Further Education and Training Colleges Registrations and Enrolments 2013

Portfolio Committee on Higher Education and Training

13 February 2012

Enrolment Monitoring and Verification Cycle

• Enrolment Process• Enrolment Monitoring• Challenges Experienced• Enrolment Verification

Enrolment Process 2013

• Students apply to colleges between September 2012 – 15 February 2013

• Colleges commence enrolment in January 2013 –February 2013 based on enrolment targets

• Bursary application is integrated into application cycle. Advance of 30% for immediate support to financially needy students

• Students undergo placement for success testing Competency and Placement test (CAP), PACE Career Centre, etc.

• New students receive counseling for career choices• Academic support to be integrated into enrolment

process • Students register with registration fee which is part

of course fee but no exclusion for financially needy students

• Applications in excess are reported to DHET for possible support in terms of Bid to NSF and redirection

Enrolment Process 2013

• Students undergo induction• Classes commence on date set by DHET:

- 9 January 2013 for Engineering Programmes- 14 January 2013 for all other Programmes

Enrolment Process 2013

Enrolment Monitoring 2013

• Trained provincial teams visit all campuses to identify issues and correct

• Campuses visited with standardized questionnaire• National visits to every college by national teams

in week 3 onwards (2 campuses per college) to support provincial visits and provide support

• Student survey conducted in week 3 for analysis of enrolment issues/experiences

Enrolment Monitoring 2013

• Preliminary findings:- Pre-enrolment, i.e. September 2012 onwards, is

improving but is mostly per campus- Examination resulting has significantly improved - Testing for placement widely utilised across

colleges- Large number of walk-ins swamped enrolment

systems- Colleges with good IT systems enrolled faster than

those without

- Campuses were keeping records of students not assisted and were re-directing where possible to other campuses

- Advertising and marketing was found to be active in most campuses

- Lecturers were still being used for enrolment instead of trained support staff

- Few campuses started on set dates, i.e. DHET calendar, due to continuing registration

- Signage and process flow are still a major challenge at most campuses and delays process

Enrolment Monitoring 2013

- Payment systems in some campuses, especially rural had outdated payment requirements while others had on-site payment options

- Bursary systems varied from campus to campus, in some cases leading to variations in financial support mechanisms

- Some campuses providing academic support to students based on the outcomes of their placement tests

Enrolment Monitoring 2013

• Provincial teams to visit all colleges• National team to sample and check the verification

findings of provincial teams from 19 - 22 February 2013

• Statistical analysis to determine standard deviations to be conducted in order to identify colleges/campuses requiring closer monitoring through out the year: 27 February 2013 - 5 March 2013

Enrolment Monitoring 2013

11

Actual Headcount Enrolment: 2013

TOTAL HEADCOUNT Enrolled as at 30 January 2013

Per ProvinceEngineering

Final NC(V)

Business and General Studies Final NC(V)

N1 - N3Engineering

Final Trimester

1

N4 - N6Engineering

Final Trimester

1

N4 - N6Business Studies

Final Semester

1

TOTALHeadcount students in

Other programmes

TOTALHeadcount

Actual students Enrolled

TOTALHeadcount

Actual students

Enrolled (NCV+ Report 191+Other)

Eastern Cape 3,915 10,397 2,997 1,211 6,848 662 25,368 26,030

Free State 1,500 3,783 3,715 1,118 8,491 85 18,607 18,692

Gauteng 9,491 16,852 14,243 8,539 18,362 1,822 67,487 69,309

KwaZulu-Natal 5,992 16,985 7,983 4,189 16,519 2,206 51,668 53,874

Limpopo8,323 11,037

3,805 4,911 8,265 572 36,341 36,913

Mpumalanga 4,077 5,366 5,118 1,902 3,079 412 19,542 19,954

Northern Cape 3,066 5,985 4,364 998 4,460 1,227 18,873 20,100

North West 1,105 1,380 973 53 2,500 130 6,011 6,141

Western Cape 4,356 9,589 4,436 1,432 9,282 4,597 29,095 33,692

National 41,825 81,374 47,634 24,353 77,806 11,713 272,992 284,705

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Indicative Budget Allocation and Student FTE Enrolment: 2013/14

Indicative Budget Allocation: Student FTE Enrolment Target

Per Province 2013/14 NCV REPORT 191 Total Report 191 Total

L2-4 N1-N3 N4-N6 N1-N6 NCV + Report 191

Eastern Cape 774,400,000 17,655 2,491 7,712 10,203 38,061

Free State 342,337,000 4,895 3,496 13,572 17,067 39,029

Gauteng 1,273,873,000 26,194 9,843 23,133 32,976 92,147

KwaZulu-Natal 969,192,000 28,769 6,794 26,065 32,859 94,487

Limpopo 614,459,000 19,538 2,130 10,879 13,009 45,555

Mpumalanga 387,585,000 8,569 3,763 3,515 7,278 23,124

Northern Cape 87,528,000 2,433 524 2,610 3,134 8,701

North West 295,004,000 8,432 1,806 2,549 4,355 17,143

Western Cape 711,491,000 15,535 2,967 9,390 12,357 40,250

National 5,455,869,000 132,020 33,813 99,425 133,238 398,496

13

Indicative Bursary Allocation: 2013

Indicative Bursary Allocation:

Per Province Total Indicative NCV REPORT 191

2013 L2-4 N1-N6

Eastern Cape 207,464,000 150,819,090 56,644,311

Free State 142,198,000 45,798,593 96,399,301

Gauteng 429,428,000 245,100,403 184,327,789

KwaZulu-Natal 453,393,000 268,937,197 184,456,111

Limpopo 255,648,000 183,004,298 72,644,837

Mpumalanga 120,144,000 80,181,624 39,961,204

Northern Cape 40,168,000 22,764,288 17,404,308

North West 103,067,000 78,901,049 24,165,782

Western Cape 217,040,000 145,363,948 71,675,869

National 1,968,550,000 1,220,870,490 747,679,510

Some Budget Comparisons

Compared to indicative budget last Year (2012):

• R5.4 billion total programme funding up by 5.3%• R1.98 billion bursary allocation up by 7.5%• Gauteng: 23% of total allocation (highest)• Northern Cape: 2% of total allocation (lowest)

Key Challenges

• Limited capacity for DHET to verify enrolments, i.e. Human Resources and systems

• Inappropriate student placement• Inadequate academic support programmes• Non-adherence to the college academic calendar• Colleges still experiencing late enrolments due to

amongst other things universities closing dates in late January 2013

• Some colleges experiencing significant increases in enrolment above the planned/funded enrolment

2013 Plans

• Standardised enrolment process for all colleges is under development

• Closer monitoring and support of the Student Support Services Framework

• Analysis of the 2013 student survey and implementation of the recommendations

• Implementation, monitoring and support of the IT support for colleges to have improved registration systems

Thank You