FS&N School Staff Meeting

April, 2012

Agenda1. Apologies2. Matters Arising3. Items from Senate4. Items from Faculty Management Committee5. HoS’s Statement6. Space7. Items from Student Education Committee8. Items from Research Committee9. Items from Postgraduate Committee10. Finance11. HR Issues12. AOB13. Date of next Meeting

(2) Matters Arising

• QDE

• Absence from School

Leave of Absence

• The SMG has discussed absence from the University

• The SMG has strongly agreed that University and School procedures on absence must be followed

(3) Senate

• QAA Institutional Review – initial feedback very positive

• H&S VC Award – Engineering Safety Team• Russell Group expanding by 4• According to the VC, the biggest threat to

international student numbers was ……?• Physics & Astronomy Review

(4) Faculty Management Committee:Windows 7 for Research Equipment

• Remove Windows XP by the end of 2013

• Remove 32-bit operating systems by the end of 2015

• (All operating systems to be 64-bit)

Charging of Schools for Faculty ServicesFunction Current Cost Allocation Future Cost Allocation

HR Equal % Split Total Staff FTE

Marketing Equal % Split Total Student FTE

Finance Equal % Split 50% Equal Share + 50% Total Staff FTE

Research Research Applications and Research Income

No. of Research Applications

IT Workload 50% (Total Staff + PGR) + 50% (No. of Devices)

Health & Safety Equal % Split Equal % Split

Purchasing No. of Purchase Orders Total Staff FTE

Other Equal % Split Equal % Split

Dean/Pro-Deans Equal % Split Equal % Split

Chemistry Stores

• We pay a contribution to Chemistry Stores• This is mostly determined by how many orders

that are put through• We put through more orders than the whole

of Chemistry!• Can Supervisors encourage students and

others to ‘group’ orders to individual suppliers (eg Sigma)

(5) HoS’s Statement

2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16

-0.6

-0.4

-0.2

0

0.2

0.4

0.6

0.8

1

1.2

Series1

School In-Year Deficit/SurplusSept 11

2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16

-2

-1.5

-1

-0.5

0

0.5

1

1.5

2

2.5

3

Series1

School Cumulative Deficit/Surplus – Sept 11

Financial Plan Going to IPE 2012

• On target for 3rd year in a row of in-year surplus• Deficit will soon disappear• Forecast surplus of £215k by end 2011-12• Our future financial plans don’t give us

everything we would like but they do give a small forecast surplus for end 2012-13

• Note in-year budgets cannot be in the red• Surpluses then grow to 2017

Space• We need 2 offices for the 2 new Profs• We need Paul to have an office nearer the teaching laboratory• We need 1, possibly 2, laboratories for the 2 new Profs. • There is a pressing laboratory space issue around Biochemistry/CO/SK which is already

causing lots of disquiet amongst staff and students.• Computers/space for PGR students. Their complaints are getting louder and are getting

heard outside the School – which means that we have to do something. We have agreed to use post-doc offices, after up-grading, but this is a short-term solution.

• Computers for UGs. We cannot provide a cluster-type facility for UG students but enhanced access for UG students to some pcs through the building is part of our student experience planning.

• We have firm plans for a new post funded by the Student Experience Enhancement money; over the next few years I am envisaging further new posts.

• Human Study Laboratory. We have already agreed to convert the cluster into a HS Lab (and an office for Paul). It’s not ideal (far from it) but the only option without getting more space.

• Visitors are essential to establishing our status – lack of suitable space (particularly for ‘senior’ visitors) means that we are experiencing increasing problems situating new visitors in the School. Those that are here exacerbate existing space problems for staff and students.

Space

• The best (by far) space I have looked at is in ‘Chemistry’• It is continuous, has offices and labs (wet and dry), and

some flexibility• The cost of the space (which I found out 2 weeks ago)

would be £108k pa• (The current space cost for our building is ~£430k, which

seems roughly proportional)• We can afford the space; the Dean and Kirsty agree• The reaction to the space from people who have been over

has been generally positive• The decision will be made by the IPE meeting in June

IPE Submission 2012

• Lecturer in nutrition• ‘Year-out Tutor’; grade 6• Admin support (non-student facing); grade 5• ‘Research technician’ to be shared between

teaching and research labs; grade 6; from 2013-14

• Costing for the proposed new space (£108k pa)

IPE Submission 2012

• 2 Fat Professors; including a post-doc each; including £110k equipment budget for each of next 2 years (might be eligible for matched funding from the University)

• £50k equipment/infrastructure budget for each of next 5 years (might be eligible for matched funding from the University)

• £100k ‘new space’ equipment infrastructure budget for each of next 2 years (might be eligible for matched funding from the University)

2012-13 2013-14 2014-15 2015-16 2016-170

100

200

300

400

500

600

700

800

In-Year Surplus/Deficit (£k)

In-Year Surplus/Deficit (£k)

IPE Submitted Plan, April 2012

2011-12 2012-13 2013-14 2014-15 2015-16 2016-170

500

1000

1500

2000

2500

3000

Cumulative Surplus/Deficit (£k)

Cumulative Surplus/Deficit (£k)

IPE Submitted Plan, April 2012

HoS’s Statement• ‘Core ‘ Money

• Despite (or because of?) our improved financial position, we will stick to budgets

• If you need access to additional School resources (‘core’ money) you must get in touch with Catherine or me at an early stage

• For the sake of clarity, any requests for money where commitments have already been made will be turned down

• Leadership Chairs• Athena Swan• New Website

(6) Safety

• Inspections

• Awareness

• Accidents

• Noticeboards

• Easter Closing

(7) Student Education Committee

(8) Research/REF

(9) PG Committee

(10) Finance

(11) HR Issues

(12) AOB

(13) Date of Next Meeting: 23rd May, 2012