FSC Information Management Tool -

introduction

Training Overview

• What is the FSC? • What is Information Management? • Why a FSC IM Tool?• FSC Reporting• Reporting Planned Activities• Using the IM Tool to:

– Update monthly actuals– Produce reports & maps

• Actual Monthly Update Matrix

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What is global Food Security Cluster?

https://www.youtube.com/watch?v=x2wifpLS-Ig

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Food Security Cluster Information Management

When an emergency strikes, among the responsibilities of a country-level Food Security Cluster is to:

Coordinate partner responses to ensure that planning and implementation of food security responses avoid gaps and duplications, and are comparable and timely to affected populations.

Information Management is essential

FSC Information Manager• Together with a Cluster Coordinator, Information Management Officer

(IMO) is one of the core Food Security Cluster team members

• IMO plays a vital role in collecting, analysing, and sharing information that is important for the cluster partners to make informed and evidence based, strategic decisions

• Fundamental to the job is

– ability to collect, clean, collate, analyse and disseminate data

– present information in a way that is easily understood by the FSC partners. Sometimes this is through graphic means such a mapping but also through tables, charts, and narrative writing.

In the past, this has been achieved mainly through various 4/3W matrixes, which vary country-by-country

The Purpose of the FSC IM Tool• Make data collection, processing and response analysis globally

comparable and standardized• Make setting up a country-FSC IM System faster• Allow Global Support Team provide support more efficiently

(standardized systems)• By producing project reports and maps the IM tool will visualize

gaps and overlaps of partner responses• Forward-looking (planning info), allows for more detailed analysis• Confidentiality

Avoid duplication of humanitarian assistance, especially considering issues of food availability, access and utilization. Consistent information sharing will facilitate project tracking and monitoring, and result in evidence based decision making for strategic intervention and improved implementation.

History of Tool Development• Based on Somalia Food Security Cluster

IM Tool (first version in 2011), and South Sudan IM Tool, now taken to global scale

Users • Country-level Food Security Clusters• Partners• Donors• User support at global level

Data Capture and Analysis Process

• Planning information: Partners complete a project sheet in for EACH planned activity they are doing (e.g. Cash for Work, Seeds and Tools distribution, etc…) in their over all programme. Project is entered into the system by cluster IM Team

• Actuals: Partners use the IM tool on a monthly basis to update actual values against the plans for each activity

What does this mean in practice: partners

• Instead of filling in excel files partners can now update their monthly actuals directly in the IM Tool:

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What does this mean in practice: IM Officers

• Standardized way of collecting, structuring and analysing information

• Standard reports and maps from the tool, exporting to Excel for more advanced analysis with pivot tables

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Entering new operation

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Reports1) Planned Response by geographic area

Reports2) Actual Response by geographic area

Reports3) Target Report by geographic area

Reports/Maps

1)Actual/Plans

2)Actual/Targets

3)Plans/Targets

% Beneficiaries by geographic area• By Response Purpose, FSC Strategic Objective, Modality,

Targeted Beneficiary Group • Aggregation of strategic objectives when applicable

IRAQ: Actual/PlannedResponse Purpose

UKRAINE: Actual/PlannedModality

SOMALIA: Actual/PlannedTargeted Beneficiary Group

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SOUTH SUDAN: Actual/TargetStrategic Objective

Map > Actual/Target(by strategic objective)

NIGER: Plan/TargetStrategic Objective

Map > Plan/Target(by strategic objective

Maps F

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Thank you!Any questions?

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