EZPaySuite

Pressure to reduce AP costs has never been greater. Our financial management system might be top shelf, but AP processing is still manual, inefficient and paper-based.

Ê Automate your entire disbursement cycle

Ê Eliminate the burden and expense of labor-intensive processing

Ê Increase electronic ACH adoption to 50%-70%

Ê Immediate bottom line impact

Full Suite of Payment Automation, Distribution, Settlement and ePayment Conversion Solutions for QAD

®

QAD partner since 1996

www.acom.com/qad

ONE UNIFIED PAYMENT SOFTWARE PLATFORM TO LEVERAGE

YOUR QAD SYSTEM, REDUCE COSTS AND SAVE RESOURCES

Fully integrated with your QAD system,

ACOM’s EZPaySuite provides intelligent

tools, giving users the ability to manage

payment output from one central place.

Create, automate, change and control

any type of payment process simply,

securely… and without the need for costly

modification to your system or related

financial programs.

Take ConTrol of Your enTire PaYmenT lifeCYCle

EZPaySuite’s powerful software puts you in complete

control of output customization for any type of paper

or electronic payment. And it’s easy to use, meaning

no waiting for specialized personnel or 3rd parties to

add, change or modify information, and similar output

information - all with complete and secure audit-trail

functionality.

And with EZPaySuite’s EZDesigner tool, extend beyond

checks and payment processing; design custom

purchase orders, invoices, statements, forms or any

departmental documents needed…

enterprise-wide.

inCreased Vendor aCCess and VisibiliTY

EZPaySuite’s secure web-based Self-Service Portal

gives payees 24/7 access to manage their accounts.

Real-time access shifts labor-intensive account

inquiries and updates directly from you to each payee:

; Online registration for electronic ACH payments.

; Manage payment preferences and account information.

; Secure access to current and past payment records with full payment details.

; Customized reminders, notices and communications.

Payment Options: Laser Checks ACH Electronic

Web Based Vendor Self-Service Archive

Noti�cations: Email Web Fax EDI

Enterprise-Wide Document Management

Forms & Work�ow

Security: Positive Pay Secure Watch 2nd Level Approval

Automated ACH Enrollment

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reduCe The learning CurVe for aPPliCaTion users

Launched directly from the QAD screen, EZPaySuite’s

auto-processing runs the application in the

background, totally transparent to users and with little

or no training required.

oPTimize CheCk fraud seCuriTY and ProTeCTion

EZPaySuite’s multi-level security gives organizations

the ability to reduce their exposure to check fraud and

significantly reduce their liability with:

CYBER-LOCK Hardware Level Security

; Taking protection to the hardware level further safeguards check printing with Cyber-Lock. Operated at the authorized workstation, this optional security lock requires direct USB port connection to enable secure check printing.

Second Level Approval

; Securely set parameters for disbursement authorization for 2nd level payment approval/responsibility (banks, accounts, payees, maximum amounts).

; Automate notifications for pending approvals.

Positive Pay Integration

; Disbursement transactions automatically generate Positive Pay files to meet individual bank specifications.

Secure Watch eMail-based Monitoring

; Execution of critical payment activities automatically trigger email notifications to one or multiple recipients.

Industry averages put a check print transaction, including USPS mail at over $2.25 per transaction.

Electronic ACH Payments Have An Average Cost Of Less Than 15 Cents Per Payment.

What Percent of Your Payment and Remittance Statements are Electronic Versus Paper?

How long has this situation remained at this level?

With EZPaySuite, immediately increase ePayment adoption rates; eliminate the manual, multi-step and time-consuming ACH enrollment challenge with every vendor; convert paper-based vendor payments to electronic ACH automatically; trigger, track and finalize enrollment directly from EZPaySuite to take advantage of the saving through each transaction:

; Rapid ROI, with savings of over $2.00 per transaction

; Lower operating costs, reduce payment risk & eliminate paper

; Increase the capture rate for supplier discounts

; Improve controls over spend monitoring

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auTomaTed and seCure PaYmenT noTifiCaTions

EZPaySuite can be configured to automatically

send payment notifications with complete check or

electronic payment record details directly to the payees

via email, fax, web or EDI:

; Configurable password encrypted remittance detail.

; Customized messages promoting ACH payments and online registration for ePayment conversion.

; Reduce mailing and labor costs.

; Improve service to your customers, vendors and partners.

CaPTure, organize and manage doCumenTs and all of Your business informaTion eleCTroniCallY

EZPaySuite is part of ACOM’s family of Document

Management (EZContentManager) and Process

Automation Solutions; intelligent and cost effective

tools to manage your business information and

processes throughout the enterprise and beyond.

; Electronically capture and store all of your files and information: instantly retrieve files securely and in their original formats.

; Improve efficiency: automatically route documents electronically for review and approval - in the office or remotely via secure web access.

; Collaborate: collaborate around documents and content, share it with employees, partners and vendors, always in their correct version.

; Manage: assign who has access to what information and what they can do with it - individually and right down to the document level.

; Compliance: demonstrate compliance to meet legal

or regulatory requirements.

meeT TodaY’s exisTing Qad sYsTem reQuiremenTs

Ready for the changing environment tomorrow

Combined with an impressive array of payment output

management tools, EZPaySuite’s unified platform

design means seamless software operation through

ERP upgrades, addition of new applications, database

modifications… or any changes in the way you process

payment information.

About ACOM Solutions, Inc.

For almost three decades, ACOM’s solutions have

automated the manual document and payment

processes of more than 4,000 organizations across a

wide spectrum of industries.

Deployments of our EZPaySuite and

EZContentManager solutions are fast and simple

and requires little ongoing administration, allowing IT

departments to focus on their primary duties.

For More Information

Phone: (800) 699-5758

Email: sales@acom.com

Visit: www.acom.com/qad

© 2015 ACOM Solutions, Inc. All rights reserved. The EZPaySuite and EZContentManager logo, product and service names mentioned herein are registered trademarks or trademarks of ACOM Solutions, Inc.

QAD partner since 1996