSr =o Data Field *ype Remar8s

1 Emp =o selection% Full =ame selection

" *itle Input

! Department rea Input

. Department code rea Inputcode

- Date Input

> Department ?ead =ame selection

5oo8in20 Final e/it 5oo8in2 date Input

, Route Input

For ?R use1$ 6ontract e/piry date Input

11 IMama e/piry date Input

1% Entitlement days Input

1" *otal days Input

1! Salary Input

1. Veri ed by Input

Personnel 6learance

1- Department Division Selection

1> Department (ead selection

10 6omments Input

1, ?r Director selection

Resi+nation Re?uest?R department 4ill be able to trac8 and list all reMuests includin2 Resi2nation

E!1%o,ee In or!ation

Sr$ No Data Fie%" T,1e Re!ar4s1 Emp =o output

% Employee =ame output



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" *itle output

! Department rea Input

. Department code rea Inputcode

- Department ?ead =ame Input

> ReMuest Date Input

0 Veri ed by Input

Deat0 For!

E!1%o,ee In or!ation

Sr$ No Data Fie%" T,1e Re!ar4s

1 Emp =o

% Employee =ame

" Deat( Date Input

! Deat( Reason

. Place of Deat(

- 6ontract E/piry Date

> Departure Date

0 Entitlement Days

, *otal Days

1$ Salary

$a'roll Mana"e#ent

A%%o an-e Co"esSystem 4ill provide interface to enter t(e employee data alon2 4it(provision of attac(in2 documentsA""A%%o an-e


1 6ode Input


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% S(ort 6ode Input

"Description

Input

! Formula Selection

. mount Input

- ;a/ Aimit Input

> *a/able Selection

0 ttendance Factor Selection

, Date Selection

1$ =ature Selection

De"u-tion Co"esA"" De"u-tionsSr =o Data Fie%" T,1e Re!ar4s

1 6ode Input

% S(ort 6ode Input

" Description Input

! Formula Selection

. mount Input

-;a/ Aimit

Input

> ttendance Factor Selection

0 Date Selection

, =ature Selection

Loan Co"esA"" Loan Co"eSr =o Data Fie%" T,1e Re!ar4s

1 6ode Input

% S(ort 6ode Input

" Description Input

! Default =o of Input

Installments. Default Installment Input

mount- Date Selection

Pa,In-re!ent

A"" Pa, In-re!entSr =o Data Fie%" T,1e Re!ar4s


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1 @rade Selection

% Startin2 5asic Input

" Sta2es Input

! Increment Input

. Endin2 5asic Input

- ;edical 6eilin2 Input

O2erti!e

O2erti!e In-re!entSr =o Data Fie%" T,1e Re!ar4s

1 6ode Input

% Description Input

" RateO1/ Input

! Formulae Selection

. Denominator Input

E!1%o,ee Pa,ro%% Con.+urationSystem 4ill provide interface to enter t(e employee data alon2 4it(provision of attac(in2 documentsSa%ar, In or!ation

Sr =o Data Fie%" T,1e Re!ar4s1 Employee 6ode Selection

% @rade Selection E1 E% ;%

" Sta2e Selection

! 5asic @ross Pay Input

. Pay ;ode Selection 6as( ban8- 5an8 Selection

> 5ranc( 6ode Selection

0 ccount =umber Input

, 6adre Selection Selection

Fi e" A%%o an-es1 llo4ance 6ode Input

% Date From Input

" EKective till Date Input


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! Formula Input Value amount

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. mount Input

- ;a/imum Aimit Input

> Remar8s Input

Fi e" De"u-tions1 Deduction 6ode Input

% Date From Input

" EKective till Date Input

! Formula Input Value amount

. mount Input

- ;a/imum Aimit Input

> Remar8s Input

O2erti!e Pa,!ents

*(e system 4ill calculate overtime or bonus (ours amount for t(epayment 4it( salary based on daily lo2 s(eet entered in t(e system

A%%o an-es & De"u-tions Mana+e!ent

*(e system 4ill provide an interface to de ne various types of allo4ances and t(eir policies to be used in and ot(er relative informationabout allo4ances *(e system must allo4 de nin2 various types of deductions and t(eir policies to be used in and ot(er relative informationabout deductions

Loan - A (ances Mana"e#ent

Loan Co"es

Setu1 Co"esSr =o Data Fie%" T,1e Re!ar4s

1 Aoan 6ode Input

% Description Input

" =umber of installments Input

! ;a/imum mount Input


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Loan & A"2an-e Pro-essin+ *(e system must provide an interface to enter loans information alon2

4it( deduction plan *(e system 4ill provide an interface to stop t(e loandeduction for a speci c mont( for selective all employees *(e system must

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(ave some interfaces to vie4 t(e reports re2ardin2 employee loans statusand t(eir (istory

Sa%ar, Pro-essin+ Basis

*(e system 4ill be able to (andle t(e multiple salary processin2 basisdependin2 on t(e employment *ype 6ommon employment types are:

1 ;ont(ly 5asis2 ?ourly 5asis

Sa%ar, Pro-essin+ Mo"e%

*(e system 4ill be able to (andle t(e centraliLed and decentraliLed mont(lypayroll processin2 model on t(e basisN

1- Employee Salary 6on 2uration

1 5asic Salary2 Fi/ed llo4ances3 Fi/ed Deductions4 Event based llo4ances5 ;ont(ly Ao2 S(eet ORe2ular' 9vertime & 5onus ?ours6 Event based Deductions7 Aoan & dvances Deductions

Pa, S%i1

*(e system 4ill 2enerate pay slip and e#mail to employees for 4(ic( it isde ned Format of t(e pay slip 4ill be provided by @S' as currently pay slip isprintin2 on pre printed stationary Decision and naliLed format is reMuired tobe incorporated in ne4 system

Pa, s%i1 "etai%s 9Mu%ti1%e:Sr$ No Data Fie%" T,1e Re!ar4s

)$ Emp Selection6$ Emp =ame Selection

7$ Pay period Endin2 Input'$ 5asic Input($ llo4ances AIS* ll de ned allo4ances 4ill be

listed O Aivin2' *ransport' ?ousin2'6ompany 5onus' Production'9t(er'

*$ Deductions AIS* ll de ned deductions 4ill belisted

;$ @9SI InputCopyright (c) 2011 Binary #ntegrated Technology Solution

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$ Vacation Pay Input))$ *otal llo4ances 6alculated)6$ *otal Deductions 6alculated)7$ @ross salary 6alculated)'$ =et Payable 6alculated

Genera% Or+ani5ation or So-ia% Insuran-e 9GOSI:

System 4ill provide t(e @9SI (andlin2 and also can 2enerated related reportsbased on reMuired formats @9SI payment info 4ould be automaticallyupdated in t(e @A system' under t(e proper @A code

s per Saudi la4' all companies s(ould pay mont(ly fee to @9SI for eac(employee as a percenta2e of salary:

1 X% of re2istered[ salary for non Saudi people

1 X%$ of re2istered[ salary for Saudi

citiLens *(e common rule is t(at:

2 @S 4ill not deduct X% from forei2ner salary' (o4ever' @S 4ill pay to@9SI t(is fee

3 @S 4ill deduct X, from Saudi employee salary and 4ill pay t(atamount to @9SI

4 @S 4ill not deduct X11 from Saudi employee salary' (o4ever' @S 4illpay to @9SI t(is fee

=ote: re2istered salary for al @S employees at @9SI is t(e basic salary +(ousin2

Pa,ro%% Pro-essin+

*(ere 4ill be a provision of payroll processin2 4it( follo4in2 options

1 *est Processin22 Final Processin2

System 4ill provide interface as per follo4in2 optionsN

Pa,ro%% Test Pro-ess Detai%sSr =o Data Fie%" T,1e Re!ar4s

1 Bear Selection

% ;ont( Selection

" Days for ttendance Input

Factor

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! Deduct all type of Aoans Selection

. Aocation Selection

- Process Date Selection

> =o of Records to be Input

processed

System 4ill 2enerate payroll based on selected criteria' and 8eepin2follo4in2 information relatin2 to eac( employeeN

1 Employee 5asic Pay2 Fi/ed llo4ances3 Fi/ed Deductions

4

Event based mont(ly allo4ances5 Event based mont(ly deductions6 Aoans dvances deductions7 ;ont(ly ttendance8 ;ont(ly 9ver time & 5onus ?ours9 Payment or Deduction based on employee nationality or cate2ory

7ser can 2enerate multiple times payroll based on *est Processin2' once itsnaliLed user 4ill 2enerate payroll t(rou2( nal processin2 and payroll 4ill be

loc8ed for t(at particular mont(

Letter - Te#&lates

Te!1%ateSr =o Data Fie%" T,1e Re!ar4s

1 *emplate =o Input

% *emplate =ame Input

" *emplate *ype Selection 3arnin2 6ar ccidentInvesti2ation etc

! *emplate Sub ect Input

. Date Input

- 6ontent Input ?*;A content of t(e document

> Footer Input


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Major In&ut Docu#entsFollo4in2 is t(e ma or input documentsN

1 Employee Pro le

2 Daily ;ont(ly Ao2 S(eet3 ;ont(ly llo4ances

4 ;ont(ly Deductions

Major Out&uts.Re&ortsFollo4in2 is t(e ma or reports output documentsN

1 ;aster Setups2 9r2aniLation Setups3 Salary Setups

4 Recruitment Induction5 ?R ;ana2ement6 Payroll ;ana2ement7 Aoan & dvances ;ana2ement8 Aeaves & ttendance ;ana2ement9 *rainin2 ;ana2ement10 Employee Self Service11 ;edical Insurance 7tiliLation12 nalytical Reportin2

Inte"ration *it) ot)er Mo ules

Sr ;odule Purpose)$ Financial ccountin2 Payroll & Provisions


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