full minutes: 062212

Legend: Bold – AbsentUnderlined – LateItalicized - Early

CENTRAL BOARD MEETINGMVP 217 & 21822 JUNE 2012

Agenda:Time Start: 18:20Time End: 21:29

1) Grant Discussion (10 mins) c/o Billie Dumaliang2) Budget Hearing (1 hr and 30 mins) c/o Billie Dumaliang

a. OFOb. OSGc. SOHd. SOMe. SOSEf. SOSSg. DSLDh. DRSi. DSWSj. OVP

3) Crime Prevention Council (15mins) c/o Ian Agatep4) ATF 2013 re: COMELEC meeting (15mins) c/o Ian Agatep5) CFS Re: guidance testing (10mins) c/o Polo Martinez6) CFS Re: LSGO and LSHS collaboration on project SOUL (10mins) c/o Joben

Odulio7) Buklod Presentation (10mins) c/o Tin Andujare & Kayla Torres8) SCAP Presentation (10mins) c/o Jiggy Villamin & Barce Barcelon9) CEA Change of Chairmanship (5mins) c/o AJ Elicaño

Attendance/People in the Meeting:Gio Alejo Fara Supetran* Ryan Yu IC San PedroPresident JGSOM

Chairperson2 JGSOM CB Rep 4 SOSS CB Rep

Ian Agatep Jiggy Villamin*1 AJ Elicaño Louis de JesusVice President SOH Chairperson 4 SOH CB Rep 3 SOSS CB Rep

Cate Sison Tata Babaran* Arsenio Armas Polo MartinezSecretary-General SOSE Chairperson 2 SOH OIC CB Rep 2 SOSS CB Rep

We are your sole autonomous student government. We voice out your concerns. We protect your welfare.

We form the community. We are entrusted to lead and committed to serve.We are your SANGGUNIAN.

A member of BUKLOD ATENISTA, the alliance of student governments of Jesuit tertiary education institutions in the Philippines.

Office of the Secretary-GeneralRoom 200 MVP Student Leadership Center, Ateneo de

Manila University0917 – 8172283 | [email protected]

Billie Dumaliang Toni Potenciano*2 Nicole dela Cruz

Finance Officer SOSS Chairperson 4 SOSE CB Rep

Gigi de Villa Alvin Yllana Barce Barcelon

COA President 4 JGSOM CB Rep 3 SOSE CB Rep

Kat Tuason Joben Odulio Toby Tobias

ARSA President 3 JGSOM CB Rep 3 SOSE CB Rep

*Observer StatusProxied by AJ Elicaño1 and IC San Pedro1, respectively.

Others Attendees:Jerard So, DSWS ChairpersonKim Lao, DSWS LnF HeadDanielle Santos, DSWS SecGenRomar Cruz, DSWS Finance OfficerAldwin Dykimching, DSLD Finance OfficerGisel Ong, SJC MagistrateSammy Chua, SJC MagistrateAaron Olaño, SJC MagistrateJerome Chua, SJC MagistrateGuia Bulanhagni, ATF Marketing and Finance headJonas Trinidad, ATF Marketing and Finance deputy

Kayla Torres, SOSS Secretary-TreasurerJV Poe, JGSOM Secretary-TreasurerAdrian Corpuz, SOH Secretary-TreasurerSamantha Co, 3 SOH Exec OfficerArion Sanchez, 3 Theatre Arts OIC Course RepresentativeTin Andujare, SOSE Secretary-TreasurerCam Mamaril, 3 SOSE Exec OfficerJohn Noel Victorino, 3 MIS Course RepresentativePessy Pesuena, DRS ChairpersonTrisha Villareal, DRS Finance Officer/Chief-of-StaffAthena Batanes, The Guidon

Minutes

The prayer was led by Ryan Yu followed by the National Anthem led by IC San Pedro.






Alejo: Our agenda for tonight are as follows, number one, grant discussion for ten minutes care of our finance officer Billie, then we’ll have a one and a half hour budget meeting order is as follows: OFO, OSG, SOH, SOM, SOSE, SOSS [omitted], DSLD, DRS, DSWS, and OVP. To be followed by the team discussion [on the] crime and prevention council care of our vice president. Then updates regarding the COMELEC meeting with commissioner Sarmiento care of our vice president and then updates regarding guidance testing over the next few weeks care of CFS member Polo Martinez and then presentations regarding BUKLOD ten minutes care of Tin Andujare and then SCAP presentation also ten minutes care of Barce. Are there any motions?

Motion to amend the agenda and move the CEA Chairmanship discussion to agenda 1 was made by AJ Elicaño, and was seconded by Louis de Jesus. There were no objections from the Board.

Odulio: I think you forgot to mention the LSGO and LSHS agenda. Alejo: It’s there, number 6. So we will also have the CFS: LSGO and

LSHS agenda.

1) CEA Chairmanship c/o AJ ElicañoTime Start: 18:27

Elicaño: I will now inform you that the CEA needs to change our chair because our chairperson, Felix Mintu, has resigned for very valid personal reasons so we are currently chairpersonless… I can chair it for now but if someone wants to take it [during] second semester, they can take it or if a freshman wants to take it, they can take it too. So really quick, this will sound really arrogant, sorry, but motion to change chairmanship of CEA to me.

Motion to change CEA Chairmanship from Felix Mintu to AJ Elicaño was made by AJ Elicaño, and was seconded by Ryan Yu. There were no objections from the Board.

The motion was voted on by a show of hands and passed unanimously.

Alejo: I will release a formal acceptance of resignation—actually I did. I have a letter na, but pass the notice of resignation to the whole community within the week, thank you.

2) Grant Discussion c/o Billie DumaliangTime start: 18:30






Dumaliang: Hi guys, I’m here to discuss our Financial Grant Systems. It’s one of the main services of Sanggu to our students. This is going to take about ten minutes lang. I’m going to discuss the primer which is about four pages but it has basically everything you need to know about our grant system.

Program and Eligibilityo So the program is being able to support financially our student

groups and student constituents based on our thrust that Sanggu will further pursue cultivation of human person, strengthening Atenean identity working towards building the nation. It’s not only a service for the students but also a way for us being able to pursue our thrust for this year. So, who are the applicants eligible to apply? These are all student groups and organizations and we’ve cleared out one possible overlap, which is with COA. We were able to achieve a compromise since COA has its own grant system with its own budget allocation, we’re going to open the Sanggu Financial Grant system only after the COA grants have finished. So that’s basically the third and fourth cycles of our grant system. So we’ve already consulted with Gigi, of course, so we thank you for your coordination with us.

Nature of Activities o Nature of activities that can apply are categorized into three, first

is thesis research: these are the final projects in classrooms which involve a lot of writing, a lot of research methods objectives, etc. [2] projects such as information initiatives in and around campus and thirdly, conferences or field trips. These are the individuals who want to go outside to external conferences asking for subsidies for conference fees, transportation, etc.

Maximum grants and Subsidieso Since we have a limited budget only, we have to put a cap or

maximum budget that they can request for. So these caps are actually put by the Chairpersons and Secretary-Treasurers so depending on the nature of the projects and the school board. For example, SOH has a sub-category for productions and galleries because these projects need bigger budgets but mostly if it is designs, projects by their constituents For OFO, these are unaccredited organizations 15000 maximum subsidies. For JGSOM they have enterprise endeavor, they have 20000 maximum and then SOSE and SOSS have thesis with their sub-categories so 30000 perhaps because thesis takes longer. We also have a standard cap for all schools so it will be the same level, fair, no matter what school you’re from usually pare-parehas naman ang mga conferences na pinupuntahan. You can get a maximum of P5000.00.






Applicationo We tried to make this more streamlined than last year so we

revised the forms and redundancies and then we only summarized the three main documents. First is the cover letters and this is the letter when applying, how can we help you, and target summary of your project. Second is the recommendation to see if the student really wants the support because he or she needs to request for a recommendation from a teacher or adviser. This teacher or adviser can also support the student by saying what the student does in class and the students potential. And then third is the application form, which will be given to them for them to fill up. There’s one for thesis, one for projects, and one for conferences. So different requirements, different things they have to write down. It also includes the itemized budget proposals as in CB meetings, they also have to itemize the budgets and tell us where the money will be going. For submissions, last year because only soft copies are being required to be submitted but this year I requested for both, one hard document and one soft copy is because we will give the hard copy to the professional or the project adviser. For example, a group passes an application form, which will be given to the OFO or whichever organization will handle the student’s request. And then the hard copy will be given straight to the project adviser so evaluation is fast.

Cycleso For the cycles, last year we had three cycles. But since we want to

make it more flexible so the system will work for the students, we made it four cycles in a two-month interval. So for example, July 5 is application then two weeks application and two weeks verification and after that announcement of winners. After the announcements of winners, you’re assured the grant and then after the grant is [the] release of cash advance. So we have to make it clear with the accounting office on how to liquidate the money.

Deliberating committeeso For deliberating committees, from four we made it three so it will

be faster and easier to coordinate with each other so school board chairpersons, secretary-treasurers, and an all around thesis advisers, of course, taking into account the recommendations from their professors. For projects almost the same thing but there’s a different project/conference adviser because there are other faculty members that can better judge and deliberate the application. And then for OFO we have me, the Finance officer, we have Sir Rem, Sanggu Moderator, and second, if you are okay with this, relevant CB committee members. So if it is an OSCI project I can ask CFS or if it’s an unaccredited org we can work with AJ and






CEA. But this one, especially if it is OFO, we want to target the young orgs, so in partnership with CEA, we want to couple the financial grant with an institutional support system so we might have an incubator program [which is still in the works]

Criteriao So for the criteria, which is similar but varies for each type of

project. Thesis and Research project, and Conferences: a large part of it is the content and the plan of the research because this is the nature of a research project or written project or projects that adhere or are relevant to our goals as Sanggu. So this is our main filter for accepting [the applicant]. We have to see if it’s in line with Sanggu’s goals and Sanggu’s thrust so we can’t just support all projects. These are projects that are [focused toward] cultivating the person, Atenean identity and Nation-building. The most specific one is nation-building. It’s a very broad term, but I think you have to defend on why it’s nation-building. Sustainability and Impact: we do not want just the person to benefit from the grant but also other people such as the community, especially people outside Ateneo. Recommendations… and financial management is how he or she prepared the budget and how apt the budget is for the type of project. The debating system [this was made in the] past years: 92-100 if you get the A is 100% grant. B+ is 80%; B is 60%; C+ and below will not be given a grant. Awarding will be done through Facebook channels and directly e-mailing the winning groups. Grants will be granted in cash advances. And then reporting to make sure that our grants are going somewhere, they’re required to give status reports to the OFO or School Boards, if managed, like that. And I think I forgot in the first page the difference between school board grants and OFO grants –we made it constituent-based. There are only two reasons why you should go to the school board: Either your group or yourself is a member of that school—so example, Polo, a student, has a project conference and thesis, he has to go to SOSS right away—Second is if it is a home org—Home org being defined as in the constitution, so, if they have project, again, they apply to school boards. For the Office of the Finance Officer, that is all that is not included in all that I mentioned. So usually these are accredited orgs that are inter-school like Catalyst, or Culinary. After explaining this I will explain the budget later so the budget will be straightforward, so any questions?

De Jesus: Is this for accredited only?o Dumaliang: no, no, no. any student or student group can apply.

Yu: Was the [grant] cap implemented last year? Because parang I am not so sure if we should put caps because lets say like if it’s a really good, big






project but it has a limited cap. Do you think it’s going to be, maybe, limited [as a project]?

o Dumaliang: I think you can also see the grants. It’s called grants but in nature, it is a big project—it is just like a subsidy, we’re helping them. Even though it’s 50000, we’re still helping them do the project. The reason why we put caps is also because we have a limited budget, so we also have to take into consideration the entire year that if we have really high grants, we’ll only be able to help a few people.

Yllana: What is the budget cap difference of the School Board grants and OFO grants? Kase diba meron kang sariling budget cap, ano budget cap ng school boards? Yours, in general, is it higher?

o Dumaliang: Nandito kanina. For mine, it’s 15,000. Barcelon: Is there a way for us to monitor kung kanino natin binigay

kung what has happened sa kanino naming binigay na grant parang can we ask them to report so at least we know what happened?

o Dumaliang: yeah what I said earlier, there’s reporting every end of sem and before sembreak unless we want to be more stringent na we have to ask them to report every week but in my experience, the applicants get hassled. Although, we can ask the school boards mismo na tutukan and put mechanisms to do it to make sure that they’re actually moving and not wasting the grant.

San Pedro: Um question lang, I cannot explain [what I’m going to say] well but what is the logic of giving grants kasi baka kunyare, a part of our tuition goes to money of Sanggu, ganun, and then like why is it that we get to deliberate on who to give and not to give parang ganun, pero each person is entitled because he paid for the student allocation of funds of Sanggu so who are we to deliberate on that?

o Dumaliang: Well, It’s because I think we are the student government. If the grants pass through OSA, I think it will be harder for them and I think this is our service so I think we want to do this for our students because we have the power to do so. We can get it from the saff, we can design a system for them and us, elected officials and officers, will be able to deliberate on it. Siyempre hindi lahat mabibigyan. Kailangan din ng sistema kung pano bigyan pero the important thing is mabigyan natin sila. So kahit hindi natin lahat mabigyan, ay parang ganon.

San Pedro: Hindi lahat pwede mabigyan, kahit lahat sila it’s part of what they paid?

o Dumaliang: Ok yes it’s because it’s a collective fund and the student activities fund. So as a government it is one of our duties to redistribute these funds to the sectors themselves.

o De Villa: Maga-add lang ako kase ok na mayroong tayo system para make sure na yung money na bibigay sa kanila maging well-spent siya. Kasi yun narin yung way natin na protected siya.






Kunwari, ako nag bayad ako ng tuition so gusto ko narin ma-ensure na pagbigay ako ng grant award parang worth it siya ok na mayroong process para hindi siya spoon feeding lang. Giving money is our formative role, challenging them to come up with good projects and good thesis etc.

Odulio: I have a question, is the budget every cycle? o Dumaliang: throughout the year. This is the maximum amount they

can request per project. Albiento: Do we have a timeline na parang by this part of the year, dapat

do we have a set date that parang at the end of the semester, we check on them?

o Dumaliang: Yes, we don’t have an official date yet of when we’ll have one. And at the end of the year, we also have a review of the grants. It’s like a publication of the grants that have been given so next year we can really see what happened to the grants that we gave to them.

Albiento: Dapat may MOA.o Dumaliang: Ah yes, MOA. Thank you, I forgot about that.

Alejo: So we’re out of time but I think we explained very well. What’s important is that we see the output and the results and at the end of the year and how these grants really helped our constituents. Ok? So we ended that we will now go on to the budget hearing.

3) Budget HearingTime start: 18:46

Office of the Finance Officer Dumaliang: Okay, so we have 10 minutes for each unit presenting. We

are using excel files for question and answer for revisions so that it’ll be faster. I’m going the present the grants; budget as well as newspaper subscription for the Philippine Daily Inquirer. Okay. Sanggu grants—we made each request this year of the school board P140,000.00 projecting for the whole year already and for OFO I’m not going to handle conferences anymore I’m going to handle thesis [so that’s] P90,000.00 and tarpaulin we need so [that] every cycle we can post it around campus and then posters because we want to do localized direct selling so for the classrooms, departments, deans office, and labs, we will post it so the students can see it right away. We’ll have different designs but some similarities so we can appeal more to different schools. The umbrella posters I think in Secwalk. Next budget is on news paper—the Philippine Daily Inquirer—the one we receive everyday so half a year is P3780.00; 20 pesos per day. Questions?

Yu: Are the newspapers being used? [A number say “I read it”]






o Dumaliang: Of course if we don’t want it, we can talk about this. Like if you want another publication, time magazine for example.

o Yu: I have nothing against Philippine Daily Inquirer but we have those

available in the library, or at home, but gets, I think it’s an unnecessary expense and the only ones who will benefit is Sanggu.

o Dumaliang: Me, personally, I want there to be in Sanggu. I think they have to be readily informed about national news although practical din yung sinabi ni Ryan, I’m actually neutral but I want to present this parin.

Alejo: Can we go to the Grants? Question about the grants? Ask now. Agatep: What’s the basis of our grants from last year?

o Dumaliang: Last year, the highest expense of the School Board made for the grants is P66,000.00. That’s for SOH the smallest group. So that amount rounded off to P70,000.00—so that’s the highest already. Giving them the benefit of the doubt because of direct selling and because [of] promotions that they can double the grants this year, [therefore] we are requesting for P140,000.00.

Poe: Question why is it fixed, considering that when you think of it in a need-based way, certain School Boards will need more for certain thesis grants, others won’t need for the same needs. I mean they have different needs then why are we giving them the same amount?

o Dumaliang: I think it’s based on last year: some requested fifty but some only used twenty thousand. So we really can’t see the kinds of projects or whatever, so even if they don’t have thesis, they can get bigger projects. For example, SOH is the smallest School Board [but] they have bigger projects and SOSE still requested P300,00.00 last year but only P30,000.00 was used. So based on history there is an allowance that they can double or triple what we gave last year. Question?

Yu: What if one school runs out of money but other schools have money that was unused, can it be moved around...?

o Dumaliang: Sinking fund siya ng bawat school so they can’t intervene with other schools.

De Jesus: How many students groups will the grants allow for? Kunwari usually last year for example?

o Dumaliang: Just a few. I think per cycle probably in total siguro around 20 groups.

Motion to approve the Office of the Finance Officer was made by Ian Agatep, but was objected by AJ Elicaño. Motion to approve the Office of the Finance Officer budget per proposal was made by AJ Elicaño, and was seconded by Louis de Jesus. No objections were made by the Board.

Newspaper subscription costing P3,780.00 was voted upon by a show of hands.We are your sole autonomous student government. We voice out your concerns. We protect your

welfare.We form the community. We are entrusted to lead and committed to serve.

We are your SANGGUNIAN.A member of BUKLOD ATENISTA, the alliance of student governments of Jesuit tertiary education

institutions in the Philippines.



YES - 9 NO - 4Ian AgatepCate SisonBillie DumaliangGigi de VillaAlvin YllanaNicole dela CruzIC San PedroLouis de JesusPolo Martinez

Joben OdulioRyan YuAJ ElicañoBarce Barcelon

Newspaper subscription proposal is approved.

Financial grants costing P652,255.00 was voted upon by a show of hands.YES - 12 NO - 1Ian AgatepCate SisonBillie DumaliangGigi de VillaAlvin YllanaJoben OdulioRyan YuAJ ElicañoNicole dela CruzBarce BarcelonLouis de JesusPolo Martinez

IC San Pedro

Financial grants proposal is approved.Office of the Secretary-General Sison: White board markers, we already don’t have a lot so I need black,

blue and red. Our Number 35 stapler is the big one for thick papers and it is really broken so I can’t fix it anymore and that [refers to presentation] is the lowest price. Paper clips –we lack it already because of the archiving that we did last summer. And Elmer’s glue [the large size] was finished [for] SOSE night. And then stick-on is the cheaper kind of post-its and I just need it for archiving. And the Sanggu tarpaulin for all Sanggu-wide events it’s 3x2 that’s 90 pesos. That’s it.

Alejo: questions guys? De Jesus: Sorry if I sound picky but what is the brand of the whiteboard

marker?We are your sole autonomous student government. We voice out your concerns. We protect your






o Sison: it is the usual whiteboard marker that we have there but not Stabilo. But there was no blue and red when I searched in National but the black one that’s 25 is okay.

Yllana: What is the Sanggu tarp for?o Sison: One for an event next week [COA RecWeek] and for all the

other Sanggu events. We’re supposed to have a Sanggu tarp in general but it was lost last year in one event that I don’t know. It is recyclable. There is no information written on it, just the Sanggu logo.

Alejo: I mean your events, you can just post in detail summary.o Sison: yes, yes, I’ll leave space for the details.

Agatep: our sanggu tarp from last year for SOSS was found being used as a tablecloth during ORSEM and it was cut. Please take care of the things we can reuse.

Motion to approve the Office of the Secretary-General budget costing P690.00 was made by Ian Agatep, and was seconded by Louis de Jesus. No objections were made by the Board.

Motion was voted upon by a show of hands and was approved unanimously.

School of Humanities Corpuz: When I proposed, we only had 180 freshmen and I proposed for

190 because of the buffer but during OrSem, it became 240 just for SOH—not including TR students. [and in addition,] Most of TR students were SOH. We needed more volunteers and I computed and it exceeded the 10% contingency fund. Another reason why we’re asking for an additional budget is because our lanyard supplier did not agree to our terms. I had ma’am Julie and ma’am Tina talk to him but he still did not agree. So this is what we’re asking for. For volunteers, we added ten people and 70 pesos per meal from chubby chicken, the supplier. And for food, we will add 30 from AMPC, which is 30 pesos. For lanyards, they did not agree and he [the supplier] backed out so Ms. Julie gave us another supplier which is very expensive around 90 pesos so I talked to Tim who was able to find another supplier called class prints and they agreed to 45 pesos so given that we are asking for 5 pesos additional to the last proposal which was 40 pesos. Then for the invitation, last time we asked for 210 but since we are expecting 250 freshmen, we added 40 so that’s a total of 1160 pesos.

Co: Short and brief is a playwriting contest. The project aims to increase awareness in the student body in the art of playwriting and provide more opportunities in participation of the students and also hopes to be self-sustaining with the help of the finance department. So we hope by next term that it will be annual. Why short and brief? So that a number of






students we’re only making productions through a class or for their respective orgs. There are a lot of TA’s [Theatre Arts] whose thesis is their first production, which should not be the case. The thesis should be the culmination of all experiences. It should not be your first execution. Your adviser will have a hard time.

Sanchez: Why does the project need to be approved: it will not only help FA students but also SOH majors who want experience in the arts whether it is playwriting or theater. It provides a creative outlet for students. It is not only for SOH but open for everyone. It helps the FA department to show what they have because they are small. It is also a preservation of the art of playwriting. So basically what will happen is there will be a committee of those who will work from SOH and they will organize the rules of the contest, judges to invite. Those who will join will be sent guidelines.

Co: they are required to write short one act play under a specific theme so that in one night there will be 3 plays. For the judges, we are in the process of looking if this gets approved. We are hoping to get judges with backgrounds in playwriting and past Ateneans, especially Ateneans who are art awardees. We are really ready for this. We will adjust also during sembreak and Christmas break if there is a need. For the posters, there are three different types of posters, one is for the call for volunteers, second is for playwriting contest and third is for the play itself. Then this is for the overtime of plays, 9 hours because it is 3 days and 3 hours each. For set production and costume costs and tokens for judges, we don’t know which set we are going to use because it will vary. We also have a comparison from blue rep which is their usual costing compared to what we are asking for which is so much cheaper. Our venue and rights for compositions are free so it is just the set that we pay for.

Alejo: We have two minutes for questions and approval so we will just accommodate a few. Louis?

De Jesus: how many plays will be done?o Co: 3 for 1 night so 3 nights sila magrurun. It will be the reps who

will purchase the materials needed and we implemented a system such that they won’t exceed the P7,000.00 and they can’t add their own money because it will be unfair for the other productions.

Alejo: Last question, Ian. Agatep: Arion, are either of the play groups willing to lend their lights?

The orgs might also be willing.o Co: We’ll be using the lights of the place we’re renting but yes, we

are enlisting the help of orgs.

Motion approve the SOH retroactive budget costing P5160.00 was made by Louis de Jesus, and was seconded by Polo Martinez. No objections were made by the Board.







Motion to approve Short and Brief budget costing P26,850.00 was made by Louis de Jesus, and was seconded by Polo Martinez. No objections were made by the Board.


John Gokongwei—School of Management Poe: Basically I only have one project to talk to you guys about tonight

and it’s not SOM night because we were within budget so yaaaaay. The project I’m going to talk to you about tonight is the ComTech talks. So if you don’t remember us presenting the ComTech talks, that’s because we didn’t. This is a retroactive budget proposal because Aly Yap told us to provide a talk for ComTech freshmen. We have to buy tokens for our speakers. Everything is free except for the tokens. So our retroactive is just tokens, LS bookstore supplier, 148 pesos each, for a total cost of 740 pesos.

Elicaño: is this a departmental talk or something?o Yllana: it is a course talk as in literally, days before the department

approached us. It’s supposed to be a course talk from the department but but something came up so SOM Sanggu did it.

De Jesus: What’s the token?o Poe: It’s a planner. It is within cap cost. A third year student spent

her own money so it would be great if we could reimburse her. Alejo: Motions? Joben.

Motion to approve the retroactive budget for ComTech talk costing P740.00 was made by Joben Odulio, and was seconded by Ryan Yu. No objections were made by the Board.


School of Science and Engineering Freshmen Night-Retroactive

o Andujare: We're asking for a retroactive budget for our freshman night. We proposed that the school night be held in Bellarmine Field, but it was a last minute [decision] to move it to the Covered Courts because of the weather, last minute during PlanSem. So we weren’t able to include the lights and sounds, which is Php 6,000. Because part of the night involved the organizations, and we also invited them to welcome the freshies [freshmen] with us, we had to






provide the food, and cater to the lights and sounds [people] too. So napadagdag kami ng 100 plates, and we handed out CDs/invitations for the night to the freshiesm but we weren’t able to include the container of the CD [in the costs]. And then the maintenance, since we have already proposed the maintenance fee was for Bellarmine Field, [but] because we moved to Covered Courts, we had to add 2 other personnel, and instead of charging us 5 hours, they only charged us for just 4 hours per personnel. Iba yung total, pero ang ginawa ko na lang is that I subtracted it from our [initial] budget and divided it by 4. They don’t want to release the exact amount of the payment. For the paint, instead of using acryllic, we felt poster paint was more needed [for the situation]. We already bought acryllic paint. So the budget for acryllic [paint], we just used it half of it for paint and half of it for the poster. And then for masking tape, we only proposed 1, but it turned out we needed 9, so humanap na lang sila ng cheaper, Php 18.96 per piece. For the chipboard, we proposed for 2 but then we needed 6, so I’m asking for 4 more. It’s a kind of board, it’s thick, but hollow in the middle, you staple something to it. The total cost is Php 16,695.70.

Beach Clean Upo Andujare: So we’re doing the Beach Clean Up this year with Box,

the home organization for Biology and Life Sciences majors. So they’re asking if we can rent 4 transportation buses, Php 30,000 at Php 7,500 per bus. And then lunch of the speakers, instead of just going there to clean the beach, we want them to do a community lesson for the community there, so lunch for the speakers will cost Php 100. Snacks for the speakers, since the event will be for the whole day, it’s Php 76—water, ensaymada—we’re all going to buy them from AMPC. Tokens for speakers—these are going to be cute since it will be in the form a cactus—will cost Php 50 each for 2 speakers, so that’s Php 100. And then there will be snacks for community participants, so we can provide them food for the event. Again, these will consist of water and ensaymada, then we will buy it from AMPC and bring it there. That’s Php 1,140 for the snacks, for a total of Php 31,416.00.

July and August Plenaryo Andujare: For plenaries, we want to reward our representatives,

because the turnout for our plenaries are really good lately. As I’ve






mentioned before, we only expected 25 [people to attend], but during last Wednesday, we had a turnout of 40 people. I think that’s a really good turnout. We really want to reward them. Snacks, Php 40, we don't know what to give, but I’ll promise to follow it up. So there, Php 3,200.00.

SOSE Leadership Training Seminaro Andujare: As part of their formation, we want to hold a leadership

training seminar and workshop. This is spearheaded by our departments in SOSE. We will provide snacks, since the event will be held 4:30-6 PM. Since this event will be both a workshop and a seminar, this will be heavier than usual plenaries, so we want to provide food [for the attendees], so that’s Php 1,600.00 for 40 people.

Sportsfesto Andujare: And then we’re holding our Sportsfest during the last

week of July until the first week of August. So, Covered Courts will be used to hold the usual games, so that’s Php 5,625.00, and then CTC 118 because we’re going to include cyber games, we have that part of the Sportfest. So we need CTC 118, and OAS [Office of Administrative Services] is charging us Php 2,700.00 for the event. And then tarpaulins for the promotions, it will follow the usual standard size. We plan to place 3 around campus for greater visibility for SOSE majors, cost will be Php 945.00. And instead of using trophies, we want to use tarpaulins for the awards as well. There will be 4 events, 2 places, and then the size will be 2 x 1 x 5, maliit lang siya, kaya Php 54 per tarpaulin. For the referees, one of the sophomore representatives was able to find a source, but they charge per game. So there will be 4 referees, but they won’t follow the charge per man but per game, so we have 21 games, and then Php 200.00 each, so that’s Php 4,200.00. For the Sportefest, we’re asking for Php 13,830.00.

FAQo Andujare: FAQ are the frequently asked questions [project]. This

will be our tutorial service for our constituents. I think they have scheduled [tutorial services] for Math long tests which are coming out soon. We’ll have tokens for the speakers, since there will 17 sessions scattered throughout the semester. We’ll also have the standard water and ensaymada for snacks, which will cost






P646.00, and P50.00 each for the tokens with the same potted cactus design. Php 1,496 for everything.

o Grand total is Php 68, 237.70.Comments Freshmen Night-Retroactive

o Yllana: Why do we need chipboards again? Andujare: The event will be held in Covered Courts, and the

stage design will have tribal masks.o Yllana: I want to get the feedback of the CB, since I don’t agree for

masking tape and CD containers. The thing is, that’s a logistics problem. Problema niyo pag nagkamali kayo ng estimation. That’s your job to ensure your estimations are correct, which is why I don’t want to have a retroactive project, since you made a problem. That’s your project, so dapat clear ang sizes ng project niyo. Is the CB okay with removing the CD container and the masking tape from the budget proposal for this retroactive project?

Andujare: Can I appeal? I admit that the CD containers are our fault, but for the masking tape, we needed more masking tape. Because the initial was that we knew the plan was for the event to be held in Bellarmine Field, then we were presented with a stage that was held in Covered Courts. We don’t know the actual size, so we had to adjust the thing.

Yllana: But the thing is, for the initial proposal, you asked for 1 masking tape. So why did you not—

Andujare: We wanted to use the ones from OSG [Office of the Secretary General], but I don’t think by that time,… [there were any available].

Yllana: You proposed for one, and then you needed more. So that’s a logistical problem, not on our part, but on your part.

Motion to extend by 5 minutes was made by Louis de Jesus, and was seconded by Ryan Yu. There were no objections from the Board.

o De Jesus: Back to the retroactive budget, bakit hindi—a major thing like lights and sounds, bakit hindi na foresee yung ganon klaseng event?






Andujare: I mentioned a while ago that this is what happened: On the day of the PlanSem, we suddenly decided that we will move the venue to the Covered Courts because of the weather. We really wanted to do it in Bellarmine Field. The charges are different, so we have Php 5,000.00 alloted for that, but we didn’t use it.

o De Jesus: What about your food? Andujare: We wanted the organizations to welcome the

freshies with us, since they have an organization night themselves. And truth be told, sobrang entertaining yung part nila. The crew of the lights and sounds also asked food, 15 plates to be exact.

Beach Clean Upo Alejo: When will this be?

Andujare: September. Alejo: [September] 15? Babaran: Yes, 2 days.

o De Jesus: What will be the transportation used? Andujare: Bus.

o De Jesus: Where? Babaran: Cavite and Batangas. For Cavite, 20 people. For

Batangas, we’re still talking to them. Sportsfest

o Yllana: Para saan yung CTC 118? Andujare: For the cyber games.

o Yllana: 9 hours? Babaran: 9 hours spread over 2 days. We’re going to have a

DotA tournaments, based on how many matches for 8 teams. Yllana: Just make sure the venue has no class

afterwards.o Yu: Hindi ba siya free?

Andujare: Because this is a Saturday afternoon event.o Yllana: After class is what time during Saturdays?

Sison: 12? Joke. I don’t know. Agatep: Just double check the schedule of the classrooms.

o Dumaliang: Where are you going to place the tarpaulins? Andujare: The 3? Around campus.

Dumaliang: Specifically, where? Doesn’t DSWS have a maximum amount?






o So: It’s 6 per project. o Alejo: Don’t you want to have one giant tarpaulin located in the

SEC [Science Education Complex] area? Andujare: What size is the tarpaulin located in the CTC-SOM

bridge area? Yllana: Sobrang laki.

o Sison: Referees will be for what games? Andujare: Volleyball… Babaran: Basketball…

o Sison: Can you not get from students who know the game? Andujare: That’s what we did last time [hire referees]. They

were so efficient in that they refereed all games, and it made it easier for the core team.

Babaran: Inaaway kasi sila [normal students] ng mga players. Kung actual referees, sino ang aaway sa kanila?

Andujare: Let’s not repeat the same mistakes we did last year.

Motion to extend by 2 minutes was made by Alvin Yllana, and was seconded by Joben Odulio. There were no objections from the Board

Motion to remove the CD containers and masking tape from the Retroactive Freshman Night was made by Alvin Yllana, and was seconded by Polo Martinez. No objections were made by the Board. Overall budget total now changed to Php 16,294.00.

Motion to approve the SOSE Budget by parts was made by Ian Agatep, and was seconded by AJ Elicaño. No objections were made by the Board.

The SOSE Freshmen Night retroactive budget costing P16,294.00 was voted upon by a show of hands and approved unanimously.

The Beach Clean-up budget costing P31,416.00was voted upon by a show of hands and approved unanimously.

The July-August plenary budget costing P3,200.00 was voted upon by a show of hands and approved unanimously.






The SOSE Leadership Seminar budget costing P1,600.00 was voted upon by a show of hands and approved unanimously.

The SOSE Sportsfest budget costing P13,830.00 was voted upon by a show of hands and approved unanimously.

The FAQ retroactive budget costing P1,496.00 was voted upon by a show of hands and approved unanimously.

Department of Student Leadership and Development Department Expenses

o Dykimching: The other [Post-it] is for organizing files, the other [Post-it] is for organizing the members.

TD Equipmento Dykimching: The plastic balls have either been lost or damaged,

and they are also old. So we’re asking for Php 100. DIF Umbrellas

o Dykimching: For the umbrellas, we’re launching an umbrella-on-the-go. Last year, we have ordinary umbrellas which have been lost, some are damaged. Meron pang 8 na ayos. The change we’re going to implement is the beach umbrellas, para mas malaki, maraming tao makaka-fit, and then nakakatawa na nanakawin siya sa campus. So we’re going to have a dry run, from SEC Walk to Cafeteria. The other 2 will be bought to replace the umbrellas lost or damaged.

Comments Department Expenses

o Sison: Php 12 is the cost of the post-it notes for me, the normal kind, but a different brand. I use Stick-on.

TD Equipmento Sison: 100 balls?

Dykimching: Yes.o Sison: That much? I’m sorry, what are the plastic balls?

Dykimching: Those are just small balls.o Yu: Don't you have any more plastic balls in the department

[DSLD]? Dykimching: Nagkakagulo ngayon, sabi kasi…diba sa ASLA

ginamit yung balls? 3 lang yung natira, but then sabi daw na yung balls kay JQ daw.






Yu: So it was not included in the budget [of last year]?o Dykimching: No.

o Alejo: So the pipes are no longer needed? Dykimching: Those are only used for trainings.

DIF Umbrellaso Alejo: Very big umbrellas. Very good idea actually. These

umbrellas can be used to cross from Xavier Hall to Bellarmine Hall. We just have to inform the guards in case wala sa area. That’s the model used in Eastwood Mall.

o Alvin: Also tell the guards to guard the umbrellas.

Motion to approve per project was made by Cate Sison, and was seconded by Ian Agatep. There were no objections made by the Board.

The Department expenses costing P107.00 was voted upon by a show of hands and approved unanimously.

The Training and Development Equipment costing P1,000.00 was voted upon by a show of hands and approved unanimously.

The DIF Umbrellas costing P1,280.00 was voted upon by a show of hands and approved unanimously.

Department of Research and Statistics DRS Internal Training

o Villareal: DRS is a relatively new department, so we’re still building the department, recruiting members, and so we think that it is really important to train the members in order to…how to do statistical analysis, how to conduct studies the right way, so this is going to be a month-long training program for the members. For four consecutive Fridays, from 4:30-6:30 PM. The total cost is Php 7,092.00. So for the breakdown, we’re going to need evaluation forms, and our target number of trainees is 60. That’s going to be 60 evaluation forms for 4 days, so 240 evaluation forms. And also, we’re going to give out homeworks for all of them each day at the end of the training program, so that’s going to be 240 (60 for 4 days). And we also plan to give out snacks, 75 in quantity, so that’s 60 for the trainees and 15 for the officers. We’re planning to give turon from AMPC, so that’s P14.00 each.We’re also going to be






[providing a] case for the IDs of the trainees, so Php 4 each, 60 pieces. We’re also also for the lanyard thing, printing of names and water for speakers. We need snacks for the speakers, [that’s] 30 x 7. Certificates, [that’s] 60 x 5, and tokens, [the price] is negotiable, we’re not sure yet if we’re going to give out the GC (gift certificate) or something else, but I just followed the cap cost of P200 for 7 speakers.

Hosting for DRS/Sanggu Archiveo Villareal: It hasn’t been up on the web yet, so we’re planning on

putting it online this semester. So for those of you who are wondering what the archive is for, we’re going to put all the data and files of DRS as well as Sanggu files. So if ever officers need to access files, they can go to the archive and access it [the files] there. It includes web hosting. For 1 year, that’s already Php 3,586.20. [We also need] site lock security and site backup pro for backing up of data, and the domain privacy for the archive. So all-in-all, that’s Php 5,217.19.

Comments DRS Internal Training

o Alejo: When are the dates of the trainings? Villareal: The first one is going to be on July 13, and then

July 20, 27, and August 3.o Sison: For the ID case, is it just the plastic—the soft one that you

can fold? Because we have that in OSG [Office of the Secretary General], you can just borrow it, it’s 48 pieces. The ones not covered by OSG can simply be proposed in the budget.

o Yu: For the printing of names, what exactly is that? Villareal: The one we’re going to put in the ID case, and then

it’s 10 so that we can print 6 each paper, and P25.00 per.o Yllana: Pwedeng makiusap sa AMPC for the water? Kasi hindi ba

usually may water sila [for the snacks]? Villareal: Actually, we’re going to be providing them with

snacks, and no more drinks.o Sison: For the printing of names, is it per design. Are the designs

going to be super colorful and everything? Or is it just plain black and white?

Villareal: We wanted to have the names to be printed in a similar format to the DRS(?) ID.






Hosting for DRS/Sanggu Archiveo De Jesus: For the site lock security, is this software or are these

people whom we’re hiring? Villareal: If you go to the site osa.com, it’s a domain

provider. It’s just an added feature for the archive, for the domain, so that it’s secure.

De Jesus: Oh, because it’s not personal? It’s in the server right?

Villareal: Yes. Agatep: Can’t we just use Wix or some other free web

hosting service? Or we can’t due to the large space that has to be allocated for the website?

Villareal: Yes, and someone’s already programming the archiving.

De Jesus: Is the payment one-time? Or do you have to pay Php 5,000 every year?

Villareal: Site lock security and site backup pro—it’s a one-time payment. But the web hosting, it’s $6.95 per month, so the budget listed is good for one year. That’s the one we have to remove.

o Sison: How urgent do you have to get this budget already? Becaue we’re going to have a meeting regarding the Sanggu website next week. I’m not sure of the mechanics of the specifics of website hosting and etc., but since there is a Sanggu website with its own hosts, is there a way to integrate it there? If the need [for the budget] is not that immediate, can we talk about it next week? Since we’re going to talk to the ones who are making the Sanggu website.

Villareal: Yes, I think so. Sison: Would it be okay [to postpone it]? Villareal: Yes.

o Yllana: What about the IDs? Villareal: For the IDs, it’s going to have a membership card

for DRS members. o Yllana: Can they keep it?

Villareal: Yeah, they can keep it. It’s going to be with more design and color sana.

o Yllana: Should we be using plastic IDs? Villareal: We can give the ones printed without the case.






o Gio: We’ll defer first the voting for the website, because there’s going to be meeting next week. Let’s include this in Monday’s meeting. We’ll vote on the training.

Motion to approve DRS Budget (not including the Hosting for DRS/Sanggu Archive) was made by Cate Sison, and was seconded by Ryan Yu.

The DRS Internal Training costing P6,900.00 was voted upon by a show of hands and approved unanimously.

Department of Research and Statistics General Functions

o Cruz: For the general supplies, we want to ask a budget for a paper cutter. We have a paper cutter but it’s so rusty already. Hindi na siya gumagana ng maayos. And ballpens, either sira-sira na o nawawala. We really need ballpens and cutters. We also need scissors for cutting. Sira-sira na rin yung mga scissors namin. Ticky-tack, that’s for posting the signs [of our department, DSWS], like the open and closed signs for our windows, Window 1 and 2. The cartolina is for the bulletin board, the calendar sa likod ng office namin.

Carpoolo Cruz: For the Carpool, the multi-mark pen, yan yung pino-post

namin kasi the Carpool heads sabi daw na the pentel pen gets washed by rain, so the multi-mark pen won’t get faded by the rain.

o So: The poster, it’s for those who are still looking for carpool groups, etc. We plan to, instead of first month of registration for carpool, we have 3 registrations, so magagamit namin siya everytime to promote the carpool program.

Lost and Foundo Cruz: The folder with clips, it’s for the Lost and Found. It’s for the

logbooks. Because the Lost and Found is categorized into different categories, for easier searching of the items lost. The columar pads, we’re going to propose to the maintenance that there will be uniform turnover-ing of lost items. So we’re trying to uniform na sa mga magtu-turnover sa amin. In accordance with that, we’re going to provide them with record books or columnar pads, para iyon na yung gagamitin nila for the turnover.

BooksaleWe are your sole autonomous student government. We voice out your concerns. We protect your






o Cruz: For the booksale, [we need prepaid load] again, since there are a lot who are consigning their books. 70% of the books in DSWS are consigned, and it’s for contacting the bookstores, because the pricing is based on[the price set by] bookstores. We need the load to contact them.

Communicationso Cruz: The tarpaulin is for the communications. We’re going to put

all of our projects, because the students don’t remember the projects held by DSWS. We’re also going to put our services—Lost and Found, Tarpaulin, Promotions, and other services, just so they will be reminded that there is a Lost and Found na binibigay ang Saggunian. Just a reminder, we will post it every 2 months or 2 weeks.

o So: The pullup tarpaulin stand, we’re proposing this to OSA [Office of Student Activities], medyo approved naman sa kanila. The cost is Php 20, additional service sana kasi napapansin namin and the OSA rin, suggestion rin nila may mga projects, such as seminars and talks, na wala silang pullup, so mga ibang students naliligaw, hindi na alam kung saan pupunta. Usually, the organizations have tarpaulins for events, pero dinidikit lang nila sa wall nila. So by giving their pullup tarpaulin stands, hindi na nila kailangang ihati iyon pag wala ng information. Medyo mahal siya, at Php 1,500 because we want it to endure for a number of years, and if we get x number of tarpaulin stands, baka masira lang siya. Baka mahangin yung location ng seminar. So we plan to get 6, since we are still experimenting on this one.

HRo Cruz: So for the HR, mga promotions lang. The poster for the HR

ops, it’s for the organization room. In our organization room, we are trying to promote a distinction between the officers and the members. Sometimes, they forget that some people are only members. So this poster will include a list of officers to be posted in the room, such that the names of these officers are visible throughout the organization room. May distinction para hindi lang buddy-buddy lang kahit sa shifting. They will now move forward a certain complain.

o So: The other is a poster for RecWeek. TBS [Team Building Seminar]






o So: For the TBS, one is for the venue reservation. We’re planning to have it either sa Cervini RecRoom or sa AVR.

o Cruz: And then the construction paper is for the supplies. This is because during the last budget hearing no supplies were approved since they were not itemized. We finally have itemized them for the Team Building Semimar. For the poster, promotions for the members.

SST [Salamat sa Tumutulong]o Cruz: For the SST, posters for promotions.o So: And then the technician overtime, the SST heads are planning

to have auditions in the month of July. We’re going to require technical assistance for the event. We need a sound system for the auditions. 4 hours total yung kailangan nilang overtime for the technicians. This is a project wherein we want the maintenance staff audition to showcase their talents, and finals will be on the SST games. Total is Php 17,413.50.

Comments General Functions

o De Jesus: For example, hindi ba may nauubusan na Bibles, ganoon ba kaliit yung number of Bibles sa DSWS?

So: The nature of loaning is for emergency purposes, not really for loaning, so medyo impractical na maglagay ng 50 for Bibles.

o De Jesus: How many Bibles can fit in yout budget? Alejo: 8.

o Martinez: I just want to know how you have choices of saving your Bibles and keeping them there, because when I first went there a couple of weeks ago, I asked for a Bible, and this woman brought out a clearbook. Parang ano iyon, do you pull out the pages?

So: Because we place a control number for each Bible. You can track who borrowed the Bible, and if the said Bible is still there.

HR General Functionso Alejo: Sa RecWeek, poster lang talaga? Won’t we use a tarpaulin?

So: We already have one.o Yu: So the HR posters, how big is that?

So: It’s 11 x 7, but it’s inside.o Yu: So that’s for emergency purposes?






Cruz: Parang pinapakita lang kung sino yung mga officers and such.

o Yu: For me, that’s not principally sound, that you’re funding a poster and it enforces the hierarchy of respecting your bosses. It would be okay for me, if you have the person’s name and number just in case you need to contact this person, but if it’s just enforcing the hierarchy, then I wouldn’t even spend the expenses for that.

So: It’s just for emergency purposes. The purpose of that is for the members to know who to look for should the need arise.

Sison: I’m a DSWS member, we have shifts, and if you don't know anything, you have to address the person who’s the head of your shift (supervisor). And usually, there are some members who are forgetful like me, na hindi alam kung sino yung mga heads, ganon. In terms of these kinds of problems, it would be helpful to have a list for the internal functions, because DSWS has many members, and members change per shift.

TBS [Team Building Seminar]o Odulio: When will the event be held?

Cruz: The first week of August.o Odulio: Does it have to be on this venue?

So: Actually, the GD’s would require that big of a space. Having the venue on a classroom might limit the overall effectiveness of the activities.

o Odulio: If the venue is huge, what would be the nature of the activity?

Cruz: The rationale is that they [the members] would be encouraged to foster relationships with the officers and fellow members. Also, so we can see if they are willing to do the service. We chose these venues because these are we normally have this event [TBS].

Motion to extend by 2 minutes was made by Ryan Yu, and was seconded by Alvin Yllana. There were no objections from the Board.

SST [Salamat sa Tumutulong]o Agatep: When is the date of the SST? Same as last time?






So: Second Friday of the semester.o Alejo: Siguro if you can propose the furniture, we’ll talk about it

first. Please inform OSA, so they can shoulder the costs if ever.

Motion to approve DSWS Budget per project was made by Ian Agatep, and was seconded by Polo Martinez. There were no objections from the Board.

The General Functions budget costing P1689.50 was voted upon by a show of hands and approved unanimously.

The Carpool budgete costing P225.00 was voted upon by a show of hands and approved unanimously.

The Lost and Found budget costing P1,280.00 was voted upon by a show of hands and approved unanimously.

The Booksale budget costing P600.00 was voted upon by a show of hands and approved unanimously.

The Communications budget costing P315.00 was voted upon by a show of hands and approved unanimously.

The PromoDoc budget costing P9,000.00 was voted upon by a show of hands and approved unanimously.

The HR General Functions budget costing P65.00 was voted upon by a show of hands.YES - 12 NO – 1Ian AgatepCate SisonBillie DumaliangGigi de VillaAlvin YllanaJoben OdulioNicole dela CruzBarce BarcelonIC San PedroLouis de JesusPolo Martinez

AJ Elicaño






Budget is approved.

The Team Building Seminar budget costing P1,132.50 was voted upon by a show of hands.YES - 12 NO – 1Ian AgatepCate SisonBillie DumaliangAlvin YllanaJoben OdulioAJ ElicañoNicole dela CruzBarce BarcelonIC San PedroLouis de JesusPolo Martinez

Gigi de Villa

Budget is approved.

The Salamat sa Tumutulong budget costing P2,200.00 was voted upon by a show of hands and approved unanimously.

Office of the Vice-President Bulanhagni: Hi guys! I’m Guia, I’m the Marketing and Finance Head for

ATF. This is my deputy, Jonas. So basically what we’re proposing is just for two projects. IDs lang and Plansem.

Trinidad: For the IDs, basically, like what Ian said, empowerment and then identification of the core…so, printing and lamination, like what I said, for the core members…

Bulanhagni: ATF isn’t complete as of now so basically [the IDs] are for the Core Team. And we’re having the Planning Seminar on Pollock, it’s P185.00 per head and we’re 18 in the Core Team. We haven’t gotten the exact price of our meals yet but we’re sure with the supplier already. The overtime of the maintenance, since it’s going to be held June 30 to July 1, -that’s just next weekend. So since it is a weekend, there will be overtime for 6 hours [for maintenance].

CommentsWe are your sole autonomous student government. We voice out your concerns. We protect your






Gio: Questions? IDs? And the Planning Seminar? Yllana: Actually, the dates are still debatable. June 30 and July 1…wait,

tama na yan.o (Laughter from the Board)o Yllana: I thought it was June 29.

Motion to approve the Office of the Vice-President Budget costing P8,616.00 was made by Barce Barcelon, and was seconded by AJ Elicaño. There were no objections made by the Board.

Motion was voted upon by a raise of hands and was approved unanimously.

Dumaliang: Final remarks about the budget, I’m going to release the expense report for May on Sunday along with the Blue Bulletin and to see the budget allocations that we made today. Please take a look at it and then send to your constituents and look at how much each unit has already requested budget for. Today, we approved 738,159.63 [pesos]. Last time, or yesterday, it was only 900,044.65 [pesos]. Now we have 1,638,304.28 [pesos]. So remember na our average is 2.2M expense per year. Last year it was 2.2 M. Please take a look also at the sponsorship requests we can get from Blue Roast, from A-Fair, from whatever else. We also have for second sem projects, see if your projects are for second sem or first sem. I’m going to tell the Chairs also to plan their projects in a year looking at the long run. Thanks guys.

Alejo: Thank you Billie. Louis?o De Jesus: Has there ever been a proposal for a cap in the budget

ever in Sanggu history? Has there ever been a cap na kunwari 2M ka lang or 1M…ever?

Alejo: Formally, no. But… Sison: But there is an understanding Dumaliang: Yeah, formally no.

o De Jesus: Is it unconstitutional to do so?o Alejo: But we move on the figures we’ve had in the past few years

to see that that’s the level of spending that we have. However it has been proven that we propose this much of an amount but we only spend very little from what we proposed. Even less than half. So we proposed 2.4M on paper but we spent, even around just less than, or maybe 1M.






Dumaliang: Actually expense is 2.2M but the proposed value is probably 2.5M.

o Alejo: There. So, there are hundreds of thousands of money that are really not being used. What we’re trying to do is to make it so that what we propose is very close to what we spend. So it can be seen that what we propose is what we need to…just what we need. But again, it is not unconstitutional [setting a cap for budget] so if you plan to do that, then you can file a resolution then we can talk about it. Barce?

Barcelon: Maybe we should be looking at… maybe we should get scared that we might have no budget for this year if…and it still is a factor…because I noticed that certain activities fees were increased by 20 pesos and 50 cents. So does that factor na increased yung budget natin?

o Dumaliang: It’s not…It’s not a cause and effect that if it goes up, the budget necessarily comes with it since we request depending on what we need per year so it changes per year.

o Alejo: Kumbaga, there is really no cap for the budget. That’s why we do it per budget meeting.

o Dumaliang: I kind of projected that it would be higher, the allocations this year because first of all we can’t stop projects anymore. That’s a direct result of the resolution where we are not going to do project approvals. So we will be receiving more and more budget proposals this year.

4) Crime Prevention Council (c/o Ian Agatep)Time start: 20:23

Agatep: What is it [Crime Prevention Council] all about? It’s prevention with the help of the parents, the school administration, and the student council, mainly. If you went through the whole memo, the basic rationale is that crminality can be a phenomenal problem, since everybody’s concerns need to be addressed in all sectors in a well-orchestrated manner. In this case, the student council. Every college and university should create and organize a student crime prevention committee under the Supreme Student Council of the school which will compose of the following: chairperson, vice-chairperson, members, and secretary of the Supreme Student Council. Essentially, the very composition of the SCPC is already aligned with the various structures of the different student councils. In effect, parehas lang siya ng ate, kailangan lang i-differentiate






kung sino yung mga members. These members will be in different sectors or groups inside the community. The special requirement is the coprs commander of the ROTC or CAT. The community shall have the following duties and responsibilities. Formulate crime prevention programs for the implementation of the committee, coordinate with the president of the parent-teachers committee (ASPAC), or the school president and dean as it may deem necessary. And in case of maintenance of peace and order, the school campus. Plus the one thing that is important is to recommend to the school or college university the conducting of seminars and trainings, prevention and local police station. In essence, ADSA already has these programs intact. The problem is that it needs to be more proactive in holding trainings and seminars. The whole CHED memo is geared towards the whole country, especially with regard to state universities and colleges, as compared to private schools like us. The concern is that mas malaki ang mga problems sa labas compared to how we deal these problems here. We’re very passive regarding these matters and sometimes, the cases actually go to ADSA every time. We don’t know the figures when it comes to alcoholism, drugs, and also with regard to vrious cases of violence. So school adviser, police, presentely we have them as part of our security group. Mr. Gozon, I believe, is the new head of the security group here in the LS Council. It’s a good thing, because technically it’s a . Adviser, the Supreme Student Council, we have Sir Rem from OSA. Punong Barangay, we have Chairman Marquez, President of the PTCA/ASPAC, Ma’am Tria del Rosario. Representative of Interfate sector would be designated by the school head. So far, the one most viable is the FFC [Faith and Formation Cluster] Cluster Head. In general, what we have to do is to submit a report biannually, so that’s mid-year and end of the year. What the school government has done with regard to crime prevention. Lahat ng projects na ginagawa ng school natin dapat gawan natin ng memo. This was actually brought to us by the administration. What I’m proposing is sort of an ad hoc committee, because structurally, we have all of those in place. We have a Task Force for this, which is to be done yearly, since this was supposed to be done yearly since 2005. Or we have a separate committee inside this, now I want to hear your comments on how we can actually integrate the whole of the CHED memo with our systems and structures now, so we can easily see the flow of how we’re going to work with our administration and the whole of the LS communities.






Elicaño: Can we go back to the duties and responsibilities portion?o Agatep: Ideally, the National Police Commission should have the

programs, and are the ones to hold seminars and we get the modules from them.

Albiento: CAS, do we have a structure for that, that you are allowing them to attend the meetings and talk about the systems or something like that?

o Yllana: Wala yung formal structure, kasi yung relationship namin sa admin, sakop na lahat. So kunyari, yung FMO, may security na sila, sakop na natin lahat yon. Bago ma-implement yung systems ng barangay hall sa buong Katipunan, kailangan pang i-contact, so hindi siya stated on paper, it’s implicit.

o Agatep: That’s one concern. Maybe we’ll have to around that, because CAS covers the various administrations and efforts of the school. The concern I see in parents and administration is that we have to push for more proactiveness in the programs with regard to different crime prevention, because as of this point, masakit lang isipin na ang mga mismong kasama natin are the ones who get their laptops stolen, iPods stolen, na minsan dahil lang sa pagiging less vigilant ng student or minsan hindi lang niya iniingatan yung mga gamit niya, na ilang beses na siyang pinaaalahanan ng mismong administration ng paaralan.

Almendras: Kasi nung last December, may case na less vigilant na student, pero sa restaurant wala silang community guards.

o Alejo: Since ayos na ang system when it comes to crime prevention, the focus of the Student Crime Prevention Council is the person outside of the campus. So if we form this committee, there will be concerns with our lack of security guards, the lack of policemen within the area. We need the help of parents, FMO, and ADSA in order for us to make the system better.

De Jesus: I think it’s also a part of it can be used for the betterment of the facilities, kasi kung minsan at 7:30 pa lang ng gabi, pinapatay pa lang yung ilaw doon sa mga parking lots, tapos may maglalakad tapos may mananakawan. Pinapatay nila yung mga ilaw. Hindi lang siya we’re going to add a council, more policemen, but it’s also things we can do that don't need budget, don’t need councils.

o Yllana: These are things we can look at, things we can ultimately recommend to our administration.






Elicaño: ADSA Student deputy, do we want to talk to them, because it is technically in their alley?

o Alejo: What we need to do is to formalize this, because it’s by law. So we need to forward something to CHED, because they need it.

Yllana: So what else can we do?o Agatep: So far, an ad hoc committee needs to be formed to

formalize it, and actually give a concept to the admin, kasi sila ung mismong nakita lang sila recently that we have to do this.

Yllana: Specifically, ano yung gagawin ng mga ad hoc committees?o Agatep: We have to pinpoint that, kasi ginagawa na natin sila

ngayon. Yllana: For me, if it would only be for simple security reasons, it would be

redundant and not needed.o Dumaliang: I think the ad hoc committee is different, it's more

proactive. That's what the admin suggested, na sana more proactive in terms of campaigns, in terms of dealing with minorities, concerning dormers who are not present in ARSA.

o Agatep: Feeling ko they are pushing more for examples the student body can be informed, such as the Anti-Drug Campaign, etc.

o Alejo: Regarding disciplinary case, top 1 was cheating, plagiarism. For the past few months, there was an assault inside the campus. So these are crimes committed by students inside the campus.

o Dumaliang: And also, we need to define the limits and scope of the crimes committed, because there are cyber crimes. We have to know whether we have to intervene with these kinds of crimes. Plagiarism—is it a civil crime? Lahat ba ng offense do we consider a crime? That’s what we need to forward.

De Jesus: The thing about Interfaith sector is why do we need it? Hindi ba these are just implementations of law?

o Agatep: I think it’s with regard to respecting for example the different beliefs of various people. I think it’s a guide. There is no exact explanation in the CHED memo, but I think that’s how they want to address it, to make sure there is no bias. Probably right now what I’m proposing is that the whole CB would actually look at various groups who have to work in this committee, probably one from COA, one from CAS, and one from ARSA, and someone from the CB.

Elicaño: This is a point made by Ryan and myself, because we've been reading and if you follow the technicalities, you don’t do Section 2,






chairperson and president. Vice-president and vice-chairperson of the student council. If you do number 3, if you can wave through that horrible mess of that badly-written comma. No, sorry, it took us really long to parse that, but it seems to be requiring the representatives. The class presidents and vice-presidents in the absence of the president and vice-president of the high school level and of all courses. We think this is requiring all the representatives.

o Yu: Which makes sense, as all of the representatives are in this one.

o Elicaño: So what we’re proposing is…o Yu: I’m imagining the SJC to be th ASCC type, everyone required is

technically the consultant, then we sort of act like the heads and chairpersons…

o Elicaño: Give the chair, like the co-chair who actually does the actual work. I’m sure we don’t want them to do…unless they want to.

o Yu: Since it is crime prevention anyway, what we can do is to be extra vigilant about what happens, but then we’re all consultants for the real committee.

o Elicaño: We can make task forces.o Alejo: Tama yan. That is the thing that we will do. Let’s do a

motion, and let’s talk about it next during the week, and let’s present a resolution next week, so we can go to the nitty-gritty details about it.

5) ATF 2013 re: COMELEC Meeting (15 minutes) c/o Ian Francis Ian L. AgatepTime start:20:39

Ian Agatep: COMELEC already agreed to having the offsite registration for students of districts 1, 2, 3, and 4 of Quezon City here in Ateneo, but they will be accepting registration forms form other municipalities as well, but they will not be directly processed here. For example, if they do the biometrics in everything else for each of its need for the registration, it is at the off campus registration of our school, except the other municipalities. It’s passed but we need a nice process to make sure that COMELEC actually pushes that these registration forms be given to the municipalities outside Quezon City because Ateneo is directly under district 3. In the past, for ATF 2010 the only people that were catered were of district 3 and they just accepted the registration forms, as well of the other registrants. So now,






they’re hoping for a wider coverage, it is districts 1, 2, 3, and 4 and that’s pretty big for Quezon City. That is on August 6, so the whole week of 6-10 that will be the grand launch of ATF of all the programs, but on August 6, the first day of registration, we are hoping that they, especially the Sophomores and Freshmen who haven’t yet registered, will take advantage of this because we’ve also talked to OSCI, pushing them to require it in their NSTP classes or their Freshman InTact classes. On June 25-July 31, there will be a panel registration nationwide with regard to the ARMM special registrations. COMELEC will mostly be focused on the special registration of ARMM. So, we’re still looking at how we can serve the whole community from June 25-July 21 so that we will not waste time for the registration of everyone else. October 31 is the last day of registration for everyone

Elicaño: Are what you’re lobbying for open to discussion in the CB? I’m personally uncomfortable with lobbying for voting that the registration be required. I’m all for encouraging people to register but I think the choice to not register, as long as it is made informed and everything, should still be kept legitimate

o Alejo: This was our problem last year, right? We’ll talk to OSCI now, we’ll discuss it in CB, and the problem was they required it late and people didn’t have enough time. Do you know what happened to the people who couldn’t register?

o Odulio: They had to write a paper instead or something like thato Sison: In the NSTP, it was either they had to write a paper or make a

teaching module, 3 lesson plans. Alejo: Maybe from the period of June-July, we have to be straight with OSCI,

telling them to give it to them as an incentive, but at the same time ATF should be compiling already the students who are eligible to vote and we can utilize our course and block representatives. We are also talking with some media partners who are approaching us, but we’ll present the proposals in the upcoming weeks. The media partners that are currently approaching are “Interaksyon” TV5, and “Bayan Mo, iPatrol Mo” ABS-CBN. If we get one good, major media partner, then that would be good for our branding.

6) CFS Guidance TestingTime start: 20:45

Martinez: I took the liberty of having the consolidated Guidance Schedule, photocopied for everyone. Well, not everyone, but for the four schools and the top four. Here we go…yeah I’ll get there later.

o (Laughter from the Board)o Sison: [Points to SOSE Freshmen schedule] The part of the SOSE

Freshmen is wrong, it’s June 23, not July.






Martinez: Can everyone please change the directions to the SOSE Freshmen? SOSE Freshmen, that’s supposed to coincide with SOSS Freshmen. Everything’s there, just so we’re all in the same page, I’ll dictate everything right now.

o Freshmen JGSOM: June 16, 2012. 8:00 am to 12:00 pm SOH, other SOM blocks and transferees: June 16, 2012. 1:00

pm to 5:00 pm SOSE: June 23, 2012. 8:00 am to 12:00 pm SOSS: June 23, 2012. 1:00 pm to 5:00 pm

o Sophomores SOM and SOH: July 6, 2012. 4:30 pm to 6:00 pm SOSE and SOSS: July 9, 2012. 4:30 pm to 6:00 pm

o Juniors SOM and SOH: June 29, 2012. 4:30 pm to 6:00 pm SOSE and SOSS: 4:30 pm to 6:00 pm [sic]

o Seniors First batch: 4:30 pm to 5:15 pm Second batch: 5:15 pm to 6:00 pm

Martinez: The venues will be listed here. The procedures will be as they always were. First come first served basis. In any venue they would like to go into, it would be through their prerogative, their own discretion, and through their convenience. Alex mentioned something on Facebook about a number of SOM blocks having their Accounting tests coinciding and conflicting with Guidance Schedule so I talked to Sir Manny and he said that they would be scheduling a late Guidance Testing for it-all the SOM blocks will go there, and attend the Guidance Schedule. But then, they have postponed and have yet to release the actual schedule for the late Guidance Testing with the presumption that the students may congest in that same area for the same late Guidance Testing schedule only. That’s about it for that. And then we have Soul.

o Alejo: [To the Board] Questions? Martinez: Sorry, questions? Anyone?

o Alejo: Cate, will we disseminate this? [Guidance Testing Schedule] Sison: Yeah.

7) CFS LSGO LSHS- SOULTime start: 20:48






Martinez: So Ian, Yu, Joben, and I came from a meeting with the Guidance Department. With sir John and sir Abet [Mr. Albet Go] regarding this endeavour of theirs which is SOUL. It’s an acronym for Stretching Our Understanding of Life. It’s a series of events meant to provide for the needs of students as observed from the Needs Assessment Survey by the OAA. The OAA’s NAS reveals that several students that haven’t been dealt with the previous years needs attending to first. And that’s LSGO, that’s the manpower for this year. And for the various activities they have pushed for. So what is SOUL?

o Yu: I don’t have any more slides [for that], I’m sorry.o (Laughter from the Board)o Martinez: I was expecting something more, anyway…

Yu: I’m sorry [laughter.] Martinez: These series of activities would range from transfers of

exercises such as Tai-Chi and Yoga, to Health and Wellness exercises such as Massage and that thing with the hands –apparently there are pressure points in your hands where your body will get certain reactions…Aside from that we have, what I really took interest in, Arts and Literature Exercises where there is a verse reading daw, it’s like you focus on one line from a poem and then you ask each other, ‘What did you get from this?’ , ‘What feelings were evoked from this?’. Then I asked them, -we’d have to work for the logistics for this. We have to work with the publicity, and the promotion of this endeavour; for example ‘How exactly are we going to push for this?’ because everyday people pass through these different publications, different promotions around campus and they easily bypass and overlook it. We’re also asking ourselves, ‘What will make for the aesthetics of this one?’, to be enticing enough to people for them not to simply circumvent over everything. Questions would be, ‘Is it useful?, Will it have bearing right after you take part in this endeavour?’ Parang, after going through this Massage for example, or Verse Reading activity, will I pick something up from it or will it simply be nothing…parang something to kill time lang. But we want it to be more than that, so we’re asking CB.

o What other activities can you possibly suggest? o What can help us or who can take charge of it and how? o How can we promote it effectively and aesthetically? o And how do we target an audience in terms of numbers, in terms

of those who really need it such as people with personality






disorders so to speak, or people who need help in their everyday stressful lives?

Martinez: That’s about it. Alejo: Okay, Ryan, ideas?

o Yu: My suggestion yesterday to sir… Martinez: Aben.

o Yu: Abed. I told him…well, my first suggestion was to give it to COA and then I think the problem here is hatak. It would be hard to package into something nice. I felt that if we can convince the heads of the orgs, we can appeal to a larger audience, at least mas may mahahatak tayo. And then, if it’s possible to incentivise, like ‘Thank you to the following organizations who had the most number of members attending our events’, and we put the logos of the orgs in there, para may incentive. Also, is it possible for COA to make it org based? Like, the meetings and stuff, top yung maghahandle.

Elicaño: Two things. One, I’d like to expound on the COA thing and suggest at looking at LIONS also not because I’m a big fan of LIONS org but because a lot of our orgs are really the less structured and more fun, chill, orgs like Bicycle Society or Stacks-the gamers orgs. My other thing is that I’d have trouble consulting this because it’s such a wide range of names. Like, I’m looking at the question ‘Is it useful?’ and I’m thinking, push it in. Is it good? Do we package it as a stress reliever? Do we package it as holistic student life? Do we package it as…bla bla bla. But I think like that clarified first.

o Yu: So you have trouble settling with that, the message?o Alejo: You mean the committee itself? Parang ‘di niyo masagot? Or

‘di niyo pa malaman kung ano yung gagawin?o Yu: They don’t know what it is they want to do exactly.

Martinez: Yeah, they brought it up, it’s like a whole concept noon. They want to deviate from the normal Guidance Testing or the normal Guidance Tests that they push for every single year; it becomes very mundane and very monotonous. It’s a deviation from that na tipong, the other students there who needs help every day or are in a stressful situation, stressful environment, it’s a sort of a leisure time away from everything. It’s nothing mandatory; it’s something we’re inviting everyone to partake in.

Yu: Can we have this replace the Guidance Test?o Elicaño: Yes please!






o Yu: That would hatak a lot! Agatep: I’d like to add more to that. The Guidance Office was really, very

happy when we said that ‘Can you cut down on the Guidance Testing?’ That’s why now, as you can see, it is not required (this is incorrect, Guidance Testing is required, except for upperclassmen). Okay? For us, for upperclassmen. Didn’t you notice that now there is only one Guidance Testing? Before, [there were many] because it was required. Ngayon, binawasan na nila ‘yan. They decreased the number of tests. Dati parang, twice per sem. All I know is that their numbering with regards to that is more…their push for Guidance Testing…not Testing rather, Routine Interview, sorry. The Guidance Routine Interviews, do you remember that? Year by year…but now they are no longer expecting this Guidance Routine Interview. The LSHS and the LSGC, and I think this is in regards also and coordination with the Nutrition Week in the future. They really are finding ways to get the formation aspect to go up since more and more cases of students are having problems and complain with either the stress or actual complaints in academics or in the actual student life and even organization life. If we don’t look at the HR perspective well enough, you might have students bringing this kind of attitude even after graduation, na laging trabaho na lang lahat, and it’s outside of our hand if you want to make sure that formation aspect plays an important and vital role inside students’ lives.

Alejo: Okay, thank you. So what’s the next step, Polo? Martinez: That’s the question, kasi, the Guidance Department was very

open about this simply because it’s a big question to them as well. It’s pretty vague for them to conceptualize right now and that they’ve asked our help for everything. So we told them, ‘We will help you of course with publicity, with the promotions, and with cascading it to everyone.’ We also came up with the idea that maybe we could cascade these information or these exercises to the cluster heads from which they could then further disseminate to their members. From there it would be widespread after that, to very vast areas of the student population.

o Alejo: So you think the better target is through orgs?o Martinez: Yes. Through orgs first. Of course, we have orgs with

different interests. Just Psyche for example, which focuses on psychology and the health and wellness of the mind. So we’re looking for exercises which actually focuses on that. Then we could tap into courses such as…Creative Writing which then focuses on verse reading, something like that.






o Elicaño: Loyola Mountaineers. Martinez: Loyola Mountaineers, yes. They [Guidance Office]

had a list of affiliations that they would want to work with and one of them was LM, I don’t know why.

Agatep: I think they chose LM because of the fact that it’s called Nature Therapy.

Martinez: Ah, oo. Tama. De Villa: I think first, maybe it would be okay if you [Polo], Ian, and Nick

meet para mas makapagplan kasi napapagitnaan yung Guidance.

Motion to extend for 3 minutes was made by Ryan Yu, and was seconded by Arsenio Armas. There were no objections from the Board.

De Villa: On the side of COA, we also want the services of the LSHS and I think it would be okay if it would not only depend on COA but also on Sanggu’s CB and then COA’s CB and then COA Core…also with the School Cores para tayo na mismo yung pilot body so we can try it and give recommendations on how we can spread it downwards. Kasi if ever, if I am a president of an org, if I experience it first with the COA-Sanggu thing, I would encourage my members. So I think it should start first with us, Sanggu and COA.

Martinez: Oh, also in terms of budget, they have prepared the budget and they only have to show us. But first we have to conceptualize everything; we have to concretize these plans.

Agatep: As a start daw they really want more of you guys to go to the Guidance Office and just get what they have… Dr. Maripaz [Maria Paz Monica O. Ortiz, PhD] was in front of me and she was putting…she was sounding gongs. I’m not saying that it’s…that but she’s really really open to having students form in a different kind of light. Not simply for example sleep, because sleep is the most meaningful kind of need which means your body is already deprived of a lot of energy.

o de Villa: And, when you look at the COA-Sanggu, these are the people who are deprived of sleep who needs stress management.

Martinez: Another thing is that there are students who don’t know they have problems already but subconsciously it manifests in their daily lives and they don’t even know it is there until the Testing and all that. We want then to help them out.

Alejo: Okay, so we’ll meet, Gigi?o de Villa: Para pang Calendar.






o Alejo: Magkasama kayo?o Martinez: Yeaho Alejo: With this COA-Sanggu thing, we’ll see what we can do…but

that’s a nice track. Martinez: Okay, that’s it.

8) Buklod Presentation c/o Tin Andujare and Kayla TorresTime start: 21:00

Torres: We are going to present the 29th Buklod Atenista Summit which was held in Cagayan de Oro, at Xavier University.

Andujare: For the theme: Panaghiusa: One Ateneo Sailing Towards Change. It’s a local word there and they tweaked it to fit the activity. Sharing! they have a courtroom. The program, at first, like any other activity, we had a recap for the Atenista Congress wherein we talked about the different qualities of resolution passed. And then to ground us, the proposed resolution was there were situationer talks suitable governance, ATF 2013, Senatorial Elections, and then the mining in Palawan which eventually extended to Mindanao open-pit mining. And then, since Philippines is Luzon and Manila-centric, we don’t know the things that are actually happening there. So, apprently, in Mindanao, the Mindanao power crisis is big issue. Learning service program is a continuous, if we do it here in Ateneo, other schools do it as well. So, we had to talk about it. And then disaster management, and the JUHAN (Jesuit University Humanitarian Action Network). We also the sharing of the best practices of different Ateneo schools. We had a plenary where we were able to talk about the said issues. And of course the proposal of the resolution. And then eventually, the resolution making, approval, and ammendments because there are parts of previous resolutions which were ammended. We visited Eco Ville is the place where…

Torres: Actually, we visited the river where the flood came from. We visited the sites, different locations where victims are relocated. It’s going to be a permanent village where they’re going to settle. May isa, they live in temporary tents, as in they look like igloos. And then there were others who were settled in a park. Until now they were not in their permanent homes yet.

Andujare: Eco Ville was the land donated by the Jesuits of Xavier University. And we had a chance to play volleyball as well.






Torres: Here’s Cate. And then this guy was the governor of Misamis Oriental, and he’s going to run for Cagayan de Oro Mayor. Engineer Go discussed disaster management and with regard to the Cagayan de Oro flood.

Andujare: Here’s the best practices of other Ateneo schools. o Ateneo de Naga, they have alternative class program. It is good for

our constituents. They also have the Alipangan: the chance for students to actually meet and greet with other student government. And then they practice intensive promotion.

o Ateneo de Zamboanga, they consti wherein they have what we do for Ondoy/Sendong and then we had the contituency check. They practice that on a regular basis. AteneYOU wherein they promote student rights.

o Ateneo de Cagayan, they have Panaghisgud: an open debate in an open plaza outside their campus. So it’s really a public open gate, because anyone who has access to the road can watch. XU environmental conference, this is an effort which supposedly support the ANECON that we had back in 2010. But this is limited to those in the schools in Cagayan. Then they have Sibya: The northern Mindanao student community cater’s congress, the participants of this congress is from the COP of different schools. They also have Amplify: room-to-room campaign of the projects, so they really make an effort to reach out to their 10,000 constituents.

o Ateneo de Davao, they have insitutionalized LGBT unit in their own campus. They have the General Assembly of Class presidents and they practive this every month. Their Class presidents is equal to our block and course representatives.

o Sison: So parang they have an institutionalized HOR [House of Representatives.]

Andujare: So resolutions passed, run-through: Task Force, Institutionalizing ambassadors and then the information dissemination of Palawan mining and now for Mindanao mining—Move against open pit mining and other quarrying activities. Resolution about typology memorandum of CHED. Schools will be affected especially Ateneo schools will be affected along with other schools. The schools will have to choose whether they are good in liberal arts or science. It is a specialty school not a university with a lot of centers of excellence. There’s also about the Activity hour resolution and a resolution on Baha Network: Buklod Atenista Humanitarian Aid Network. This is an echo of JUHAN.






This is like a continuation of BAHA Network but it’s a disaster management in coordination with the DepEd. It involves the primary, secondary, students.

Torres: The next Buklod is supposed to be in Naga but we chose it to be in Zamboanga because they were celebrating their 100 years so they wanted to bring all their guests there.

Motion to extend for 5 minutes was made by Ryan Yu, and was seconded by Ryan Yu. No objections were made by the Board.

Torres: Things we picked up along the way: Most of the schools have a grade requirements in order to run and like, here, we have some cases that people try to resign because they are having problems with academic stuff so maybe we should try to implement that. And then the Service- Learning program…

Andujare: Because for us, our SLP is a big thing but if you compare it to the SLP that they have, especially in Cagayan, sorry, walang binatbat ang SLP natin. And then, ID system.

Torres: They have an ID system in XU where you can track if the student is actually in school or cutting.

Andujare: They are implementing it pa lang, and then they follow a dress code.

Torres: In Cagayan de Oro, they actually have uniforms there—oh, Davao has uniforms. And in Cagayan de Oro, they have dress code everywhere and look at us.

(Laughter) Torres: The response of presidents when it comes to offices, uhm here,

the Davao one has LGBT, and they have school wide projects. Andujare: Kasi parang tayo, because of the autonomy of our school board

—which is good—but apparently, we are becoming too localized [with our projects], we don’t have unified efforts, or it’s lesser.

Torres: And, if you notice with the different presentation, the different schools have been presenting stuff regarding Davao—I mean, Mindanao because most come from Mindanao, which shows that they are really aware of their surroundings unlike us because we are only aware of Metro Manila and not the rest of the Philippines. We need to step up on that.

Andujare: So that was Buklod. Alejo: Thank you, also, for being good participants.






Alejo: One of the resolutions pala, regarding ATF, we are going to formulate another Ateneo Youth Agenda. So, it means…

Sison: But it’s not for Ateneo de Manila only. It’s going to be formulated by the five schools.

Alejo: Yes, I don’t want freeloading anymore. We’re going to meet regularly—actually we’re going to meet tomorrow online—and delegate tasks. And those who don’t go to these corresponding meetings will have necessary sanctions. We’re really going to prosper this as much as possible. What’s more important is too let the student body know what we are doing as a whole Ateneo community.

Albiento: I remember in the last resolution of Buklod that you have to bring the head of the ATF task force, because they should go to different schools right? Because you will be having caravan. Like sa utak ko parang, …

o Alejo: Ah it’s there in the resolution. It’s more detailed. Walang head na head…

o Sison: More of the ambassadors who will be the coordinating channel.

Andujare: One more good practice of Ateneo de Davao is they institutionalized the Office of the Ambassador.

9) SCAP Presentation c/o Barce Barcelon and Moses AlbientoTime start: 21:17

Barcelon: So, last June 1 to 3, four of us from Sanggu were sent to be the delegates of Ateneo for the 8th National Youth Congress for SCAP. The theme for this year was: Those who do not move do not notice the change. So moving the progressive youth forward. The objectives of the congress were:

o Bring together the members of the schoolso Review the constition of SCAP (Student Council Alliance of the

Philippines)o Elect new set of officerso Proposed resolution by SCAP (for the next two years)o Get member schools be aware of the issue, to be tackled on the

next congress in 2014 Barcelon: It was in Cebu, facilitated by San Jose Recoletos and University

of St. Jude. Delegates were Ian, Jiggy, Billie and I. So unlike sa Buklod, it was Billie who was pimping this time.






o Day 1: Opening remarks were given by Mayor Michael Rama and Commissioner Gio Tingson. It was held in the mayor’s office.

o Day 2: Political report was given which updated what happened during his term from 2010 to 2012. Talk by Oyi Javelosa from UP, he talked about how student councils be responsive to youth. To go beyond the notion that student councils are people who just organize concerts. We were privileged enough to have Tito Boy Abunda about the topic of sexuality, sitdown interview with the panel followed by a forum. Issues in gender sensitivity in other universities were brought up. An observation from us delegates, we didn’t get to participate as much because the issues brought up were not really issues in our university. We also had break out sessions on social security, sensitivity, democratization and student involvement. Dinner was served by Governor Gwen Garcia of Cebu.

o Day 3: Talk by Mrs. Risa Hontiveros was given followed by an educational reform platform, courtesy of Jana Cabuhat, De La Salle student council president. Management workshop was given, most of the practices were already done by councils. We reviewed the SCAP constitution, and there were some parts na inammend. And then we showed resolutions by other schools, and resolutions created by us. And then the election of officers, and our very own Moses Albiento was made the Finance Officer.

Bareclon: Approved resolutions filed by other schools. Here is a notable one: An act providing mandatory study of moral history in all levels of schools in the country. It was proposed by a university somewhere in Mindanao. Resolutions posed by Ateneo:

a. Resolution on activity hour. We would like to extend the time for extra curricular activities since the activites are flourishing and it’s one of the best in the country seeing that as much as possible other universities will experience this. We would like for SCAP to include it to their agenda for the next two years.

b. Resolution on open-pit mining. We would like to be a great part on this so we could attack this on a bigger scale. It is a nationawide problem.

Barcelon: The congress was big so we didn’t have the chance to interact that much. Some best practices that we got:

o We actually saw how to run a congress.We are your sole autonomous student government. We voice out your concerns. We protect your






o How the sessions were held, following the format procedures. There was one who got the attention of people because he was not following the procedures. As in every time someone is talking you have to get acknowledged. And that is something I guess we should look into especially being the Board.

o The importance of having block group. There were blocks who supported the resolution. For example is a Cebuano chapter, as in, strong sila. And almost all of their resolutions were supported by their block. This will work since we are forming the USCS and it will stress the importance of having unifying block that could help us progress the agendas of our group.

o We also got support for the resolutions, we got contacts for UCSC. Also, We acknowledged our continuoud partnership with SCAP, hopefully, for the next 2 years.

Albiento: SCAP has 150 student council members. What important is to know who are the HR Secretary General because they mobilize us to our campaigns in order for us to have the strategic ideas. [Points the different notable members]

Albiento: We need people to work more. We have budget alliance which will secure the distribution of funds. Our [SCAP] issue is bigger budget and assistance program since most of our students are paying more than 1k per unit—which is the trend now that is not realy helping the students now. RH Agenda, for example, we’re not into RH because we know that…

Motion to extend by 3 minutes was made by Ryan Yu. An objection was raised by AJ Elicaño who says that it should be 2 minutes due to the lack of time. Motion to extend by 2 minutes was made by Ryan Yu, and was seconded by AJ Elicaño. No objections were made by the Board.

o Albiento: RH Agenda, we haven’t even discussed much of the issues, but we haven’t had full discussions regarding this. And we are not required to have a person here, but at least we know that for SCAP, we are moving for RH Bill. Then we have Reclaim Mediola, which is new because… do you know the concept of the left in politics [right and leftists]? What’s happening in Mendiola right now is most of them are in the communist group. So, we want as SCAP that it will be democratized. Hindi siya homogenous lang na lahat sila about this issue lang, we want to include our issues there as well. Also, good governance. Good governance in the






Corona issue, gloria, etc. Now they are moving to “Marcos never a hero” campaign. Di naman talaga kailangan tayo pumasok dun but I just want you to know na may ganun na program na papagusapan bukas sa President’s collective na kasama si Gio. We also want to see the views student councils who are catholic in nature so that we can see what are the views of students regarding issues. Most of the issues of STRAW are actually from private catholic schools. Next we have the Bukluran system which is the system of UP political parties which is more of SocDem [Social Democracy]. Why SocDem? Kasi medyo SocDem yung pinapanindigan ngayon ng SCAP seeing that most of our agenda are looking into social reforms. Next is the First Time Voters’ Network. Someone in Sanggu will attend for the meeting tomorrow in UA&P, so I’ll see you guys tomorrow. We also have departments.

Motion to adjourn the meeting was made by Ryan Yu, and was seconded by Ian Agatep. There were no objections made by the Board.

Time Ended: 21:29

Prepared By:

Danilo Emmanuel J. GamboaChief-of-Staff for Secretariat and Info CoreOffice of the Secretary-GeneralSanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila

Noted by:

Catherine Therese M. SisonSecretary – GeneralSanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila






full minutes: 062212

Documents

finance officer billie

minutes care of tin

drs finance officerchief

minutes care of barce

comelec meeting

lshs agenda

finance deputykayla

prevention council care