funaab agric - cotonou 2015

ACE PROJECT WORKSHOP, COTONOU

Federal University of Agriculture, Abeokuta

Mon. 16th – Fri. 20th November, 2015

DLI PLANNED ACTIVITY EXPECTED RESULTS% ACTIVITY

COMPLETED TO-DATE

RESULT OBTAINED REMARKS:EXPLANATION

DLI 1 DLR1.1 Establishmentof the Running of CEADESE Office

Office Accomodationand Staff Administrative tools

100%

Functionaloffice.Administrative and Academic Staff

-

DLR 1.2Coordination Meetings

Number of Meeting held 100%

16 Coordination Meetings held

-

DLR 1.3World Bank Meeting / Workshops

Regularattendance at World Bank / AAU Meeting

100%

4 meetings attended

-

Status of Implementation of Activities


COMPLETED TO-DATE


DLI DLR1.4Technical / Management Training

Number of Staff Trained

10%

FiducialTraining of 2 Centre staff

Financial Constraints

DLR 1.6Development of Website

Functional website 100%

Website up and Running -

DLR 1.7IndustrialRelations

MoUs signed

13%

2 MoUs Legal issues delayingMoU. Causing delay

Status of Implementation of Activities – Cont’d


COMPLETED TO-DATE


DLI 1 DLR 1.8Internal and External M & E

Number ResultFrame work submitted

100%2 Result Framework submitted

-

DLI 2 DLR 2.1Masters Student

a.) No Masters curriculum Developed or Revised

100%

1.) 28 Masters (4 Regional).

2.) 2 New curriculumDeveloped for 6 programmes

3.) Curriculum Revised into 5 programmes

-



COMPLETED TO-DATE


DLI 2 DLR 2.2PhD students

a.) No PhDb.) Curriculum Developed

100%100%

1.) 37 PhD (3 regional)

2.) New curriculum Developed for 5 Programmes.

3.) Curriculum Revised into 5 programmes

-

DLR 2.3Short-term courses for students

No of Participants

0%



COMPLETED TO-DATE


DLI 2 DLR 2.4Outreach periods (Faculty and Students)

No. of student completing at least 4 weeks of internship

100% 1.65 students on internship

2.) 65 Faculties on Supervision

-

DLR 2.5Accreditation

1.Internal Accreditation (Mock)

2.NUCResource Verification

0%

1.Delay in funding

2.NUC has no benchmark



COMPLETED TO-DATE

RESULT OBTAINED

REMARKS: EXPLANATION

DLI 2 DLR 2.6ResearchPublications

No. of papers published

0% Students’ Research yet to

start

DLR 2.7Externally Generated Revenue

Amount ofRevenue generated

100%

N10,250,000$52,030.50

DLR 2.8Improved Teaching & Learning Environment

No. of Faculties upgraded/renovated/provided. Hostel/Creche/Book/Cleaning

0% 0 Funding



COMPLETED TO-DATE

RESULT OBTAINED


DLI 3 DLR 3.1Timely withdrawal application

No. of timely withdrawal

100% 1 timely withdrawal application for 1st dis-bursement

Preparing Interim financial

Report for December, 2015

DLR 3.2Functional University AuditCommittee

No. of Reports

0% 0No meeting

yet??



COMPLETED TO-DATE

RESULT OBTAINED


DLI 3 DLR 3.3Functionalinternal audit

No. of Reports100%

Several reports -

DLR 3.4Web transparency on financial management

Timely and full disbursement in website. - 0

Awaiting for external audit report



COMPLETED TO-DATE

RESULT OBTAINED

REMARKS:EXPLANATION

DLI 4 DLR 4.1Third party Procurement Verification

1.) Procurement Plan

2.) Appointed procurement Consultant.

3.) No. of Procurements verified

1. 100%

2. 0%

3. 0%

1.) Plan approved

Funding delay

DLR 4.2Timeliness of Procurement Process

1.) Procurement Plan2.) No. of Procurements completed as scheduled on Plan

1. 100%

2. 0%

1.) Plan approved

Funding delay


2015 ACE IMPLEMENTATION MONITORING FORM

Date and Period of Reporting:

May 2015 –November, 2015

Issues Comments

Did you undertake

a kick off meeting

with all partners?

Yes, in the form of

stakeholders meeting

Were stakeholders

included in kick off

meeting?

YES

Are coordination, management and financing arrangements clearly defined and do they support institutional strengthening and local ownership?

•Depending on the role of the partner in the project.•Institutional partners for lectures and supervision•Industry partners internship & supervision

What reporting arrangements are in place between you and the partners?

•Partners coordinators report to Programme Leader Director.•Academic Board / Management Board.

What monitoring arrangements are in place/envisaged?

Role for M & E

What management tool are you using, if any? Does it incorporate the activity section of the IP? Does it constantly relate and reflect the DLIs

Regular meeting of Board

Is the timescale and/or range of activities realistic? Do you think a review is necessary?

Not often realistic especially procurements.A review is necessary

To what extent are activities implemented as scheduled? If there are delays how are they rectified?

For academic activities –Yes

Are funds committed and spent in line with the implementation plan? Are there any variations? What are the reasons?

Yes. The Accounting software is rigid on pre budgeted amount. However when it come to spending on research – variation

Have all planned outputs been delivered to date? And in a logic sequence?

Academic activities –YesProcurement – No

Have the planned results to date been achieved?

Academic –Yes

Are the DLIs/results appropriate and are they being reported against?

The DLIs are appropriate and reported against

Have all planned target groups access to / using project results/services available so far?

Target groups have access. No project results yet. Our students are designing their research to solve problems

Are there any factors

which prevent target

groups accessing the

results/services?

None

If appropriate, how

flexible is the project in

adapting to changing

needs/circumstances?

Not very flexible in

terms of financial

commitments

funaab agric - cotonou 2015

Education