fully accredited since 2006 tom conquergood, cip working with quorum october 13, 2015 thomas...
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Quorum Submission ProcessTRANSCRIPT
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fully accredited since 2006
Tom Conquergood, [email protected]
Working with QuorumOctober 13, 2015Thomas Jefferson University
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•Quorum Submission Process
• Ongoing Study Activity
• Periodic Site Review/Closing
• Quorum Resources
• Q&A
Presentation Outline
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Quorum Submission Process
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Initial Site Submissions
Required Elements
Site Information Questionnaire (F-039)
Additional Facility Site Information Questionnaire(s), as needed (F-038)Attachments to Site Information Questionnaire, as IndicatedHuntington Hospital/Quorum Review Submission Coversheet and HMH CRC Approval Email
Quorum Required ElementsSite Information Questionnaire (F-039)
Additional Facility Site Information Questionnaire(s), as needed (F-038)
Attachments to Site Information Questionnaire, as indicated
One-time CV and audit documentation submission
No 1572 required
No medical license hardcopy required (for U.S. investigators)
Site Submission Checklist (G-010) is not required but Sites are encouraged to use
Quorum ReviewSubmission Process
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Cover Page for Submission
Required for all TJU Submissions
Quorum ReviewSubmission Process
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1. Complete every question2. Be proactive3. Use resources4. Hold off on submitting until complete
Completing Quorum Forms
Quorum Review Submission Process
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#1 Hold Reason = Compensation
Compensation
2nd Checkbox: per visit amount is
same for all visits
3rd Checkbox: per visit amount is
different for all visits
Quorum ReviewSubmission Process
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ExampleQuorum Review
Submission Process
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Reimbursement is different from compensation
Reimbursement
1st Checkbox: per visit amount is
same for all visits
2nd Checkbox: per visit amount is
different for all visits
Quorum ReviewSubmission Process
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Advertisements & Participant MaterialSite Specific
Investigator Submitted
Final Format
Submit via portal, email, fax or with initial submission
48 hour review
Sponsor approval required
Model Ads Model Participant Material is
available Approved with addition of site
specific info
Quorum ReviewSubmission Process
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Submission Follow-up
Daily reminder emails
Detailed follow-up email same day
OnQ™ Status ReportSent for Board Review
once complete
IncompleteSubmission?
Tip: The Site Submission Checklist (G-010) is not required, but may be a helpful way to ensure that your site submits all needed information to
Quorum with your initial submission.
Quorum ReviewSubmission Process
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• Notice of Approval
• Consent Form– Compliant with all
state laws – Please inform Quorum
of any state laws the model consent does not appear to address
ApprovalQuorum Review
Submission Process
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Ongoing Study Activity
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Serious Adverse Event
Related (at least possibly)
Serious
Unanticipated
*Must meet all 3 criteria
Protocol Deviation/Violation
Risk/benefit ratio, or
Rights, safety, welfare, or
Integrity of study
*Must meet one of the above
Safety Reporting Guidelines
Refer to Safety Reporting Guidelines on Quorum Website (G-036)
Ongoing Study Activity
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• Unanticipated events that involve risk must be reported promptly to the IRB
• Promptly = 10 business days
• Reportable events must be reported using Quorum’s forms.
Quorum’s Policy – Reportable Events
Ongoing Study Activity
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Review of Safety Information
Acknowledgement, No Review
Board ReviewMeets Reporting Criteria
Does Not Meet Reporting Criteria
Ongoing Study Activity
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• The sponsor will submit all Study-wide Safety information
• Quorum sends IRB acknowledgment to Site
Study-wide Safety Information
Study-wide Safety Reports (INDs)
Product Information (IBs, Package Inserts)
Ongoing Study Activity
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Change Requests
Note: Revised 1572s do not need to be submitted to Quorum
Change Request Form for Sites
(CRFS)
Address
Compensation
Translated Consent
Participant Emergency Numbers
Principal Investigator
Business Name
Site Contact Info
Ongoing Study Activity
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Site Change Request Process
Change is reviewed by Quorum
Amended Approval and revised consent form issued as applicable, if change is approved (3-day turnaround)
Complete and submit appropriate change form(s) via email, fax, or OnQ™ portal (Change Request for Sites, Change in Primary Facility Form, or Change in Principal Investigator Form)
Step1
Step2
Step3
Ongoing Study Activity
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Periodic Site Review and Closing
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Site Status Report
Check Appropriate
Box
Periodic Review =
All 5 Pages
Closing = First 3 Pages
Periodic Site Review & Closing
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• Don’t let your approval lapse!
• Study approval period typically 6 or 12 months
• Quorum will contact you several times in advance of expiration
Periodic Site Review / Closing
5 wee
ks prio
r to ex
piratio
n:
reminder
to site
4 wee
ks prio
r to ex
piratio
n:
reminder
to sponso
r
3 wee
ks prio
r to ex
piratio
n:
phone rem
inder to si
te
2 wee
ks prio
r to ex
piratio
n:
expira
tion le
tter t
o site
and sp
onsor
EXPIRATIO
N
3 months p
rior t
o expira
tion:
send re
port to si
tes
1 wee
k prio
r to ex
piratio
n:
Phone call
s, em
ails,
faxes
to site
and sp
onsor
Periodic Site Review & Closing
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Site Closure
Criteria for Closing
No participants
No data collection (including follow-up calls)
Closed by sponsor
Closing Acknowledgment
Posted to OnQ Client Portal
Mailed to site/sponsor
Periodic Site Review & Closing
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Quorum’s Resources
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• Human Subjects Protection Training is a requirement of conducting research
• CITI access is offered by Quorum
• www.citiprogram.org
• Register & Choose Institution
CITI TrainingQuorum’s Resources
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Benefits• Electronic submission• Secure access to all study documents• Sortable status reports• Access to archived Board
rosters, pricing, and consent form templates
OnQ™ PortalQuorum’s Resources:
Client Portal
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• Dedicated to answering site questions
• Available from 5am-5pm PT (8am-8pm ET)
• Can provide assistance at every step in the study process
Site Support Team
Contact InformationEmail [email protected]
Telephone (877) 472-9883 or (206) 448-4082Fax (206) 448-4193
Quorum’s Resources:Site Support Team
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Questions?