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Slide 2 Funds Integration and Reconciliation Presented by: Rhonda S. Allen, Product Manager 1:00 2:00 pm Wednesday, April 6, 2005 Slide 3 Session Rules of Etiquette Please turn off your cell phone/pager If you must leave the session early, please do so as discreetly as possible Please avoid side conversation during the session Thank you for your cooperation! Slide 4 Disbursement Controls Financial Aid Disbursements Cashiering Accounts Receivable Interface to Finance Processes and Reports to Feed to Finance Agenda Slide 5 Disbursement Controls Tracking Requirement Code Table (RTVTREQ) Packaging Options Form (RPROPTS) Fund Base Date Form (RFRBASE) Fund Management Form (RFRMGMT) Default Award & Disbursement Schedule Rules Form (RFRDEFA) Loan Options Form (RPRLOPT) Loan Period Base Data Form (RPRLPRD) Institutional Financial Aid Options Form (ROAINST) Hold Type Validation Form (RTVHOLD) Financial Aid Selection Rules Form (RORRULE) Fund Award and Disbursement Schedule Rules (RFRASCH) Student Billing Control Form (TSACTRL) Detail Code Control Form (TSADETC) Slide 6 Financial Aid Disbursements Disbursement Process (RPEDISB) Batch Disbursements On-line Disbursements Applicant Immediate Process Form (ROAIMMP) Student Payment Form (TSASPAY) Slide 7 Cashiering Student Payment Form (TSASPAY) to run on-line disbursement for one student Student Account Detail Form (TSADETL), Account Detail Review Form (TSAAREV), or Billing Mass Data Entry Form (TSAMASS) Manual transaction only never for FA transactions unless for terms prior to Banner FA Slide 8 Cashiering Cashier Session Review Form (TGACREV) to close cashier session Cumulative Page 1 Detail information Page 2 Using options Display Totals (compare to RPRADSB) Using options Close Cashiering session Cashier Supervisory Form (TGACSPV) to finalize cashier session View Open cashiering sessions Supervisor can close or finalize session Page 2 Cashier Session Close Process (TGRCLOS) to Automatically Close and/or Finalize Cashiering Sessions Slide 9 Cashier Session Review (TGACREV) Slide 10 Cashier Supervisory (TSACSPV) Slide 11 Cashiering Application of Payments Process (TGRAPPL) Apply or un-apply payments Unapplication of Payments Process (TGRUNAP) Cashier Detail Report (TGRCSHR) Transaction Totals (Compare to RPRADSB) Reports MS Access to Banner Object: Access Views Slide 12 Cashier Detail Report (TGRCSHR) Slide 13 Cashier Detail Report (TGRCSHR) cont Slide 14 Accounts Receivable to Finance Forms that control feed to finance Accounts Receivable Billing Control Form (TGACTRL) to feed prior and/or future dated transactions Detail Code Control Form (TSADETC) to define Fund, Organization, Account, Program, Activity, Location (FOAPAL) and Rule Codes FA Category Page 1 Account Receivable Term-based Designator Rules Form (TSATBDS) to define terms for term based detail codes Slide 15 Accounts Receivable to Finance Processes and Reports to Feed to Finance Accounting Feed Process (TGRFEED) to populate Finance Transaction Input Table (GURFEED) for journal voucher entries AR Transactions Deposit Transactions Miscellaneous Transactions Application of Payments Transactions Refunds for AP Processing-also populates Accounting Feed Accounts Payable Table (GURAPAY) Accounts Receivable Reconciliation Report (TGRRCON) Finance Compare General Ledger Trial Balance Form (FGITBAL) Trial Balance Report (FGRTBAL) Slide 16 Populates Accounting Transaction Input Table (GURFEED) Accounting Feed Process (TGRFEED) Slide 17 Accounts Receivable Reconciliation Report (TGRRCON) Slide 18 Accounts Receivable to Finance Aging Analysis Report (TGRAGES) to produce Detail Listing of Financial Aid Credit AR Balances Finance Accounting Feed Process (FURFEED) to populate FGBTRNI table to enable editing of JV Refund Interface Process (FURAPAY) to populate FGBTRNI to enable editing of Refund Invoices FGRTRNI to edit batch entries from Accounts Receivable Slide 19 Aging Analysis Report (TGRAGES) Detail Listing Slide 20 Finance Feed Sweep Process (FURFEED) FGBTRNI table (Editing) Slide 21 Finance Transaction Error Report (FGRTRNR) to report errors from batch editing Journal Voucher Inquiry Form (FGIJVCD) to review status of journal vouchers Suspended Journal vouchers Journal Voucher Entry Form (FGAJVCD) to edit suspended journal vouchers Slide 22 Finance General Accounting Posting Process (FGRACTG) to post JVs & Refund Invoices to general & operating ledger to accounts payable subsidiary ledger General Ledger Trial Balance Form (FGITBAL) to review postings to general ledger FGIBDST to review postings to operating ledger Specific Fund One Account Query the Document (Journal Voucher) General Ledger Transaction Analysis Report (FGRGLTA) Detail Posting by Document (JV) Compare to Applicant Disbursement Report (RPRADSB) Compare to Student Award & Disb Report (RPRAWDB) Slide 23 General Ledger Trial Balance Form (FGITBAL) Slide 24 Organization Budget Status (FGIBDST) Slide 25 General Ledger Transaction Analysis Report (FGRGLTA) Slide 26 Summary Controls in the Disbursement Process Disbursement Processing Cashiering Accounts Receivable to Finance Reconciliation Slide 27 Rhonda S. Allen rallen@sungardsct.com (800) 541-5330 x4686 SunGard, the SunGard logo, SCT, and Banner, Campus Pipeline, Luminis, PowerCAMPUS, SCT Matrix, SCT Plus, and SCT PocketRecruiter are trademarks or registered trademarks of SunGard Data Systems Inc. or its subsidiaries in the U.S. and other countries. All other trade names are trademarks or registered trademarks of their respective holders. SunGard 2004 Thank You!